Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 9 December 2020 at 10.10am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

Until item 13, 11.11am

 

Adrian Tyler

 

 


Kaipātiki Local Board

09 December 2020

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

 

            Text

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2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2020/211

MOVED by Member A Tyler, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 2 December 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Matua Kairo Bertram McLean

 

Resolution number KT/2020/212

MOVED by Member A Hartley, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)       acknowledge the passing of Kairo Bertram McLean and express its condolences to his family.

CARRIED

 

 

6.2

Recipients of Kaipatiki Local Board Secondary School Scholarship grant

 

Resolution number KT/2020/213

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)         acknowledge Josh Jeffers and Joshua Skulve of Birkenhead College, Jhoemeela Magisa of Glenfield College and Ferne Skill and Angeleen Raj of Northcote College as recipients of the 2020 Kaipātiki Local Board Secondary Schools Scholarship.

b)        wish all recipients the very best for their future.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Auckland Transport Monthly Update

 

Marilyn Nicholls, Elected Member Relationship Manager for Auckland Transport, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2020/214

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       note the Auckland Transport monthly update to the Kaipātiki Local Board for December 2020.

CARRIED

 

 

12

Kaipātiki Community Facilities Trust Quarterly Report

 

Jill Nerheny, Community Co-ordinartion and Strategic Partnerships for Kaipātiki Community Facilities Trust (KCFT), Michelle Whiu, Kaiawhina, Events and Resources for KCFT and Challen Wilson, Strategic Broker, were in attendance to address the board in support of this item.

 

 

Resolution number KT/2020/215

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)       receive the Kaipātiki Community Facilities Trust quarter one report 2020/2021. 

b)       thank the Kaipātiki Community Facilities Trust for their hard work during a difficult year.

CARRIED

 

Member Andrew Shaw left the meeting 11.11am.

 

13

Urban Ngahere Action Plan 2020

 

Howell Davies, Senior Advisor – Urban Forest, was in attendance to address the board in support of this item.

 

 

Resolution number KT/2020/216

MOVED by Member A Hartley, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          adopt the Kaipātiki Urban Ngahere Action Plan 2020, as per Attachment A to the agenda report.

b)          note that the Kaipātiki Urban Ngahere Action Plan 2020 supports the Kaipātiki Local Board Plan 2020 objective that “Our urban forest (ngahere) is protected and enhanced through the greening of Kaipātiki”.

c)          support the Governing Body’s discussions with central Government to highlight the need for change to the Resource Management Act to enable new or better rules to protect large trees of importance in Tāmaki Makaurau.

d)          request that Parks, Sport and Recreation staff review the Kaipātiki Urban Ngahere 10-Year Action Plan every three years and provide a report updating the local board on progress of delivery of the action plan.

CARRIED

 

Adjournment of Meeting

Resolution number KT/2020/217

MOVED by Chairperson J Gillon, seconded by Member A Tyler:   

That the Kaipātiki Local Board:

a)         agree to adjourn the meeting for 10 minutes at 11.28am.

CARRIED

 

Meeting reconvened at 11.44am.

 

14

Kaipātiki local parks - additional classification

 

Elaine Lee, Service and Asset Planner and Tania Utley, Service and Asset Planning Specialist, were in attendance via Skype to address the board in support of this item.

 

 

Resolution number KT/2020/218

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       revoke the resolution regarding the classification of Section 1 SO 432804 as part of Little Shoal Bay Reserve being part of resolution a) of 17 July 2019 (resolution number KT/2019/134).

b)       revoke the resolution regarding the classification of Lot 44 DP 109494 as part of Greenvalley Reserve being part of resolution f) of 17 July 2019 (resolution number KT/2019/136).

c)       approve the three parcels of land listed in Table B.1 in Attachment B to the agenda report to be declared a reserve and classified according to their primary purpose as described in Attachment B, under section 14(1) of the Reserves Act 1977.

i)          Greenvalley Reserve at R 32 Greenvalley Rise, Glenfield (Lot 44 DP 109494) – proposed classification as Local Purpose (Accessway) Reserve.

ii)         Rangatira Reserve at R 28 Lanigan Street, Birkenhead (Lot 9 DP 180485) – proposed classification as Scenic 19 (1) (b) Reserve.

