Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex and via Skype for Business, 7 Aylesbury Street, Pakuranga on Thursday, 3 December 2020 at 5.00pm.

Either a recording or written summary of the meeting will be uploaded to the Auckland Council website.

present

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard	By electronic link
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP	By electronic link

ABSENT

Member

Mike Turinsky

ALSO PRESENT

Councillor

Cr Paul Young

By electronic link

Howick Local Board 03 December 2020

1          Welcome

            The Chairperson opened the meeting and welcomed those present.

2          Apologies

Resolution number HW/2020/180

MOVED by Member D Collings, seconded by Member B Kendall:

That the Howick Local Board:

a) accept the apology from Member M Turinsky for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HW/2020/181

MOVED by Chairperson A White, seconded by Member K Bungard:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 16 November 2020, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

The Chair acknowledged the outgoing Engagement Advisor for Howick Local Board, Lucy Stallworthy. The Chair expressed the Board’s gratitude for Lucy’s dedication and commitment to her role and wished her well with the new local board’s she will now be working with.

7          Petitions

There were no petitions.

8          Deputations

8.1	Advocating for improved skatepark facilities at Lloyd Elsmore Park
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2020/182 MOVED by Member B Wichman, seconded by Member B Burns: That the Howick Local Board: a)      receive the deputation from Aaron Martin and thank him for his attendance. CARRIED
	Attachments a     3 December 2020, Howick Local Board, Item 8.1,  Advocating for improved skatepark facilities at Lloyd Elsmore Park

9          Public Forum

9.1	Installing a water bottle filling station at Mangemangeroa Reserve
	Students Monica, Rachael, Hamadri and Holly from Somerville Intermediate will be in attendance to present to the Board their submission for intalling a water bottle filling station at Mangemangeroa Reserve. A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2020/183 MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) receive the presentation from Monica, Rachael & Hamadri and thank them for their attendance. b) request Parks, Sport & Recreation to provide advice to the Board on the submission. CARRIED
	Attachments a     3 December 2020, Howick Local Board, Item 9.1, Installing a water bottle filling station at Mangemangeroa Reserve

9.2	Advocating for a Volleyball Club in the Howick Local Board area
	Students Joshua and Keegan from Somerville Intermediate will be in attendance to advocate to the Board for a Volleyball Club in the Howick Local Board area. A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2020/184 MOVED by Member B Wichman, seconded by Member D Collings: That the Howick Local Board: a) receive the presentation from Joshua & Keegan and thank them for their attendance. b) request Parks, Sport & Recreation to provide advice to the Board on the submission. CARRIED
	Attachments a     3 December 2020, Howick Local Board, Item 9.2, Advocating for a Volleyball Club in the Howick Local Board area

10        Extraordinary Business

There was no extraordinary business.

11	Chairperson's Report
	A written report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2020/185 MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a)      note the chairperson’s verbal update and written report. CARRIED
	Attachments a     3 December 2020, Howick Local Board, Item 11, Chairperson's Report

12	Governing Body Member update
	Resolution number HW/2020/186 MOVED by Member B Wichman, seconded by Member B Kendall: That the Howick Local Board: a)      receive the verbal report from Cr Paul Young. CARRIED

