Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 November 2020 and the extraordinary minutes of its meeting, held on Wednesday, 2 December 2020, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Film Industry

Te take mō te pūrongo / Purpose of the report

1. Kristian Eek representing several film industry organisations (NZ Advertising Producers Group, Film Auckland, Screen Producers & Development Association and the Screen Industry Guild of Aotearoa NZ) would like to promote better relationships between the film industry and local stakeholders.

2. The process for filming in public spaces is complex and involves multiple stakeholders, often working with limited timeframes The film industry works with Screen Auckland and local stakeholders, and believes that by getting to know each other in person, listening and understanding each other’s issues, we can establish a trusting permitting environment that works for all parties.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Kristian Eek for his presentation and attendance.

8.2 Deputation - BikeHub Initiative

Te take mō te pūrongo / Purpose of the report

1. Brent Bielby and Teau Aituarau (Mr T) would like to discuss the BikeHub initiative with the board.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Brent Bielby and Teau Aituarau for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Imrie Community (One Love)

Te take mō te pūrongo / Purpose of the report

1. Makuatai Papali’i from the Imrie Community would like to discuss the One Love project with the board.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Makuatai Papali’i for his presentation and attendance.

9.2 Public Forum - Nikau Road Otahuhu, Roosters

Te take mō te pūrongo / Purpose of the report

1. Aaron Parker from Otahuhu would like to discuss the issue of wild chickens and roosters breeding in the area. The roosters are causing a nuisance by continually crowing.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Aaron Parker for his presentation and attendance.

9.3 Public Forum - St James Cemetery Mangere Bridge

Te take mō te pūrongo / Purpose of the report

1. John Kerr would like to discuss the health and safety issues relating to the wall at St James Cemetery, Mangere Bridge.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank John Kerr for his presentation and attendance.

Attachments

a Wall at St James Cemetery.......................................................................... 145

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

09 December 2020

Local Board Leads and Appointments Report

File No.: CP2020/18001

Te take mō te pūrongo

Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

Topic Area	Lead	Alternate
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	Lemauga Lydia Sosene	1^st Togiatolu Walter Togiamua 2^nd Harry Fatu Toleafoa
Transport	Makalita Kolo	Lemauga Lydia Sosene
Economic development	Harry Fatu Toleafoa	1^st Christine O’Brien 2^nd Lemauga Lydia Sosene
Youth, Children, Seniors and Uniquely Abled	Vacant	1^st Harry Fatu Toleafoa 2^nd Christine O’Brien
Landowner Consents (excluding filming)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Landowner Consents Filming	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Events (receive staff notifications of areas that may involve reputational, financial, performance or political risk)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Liquor Licences Hearings	Tauanu’u Nanai Nick Bakulich	Lemauga Lydia Sosene
Resource Consent (proceed as a non-notified, limited notified or fully notified application)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Resource Consents (notified hearings)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Area Plan Working Group	MOLB All board members OPLB Apulu Reece Autagavaia, Dawn Trenberth
LGNZ (Local Government New Zealand	Chairperson	Deputy Chairperson

Organisation / Initiative	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo
Mangere Bridge BID	Lemauga Lydia Sosene
Mangere Town Centre BID	Makalita Kolo
Mangere East Village BID	Tauanu’u Nanai Nick Bakulich
Otahuhu Business Association	Christine O’Brien
South Harbour Business Association BID	Harry Fatu Toleafoa
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua
Ambury Park Centre	Vacant	Christine O’Brien
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Tamaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Youth Connections South Local Governance Group (3 members)	Makalita Kolo, Harry Fatu Toleafoa, Vacant	Christine O’Brien
Maori input into local board decision-making political steering group	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ōtāhuhu Portage Project Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
The Southern Initiative (TSI) Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Democracy Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

2020/2021 Māngere Ōtāhuhu youth grants

File No.: CP2020/17919

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of $4,000 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu.

2. To approve the 2020/2021 youth grants applications.

Whakarāpopototanga matua

Executive summary

3. Staff recommend that 21 applicants are approved for funding totalling $13,500 and that five applicants are not recommended for funding.

4. The 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu includes an allocated budget of $10,000 for youth grants.

5. The applicants that are approved for funding will be invited to the local board office to attend a celebration event in early 2021 and receive a certificate acknowledging their grant. This event will require a budget of $500 for light refreshments, which is currently not included in the associated work programme activity budget.

6. Therefore, staff recommend that the local board approve the allocation of an additional $4,000 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu for the following:

· $3,500 to support all the recommended grant applications to be approved

· $500 for light refreshments at the grant recipient’s celebration event.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the allocation of $4,000 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu

b) approve the following 2020/2021 youth grants applications:

