Agenda of Manurewa Local Board

A board member will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 3 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement - Robyn Proffit

Te take mō te pūrongo

Purpose of the report

1. To acknowledge Robyn Proffit, for her 30 years of service to council and the community.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) acknowledge Robyn Proffit for her 30 years of service to council and the community. Robyn joined Manukau City Council on 6 August 1990 where she worked at Howick Leisure Centre as a Lifeguard/Recreation Assistant/Fitness Instructor for two and half years. She then moved to Clendon Community Centre and worked as a Recreation Assistant and Fitness instructor for 10 years. She joined Manurewa Pool and Leisure Centre in July 2005 as a Fitness Instructor.

Robyn has always been a very active and sporty person. She has represented Counties Manukau, Auckland and New Zealand touch teams as a player. After she retired from playing touch, she worked as touch coach with Counties Manukau youth and women’s teams for several years. Robyn has also coached New Zealand youth touch teams for 6-8 years.

In 2012 Robyn won the New Zealand Fitness Instructor of the year award.

The board thanks Robyn for her long-standing dedication to help our people achieve their health, fitness and wellbeing life-changing goals.

7 Petitions

7.1 Petition - Blossom Lane, Manurewa Prison Release Housing

Te take mō te pūrongo

Purpose of the report

1. A petition will be presented to the local board on behalf of the residents of Blossom Lane, Manurewa and surrounding streets, concerned about the newly developed property at Blossom Lane where 5 x 2 story units have been developed for the purpose of prison release housing.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank the residents of Blossom Lane, Manurewa and surrounding streets for their petition.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Diane Wildermoth and Mary Manukau

Te take mō te pūrongo

Purpose of the report

1. Diane Wildermoth and Mary Manukau will speak to the board about attending a computer and technology course which was partially funded through the Manurewa Local Board’s Lifelong Learning Fund

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Diane Wildermoth and Mary Manukau for their attendance.

8.2 Deputation - Marven Harkness

Te take mō te pūrongo

Purpose of the report

1. Marven Harkness will speak to the board about attending a Gospel and Culture course at Laidlaw College which was partially funded through the Manurewa Local Board’s Lifelong Learning Fund.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Marven Harkness for her attendance.

8.3 Deputation - Deliah Hudson

Te take mō te pūrongo

Purpose of the report

1. Deliah Hudson will speak to the board about attending an Administration Cadet Programme which was funded through the Manurewa Local Board’s Lifelong Learning Fund.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Deliah Hudson for her attendance.

8.4 Deputation - Pauline Jones

Te take mō te pūrongo

Purpose of the report

1. Pauline Jones will speak to the board about attending a Teacher Education Refresher course at Te Rito Maioha Early Childhood New Zealand which was funded through the Manurewa Local Board’s Lifelong Learning Fund.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) thank Pauline Jones for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	6 December 2020, Manurewa Youth Council - Quarter Four Update	11

No.	Title	Page
a ⇩	7 December 2020, Manurewa Local Board - Members' Update Melissa Atama	21

Manurewa Local Board

17 December 2020

Manurewa Local Board Grant Round Two 2020/2021 grant allocations

File No.: CP2020/17705

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for Manurewa Local Grant Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Manurewa Local Grant Round Two 2020/2021 (refer Attachment B).

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2020/2021 on 21 May 2020 (MR/2020/57) (refer Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $194,817 for the 2020/2021 financial year.

5. In Manurewa Local Board Grant Round One 2020/2021, a total of $49,214 was allocated leaving a total of $145,603 to be allocated in the remaining grant rounds.

6. In Manurewa Local Board Grant Round Two 2020/2021, a total of 19 local grant applications were received, requesting a total amount of $137,484.74.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round Two 2020/2021