iii)       Trias Reserve at R 95 Trias Road, Totara Vale (Lot 1 DP 153727) – proposed classification as Recreation Reserve.

d)       approve public notification of the intention to declare as a reserve and classify according to their primary purpose under section 14(1) of the Reserves Act 1977.

i)          Section 1 SO 432804 (part of Little Shoal Bay Reserve) – proposed classification as Recreation Reserve.

ii)         Lot 1 DP 1151 (Bartley Street Reserve at 3 Bartley Street, Northcote Point) – proposed classification as Local Purpose (Community Use) Reserve.

e)       approve the full local board as a hearing panel in preparation for any requests to speak to submissions on the proposed intention to declare and classify Section 1 SO 432804 and Lot 1 DP 1151, noting that the role of the hearings panel will be to hear submissions and decide on the declaration and classification of that land.

f)        confirm that the eight parcels of land listed in Table B.3 in Attachment B to the agenda report will continue to be held under the Local Government Act 2002.

i)          Bayview Community Centre and Creche at 72 – 74 Bayview Road, Bayview (Lot 3 DP 79494 and Lot 2 DP 79494).

ii)         Birkdale Hall at 136 Birkdale Road, Birkdale (Part Lot 55 DP 1675).

iii)       Highbury Community House and Creche at 110-112 Hinemoa Street, Birkenhead (Lot 13 Block I DP 804 and Part Lot 12 Block I DP 804).

iv)       Rawene Road Reserve at R 17 Rawene Road, Birkenhead (Lot 2 DP 73230, Lot 4 DP 63458 and Part Lot 2 DP 233).

g)       approve that the following three parcels are declared a reserve and classified according to their primary purpose as described in Option B in Table B.3 in Attachment B to the agenda report, under section 14(1) of the Reserves Act 1977.

i)     Northcote War Memorial Reserve at 2 Rodney Road, Northcote Point (Lot 2 Allotment 53 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve.

ii)    Gold Hole Reserve at R 13 Princes Street, Northcote (Lot 1 DP 30169 and Part Waitemata Harbour Bed Survey Office Plan 45029) – proposed classification as Recreation Reserve.

h)       approve the proposed classification of 14 parcels of land listed in Attachment D to the agenda report, under sections 16(1) and (2A) of the Reserves Act 1977.

i)          Glenfield Domain at R 511 Glenfield Road, Glenfield (Part Allotment 216 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve.

ii)         Rangatira Road Drainage Reserve at R 121 Rangatira Road, Birkenhead (Lot 21 DP 39841) – proposed classification as Local Purpose (Drainage) Reserve.

iii)       Greenvalley Reserve at R 32 Greenvalley Rise, Glenfield (Lot 45 DP 107251) – proposed classification as Local Purpose (Drainage) Reserve.

iv)       Kereru Reserve at R 14 Kereru Grove, Albany (Lot 3 DP 142477) – proposed classification as Scenic 19(1)(a) Reserve.

v)         Little Shoal Bay Foreshore Reserve at 37C Maritime Terrace, Birkenhead (Lot 4 DP 454437) – proposed classification as Local Purpose (Esplanade) Reserve.

vi)       Monte Cassino Reserve at R 19 Monte Cassino Place, Birkdale (Lot 36 DP 315122) – proposed classification as Local Purpose (Drainage) Reserve.

vii)      Motorway Buffer Reserve at R 41 Sylvan Avenue, Northcote (Part Lot 4 DP 163551) – proposed classification as Scenic 19(1)(b) Reserve.

viii)     Northcote War Memorial Reserve at 152 Queen Street, Northcote Point (Lot 1 Allot 53 Parish of Takapuna) – proposed classification as Local Purpose (Community Use) Reserve.

ix)       Rawene Road Reserve at R 17 Rawene Road, Birkenhead (Lot 2 DP 173229) and R 10 Huka Road Birkenhead (Lot 6 DP 463635) – proposed classification as Recreation Reserve.

x)         Te Onewa Pa / Stokes Point Reserve at R1 Queen Street, Northcote (Lot 2 DP 165191 and Lot 2 DP 161273) – proposed classification as Local Purpose (Esplanade) Reserve.