Application ID	Applicant name	Purpose of funding	Recommended funding amount
MOYOUTH0120-21	Emily Luatua	Purchase a laptop to support youth entrepreneurship.	$1,000
MOYOUTH0520-21	Petrianee King	Participate in an athlete academy programme.	$1,000
MOYOUTH0920-21	Gardenia Lemoa	Pay fees, uniform and youth camp attendance costs.	$1,000
MOYOUTH1120-21	Peter Tavui	Purchase sporting equipment to participate in a youth boxing programme.	$500
MOYOUTH1420-21	David Vea	Purchase sporting equipment to participate in a youth boxing programme.	$150
MOYOUTH1520-21	Ben Sili	Purchase sporting equipment to participate in a youth boxing programme.	$150
MOYOUTH2020-21	Viliami Folau	Purchase sporting equipment to participate in a youth boxing programme.	$150
MOYOUTH2120-21	Deacon Kirikava	Purchase sporting equipment to participate in a youth boxing programme.	$500
MOYOUTH2320-21	Ofa Kauvaka	Purchase sporting equipment to participate in a youth boxing programme.	$200
MOYOUTH2520-21	Sione Sesoni	Purchase sporting equipment to participate in a youth boxing programme.	$200
MOYOUTH2720-21	Amato Pepa	Purchase sporting equipment to participate in a youth boxing programme.	$600
MOYOUTH2820-21	Finau Sateki	Purchase sporting equipment to participate in a youth boxing programme.	$240
MOYOUTH2920-21	Halatoa Pouono	Purchase sporting equipment to participate in a youth boxing programme.	$200
MOYOUTH3220-21	Caerwyn Tomuli Liuliu-Afoa	Pay fees for auto electrician apprenticeship.	$1,000
MOYOUTH3320-21	Paige Faigaa	Support youth group Christmas celebration.	$910
MOYOUTH3420-21	Cecilia Tuiono	Pay university study associated costs.	$1,000
MOYOUTH3720-21	Gracyn Tomuli-Afoa	Support youth entrepreneurship.	$1,000
MOYOUTH3820-21	Haris Murtaza	Pay university fees.	$1,000
MOYOUTH4220-21	Teresa Feomaia	Pay school study and associated costs.	$700
MOYOUTH4420-21	Julio Faavae	Pay barista training and driving licence costs.	$1,000
MOYOUTH4520-21	Luti Fififta	Pay barista training and driving licence costs.	$,1000

Horopaki

Context

7. The 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu includes an allocated budget of $10,000 for youth grants.

8. The purpose of the youth grants is to support young people to contribute, prosper and thrive and supports the local board to achieve the following 2017 local board plan outcome:

· A place where people thrive and belong.

9. The 2020/2021 youth grants opened for applications on 16 September 2020 and closed on 20 October 2020.

10. The criteria for applicants are as follows:

· Be aged between 13 and 24.

· Live or attend school and/or have a meaningful connection to the Māngere-Ōtāhuhu Local Board area.

· Be a New Zealand citizen or permanent resident.

· Include a letter from school principal, teacher, tutor, community leader or employer in support of application.

11. The grants are available for applicants to apply for funding up to $1,000 for any one of the following:

· Learning and development opportunities to build on your own leadership and experience within your community.

· Supporting the development of your own social enterprise project.

· Support to attend conferences, programmes or training for personal development, such as climate change, leadership, social innovation, wellness, arts and culture, trade, sports, and media.

· Run an event or programme in response to community interest and need.

12. A total of 26 applications were received, requesting a total of $18,840.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Of the 26 applications received, 84.6 per cent identify as Pasifika, 11.5 per cent identify as Māori and 4 per cent identify as Pakistani.

14. The three major themes of all the applications are:

· athletics – 42.3 per cent

· education and training – 26.9 per cent

· youth leadership – 22.9 per cent.

15. Staff recommend that 21 applicants are approved for funding totalling $13,500 and that five applicants are not recommended for funding.

16. The applicants that are approved for funding will be invited to the local board office to attend a celebration event in early 2021 and receive a certificate acknowledging their grant. This event will require a budget of $500 for light refreshments, which is currently not included in the associated work programme activity budget.

17. Staff recommend that the local board approve the allocation of $500 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu to cover the costs of the celebration event.

18. Staff recommend that the local board approve the allocation of $13,500 to 21 recipients. However, there is currently only $10,000 available budget in the associated work programme activity.

19. Therefore, staff recommend that the local board approve the allocation of an additional $4,000 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu for the following:

· $3,500 to support all the recommended grant applications to be approved

· $500 for light refreshments at the grant recipient’s celebration event.

20. Table 1 shows the 15 applications that staff recommend for funding totalling $10,000:

Table 1: Applications recommended for funding:

Application ID	Applicant name	Purpose of funding	Requested funding amount	Recommended funding amount	Reason for funding recommendation
MOYOUTH0120-21	Emily Luatua	Purchase a laptop to support youth entrepreneurship.	$1,000	$1,000	Applicant wants to create jobs for youth in Māngere.
MOYOUTH0520-21	Petrianee King	Participate in an athlete academy programme.	$1,000	$1,000	Application included strong letters of recommendation and the applicant wants to promote wellbeing and fitness.
MOYOUTH0920-21	Gardenia Lemoa	Pay fees, uniform and youth camp attendance costs.	$1,000	$1,000	Applicant shows strong youth leadership and volunteering experience.
MOYOUTH1420-21	David Vea	Purchase sporting equipment to participate in a youth boxing programme.	$150	$150	Applicant is pursuing health and wellbeing goals.
MOYOUTH1520-21	Ben Sili	Purchase sporting equipment to participate in a youth boxing programme.	$150	$150	Applicant is pursuing health and wellbeing goals.
MOYOUTH2020-21	Viliami Folau	Purchase sporting equipment to participate in a youth boxing programme.	$150	$150	Applicant is pursuing health and wellbeing goals.
MOYOUTH2320-21	Ofa Kauvaka	Purchase sporting equipment to participate in a youth boxing programme.	$200	$200	Applicant is pursuing health and wellbeing goals.
MOYOUTH2820-21	Finau Sateki	Purchase sporting equipment to participate in a youth boxing programme.	$240	$240	Applicant is pursuing health and wellbeing goals.
MOYOUTH2920-21	Halatoa Pouono	Purchase sporting equipment to participate in a youth boxing programme.	$200	$200	Applicant is pursuing health and wellbeing goals.
MOYOUTH3220-21	Caerwyn Tomuli Liuliu-Afoa	Pay fees for auto electrician apprenticeship.	$1,000	$1,000	Applicant shows strong volunteering experience and wants to give back to organisations that they volunteer with.
MOYOUTH3320-21	Paige Faigaa	Support youth group Christmas celebration.	$1,000	$910	Applicant is a youth leader and wants to encourage youth connection through the celebration event. The recommended funding amount relates to the constraints of the current available budget. The celebration event will be able to go ahead with the recommended amount.
MOYOUTH3720-21	Gracyn Tomuli-Afoa	Support youth entrepreneurship.	$1,000	$1,000	Application included strong letters of recommendation and demonstrates successfully deliver social enterprise projects.
MOYOUTH3820-21	Haris Murtaza	Pay university fees.	$1,000	$1,000	Applicant demonstrates interest in local civics and has significant experience in volunteering.
MOYOUTH4420-21	Julio Faavae	Pay barista training and driving licence costs.	$1,000	$1,000	Applicant demonstrates intent to upskill to prepare for employment opportunities.
MOYOUTH4520-21	Luti Fififta	Pay barista training and driving licence costs.	$1,000	$,1000	Applicant demonstrates intent to upskill to prepare for employment opportunities.
Total			$10,090	$10,000