Table One: Manurewa Local Grant Round Two 2020/2021 applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2110-202	Blue Light Ventures Incorporated	Community	Towards printing and production costs of 570 "Street Smart" handbooks for year 13 students.	$1,995.00	Eligible
LG2110-204	Colab Incorporated Limited	Events	Toward venue hire and staging costs at the Vodafone Centre.	$10,000.00	Eligible
LG2110-208	Pet Refuge New Zealand Charitable Trust	Community	Towards costs for the pet shelter enclosures.	$5,000.00	Eligible
LG2110-209	KidsCan Charitable Trust	Community	Towards raincoats, shoes and socks for children in Manurewa schools.	$10,000.00	Eligible
LG2110-210	Independent Living Charitable Trust	Community	Towards weekly costs, venue hire, petrol, and morning tea supplies.	$4,384.00	Eligible
LG2110-211	Auckland Southern District Chinese Association Incorporated	Community	Towards venue hire, costumes for performances, teacher fees, ‍travel, fitness class costs, portable audio equipment and costs for the Maori cultural exchange programme.	$9,648.00	Eligible
LG2110-212	Weymouth Residents and Ratepayers Incorporated	Community	Towards a contribution to printing costs for the "Weymouth News", free local newspaper.	$5,670.00	Eligible
LG2110-213	The Operating Theatre Trust	Arts and culture	Towards tickets and transport costs for children in the local board area to attend the "Greedy Cat" theatre production.	$6,185.00	Eligible
LG2110-214	Manurewa Business Association Incorporated	Community	Towards landscaping, planting and construction costs for the iconic Manurewa Christmas tree.	$24,141.00	Eligible
LG2110-216	Shivarchan Senior Citizens Association	Community	Towards programme delivery costs for health and safety injury prevention workshops, including venue hire, materials, refreshments, stationary, and travel.	$18,000.00	Eligible
LG2110-218	Life Education Trust Counties Manukau	Community	Towards a contribution for the life education teachers’ salaries.	$15,000.00	Eligible
LG2110-219	Manurewa Rugby Football Club Incorporated	Community	Towards catering costs of Manurewa Rugby Clubs 100 year anniversary.	$8,050.00	Eligible
LG2110-220	NZ View Incorporated	Community	Towards taxi costs for women to attend their weekly support programme.	$1,500.00	Eligible
LG2110-221	Auckland Regional Migrant Services Charitable Trust	Community	Towards the "Diverse Manurewa" event costs, venue hire, evaluation printing, administration and resources.	$3,000.00	Eligible
LG2110-222	Independent Living Charitable Trust	Community	Towards petrol vouchers for the coach and administrator of the "Tai Chi" programme run out of the Leabank Court nursing home.	$2,000.00	Eligible
LG2110-223	Huelo 'Oe 'Amanaki Lelei Charitable Trust	Arts and culture	Towards art materials for the women’s fakalakalaka arts and crafts programme.	$5,000.00	Eligible
LG2110-224	Friends of Weymouth Incorporated	Community	Towards venue hire and barbeque costs for volunteers.	$781.31	Eligible
LG2110-225	Community Cat Coalition Incorporated	Environment	Towards costs to desex stray cats in the Randwick Park area.	$3,000.00	Eligible
LG2110-226	All Seasons Community Sports Trust	Sport and recreation	Towards a heat pump for the Gallaher Park clubrooms.	$4,130.43	Eligible
Total				$137,484.74

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Manurewa Local Board adopted its grants programme for 2020/2021 on 21 May 2020 (MR/2020/57) and will operate four local grant rounds this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Manurewa Local Board set a total community grants budget of $194,817 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

20. Ten applicants indicated their projects will aim to meet Maori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22. The Manurewa Local Board has set a total community grants budget of 194,817 for the 2020/2021 financial year.

23. In Manurewa Local Board, Grant Round One 2020/2021 a total amount of $49,214 was allocated, leaving a total of $145,603 for the remaining grant rounds.

24. In Manurewa Local Board Grant Round Two 2020/2021, a total of 19 local grant applications were received, requesting a total amount of $137,484.74

25. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any additional financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Manurewa Local Board allocating funding for local grants round two, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Grant Progamme 2020/2021	31
b ⇨	Manurewa Local Board Grant Round Two 2020/2021 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager

Manurewa Local Board

17 December 2020

Proposed Manurewa Business Association BID Expansion Project

File No.: CP2020/17208

Te take mō te pūrongo

Purpose of the report

1. To consider the proposed Manurewa Business Improvement District (BID) programme expansion map.

Whakarāpopototanga matua

Executive summary

2. The Business Improvement District programme provides sustainable funding to business associations. The funding is raised by applying a targeted rate to commercial properties within a defined geographic area and passing that funding on to the relevant business association by way of a grant.

3. The Auckland Council Business Improvement District Policy (2016) (the Policy) requires the local board approve any new Business Improvement District programme boundaries and recommend the Governing Body strike the targeted rate. This means the local board must approve the geographic area in which the targeted rate is applied.

4. The Manurewa Business Association Inc (MBA) is proposing to expand the geographic area subject to the BID targeted rate.

5. Under the Policy, if the Manurewa Local Board approves the proposed Business Improvement District expansion map, the MBA must then carry out a postal ballot of affected businesses and property owners, to measure support for the proposed expansion.

6. In 2019 the MBA undertook a BID expansion project, however due to incorrect information contained in the voting packs the ballot result was deemed invalid.