13	10-year Budget 2021-2031 consultation
	The Mayoral proposal - Attachment C of the agenda report and potential regional consultation topics was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Ian Milnes, Senior Local Board Advisor was in attendance to speak to this report.
	Resolution number HW/2020/187 MOVED by Member B Wichman, seconded by Member B Kendall: That the Howick Local Board: a)      approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2021-2031 consultation material. b)      delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Howick Local Board for the 10-year Budget 2021-2031. c)      approve the following Have Your Say event in the local board area during the 10-year Budget 2021-2031 consultation period: i)       a hearing style event on 18 March 2021 6pm – 8pm at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga. d)      delegate authority to the local board chair to approve any changes required to the Have Your Say event. e)      delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2021-2031: i)       local board members and chairperson ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. f) recommend the following feedback for the Governing Body’s consideration on the Mayoral proposal (Attachment C) and potential regional consultation topics for the 10-year Budget 2021-2031: i) broadly support the Mayoral proposal 10 – Year Budget 2021 – 2031 ii) reserve the right to provide feedback with regards to climate change following public submissions iii) support the proposal with regards to transport with the following exceptions: A) request that further savings are considered for each project B) note that completion of the Reeves Road flyover be included within the references to the Eastern Busway projects. iv) support the proposal with regards to infrastructure growth. v) support the proposal with regards to community safety and facilities with the following exception: A) request that parks and reserves are not included in further asset recycling and that all proceeds from local asset sales are reinvested in the local area. vi) support the proposal with regards to social investment vii) support the proposal with regards to Māori outcomes viii) support the proposal with regards to environmental protection ix) support the proposal with regards to a resilient water supply x) request the Local Board Transport Capital Fund is reinstated to its pre-COVID-19 level of $21 million per annum, and for previously allocated funding of $38 million lost through the Emergency Budget 2020/2021 be fully restored xi) request coastal projects that would otherwise be deferred are recommenced, with a particular focus on coastal management projects within the Howick Ward xii) request the Flat Bush Community Centre and Library is commenced as soon as possible. CARRIED
	Attachments a     3 December 2020, Howick Local Board, Item 13, 10-year Budget 2021-2031 consultation - Attachment C Mayoral proposal b     3 December 2020. Howick Local Board, Item 13, 10-year Budget 2021-2031 consultation - Regional consultation topics

14

Review of decision-making policy

Resolution number HW/2020/188 MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) recommend the following feedback for the Governing Body’s consideration on the allocations and delegations in the decision-making policy: i) support for the status quo noting the Board is comfortable with the current allocations and delegations in the decision-making policy. b)      endorse the proposed approach to the long-term plan consultation. CARRIED

15	Howick Local Grants Round Two 2020/2021 deferred grant application
	Ian Milnes, Senior Local Board Advisor was in attendance to speak to this report. Note: changes to the original motion were made with agreement of the meeting.
	Resolution number HW/2020/189 MOVED by Member D Collings, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) agree to decline the application by Auckland Hockey Association Incorporated, and invite them to reapply with regards to other projects within the current financial year. b) note Auckland Council and Watercare is funding two bores within Lloyd Elsmore Park. CARRIED

16	Auckland Council’s Performance Report: Howick Local Board for July to October 2020
	Ian Milnes, Senior Local Board Advisor was in attendance to speak to this report.
	Resolution number HW/2020/190 MOVED by Member B Wichman, seconded by Member B Burns: That the Howick Local Board: a)      receive the performance report for July to October 2020. b)      reallocate $50,000 from the Community Facilities – build, maintain, renew work programme ‘renew park play spaces’ activity (ID 2577) into the ‘Cockle Bay Reserve - renew play assets and fence’ activity (ID 2665). c)      note that the Arts, Community and Events work programme activity ‘Howick Moon Festival’ (ID 728) has changed to 'Multi-cultural Festival' and the activity description has changed to 'co-deliver a multi-cultural festival to create a platform for people to experience, share, learn and enjoy different cultures'. CARRIED

17	Approval for three new public road names at 259-271 Murphys Road, Flat Bush
	Elizabeth Salter, Subdivision Advisor was in attendance to speak to this report. Note:   the following recommendation was put as a Chair’s recommendation.
	MOVED by Deputy Chairperson J Spiller, seconded by Member B Wichman: That the Howick Local Board: a)      approve three names for the following new roads at 259-271 Murphys Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60333468 and SUB60333469): i)    ROAD 1: Pigeonwood Place ii)   ROAD 2: Omihi Place iii)   ROAD 3: Henry Maxwell Way.
	Resolution number HW/2020/191 MOVED by Member D Collings, seconded by Member B Burns an amendment to the original recommendation clause a) ii) as follows: That the Howick Local Board: ii) ROAD 2: Shortfin Place CARRIED
	The amendment became the substantive motion and was put.
	Resolution number HW/2020/192 MOVED by Deputy Chairperson J Spiller, seconded by Member B Wichman: That the Howick Local Board: a)      approve three names for the following new roads at 259-271 Murphys Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60333468 and SUB60333469): i)    ROAD 1: Pigeonwood Place ii)   ROAD 2: Shortfin Place iii)  ROAD 3: Henry Maxwell Way. CARRIED