21. Table 2 shows the six applications that are recommended for funding if the local board approves the allocation of an additional $3,500 into the youth grants budget.

Table 2: Applications recommended to be approved with additional funding:

Application ID	Applicant name	Purpose of funding	Requested funding amount	Recommended funding amount	Reason for funding recommendation
MOYOUTH1120-21	Peter Tavui	Purchase sporting equipment to participate in a youth boxing programme.	$2,000	$500	The application provides minimal information about the use of the grant funding. However, the applicant is pursuing health and wellbeing goals. Applicant requested more funding than the criteria limit. The recommended amount is aligned to other similar applications in this grant round.
MOYOUTH2120-21	Deacon Kirikava	Purchase sporting equipment to participate in a youth boxing programme.	$1,000	$500	The application provides minimal information about the use of the grant funding. However, the applicant is pursuing health and wellbeing goals. The recommended amount is aligned to other similar applications in this grant round.
MOYOUTH2520-21	Sione Sesoni	Purchase sporting equipment to participate in a youth boxing programme.	$200	$200	The application provides minimal information about the use of the grant funding. However, the applicant is pursuing health and wellbeing goals.
MOYOUTH2720-21	Amato Pepa	Purchase sporting equipment to participate in a youth boxing programme.	$600	$600	Applicant is pursuing health and wellbeing goals. The recommended amount is aligned to other similar applications in this grant round.
MOYOUTH3420-21	Cecilia Tuiono	Pay university study associated costs.	$1,000	$1,000	The application provides minimal information about the use of the grant funding. However, the applicant is pursuing education opportunities.
MOYOUTH4220-21	Teresa Feomaia	Pay school study associated costs.	$1,000	$700	The application provides minimal information about the use of the grant funding. However, the applicant is pursuing education opportunities. Applicant provided details for associated costs up to the recommended funding amount.
Total			$5,800	$3,500

22. Table 3 shows the five applications that are not recommended for funding totally $5,150:

Table 3: Applications not recommended for funding:

Application ID	Applicant name	Purpose of funding	Requested funding amount	Reason not recommended for funding
MOYOUTH1220-21	Tevita Pulu	Purchase sporting equipment.	$2,000	The application is incomplete as it does not include a reason for the purpose of the grant.
MOYOUTH1320-21	Mary Jane Havili	Purchase sporting equipment.	$450	Staff could not verify the validity of the application.
MOYOUTH1920-21	Mone Helu Filo	Purchase sporting equipment.	$700	Staff could not verify the validity of the application.
MOYOUTH2220-21	Lillian Ozucargil	Support fitness journey.	$1,000	Application does not meet the grant criteria as they do not have a meaningful connection to the local board area.
MOYOUTH4020-21	Gracyn Tomuli-Afoa	Support youth entrepreneurship.	$1,000	The applicant has submitted two applications (MOYOUTH3720-21) and the criteria for the grant states that each applicant is able to be approved for one grant per funding round only.
Total			$5,150

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. One of the applications recommended to be approved is requesting funding to attend university to undertake a Master of Engineering Management to ensure New Zealand reaches its legislative goal of being carbon neutral by 2050.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Youth Grants applications were assessed and administered by staff from council’s Community Empowerment Unit that sits within Arts, Community and Events.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The 2020/2021 Youth Grants supports the local board to achieve the following 2017 local board plan outcome:

· A place where people thrive and belong.

26. Applicants must live or attend school and/or have a meaningful connection to the Māngere-Ōtāhuhu Local Board area.

27. The applications were presented to the local board at a workshop on 25 November 2020.

Tauākī whakaaweawe Māori

Māori impact statement

28. In the local board area, 17.6 per cent of the population identify as Māori.

29. Three applicants out of the 26 applications received identify as Māori and all are recommended for funding. All these applicants have requested funding to achieve the outcomes relating to athletics.

30. To support Māori youth to apply for funding in this grant round, staff connected with a local boxing gym that provides support to youth, and where a large proportion identify as Māori. This resulted in young people from this gym applying for grants and are recommended for funding.

31. Staff will continue to work to ensure that there are more Māori youth applications next round, with the aim to be proportionate to the population.