7. Since that March 2019 ballot the MBA have continued to work and engage with businesses located within the proposed BID expansion area.

8. After investigating the circumstances behind the 2019 invalid ballot staff recommend waiving the two-year stand down period between ballots as required in the BID Policy. This would mean that the decision on the date for the next BID expansion ballot is at the discretion of the MBA.

9. In May 2020 MBA advised staff they wished to undertake the BID expansion project and ballot before 30 March 2021.

10. The Manurewa Business Improvement District programme will be located within the Manurewa Local Board boundary and will involve a postal ballot of business ratepayers and owners to determine the level of support for the proposed new BID programme.

11. If the ballot is successful, the Manurewa Business Improvement District programme will represent about 480 (from 215) business ratepayers and owners, with a proposed Business Improvement District targeted rate of $315,000, as of 1 July 2021. The current targeted rate is $157,000 per annum.

12. At the MBA annual general meeting on 12 October 2020 the proposed BID expansion map (Attachment A to the agenda report) was presented and approved by the MBA membership.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the proposed boundary map expanding the Manurewa Business Improvement District programme, as shown in the map (Attachment A to the agenda report).

Horopaki

Context

13. The MBA has been a registered incorporated business association since May 2006 and operating a Business Improvement District (BID) programme since 2005.

14. MBA attempted a BID expansion and ballot in 2019. The result of the 2019 ballot achieved and surpassed the BID Policy requirements of returned votes of 25 per cent or more and 51 per cent of those returned in support of the BID boundary establishment proposal.

15. Unfortunately, the ballot was not able to be counted due to incorrect information contained in the voting packs. Because of this, despite achieving the ballot mandate, the proposed BID expansion was not able to progress to local board approval.

16. The MBA undertook an investigation into the 2019 MBA ballot, and, in their opinion, the failed ballot was not due to a lack of voter support. The pre ballot information distributed to all eligible voters was confirmed to be correct and contained the detailed information required. However, in conclusion it was agreed there was enough evidence showing the ballot result could not be accepted and the expansion could not proceed to the next stage due to incorrect information being included in the voting pack.

17. The BID Policy requires there to be a two-year stand down period between ballots. This is to ensure there is a sufficient break between proposals and to avoid voter fatigue.

18. After reviewing the MBA post ballot information, staff recommend that this two-year requirement be waived, and the date for the next BID expansion ballot be at the discretion of the MBA.

19. In May 2020, MBA staff met with the council’s BID team to discuss revisiting the BID expansion proposal, and their plan towards a ballot before 30 March 2021. MBA confirmed there would be no change from the 2019 proposed BID expansion map and BID programme proposal for the 2021 ballot.

20. The MBA have continued to work closely with the businesses located within the proposed BID expansion area including Clendon, SouthMall and surrounding business clusters.

21. The MBA have continued to roll out projects and activities to businesses located within the current and proposed BID expansion area. This has enabled continued engagement and communication between the Manurewa BID and those business located within the proposed BID expansion area which has continued the interest and support for the BID programme to expand.

22. MBA presented and received approval from their membership at the 2020 MBA AGM held on 12 October 2020.

23. The BID policy states there are two areas of a BID establishment project that require approval by the local board.

24. Under the policy, local boards have allocated governance and decision-making to:

· approve new BID programme boundary maps

· approve BID programme boundary expansions.

25. The Manurewa Local Board must approve the proposed BID expansion map identifying the expanded Manurewa BID programme before the MBA carries out their postal ballot.

26. All BID expansion projects require further local board approval after the BID expansion project, voter engagement and ballot have been completed. This ensures the local board has the opportunity to see the final outcome of the establishment project, review the ballot results and are satisfied the criteria for a BID establishment has been completed against the BID policy.

27. Council staff are seeking Manurewa Local Board approval for the proposed Manurewa BID expansion map (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

BID expansion process

28. The decision to redo the Manurewa BID programme expansion ballot was due to the 2019 ballot result being invalid due to the voting packs containing incorrect information.

29. The MBA has continued to engage and involve those businesses located in the BID expansion area in the activities of the Manurewa BID programme. This engagement increased during the COVID lockdowns due to business owners needing to tap into business support provided through the BID programme. Since the March 2020 ballot MBA has seen continued support for the BID expansion coming from those business owners located within the expansion area.

30. The proposed 2020 BID programme expansion will mean all business-rated properties within the BID expansion area will be subject to a Manurewa BID targeted rate.

31. The successful BID expansion will increase to BID membership of the Manurewa BID programme to about 480. The BID targeted rate grant will be $315,000 as at 1 July 2021. This will be funded by the new BID targeted rated members.

