Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 9 December 2020 at 10.10am.
Chairperson |
John Gillon |
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Deputy Chairperson |
Danielle Grant, JP |
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Members |
Paula Gillon |
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Ann Hartley, JP |
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Melanie Kenrick |
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Cindy Schmidt |
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Andrew Shaw |
Until item 13, 11.11am |
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Adrian Tyler |
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Kaipātiki Local Board 09 December 2020 |
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Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.
There were no declarations of interest.
Resolution number KT/2020/211 MOVED by Member A Tyler, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 2 December 2020, as true and correct. |
There were no leaves of absence.
6.1 |
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Resolution number KT/2020/212 MOVED by Member A Hartley, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) acknowledge the passing of Kairo Bertram McLean and express its condolences to his family. |
6.2 |
Recipients of Kaipatiki Local Board Secondary School Scholarship grant |
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Resolution number KT/2020/213 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) acknowledge Josh Jeffers and Joshua Skulve of Birkenhead College, Jhoemeela Magisa of Glenfield College and Ferne Skill and Angeleen Raj of Northcote College as recipients of the 2020 Kaipātiki Local Board Secondary Schools Scholarship. b) wish all recipients the very best for their future. |
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
11 |
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Marilyn Nicholls, Elected Member Relationship Manager for Auckland Transport, was in attendance to address the board in support of this item.
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Resolution number KT/2020/214 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the Auckland Transport monthly update to the Kaipātiki Local Board for December 2020. |
12 |
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Jill Nerheny, Community Co-ordinartion and Strategic Partnerships for Kaipātiki Community Facilities Trust (KCFT), Michelle Whiu, Kaiawhina, Events and Resources for KCFT and Challen Wilson, Strategic Broker, were in attendance to address the board in support of this item.
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Resolution number KT/2020/215 MOVED by Chairperson J Gillon, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust quarter one report 2020/2021. b) thank the Kaipātiki Community Facilities Trust for their hard work during a difficult year. |
Member Andrew Shaw left the meeting 11.11am.
13 |
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Howell Davies, Senior Advisor – Urban Forest, was in attendance to address the board in support of this item.
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Resolution number KT/2020/216 MOVED by Member A Hartley, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) adopt the Kaipātiki Urban Ngahere Action Plan 2020, as per Attachment A to the agenda report. b) note that the Kaipātiki Urban Ngahere Action Plan 2020 supports the Kaipātiki Local Board Plan 2020 objective that “Our urban forest (ngahere) is protected and enhanced through the greening of Kaipātiki”. c) support the Governing Body’s discussions with central Government to highlight the need for change to the Resource Management Act to enable new or better rules to protect large trees of importance in Tāmaki Makaurau. d) request that Parks, Sport and Recreation staff review the Kaipātiki Urban Ngahere 10-Year Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan. |
Resolution number KT/2020/217 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) agree to adjourn the meeting for 10 minutes at 11.28am. |
Meeting reconvened at 11.44am.
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Elaine Lee, Service and Asset Planner and Tania Utley, Service and Asset Planning Specialist, were in attendance via Skype to address the board in support of this item.
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Resolution number KT/2020/218 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) revoke the resolution regarding the classification of Section 1 SO 432804 as part of Little Shoal Bay Reserve being part of resolution a) of 17 July 2019 (resolution number KT/2019/134). b) revoke the resolution regarding the classification of Lot 44 DP 109494 as part of Greenvalley Reserve being part of resolution f) of 17 July 2019 (resolution number KT/2019/136). c) approve the three parcels of land listed in Table B.1 in Attachment B to the agenda report to be declared a reserve and classified according to their primary purpose as described in Attachment B, under section 14(1) of the Reserves Act 1977. i) Greenvalley Reserve at R 32 Greenvalley Rise, Glenfield (Lot 44 DP 109494) – proposed classification as Local Purpose (Accessway) Reserve. ii) Rangatira Reserve at R 28 Lanigan Street, Birkenhead (Lot 9 DP 180485) – proposed