18

Approval for a new private road name at 38 Cloonlyon Drive, Flat Bush

Resolution number HW/2020/193 MOVED by Member B Burns, seconded by Member B Wichman: That the Howick Local Board: a)      approve the name Seelie Court (applicant preferred name) for the new private road created by way of subdivision at 38 Cloonlyon Drive, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60351568 and SUB60351620). CARRIED

19

Approval for a new private road name at 91 Valderama Drive, Flat Bush

Resolution number HW/2020/194 MOVED by Member B Wichman, seconded by Member B Burns: That the Howick Local Board: a)      approve the name Tofane Lane (applicant’s preferred name) for the new private road created by way of subdivision at 91 Valderama Drive, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358819 and SUB60358851). CARRIED

20

Approval for a new public road name at 293 Flat Bush School Road, Flat Bush

Resolution number HW/2020/195 MOVED by Deputy Chairperson J Spiller, seconded by Member B Burns: That the Howick Local Board: a)      approve the name Stroom Street (Applicant’s preferred name) for the new public road created by way of subdivision at 293 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60292558 and approved variation SUB60292558-A, legacy consent references P51973, P51949 and P51950). CARRIED

21

Proposal to grant a new community lease to Glen House Society at 6R Glenside Avenue, Glen House Reserve, Pakuranga

Resolution number HW/2020/196 MOVED by Member D Collings, seconded by Member B Wichman: That the Howick Local Board: a)      grant a new community lease to Glen House Society Incorporated for the footprint of land and the council-owned building at 6R Glenside Avenue, Glen House Reserve, Pakuranga, legally described as Allotment 401 Parish of Pakuranga, SO 54622, comprising 330 square metres (more or less) subject to the following terms and conditions: i)       term - five years commencing 1 January 2021 with one five-year right of renewal with final expiry 1 January 2031 ii)      rent - $1.00 plus GST per annum if requested iii)     maintenance fee: $500.00 plus GST per annum iv)     all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Outcomes Guidelines 2012. b) delegate to the Chair and Deputy Chair authority to approve the community outcomes plan to be attached to the lease as a schedule. CARRIED

22

Proposal to grant a new community lease to The Howick Little Theatre Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

Resolution number HW/2020/197 MOVED by Member D Collings, seconded by Member B Wichman: That the Howick Local Board: a)      grant a new community ground lease to The Howick Little Theatre at the 2R Bells Road, Lloyd Elsmore Park, Pakuranga comprising 800 square metres more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allotment 4 Sec 3 Small Farms Near Howick subject to the following terms and conditions: i) term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years ii) rent - $1.00 plus GST if demanded. b)      approve the community outcomes plan (refer to Attachment B of the agenda report) to become a schedule to the lease. c)      note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977. CARRIED

23

Proposal to grant a new community lease to Howick Pakuranga Cricket Club Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

Resolution number HW/2020/198 MOVED by Member D Collings, seconded by Member B Burns: That the Howick Local Board: a)      grant a new community ground lease to Howick Pakuranga Cricket Club Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga, as comprising 1300 square metres more or less. Shown outlined in red on Attachment A of the agenda report on land described as Part Lot 2 DP 21711 subject to the following terms and conditions: i)       term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years ii)      rent – $1.00 plus GST if demanded. b)      note that the club will trial the new community outcomes plan in conjunction with council officers as part of the pilot new community outcomes plan process. c)      note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977. CARRIED

24

Proposal to grant a new community lease to Howick Bridge Club Incorporated at 563R Pakuranga Road, Highland Park

Resolution number HW/2020/199 MOVED by Deputy Chairperson J Spiller, seconded by Member B Wichman: That the Howick Local Board: a)      grant a new community ground lease to Howick Bridge Club Incorporated at the 563R Pakuranga Road, Highland Park, as comprising 400 square metres more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Section 1 SO 62911 comprising 2.1370 hectares and contained in Certificate of Title NA77D/96 subject to the following terms and conditions: i)       term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years ii)      rent – $1.00 plus GST if demanded. b)      approve the community outcomes plan (refer to Attachment B of the agenda report) to become a schedule to the lease. c)      note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.00pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................