xi)       Sulphur Beach Reserve at R 2 Sulphur Beach Road, Northcote Point (Lot 1 DP 172523) – proposed classification as Recreation Reserve.

xii)      Tenbless Reserve at R 15 Tenbless Court, Unsworth Heights (Lot 44 DP 146402) – proposed classification as Local Purpose (Accessway) Reserve.

i)        approve public notification of the proposals to reclassify the three parcels of land listed in Attachment E to the agenda report, under section 24(2)(b) of the Reserves Act 1977.

i)       Castleton Reid Reserve at R 53 Castleton Street, Birkdale (Lot 14 DP 57211) – proposed reclassification from Local Purpose (Esplanade) Reserve to Scenic 19(1)(b)Reserve.

ii)      Te Onewa Pa / Stokes Point Reserve at R 1 Queen Street, Northcote (Part Allotment 68 Town of Woodside) – proposed reclassification from Recreation Reserve to Historic Reserve.

iii)    Verran Road Gully Reserve at R 103 Verran Road, Birkenhead (Lot 1 DP 43755) – proposed reclassification from Scenic Reserve to Scenic 19(1)(b) Reserve.

j)        note that an intention to review the land status of the five parcels at Rawene Road Reserve be included in the draft Kaipātiki Local Parks Management Plan, once the future direction of the reserve is confirmed.

k)       note that an intention to review the land status of the two parcels at Birkdale Hall (136 Birkdale Road) and Birkdale Community Centre and Creche (134 Birkdale Road) be included in the draft Kaipātiki Local Parks Management Plan, once the future direction of the buildings is confirmed. 

CARRIED

 

Secretarial note: Member A Hartley and Member C Schmidt requested their opposition to clauses d) ii) and e) be noted. Member M Kenrick requested her opposition to clause d) ii) be noted.

 


 

Precedence of Business

Resolution number KT/2020/219

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         agree that item 17: Kaipātiki Local Grants Round Two 2020/2021 grant allocations item be accorded precedence at this time.

CARRIED

 

 

17

Kaipātiki Local Grants Round Two 2020/2021 grant allocations

 

Erin Shin, Senior Grants Advisor was in attendance via Skype to address the board in support of this item.

 

 

Resolution number KT/2020/220

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)       agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2020/2021 listed in the following table: 

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

LG2108-201

Art Yoga

Towards the delivery of The Conscious Lab at Glenfield Library, including art resources and staff wages

$0

Ineligible as a private individual

LG2108-207

The Korean Society of Auckland Incorporated

Towards the annual Korean cultural festival in March 2021, including venue hire and programme costs

$0

Further information on Covid19 risk management to be provided in future applications

LG2108-209

Yeon Hyang Hoe

'"under the umbrella of Kaipātiki Community Facilities Trust"

Towards the cost of calligraphy items, venue hire and books for the 'Oriental Brush Calligraphy' exhibition between January and February 2021

$0

Lower priority as the project is outside of the Kaipātiki Local Board area

LG2108-203

Grief Support and Education Charitable Trust

Towards the cost of forty subsidised counselling sessions between January and June 2021

$2,400.00

 

 

LG2108-205

Pet Refuge New Zealand Charitable Trust

Towards the internal fitout for the establishment of a pet refuge shelter

$1,000.00

 

LG2108-208

Multiples Auckland North

Towards the purchase of steel shelving, monthly storage hire, and insurance costs for Multiples Auckland North

$1,000.00

 

LG2108-210

Mata of Hope New Zealand

Towards venue hire, catering and gift card costs for the community raffle draw between January and March 2021

$0

Lower priority

LG2108-211

Every Body is a Treasure Charitable Trust

Towards the facilitation costs of the Click Happy photography programme for young people in the North Shore

$0

Lower priority

LG2108-214

Northcote Toy Library Incorporated

Towards wages and rent between January and June 2021

$4000.00

 

LG2108-215

Youthline Auckland Charitable Trust

Towards the cost for supervision and clinical support for volunteer counsellors at Youthline

$0

Lower priority as organisation already received funding in 20/21 grant round

LG2108-216

Blue Light Ventures Incorporated

Towards the printing and production costs of 383 "Street Smart" life skills resource handbooks for Year 13 students in Glenfield, Birkenhead, and Northcote Colleges

$0

Lower priority as organisation already received funding in 20/21 grant round

LG2108-218

Totaravale Playcentre

Towards the costs of flooring at the Totaravale Playcentre

$6,258.00

 

New advice has been provided on the cost of the flooring.