32. Council staff support this BID establishment project and recommend the Manurewa Local Board approve the proposed Manurewa BID expansion map (Attachment A). There is no reason under the BID policy not to support the proposed Manurewa expansion map.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. There are no implications for council as the Manurewa BID programme establishment has no specific impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The MBA engages across council and council groups, the Manurewa BID programme will provide a platform for the wider business community to be involved.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Following approval by the Manurewa Local Board, staff will include the Manurewa BID expansion information in the 2021/2022 annual budget consultation and the Manurewa Local Board Agreement.

36. The results of the MBA BID expansion ballot will determine if there is a sufficient level of support for this new BID programme expansion and associated BID targeted rate.

37. Manurewa Local Board has supported the BID approach in the past, as it brings together local businesses to invest collectively in improvements that enhance the local business environment such as better security for business centres. A BID can also advocate and collaborate with the council on behalf of local businesses.

Tauākī whakaaweawe Māori

Māori impact statement

38. All businesses within the Manurewa BID expansion boundary will be included in the ballot process and BID policy requirements. The expanded BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea

Financial implications

39. The Manurewa BID targeted rate levied on business-zoned property owners and will raise a BID targeted rate grant of $315,000 and fund the Manurewa BID programme. The programme will be cost neutral to the council and local board.

40. The current targeted rate is $157,000. The increase in the targeted rate will be funded from the increased number of properties subject to the targeted rate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Council staff are satisfied all requirements of the BID policy have been completed up to this point by the MBA in relation to the proposed BID expansion map and project.

42. There is a risk to MBA should the BID expansion ballot fail to reach the required mandate. If the BID ballot fails, the BID policy requires a two-year stand-down before any subsequent ballot can be held.

Ngā koringa ā-muri

Next steps

43. The table below shows the reporting path for a BID expansion project and indicates where this project currently sits in that process.

44. Council staff will advise the MBA of the Manurewa Local Board decision regarding the proposed Manurewa BID boundary expansion map.

Campaign, consultation and voter engagement

45. If the boundary map is approved by the local board, the MBA will implement a detailed communication plan to all eligible BID voters from the period December 2020 to the last voting date in March 2021. This is to ensure that all eligible voters receive a one-on-one visit or contact, are provided with detailed information on the proposal, and have the opportunity to find out more about the BID programme and ballot process.

46. The council BID policy requires MBA to host a minimum of three public meetings, inviting eligible voters to an information briefing and question and answer session. This policy requirement will be completed during the BID campaign process.

47. Election Services Ltd has been commissioned by the MBA to provide an independent polling service for the Manurewa BID expansion ballot. Staff understand this commission will be at no-charge.

48. Each eligible voter will receive a ballot pack which will be lodged with NZ Post in February 2021. There will be postal and online voting available. The ballot period must be no less than four weeks with the last day for voting must be before 31 March 2020.

49. The ballot must achieve a return of votes of 25 per cent or more and 51 per cent of those returned need to be in support of the BID boundary establishment proposal for the ballot to be successful.

50. Following the ballot, the results will be brought to the Manurewa Local Board for consideration and recommendation to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa BID Expansion	39

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Local Area Manager

Manurewa Local Board

17 December 2020

Auckland Council’s Performance Report: Manurewa Local Board for July to October 2020

File No.: CP2020/18391

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with an integrated performance report for the period July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period are:

· Delivery of various programmes at Nathan Homestead and Manurewa libraries.

· Community groups benefitting from the board’s funding of increased access to Te Matariki Clendon Community Centre and Manurewa Leisure Centre.

· Planting of 40,000 plants as part of the board’s Tōtara Park ecological restoration project

· Delays in delivery of Te Kete Rukuruku (Māori naming of parks and places) tranche one names. Due to the delays in the completion of tranche one, staff advise that it is unlikely that tranche two can be completed in FY20/21 and the $27,500 budget for this line is available to be reallocated to other projects.

· The board has expressed an intention to participate in the 2021 Tuia rangatahi mentoring programme and it is recommended that $3000 is allocated to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand.