classification as Scenic 19 (1) (b) Reserve. iii) Trias Reserve at R 95 Trias Road, Totara Vale (Lot 1 DP 153727) – proposed classification as Recreation Reserve. d) approve public notification of the intention to declare as a reserve and classify according to their primary purpose under section 14(1) of the Reserves Act 1977. i) Section 1 SO 432804 (part of Little Shoal Bay Reserve) – proposed classification as Recreation Reserve. ii) Lot 1 DP 1151 (Bartley Street Reserve at 3 Bartley Street, Northcote Point) – proposed classification as Local Purpose (Community Use) Reserve. e) approve the full local board as a hearing panel in preparation for any requests to speak to submissions on the proposed intention to declare and classify Section 1 SO 432804 and Lot 1 DP 1151, noting that the role of the hearings panel will be to hear submissions and decide on the declaration and classification of that land. f) confirm that the eight parcels of land listed in Table B.3 in Attachment B to the agenda report will continue to be held under the Local Government Act 2002. i) Bayview Community Centre and Creche at 72 – 74 Bayview Road, Bayview (Lot 3 DP 79494 and Lot 2 DP 79494). ii) Birkdale Hall at 136 Birkdale Road, Birkdale (Part Lot 55 DP 1675). iii) Highbury Community House and Creche at 110-112 Hinemoa Street, Birkenhead (Lot 13 Block I DP 804 and Part Lot 12 Block I DP 804). iv) Rawene Road Reserve at R 17 Rawene Road, Birkenhead (Lot 2 DP 73230, Lot 4 DP 63458 and Part Lot 2 DP 233). g) approve that the following three parcels are declared a reserve and classified according to their primary purpose as described in Option B in Table B.3 in Attachment B to the agenda report, under section 14(1) of the Reserves Act 1977. i) Northcote War Memorial Reserve at 2 Rodney Road, Northcote Point (Lot 2 Allotment 53 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve. ii) Gold Hole Reserve at R 13 Princes Street, Northcote (Lot 1 DP 30169 and Part Waitemata Harbour Bed Survey Office Plan 45029) – proposed classification as Recreation Reserve. h) approve the proposed classification of 14 parcels of land listed in Attachment D to the agenda report, under sections 16(1) and (2A) of the Reserves Act 1977. i) Glenfield Domain at R 511 Glenfield Road, Glenfield (Part Allotment 216 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve. ii) Rangatira Road Drainage Reserve at R 121 Rangatira Road, Birkenhead (Lot 21 DP 39841) – proposed classification as Local Purpose (Drainage) Reserve. iii) Greenvalley Reserve at R 32 Greenvalley Rise, Glenfield (Lot 45 DP 107251) – proposed classification as Local Purpose (Drainage) Reserve. iv) Kereru Reserve at R 14 Kereru Grove, Albany (Lot 3 DP 142477) – proposed classification as Scenic 19(1)(a) Reserve. v) Little Shoal Bay Foreshore Reserve at 37C Maritime Terrace, Birkenhead (Lot 4 DP 454437) – proposed classification as Local Purpose (Esplanade) Reserve. vi) Monte Cassino Reserve at R 19 Monte Cassino Place, Birkdale (Lot 36 DP 315122) – proposed classification as Local Purpose (Drainage) Reserve. vii) Motorway Buffer Reserve at R 41 Sylvan Avenue, Northcote (Part Lot 4 DP 163551) – proposed classification as Scenic 19(1)(b) Reserve. viii) Northcote War Memorial Reserve at 152 Queen Street, Northcote Point (Lot 1 Allot 53 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve. ix) Rawene Road Reserve at R 17 Rawene Road, Birkenhead (Lot 2 DP 173229) and R 10 Huka Road Birkenhead (Lot 6 DP 463635) – proposed classification as Recreation Reserve. x) Te Onewa Pa / Stokes Point Reserve at R1 Queen Street, Northcote (Lot 2 DP 165191 and Lot 2 DP 161273) – proposed classification as Local Purpose (Esplanade) Reserve. xi) Sulphur Beach Reserve at R 2 Sulphur Beach Road, Northcote Point (Lot 1 DP 172523) – proposed classification as Recreation Reserve. xii) Tenbless Reserve at R 15 Tenbless Court, Unsworth Heights (Lot 44 DP 146402) – proposed classification as Local Purpose (Accessway) Reserve. i) approve public notification of the proposals to reclassify the three parcels of land listed in Attachment E to the agenda report, under section 24(2)(b) of the Reserves Act 1977. i) Castleton Reid Reserve at R 53 Castleton Street, Birkdale (Lot 14 DP 57211) – proposed reclassification from Local Purpose (Esplanade) Reserve to Scenic 19(1)(b)Reserve. ii) Te Onewa Pa / Stokes Point Reserve at R 1 Queen Street, Northcote (Part Allotment 68 Town of Woodside) – proposed reclassification from Recreation Reserve to Historic Reserve. iii) Verran Road Gully Reserve at R 103 Verran Road, Birkenhead (Lot 1 DP 43755) – proposed reclassification from Scenic Reserve to Scenic 19(1)(b) Reserve. j) note that an intention to review the land status of the five parcels at Rawene Road Reserve be included in the draft Kaipātiki Local Parks Management Plan, once the future direction of the reserve is confirmed. k) note that an intention to review the land status of the two parcels at Birkdale Hall (136 Birkdale Road) and Birkdale Community Centre and Creche (134 Birkdale Road) be included in the draft Kaipātiki Local Parks Management Plan, once the future direction of the buildings is confirmed.
Secretarial note: Member A Hartley and Member C Schmidt requested their opposition to clauses d) ii) and e) be noted. Member M Kenrick requested her opposition to clause d) ii) be noted.