LG2108-221

Children's Autism Foundation

Towards the delivery of autism community workshops, including venue hire, travel and mileage, resources, refreshments, volunteers, co-ordinators and administrators' costs

$2,138.00

 

LG2108-224

Auckland Regional Migrant Services Charitable Trust

Towards the staff salary for the “WISE Collective hub” at North De Paul House

$4,000.00

 

LG2108-226

Dance Therapy NZ

Towards the delivery of “STARS North Shore” workshops between February and July 2021, including venue hire, facilitation, coordination, supervision, client support and liaison, equipment and administration costs

$1,000.00

 

LG2108-227

YMCA North Incorporated

Towards the delivery of the North Shore Raise Up programme between January and May 2021, including the crew and volunteer costs

$5,000.00

 

LG2108-213

Sunnybrae Normal School

Towards plants, traps and materials and labour for the construction of a boardwalk, seating area and fale

$0

Application by a school is a lower priority

LG2108-220

Birkdale Intermediate School

Towards the establishment of a community garden at Birkdale Intermediate School

$0

Application by a school is a lower priority

LG2108-223

Chelsea Heritage Estate Regional Park Association

Towards water quality sampling, testing and reporting

$3,950.00

 

LG2108-204

Birkenhead Bowling Club Incorporated

Towards an upgrade of the concrete fence at the club.

$4,690.00

 

LG2108-219

Rosedale Park Sports Charitable Trust

Towards an upgrade of the Rosedale Park club facility, including the meeting rooms and flooring

$0

Lower priority as the project is outside of the Kaipātiki Local Board area

LG2108-225

Birkenhead Sea Scouts

Towards maintenance supplies for the safety boats at Birkenhead Sea Scouts

$0

Lower priority as organisation already received funding in 20/21 grant round

Total

 

 

$35,436.00

 

 

CARRIED

 

Secretarial note: Member A Hartley and Member C Schmidt requested their opposition to the grant for application LG2108-223 – Chelsea Heritage Estate Regional Park Association be noted.

 

 

 

15

Renewal of community lease to The Lions Club of Auckland Hillcrest Incorporated for land and building at Glenfield Reserve, Hall Road, Glenfield

 

Resolution number KT/2020/221

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       subject to the land being classified, grant the renewal of the community lease to the Lions Club of Auckland Hillcrest Incorporated at Glenfield Domain, Hall Road, Glenfield approximately 400m2, and shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part allotment 216 Parish of Takapuna (R 511 Glenfield Road, Glenfield), subject to the following terms and conditions:

i)     term – ten years commencing 1 November 2019

ii)    final expiry 31 October 2029

iii)   rent – $1.00 plus GST per annum if requested.

b)       note all other terms and conditions be in accordance with the original lease agreement dated 2010.

CARRIED


 

 

16

Appointments of local board members 2019-2022 - Unlock Northcote Topic Lead and Chelsea Regional Park Association Inc. Liaison

 

Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item.

 

 

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         appoint Deputy Chairperson Danielle Grant as the Unlock Northcote topic lead for the 2019-2022 political term.

b)         appoint Chairperson John Gillon as the alternate Unlock Northcote topic lead for the 2019 – 2022 political term, fulfilling the responsibilities only in the absence of the topic lead.

c)          agree the purpose of the Unlock Northcote topic lead role is to provide governance oversight in order to enable effective and efficient decision-making by the Kaipātiki Local Board, and agree the role consists of the following responsibilities and expectations:

i)       providing updates on local board activities, plans and projects to Panuku Development Auckland, as the lead agency of Auckland Council on the Unlock Northcote project, and as required to other project stakeholders, such as Kāinga Ora and community lease holders

ii)      communicating with the other local board members by providing information on the activities, plans and projects relating to Unlock Northcote, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency

iii)     ensuring that the collective local board view on issues is represented in all interactions and communication

iv)     taking the lead in drafting feedback on matters relating to the Unlock Northcote project by seeking the views and preferences of all members prior to the local board formally considering its feedback

v)      being the first point of contact, from a governance perspective, for matters relating to the Unlock Northcote project

vi)     committing to attend Unlock Northcote stakeholder and community meetings when invited

vii)    being responsive in communication with Panuku Development Auckland and other project stakeholders.