Ngā ritenga ā-pūtea

Financial implications

32. The 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu has an allocated budget of $50,000, which includes $10,000 for youth grants.

33. Staff recommend that the local board approve the allocation of an additional $4,000 from the community grants budget to 2020/2021 work programme line 763 Youth: Capacity building and participation Māngere-Ōtāhuhu for the following:

· $3,500 to support all the recommended grant applications in Table two to be approved.

· $500 for light refreshments at the grant recipient’s celebration event.

34. A total of 26 applications were received, requesting a total of $18,840.

35. Staff recommend that 21 applicants are approved for a total funding amount of $13,500.

36. Staff recommend that five applicants are not approved for a total amount of $5,150.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. If the local board does not approve the additional budget allocation then there is a risk that six of the applicants will not receive funding and the local board will not be able to deliver the grant recipient celebration event.

Ngā koringa ā-muri

Next steps

38. Staff will notify the applicants of the outcome of their application and will support the allocation of additional budget to administer the funding.

39. The grant recipient celebration event will be delivered in early 2021 by council’s Youth Empowerment team.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Tanya Moredo – Specialist Advisor, YouthSpecialist

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

Approval for a new road name at 115 Walmsley Road, Favona

File No.: CP2020/18127

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a common accessway, created by way of a subdivision development at 115 Walmsley Road, Favona.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Clarke Group, have proposed the names presented in the tables below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 115 Walmsley Road are:

· Māra Loop (applicant Preferred)

· Hoahoa Loop (alternative 1)

· Tautoko Loop (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves the name Māra Loop for the new private road created by way of subdivision at 115 Walmsley Road, Favona in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60334479 and SUB60334541).

Horopaki

Context

6. Resource consent BUN60334479 (subdivision reference number SUB60334541) was issued in September 2019 for the construction of 32 residential units to be contained in six three-storey buildings (referred to as Blocks A, B, C, D, E, F). The development is being marketed as ‘Walmsley Studios’.

7. Vehicle access is provided via a one-way common accessway which has a dedicated entry and exit onto Walmsley Road.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The applicant’s proposed names and meanings are set out in the table below:

Proposed name

Meaning (as described by applicant)

Māra Loop

(applicant preferred name)

Māori word meaning garden, cultivation

Favona was originally settled due to its high-quality horticultural conditions. ‘Māra’ was chosen to reference the history of market gardening which brought more people into the area.

Hoahoa Loop

(alternative 1)

Māori word meaning friendship.

Represents the environment hoped to be created within the gated community. ‘Hoahoa’ is not only the noun used when describing the importance of friendship, but it also refers to one’s ability to be affable and friendly, which will occur among the residents within the Walmsley development.

Tautoko Loop

(alternative 2)

Māori word meaning to support, advocate.

‘Tautoko’ was chosen as a descriptive option for another attribute we hope to create within the Walmsley community: support. Clarke Group has been fortunate to be involved in providing transitional housing in our next two projects to be completed, for Community Housing Providers (CHPs) whilst working closely with the Ministry of Housing & Urban Development. These CHPs will be providing wrap-around services to those in urgent need of housing support, financial support, and mental health support – often these are the most vulnerable people in the community. We are hoping the Walmsley project, once completed, will provide the same opportunity for CHPs and their clients, hence our desire to ensure the accessway’s name reflects the nature of the CHPs and the work they do.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. ‘Loop’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. This report seeks the local board’s views and the decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications, and in this instance the process has been adhered to.

21. On 27 October 2020, the applicant contacted representatives of the following groups with an interest in the general area:

· Ngāi Tai ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Tamaoho (Ngāti Tamaoho Trust)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Ngāti Whātua Ōrākei (Ngāti Whātua Ōrākei Trust)

· Te Ahiwaru - Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki (Te Kawerau Iwi Settlement Trust)

· Waikato - Tainui (Te Whakakitenga o Waikato Incorporated).

22. After receiving no responses, the applicant sent a followup email to the mana whenua groups, to which the below comments were received.

23. Waikato-Tainui deferred to other mana whenua for their comment.

24. Ngāi Tai ki Tāmaki commented that they had no issues with any of the applicant’s proposed names.

25. By the close of the consultation period, no further responses, comments, or feedback were received. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	29
b ⇩	Location Plan	31

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

Approval for a new private road name at 18 & 20 Portage Road, Otahuhu

File No.: CP2020/18004

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 18 & 20 Portage Road, Otahuhu.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Balraj Singh and Sunita Devi, agent Potentialis Limited have proposed the names presented in the tables below for consideration by the local board.

5. The proposed names for the new private road at 18 & 20 Portage Road are:

· Ara Tūtaki (applicant Preferred)

· Ara Kauhanga (alternative 1)

· Huanui Lane (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the name Ara Tūtaki for the new private road created by way of subdivision at 18 & 20 Portage Road, Otahuhu in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60321364 and SUB60321366).

Horopaki

Context

6. Resource consent BUN60321364 (subdivision reference number SUB60321366) was issued in October 2018 for the construction of 15 terraced dwellings and one commonly owned access lot (COAL).

7. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

10. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. Portage Road, which the development is accessed off, follows the path of a former Māori canoe portage between the Tamaki River (an arm of the Hauraki Gulf) and the Manukau Harbour, which facilitated access between the eastern and western sides of the North Island. The applicant has proposed names that symbolises the Otahuhu portage and pay homage to its historical significance.

12. The applicant’s proposed names and meanings are set out in the table below:

Suggested name

Meaning as described by the applicant

Ara Tūtaki

(applicant preferred name)

Māori word meaning to meet, encounter, make meet.