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Resolution number KT/2020/219 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) agree that item 17: Kaipātiki Local Grants Round Two 2020/2021 grant allocations item be accorded precedence at this time. |
Kaipātiki Local Grants Round Two 2020/2021 grant allocations |
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Erin Shin, Senior Grants Advisor was in attendance via Skype to address the board in support of this item.
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Resolution number KT/2020/220 MOVED by Chairperson J Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2020/2021 listed in the following table:
Secretarial note: Member A Hartley and Member C Schmidt requested their opposition to the grant for application LG2108-223 – Chelsea Heritage Estate Regional Park Association be noted.
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15 |
Renewal of community lease to The Lions Club of Auckland Hillcrest Incorporated for land and building at Glenfield Reserve, Hall Road, Glenfield |
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Resolution number KT/2020/221 MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) subject to the land being classified, grant the renewal of the community lease to the Lions Club of Auckland Hillcrest Incorporated at Glenfield Domain, Hall Road, Glenfield approximately 400m2, and shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part allotment 216 Parish of Takapuna (R 511 Glenfield Road, Glenfield), subject to the following terms and conditions: i) term – ten years commencing 1 November 2019 ii) final expiry 31 October 2029 iii) rent – $1.00 plus GST per annum if requested. b) note all other terms and conditions be in accordance with the original lease agreement dated 2010. |
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Appointments of local board members 2019-2022 - Unlock Northcote Topic Lead and Chelsea Regional Park Association Inc. Liaison |
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Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item.
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MOVED by Member P Gillon, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) appoint Deputy Chairperson Danielle Grant as the Unlock Northcote topic lead for the 2019-2022 political term. b) appoint Chairperson John Gillon as the alternate Unlock Northcote topic lead for the 2019 – 2022 political term, fulfilling the responsibilities only in the absence of the topic lead. c) agree the purpose of the Unlock Northcote topic lead role is to provide governance oversight in order to enable effective and efficient decision-making by the Kaipātiki Local Board, and agree the role consists of the following responsibilities and expectations: i) providing updates on local board activities, plans and projects to Panuku Development Auckland, as the lead agency of Auckland Council on the Unlock Northcote project, and as required to other project stakeholders, such as Kāinga Ora and community lease holders ii) communicating with the other local board members by providing information on the activities, plans and projects relating to Unlock Northcote, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency iii) ensuring that the collective local board view on issues is represented in all interactions and communication iv) taking the lead in drafting feedback on matters relating to the Unlock Northcote project by seeking the views and preferences of all members prior to the local board formally considering its feedback v) being the first point of contact, from a governance perspective, for matters relating to the Unlock Northcote project vi) committing to attend Unlock Northcote stakeholder and community meetings when invited vii) being responsive in communication with Panuku Development Auckland and other project stakeholders. d) acknowledge that the role of the Unlock Northcote topic lead: i) is not a decision-making role, unless the local board separately resolves a delegation to make specific decisions on behalf of the local board ii) does not provide any additional powers to those held by the local board iii) does not have authority to direct council or CCO staff. e) Appoint Member Melanie Kenrick as local board liaison to the Chelsea Regional Park Association Incorporated for the 2019-2022 political term, noting that: i) appointments will be reviewed at the 17 March 2021 business meeting ii) the board has limited appointments for the 2019-2022 political term to organisations that receive annual contract grants from the board and that Chelsea Regional Park Association Incorporated would be an exception to that position due to the board’s desire to progress Chelsea Estate Heritage Park becoming a regional park (resolution number KAI/2020/39]. f) note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation. g) note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that the role of being the appointed member to the external organisation comprises of: i) providing updates to the external organisation on Auckland Council and local board activities, plans and projects ii) communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency iii) ensuring that the collective board views on issues is represented iv) being the first point of contact, from a governance perspective, for the external organisation v) committing to attend most of the external organisation’s governance meetings vi) being responsive in communication with the external organisation.
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The motion was taken in parts.
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Resolution number KT/2020/222 MOVED by Member P Gillon, seconded by Chairperson J Gillon:
That the Kaipātiki Local Board: a) appoint Deputy Chairperson Danielle Grant as the Unlock Northcote topic lead for the 2019-2022 political term. b) appoint Chairperson John Gillon as the alternate Unlock Northcote topic lead for the 2019 – 2022 political term, fulfilling the responsibilities only in the absence of the topic lead.
Secretarial note: under Standing Order 1.9.7 Member A Hartley and Member C Schmidt requested their dissenting votes be recorded.