d)         acknowledge that the role of the Unlock Northcote topic lead:

i)      is not a decision-making role, unless the local board separately resolves a delegation to make specific decisions on behalf of the local board

ii)     does not provide any additional powers to those held by the local board

iii)   does not have authority to direct council or CCO staff.

e)         Appoint Member Melanie Kenrick as local board liaison to the Chelsea Regional Park Association Incorporated for the 2019-2022 political term, noting that:

i)      appointments will be reviewed at the 17 March 2021 business meeting

ii)     the board has limited appointments for the 2019-2022 political term to organisations that receive annual contract grants from the board and that Chelsea Regional Park Association Incorporated would be an exception to that position due to the board’s desire to progress Chelsea Estate Heritage Park becoming a regional park (resolution number KAI/2020/39].

f)          note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation.

g)         note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that the role of being the appointed member to the external organisation comprises of:

i)      providing updates to the external organisation on Auckland Council and local board activities, plans and projects

ii)     communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency

iii)   ensuring that the collective board views on issues is represented

iv)   being the first point of contact, from a governance perspective, for the external organisation

v)    committing to attend most of the external organisation’s governance meetings

vi)   being responsive in communication with the external organisation.

 

 

The motion was taken in parts.

 

 

Resolution number KT/2020/222

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

 

That the Kaipātiki Local Board:

a)         appoint Deputy Chairperson Danielle Grant as the Unlock Northcote topic lead for the 2019-2022 political term.

b)        appoint Chairperson John Gillon as the alternate Unlock Northcote topic lead for the 2019 – 2022 political term, fulfilling the responsibilities only in the absence of the topic lead.

CARRIED

 

Secretarial note: under Standing Order 1.9.7 Member A Hartley and Member C Schmidt requested their dissenting votes be recorded.

 

 

 

Resolution number KT/2020/223

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

c)       agree the purpose of the Unlock Northcote topic lead role is to provide governance oversight in order to enable effective and efficient decision-making by the Kaipātiki Local Board, and agree the role consists of the following responsibilities and expectations:

i)       providing updates on local board activities, plans and projects to Panuku Development Auckland, as the lead agency of Auckland Council on the Unlock Northcote project, and as required to other project stakeholders, such as Kāinga Ora and community lease holders

ii)      communicating with the other local board members by providing information on the activities, plans and projects relating to Unlock Northcote, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency

iii)    ensuring that the collective local board view on issues is represented in all interactions and communication

iv)    taking the lead in drafting feedback on matters relating to the Unlock Northcote project by seeking the views and preferences of all members prior to the local board formally considering its feedback

v)      being the first point of contact, from a governance perspective, for matters relating to the Unlock Northcote project

vi)    committing to attend Unlock Northcote stakeholder and community meetings when invited

vii)   being responsive in communication with Panuku Development Auckland and other project stakeholders.

d)        acknowledge that the role of the Unlock Northcote topic lead:

i)     is not a decision-making role, unless the local board separately resolves a delegation to make specific decisions on behalf of the local board

ii)    does not provide any additional powers to those held by the local board

iii)   does not have authority to direct council or CCO staff.

CARRIED

 

Resolution number KT/2020/224

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

e)           Appoint Member Melanie Kenrick as local board liaison to the Chelsea Regional Park Association Incorporated for the 2019-2022 political term, noting that:

i)     appointments will be reviewed at the 17 March 2021 business meeting

ii)    the board has limited appointments for the 2019-2022 political term to organisations that receive annual contract grants from the board and that Chelsea Regional Park Association Incorporated would be an exception to that position due to the board’s desire to progress Chelsea Estate Heritage Park becoming a regional park (resolution number KAI/2020/39].