This is a reference to the Otahuhu portage and the meeting of the east and west coast.

Ara Kauhanga

(alternative 1)

Māori word meaning sacred passageway, corridor.

Symbolises the Otahuhu portage.

Huanui Lane

(alternative 2)

Māori word meaning road, highway, path, pathway, street.

Symbolises the Otahuhu portage.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines. ‘Ara’ is used as a prefix for Te Reo Māori or Moriori road names.

16. Mana whenua were consulted in line with the processes and requirements described in the Auckland Council Road Naming Guidelines. Road naming is an opportunity to recognise Māori cultural and ancestral linkages to areas of land. The Guideline provides a process to enable mana whenua the opportunity to provide feedback on all road naming applications. Commentary on the feedback received in this situation is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The report seeks the local board’s decision and the decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 12 November 2020 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaoho (Ngāti Tamaoho Trust)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara Development Trust)

· Ngāti Whātua Ōrākei (Ngāti Whātua Ōrākei Trust)

· Te Ahiwaru - Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki (Te Kawerau Iwi Settlement Trust)

· Te Rūnanga o Ngāti Whātua (Te Rūnanga o Ngāti Whātua)

· Waikato - Tainui (Te Whakakitenga o Waikato Incorporated)

22. Both Ngati Whatua o Kaipara and Ngāti Paoa Trust Board deferred to Te Ākitai Waiohua, who responded that they were not opposed to the names put forward by the applicant as they reflect the significance and importance of the Otahuhu Portage.

23. By the close of the consultation period, no other responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ and recorded on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	37
b ⇩	Location Map	39

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

Māngere-Ōtahuhu Local Board Age-friendly Plan

File No.: CP2020/17996

Te take mō te pūrongo

Purpose of the report

1. To adopt the Māngere-Ōtahuhu Local Board Age-friendly Plan.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtahuhu Local Board committed to the creation of a plan to respond to the new and emerging needs of older people in their communities and commissioned the development of an age-friendly plan as part of the 2019/2020 work programme (line #1154).

3. Community Empowerment Unit (CEU) staff have developed the plan in consultation with the local board, and it is informed by age-friendly research led by local community groups as well as the Auckland Council regional age-friendly action planning currently led by the Community and Social Policy department.

4. The purpose of the plan is to help inform future local board work programmes and other local activity, to work towards an age-friendly local board area where older residents feel included and connected.

5. The plan collates existing age-friendly activities and work taking place in the local board area by various council departments. It also makes recommendations towards where work could be developed further in future work programmes. It is designed to be a guiding document for the local board when considering work programme development, and other local activity.

6. This report presents the final plan and key focus areas for adoption by the local board.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Māngere-Ōtahuhu Local Board Age-friendly Plan as provided in Attachment A to this agenda report.

Horopaki

Context

7. Auckland Council made a commitment to becoming an Age-Friendly City and joining the World Health Organisation (WHO) Network of Age-Friendly Cities and Communities in 2018. The regional Auckland Age-friendly Action Plan is currently being developed led by the Community and Social Policy department.

8. An age-friendly city is one that enables people of all ages to actively participate in community activities. Everyone is treated with respect regardless of age. It is a place that makes it easier for older people to stay connected to people that are important to them. It also helps people stay healthy and active.

9. Following staff advice, the 2019/2020 Māngere-Otāhuhu Local Board Work Programme included the development of a local age-friendly plan that aligns to this regional work (line #1154). This was originally intended to be completed by the end of the financial year but faced delays due to COVID-19.

10. The Māngere-Ōtāhuhu Age-friendly Plan aims to reflect the aspirations and needs of the local ageing community. Communities such as older people are frequently asked to participate in consultation by local and central government entities and have anecdotally shared frustration at perceived ‘over- consultation’.

11. For this reason, the approach taken to develop this plan was to draw on insights from existing local research and community input. A draft of the plan has been sent to these organisations and a final copy will be distributed once approved by the local board.

12. At a workshop in February 2020, staff presented and invited feedback on the first draft of the plan. Some changes were requested by the local board that were incorporated into the draft plan including consideration of the significance of religious and church groups to the age-friendly community in the Māngere-Otāhuhu Local Board area.

13. Staff engaged with internal stakeholders including Auckland Transport, Libraries & Information, Local Board Services, and Parks, Sport and Recreation.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Māngere-Ōtahuhu Local Board area has an ageing population, with eight per cent of Māngere-Ōtāhuhu residents aged over 65 years of age, set to double by 2033.

15. There are additional intersectional factors in the local board area which heighten the need for a locally specific plan in addition to regional work in this space. This includes high Māori and Pasifika populations, and a high prevalence of faith-based groups that are often particularly relevant to older people and their connection to their communities.

16. Staff therefore recommended that a local age-friendly plan be developed for Māngere-Ōtahuhu, considering the ageing population and local factors that could contribute to being an age-friendly community, as part of 2019/2020 work programme.

17. The objectives of the plan are to:

· collate and detail existing age-friendly work across the council family

· highlight local needs and gaps in age-friendly work

· align with Auckland Council’s regional age-friendly work

· make recommendations to further local age-friendly initiatives.

18. Gaps and needs identified through public consultation included:

· the need for and increased focus on safety when using public transport and getting into buildings to access activities for older people

· the need for affordable activities and programmes for older people

· visibility and positive imagery and stories about older people

· intergenerational respect and increased opportunities to learn and share between generations

· places to access information and get support with technology

· opportunities to connect with their own and other’s culture.