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Resolution number KT/2020/223 MOVED by Member P Gillon, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: c) agree the purpose of the Unlock Northcote topic lead role is to provide governance oversight in order to enable effective and efficient decision-making by the Kaipātiki Local Board, and agree the role consists of the following responsibilities and expectations: i) providing updates on local board activities, plans and projects to Panuku Development Auckland, as the lead agency of Auckland Council on the Unlock Northcote project, and as required to other project stakeholders, such as Kāinga Ora and community lease holders ii) communicating with the other local board members by providing information on the activities, plans and projects relating to Unlock Northcote, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency iii) ensuring that the collective local board view on issues is represented in all interactions and communication iv) taking the lead in drafting feedback on matters relating to the Unlock Northcote project by seeking the views and preferences of all members prior to the local board formally considering its feedback v) being the first point of contact, from a governance perspective, for matters relating to the Unlock Northcote project vi) committing to attend Unlock Northcote stakeholder and community meetings when invited vii) being responsive in communication with Panuku Development Auckland and other project stakeholders. d) acknowledge that the role of the Unlock Northcote topic lead: i) is not a decision-making role, unless the local board separately resolves a delegation to make specific decisions on behalf of the local board ii) does not provide any additional powers to those held by the local board iii) does not have authority to direct council or CCO staff. |
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Resolution number KT/2020/224 MOVED by Member P Gillon, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: e) Appoint Member Melanie Kenrick as local board liaison to the Chelsea Regional Park Association Incorporated for the 2019-2022 political term, noting that: i) appointments will be reviewed at the 17 March 2021 business meeting ii) the board has limited appointments for the 2019-2022 political term to organisations that receive annual contract grants from the board and that Chelsea Regional Park Association Incorporated would be an exception to that position due to the board’s desire to progress Chelsea Estate Heritage Park becoming a regional park (resolution number KAI/2020/39].
Secretarial note: under Standing Order 1.9.7 Member A Hartley and Member C Schmidt requested their dissenting votes be recorded.
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Resolution number KT/2020/225 MOVED by Member P Gillon, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: f) note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation. g) note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that the role of being the appointed member to the external organisation comprises of: i) providing updates to the external organisation on Auckland Council and local board activities, plans and projects\ ii) communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency iii) ensuring that the collective board views on issues is represented iv) being the first point of contact, from a governance perspective, for the external organisation v) committing to attend most of the external organisation’s governance meetings vi) being responsive in communication with the external organisation. |
Secretarial note: Item 17 was taken after item 14
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Adoption of Kaipātiki Local Board 2021 – 2022 business meeting schedule |
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Resolution number KT/2020/226 MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) adopt the meeting schedule outlined in Attachment A to the agenda report, consisting of: i) one business meeting per month, generally to be held on the third Wednesday of each month, commencing at 10.00am at the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield, to consider the general business of the board. ii) public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process. iii) one community forum meeting every second month to be held on the fourth Wednesday of each month, commencing at 6.00pm at the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield.
Secretarial note: under Standing Order 1.9.7 Chairperson J Gillon requested his opposition to clause a) i) in regards to the 10am start time be noted.
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19 |
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A document titled ‘John Gillon Chairperson Report December 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2020/227 MOVED by Chairperson J Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) note the chairperson’s report. |
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a 9 December 2020 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report December 2020 |
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20.1 |
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A document titled ‘Melanie Kenrick Members Report December 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
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Resolution number KT/2020/228 MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the tabled report from Member Melanie Kenrick. |
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a 9 December 2020 - Kaipātiki Local Board Business Meeting - Melanie Kenrick Members Report December 2020 |
20.2 |
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Member Cindy Schmidt spoke regarding challenges of public art in Kaipātiki, social media post regarding Auckland Transport and T3 lane ticketing, New Zealand Transport Agency meeting on the additional Waitemata Harbour crossing options and Beach Haven Primary Christmas event.
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Resolution number KT/2020/229 MOVED by Member C Schmidt, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) note the verbal report from Member Cindy Schmidt. |
20.3 |
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Member Adrian Tyler spoke regarding his attendance at a Northart function and their lack of certainty with the Panuku Development, his attendance at a Halo meeting around Pest Free Kaipātiki at the Bert Sutcliffe village which was very well attended.
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Resolution number KT/2020/230 MOVED by Member A Tyler, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) note the verbal report from Member Adrian Tyler. |
20.4 |
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Member Paula Gillon spoke regarding the New Zealand Transport Agency meeting on the additional Waitemata Harbour crossing.
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Resolution number KT/2020/231 MOVED by Member P Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the verbal report from Member Paula Gillon. |
21 |
Governing Body and Independent Maori Statutory Board Members' Update |
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22 |
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Resolution number KT/2020/232 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the Kaipātiki Local Board February – March 2021 governance forward work calendar and December 2020 – February 2021 workshop forward work plan. |
23 |
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Resolution number KT/2020/233 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the record for the Kaipātiki Local Board workshop held on Wednesday 4 November, Wednesday 14 November and Wednesday 25 November 2020. |
24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
1.38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................