CARRIED

 

Secretarial note: under Standing Order 1.9.7 Member A Hartley and Member C Schmidt requested their dissenting votes be recorded.

 

 

Resolution number KT/2020/225

MOVED by Member P Gillon, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

f)          note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that to avoid potential conflicts of interest, elected members appointed to any outside organisation do not exercise any voting rights conferred by the organisation.

g)        note the local board agreed at its 11 December 2019 meeting (Resolution number KT/2019/238) that the role of being the appointed member to the external organisation comprises of:

i)        providing updates to the external organisation on Auckland Council and local board activities, plans and projects\

ii)       communicating to the other local board members by providing information on the activities, plans and projects of the external organisation, preferably in the form of a Members Report on a business meeting agenda which maintains public transparency

iii)     ensuring that the collective board views on issues is represented

iv)     being the first point of contact, from a governance perspective, for the external organisation

v)       committing to attend most of the external organisation’s governance meetings

vi)     being responsive in communication with the external organisation.

CARRIED

 

Secretarial note:          Item 17 was taken after item 14

 

18

Adoption of Kaipātiki Local Board 2021 – 2022 business meeting schedule

 

Resolution number KT/2020/226

MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       adopt the meeting schedule outlined in Attachment A to the agenda report, consisting of: 

i)     one business meeting per month, generally to be held on the third Wednesday of each month, commencing at 10.00am at the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield, to consider the general business of the board.

ii)    public forum and deputations will be scheduled in the early part of the business meeting, to enable participation by the public and stakeholders in the democratic process.

iii)   one community forum meeting every second month to be held on the fourth Wednesday of each month, commencing at 6.00pm at the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield.

CARRIED

 

Secretarial note: under Standing Order 1.9.7 Chairperson J Gillon requested his opposition to clause a) i) in regards to the 10am start time be noted.

 

 


 

 

19

Kaipātiki Local Board Chairperson's Report

 

A document titled ‘John Gillon Chairperson Report December 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2020/227

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)       note the chairperson’s report.

CARRIED

 

Attachments

a     9 December 2020 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report December 2020

 

 

20

Members' Reports

 

20.1

Members report - Melanie Kenrick

 

A document titled ‘Melanie Kenrick Members Report December 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2020/228

MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the tabled report from Member Melanie Kenrick.

CARRIED

 

Attachments

a     9 December 2020 - Kaipātiki Local Board Business Meeting - Melanie Kenrick Members Report December 2020

 

20.2

Members report - Cindy Schmidt

 

Member Cindy Schmidt spoke regarding challenges of public art in Kaipātiki, social media post regarding Auckland Transport and T3 lane ticketing, New Zealand Transport Agency meeting on the additional Waitemata Harbour crossing options and Beach Haven Primary Christmas event.

 

 

Resolution number KT/2020/229

MOVED by Member C Schmidt, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)         note the verbal report from Member Cindy Schmidt.

CARRIED

 

20.3

Members report - Adrian Tyler

 

Member Adrian Tyler spoke regarding his attendance at a Northart function and their lack of certainty with the Panuku Development, his attendance at a Halo meeting around Pest Free Kaipātiki at the Bert Sutcliffe village which was very well attended.

 

 

Resolution number KT/2020/230

MOVED by Member A Tyler, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)         note the verbal report from Member Adrian Tyler.

CARRIED

 

20.4

Members report - Paula Gillon

 

Member Paula Gillon spoke regarding the New Zealand Transport Agency meeting on the additional Waitemata Harbour crossing.

 

 

Resolution number KT/2020/231

MOVED by Member P Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)         note the verbal report from Member Paula Gillon.

CARRIED

 

 

21

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no updates available at this time.

 

 

22

Governance Forward Work Calendar

 

Resolution number KT/2020/232

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       note the Kaipātiki Local Board February – March 2021 governance forward work calendar and December 2020 – February 2021 workshop forward work plan.

CARRIED

 

 

23

Workshop Records - Kaipātiki Local Board - November 2020

 

Resolution number KT/2020/233

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       note the record for the Kaipātiki Local Board workshop held on Wednesday 4 November, Wednesday 14 November and Wednesday 25 November 2020.

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

 

1.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................