19. As part of the analysis, and due to the delays relating to COVID-19, staff were able to consider the new Māngere-Ōtahuhu Local Board Plan 2020, and have aligned the Age-Friendly Plan, specifically towards outcome four: Celebrating our unique Tangata Whenua and Pasifika identities and outcome six: we thrive and belong in safe, healthy communities.

20. There are four key aspirations of the plan that align to these outcomes: fostering participation, promoting-age-friendly activities, creating attractive amenities, and improving access and transportation.

Fostering participation

21. Key recommended future actions include:

· the leveraging of council facilities such as libraries, community places, parks, and leisure centres to expand on age-friendly activities offered in these existing hubs

· connecting with school and youth groups to explore sharing opportunities, e.g. digital literacy

· supporting participation in celebrations such as Matariki, Anzac Day, and International Day of the Older Persons

· supporting volunteer opportunities such as encouraging participation of older people in civic engagement.

Promoting age-friendly activities

22. Key recommended actions include:

· providing a directory of age-friendly events, activities, and services

· utilising different platforms to promote these activities including posters and radio

· working with local retirement villages, senior groups, and faith-based networks to promote local activities.

Attractive amenities

23. Key recommended actions include:

· continued support for holistic community safety, beautification, and placemaking activity

· encouraging participation of older people in the Māngere-Otāhuhu Community-Led Community Safety Action Plan

· fostering inter-generational activity

· refreshing the Local Pathways Plan (Greenways).

Access and transport

24. Key recommended actions include:

· working with Auckland Transport to ensure older people are aware of free public transport and can access this, and increasing use of wayfinding signs

· advocating to owners of non-council spaces to improve accessibility

· exploring opportunities for transport initiatives where there are gaps in the transport network.

25. Staff have conducted further external consultation with community groups to collect feedback and perspectives in the post-COVID-19 environment. COVID-19 has also greatly impacted work towards age-friendly activity, with several key learnings included in the plan such as:

· the importance of digital literacy for older people

· increased vulnerability during emergencies of older people

· the importance of local groups and connections for older people

· the need for a local age-friendly directory that assists with service information and access.

26. Staff note that the plan is designed as an internal strategic document for the local board to reference when planning and developing local activity, including work programme development.

27. Departments consulted in the plan including Auckland Transport, Libraries & Information, Local Board Services, and Parks, Sport and Recreation will remain responsible for their own work programmes and contribution towards age-friendly activity.

28. Staff recommend committing to a three-year review of this plan in 2022/2023 to ensure the plan remains relevant, responsive to emerging local needs, and that it continues to align with the local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Increasing community resilience and connection is an important way to counter the effects of future climate impacts including adverse weather events and emergencies.

30. The plan includes actions towards the use and activation of parks in the local board area, and a suggestion to include older people in a refresh of the Local Pathways Plan (Greenways). The plan also makes suggestions to encourage and improve accessibility to public transport, and to plug gaps in public transport networks. These actions could have positive climate impacts with reduced reliance on car travel, and increased prioritisation of access to green space.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Staff from the Community Empowerment Unit have led the development of this plan, with input from Auckland Transport, Libraries & Information, Local Board Services, Parks, Sport and Recreation, Community Places and Community Facilities.

32. The plan will be circulated to relevant council departments once adopted.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Eight per cent of Māngere-Ōtāhuhu residents are aged over 65 years of age. The proportion of older people will almost double by 2033.

34. The plan is a strategic document to guide local board activity, including development of the 2021/2022 work programme which could prioritise activity recommended to work towards a local age-friendly approach.

35. Staff were able to take into account the Local Board Plan 2020, and have aligned the Age-friendly Plan to it; specifically outcomes four: Celebrating our unique Tangata Whenua and Pasifika identities and outcome six: we thrive and belong in safe, healthy communities.

36. The local board provided feedback on the plan at a workshop in February 2020, and again in October 2020. Staff have responded and incorporated this feedback into the plan.

Tauākī whakaaweawe Māori

Māori impact statement

37. In Māngere-Ōtāhuhu Local Board area, 16.4 per cent of the population identify as Māori (compared to 11.5 per cent across Auckland). Currently, 12,861 Māori usually live in Māngere-Ōtāhuhu. This is an increase of 2,526 people, or 24.4 per cent, since the 2013 Census.

38. Māori research show that te reo and cultural social connections lead to lesser feelings of isolation among Maori and supports social inclusion.

39. The recommendations in the plan help to create opportunities for Māori and other cultural groups to engage and support cross-cultural experiences that build community capacity and leadership across the Māngere-Ōtāhuhu Local Board area.

40. These opportunities include working in partnership with local marae.

Ngā ritenga ā-pūtea

Financial implications

41. The 2020/2021 Māngere-Ōtāhuhu Local Board Work Programme line #770 includes $25,000 budget towards continuing age-friendly initiatives outlined in the plan.

42. The budget in this work programme line does not include additional budget held by other council departments and CCOs who are already implementing work outlined in the plan.

43. The local board can consider the recommendations in the plan when developing the 2021/2022 work programme and allocating LDI budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. One identified risk of adopting the plan is in the evolving and changing needs of the community which has been exaggerated by the effects of COVID-19. Staff are seeking to counter this risk by suggesting a commitment to a review of the plan in 2022/2023 to coincide with the development of the next Local Board Plan.

45. The plan itself is responding to the risk of older persons feeling disconnected from their communities as they age, by collating and providing recommendations towards activity to engage older people, especially in the wake of COVID-19.

Ngā koringa ā-muri

Next steps

46. The Māngere-Ōtahuhu Local Board Age-friendly Plan will be socialised with all relevant internal and external stakeholders.

47. Staff will continue existing 2020/2021 age-friendly initiatives as part of the local board work programme and will support the local board in 2021/2022 work programme development in response to the recommendations of the plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtahuhu Age-Friendly Plan	47

Ngā kaihaina

Signatories

Authors

Sam Mills - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

Auckland Council’s Performance Report: Māngere-Ōtāhuhu Local Board for July to October 2020

File No.: CP2020/18094

Te take mō te pūrongo

Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period are:

· WPID 759- Instalment of the Rainbow machine at Mangere Art Centre

· WPID 765- Alcohol objections being monitored by the local community

· WPID 2463- Completion of Norana Park walkway

· WPID 2190- Te reo translation of the Māngere-Ōtāhuhu Local Board Plan 2020.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery as provided in Attachment A. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed), grey (cancelled, deferred or merged) or red (behind delivery, significant risk). The following activities have been identified as behind delivery/ significant risk:

· WP 2719- Moyle Park - install sand carpet, irrigation and lights

· WP 90- Te Kete Rukuruku – tranche two

· WP 1464- Ōtāhuhu Town Centre Upgrade.

5. The financial performance report compared to budget 2020/2021 is provided as Attachment B. Auckland Council adopted its Emergency Budget 2020/2021 on the 30^th of July 2020, a month later than normal due the impacts of Covid-19.

6. The overall operational net cost of service in the Māngere-Ōtāhuhu Local Board area for the four months ended on 31 October 2020 was $6.2 million, which was 4 percent below the year to date budget. This was due to marginally higher revenue than expected and a slight underspend in the operating expenditure.

7. Capital investment of $705,000 took place in the Māngere-Ōtāhuhu Local Board area during these four months of the current financial year. This was well below the year to date capital budget of $1.2 million. The Ōtāhuhu Town Centre Upgrade, Whare Koa refurbishment and renewals at Seaside Park are some of the major projects in progress.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report for July to October 2020.

Horopaki

Context

8. The Māngere-Ōtāhuhu Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Plans and Places

· The Southern Initiative

· ATEED.

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red), and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

11. The graph below shows the activity status of activities which shows the stage of the activity in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

12. The key activities highlighted below were completed between July and October 2020.

13. Instalment of Rainbow machine (WPID 759)- The Rainbow Machine was installed in the Courtyard at Māngere Arts Centre - Ngā Tohu o Uenuku on 16 September and will remain there until 8 December. The custom-made prism lenses were built using innovative technology and fabricated by a local team at Ōtāhuhu Engineering and KiwiStar Optics. The affinity between the rainbow-themed project being housed at the Māngere Arts Centre is captured in the facility’s Te Reo Māori name, Ngā Tohu o Uenuku

14. Alcohol objections being monitored by the local community (WPID 765)- Several applications are being monitored by the community with the support of a local alcohol harm advocate who is funded by the local board.

15. Completion of Norana Park walkway (WPID 2463)- Now completed, this project includes new walkways and shared paths through connecting Kiwi Esplanade - Māngere Bridge, to Favona. The Norana walkway provides an enhanced public access to the coast, connecting existing reserves and providing alternative, safe and accessible transport routes.

16. Te reo translation of the Māngere-Ōtāhuhu Local Board Plan 2020 (WPID 2190)-. Due to financial constraints a partial te reo translation of the local board plan was offered to local boards. As a part of the board’s commitment to Maori the local board sought to get a full translation in te reo, this was funded through their Locally Driven Initiatives (LDI) budget.

Activities with significant issues

17. The following activities are reported with a status of red and amber (behind delivery, significant risk, on hold).

18. Moyle Park - install sand carpet, irrigation and lights (WPID 2719)- This project is on hold. A workshop with the board is to be completed and sport clubs updated on delayed works as a result of engagement with Healthy Waters. The investigation and design work at Moyle Park has been placed on hold as Healthy Waters are currently investigating whether the park can be used to address current flooding issues being experienced and for stormwater management purposes for the Housing New Zealand Māngere West Stage 2A redevelopment.

19. Te Kete Rukuruku- Maori naming of parks and places tranche two (WPID 90)- This project is on hold awaiting the completion of tranche one.

20. Ōtāhuhu Town Centre Upgrade (WP 1464)- Through the emergency budget process, the project was reduced to Separable Portions 1A, Separable Portion 2 and Separable Portion 3. A Central Risk Fund application was approved in September 2020, ensuring the mentioned Separable Portions can be completed. Practical completion has been achieved on Separable Portion 1A at the end of September 2020.

Activities with minor risk and on hold

21. The following work programme activities have been identified by operating departments to have minor risk or are on hold:

· Boggust Park - implement actions from the concept plan (WPID 2630)- The development was completed December 2019. This Park has been nominated for a bilingual name led by the Te Kete Rukuruku team. Staff have advised there may be a change in scope for this project. This will be reflected in the next performance report.

· Ōtuataua Stonefields Reserve Service Assessment (WPID 2237)- This project will not be progressed until issues relating to Fletcher's neighbouring property development are resolved.

· Pukaki Crater - access easement (WPID 2238)- Easement investigations will only commence once a decision on a potential plan change has been decided by the Environment Court.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Māngere-Ōtāhuhu Local Board of the performance for July to October 2020

Tauākī whakaaweawe Māori

Māori impact statement

26. The following programmes have sought to promote Maori outcomes.

27. Māori Responsiveness Māngere-Ōtāhuhu (WPID 766)- There were several hui with mana whenua and council staff working on the Improving Māori Input into Local Board decision making (IMIILBDM) project. A work programme was presented to mana whenua which was endorsed by the IMIILBDM governance reference group. A funding agreement for this work will be completed by the next performance report. Mana whenua and the local board representatives held conversations about the inclusion of mana whenua aspirations in the Māngere-Ōtāhuhu three-year Local Board plan.

28. Community Grants (WPID 783)- Due to financial constraints a partial translation of the local board plan was offered to local boards. As a part of the board’s commitment to Maori the local board sought to get a full translation in Te Reo, and this will be funded through the board’s Locally Driven Initiatives (LDI) budget.

29. Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Māngere-Ōtāhuhu (WPID 1922)- The library teams supported the nation-wide celebration of Te Wiki o te reo Māori through regular programming & displays to promote library resources.

30. MO: Te Kete Rukuruku (Māori naming of parks and places) tranche one (WPID 2236)- Most names have been received and staff are finalising the last few names. Moyle Park has been identified by mana whenua to be considered. Staff expect to present names to the board before the end of the financial year.

Ngā ritenga ā-pūtea

Financial implications

31. This report is provided to enable the Māngere-Ōtāhuhu Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

32. The Māngere-Ōtāhuhu local board’s net cost of service for the four-month period ended on 31 October and was $6.2 million against a net operating budget of $6.5 million.

33. Operating revenue of $374,000 for these four months of the current financial year was over budget by 16.5 percent. Higher than expected revenue was received from venues for hire and leases in the Māngere-Ōtāhuhu local board area.

34. Operating expenditure for the four months ended on 31 October 2020 was in line with budget, with a minor underspend of 3 percent, mainly in the locally driven initiatives (LDI) operating budget. LDI operating budget was underspent by $138,000 against a four-month budget of $449,000. Delivery should pick up pace during the remainder of the financial year.

35. Capital investment was only 60 percent of the year to date budget of $1.2 million mainly due to slower progress in the renewals space. Majority of the renewals projects are in the design and/or tendering phase. Physical works will gain pace through the following months. The planned works of the Ōtāhuhu Town Centre Upgrade are progressing well.

36. A detailed financial report is provided in the financial performance attachment (Attachment B).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

38. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

39. The local board will receive the next performance update for November 2020 to February 2021

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Jul - Oct 2020_Attachment A WP	87
b ⇩	Mangere-Otahuhu LB FY21 T1 Financial Report Attachement B	129

Ngā kaihaina

Signatories

Authors	Albert Scott - Local Board Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

09 December 2020

Change to the Māngere-Ōtāhuhu Local Board 2019-2022 business meeting schedule

File No.: CP2020/18487

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the cancellation of the Māngere-Ōtāhuhu Local Board business meeting currently scheduled on Wednesday, 17 February 2021 in order to coincide with the declaration of the results from the Māngere-Ōtāhuhu Local Board by-election.

2. To seek approval for a meeting date to be added to the 2019-2022 Māngere-Ōtāhuhu Local Board meeting schedule in order to accommodate the swearing-in of a new local board member at the February 2021 business meeting.

Whakarāpopototanga matua

Executive summary

3. Due to the resignation of Anae Dr Neru Leavasa from the Māngere-Ōtāhuhu Local Board a by-election has been scheduled to elect a new local board member.

4. The results of this by-election will be declared on Friday 19 February 2021, two days after the currently scheduled business meeting.

5. The Local Board are being asked to cancel the scheduled meeting and schedule a new meeting a week later to allow for the new local board member to be sworn-in at the February meeting.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve cancellation of the Māngere-Ōtāhuhu Local Board business meeting scheduled for Wednesday, 17 February 2021

b) approve adding an replacement meeting to the meeting schedule for the 2019-2022 electoral term, for Wednesday, 24 February 2021 at 5.00pm, to be held at the Māngere-Ōtāhuhu Local Board office, 93 Bader Drive, Māngere.

Horopaki

Context

6. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

7. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

8. The Māngere-Ōtāhuhu Local Board adopted its 2019-2022 meeting schedule on 4 December 2019 (Resolution Number MO/2019/194).

9. Due to the resignation of Ana Dr Neru Leavasa a vacancy has occurred on the local board and a by-election has been scheduled.

10. The results of the by-election will be declared on Friday 19 February 2021. The newly elected local board member would normally be sworn-in at the first available local board business meeting.

11. The local board is therefore asked to approve cancellation of the previously scheduled business meeting on Wednesday, 17 February 2021 and approve a business meeting date of Wednesday, 24 February 2021 to accommodate the swearing-in of the new local board member.

Tātaritanga me ngā tohutohu

Analysis and advice

12. As the Local Board has a business meeting scheduled for February 2021, it is recommended that this meeting be cancelled and a new one scheduled one week later to avoid the newly elected local board member having a four week delay before they can participate in local board decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the local board’s decision to cancel one meeting and replace it with another meeting one week later as a change to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to make this change to their meeting schedule it will cause a delay to the newly elected local board member’s swearing-in and participation in decision-making. It may also have an impact of the quorum, which could result in this local board being inquorate.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with cancelling the scheduled business meeting and scheduling a new meeting one week later.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Democracy Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Workshop notes 4 November	137
b ⇩	Workshop notes 11 November	139
c ⇩	Workshop notes 25 November	141

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Makalita Kolo
	Christine O'Brien
	Harry Fatu Toleafoa