· There has been an underspend of $4000 in the budget for Armistice Day. It is recommended that this budget be reallocated to the local civic events work programme line.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred, or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Manurewa - renew signage FY20/21

· Te Kete Rukuruku tranche two

5. The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note; Net operating performance for Manurewa local board area is five per cent under budget for the four months ended October 2020. Operating expenditure is five per cent below budget and operating revenue is six per cent below budget, both affected by further closures of facilities under COVID-19 alert level three in the Auckland region. October revenues have seen a recovery almost to budget for that month. Capital expenditure has also been disrupted since August but is expected to continue as forecast in current alert level one.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for July to October 2020

b) amend the 2020/2021 Arts, Community and Events work programme by adding new line item ‘Build capacity: community-led response to alcohol licensing and advertising’ with a total budget allocation of $12,000

c) note an underspend of $27,500 in work programme line item 104 ‘MR: Te Kete Rukuruku tranche two’ which will not be delivered in FY20/21 due to delays in completion of Te Kete Rukuruku tranche one

d) reallocate $18,000 from work programme line item 104 ‘MR: Te Kete Rukuruku tranche two’ as follows:

i) $12,000 to undertake the new work programme line item ‘Build capacity: community-led response to alcohol licensing and advertising’

ii) $3000 to top up work programme line item 792 ‘Placemaking: Community safety initiatives and placemaking’ following expenditure towards the Manurewatanga Community Vigil

iii) $3000 to work programme line item 2831 ‘Clendon Community Centre Reserve - develop concept plan and physical works’ for the installation of signs that update the public on the Clendon Reserve revitalisation project

e) approve the allocation of $3000 from work programme line item 790 ‘Responding to Māori aspirations – Manurewa’ for the purpose of supporting Manurewa Local Board’s Tuia rangatahi mentoring programme, and note that this budget is primarily to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand, with arrangements made by Local Board Services

f) reallocate $4000 from work programme line item 805 ‘Armistice Day Manurewa’ to work programme line item 804 ‘Local civic events Manurewa’.

Horopaki

Context

6. The Manurewa Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· The Southern Initiative;

· Auckland Tourism, Events and Economic Development.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

8. The graph below identifies work programme activity by RAG status (red, amber, green, and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

9. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

10. The following are key activity updates for July to October 2020. These are aligned to outcomes in the Manurewa Local Board Plan.

People in Manurewa are actively connecting everywhere, every day

· Nathan Homestead delivered 57 programmes and receiving a combined total of 2,102 attendees and participants. Highlights include:

o the 95th anniversary of the homestead was celebrated with on-site tours and rare photographs from the archives that were posted on Facebook

o two days of filming occurred onsite for an upcoming television series

o the annual touring exhibition Top Art showcased the visual art portfolios of secondary school students who achieved Excellence at NCEA Level Three.

· Steps were taken to progress the development of a Seniors Network. A workshop with leaders of seniors groups will be held before Christmas for staff to gain a better understanding of the needs of seniors in the community and how a seniors network could support those needs.

· Manurewa Youth Council supported youth engagement on the draft local board plan resulting in around 300 submissions being received from young people.

· Manurewa Business Association provided the accountability report for the first year of operations of the Manurewa Link shuttle loop service. Over 500 passenger rides were recorded between September 2019 and September 2020, with 25 destinations per run for the three separate runs. Most passengers were picked up from retirement villages.

· Highlights from programmes delivered by the libraries team include:

o sessions were delivered in conjunction with Plunket at Parenting Bites, a music and parenting programme extolling the benefits of movement, brain development and conscious parenting

o Samoan and Te Reo Māori speaking staff received training on assisting customers in the 'Your Vote Counts’ programme designed to help our community understand and prepare for the 2020 General Election

o Wriggle and Rhyme, Parents Enjoying Playful Education and Storytimes resumed in October with great numbers in attendance following the move to COVID-19 Alert Level One

o a Mini-fig competition was held which led to sponsorship for three tamariki to attend Bricks for Kids sessions teaching them STEM (science, technology, engineering and mathematics) principles

o four students from Manurewa High School gained work experience at both libraries during the July school holidays as part of the Gateway Programme

o a free learners driver licence programme for people aged over 16 years was delivered at Te Matariki Clendon library in partnership with ADRA (Adventist Development and Relief Agency) New Zealand Pathways

o Cook Island Language Week was celebrated with three main events: storytime with performances from Alfriston College, in which pre-schoolers were able to interact with the students; ‘Ura with Liz for Kids Club; and the Turou Takitua Storytellers.

· Visits to Manurewa Pool and Leisure Centre from groups benefiting from the board subsidising entry fees in the July to October period included 1,296 people ages 65 and over, 2,057 adults supervising children and 65 people with disabilities.

· The following community groups have benefitting from the board’s funding of increased access to Te Matariki Clendon Community Centre and Manurewa Leisure Centre:

o Te Matariki Clendon Community Centre: Matatoa - Time 2 Train, What Hope and Te Wharekura o Manurewa. Community access to the stadium has been enabled on Saturday mornings to support the Rewa Vibes initiative

o Manurewa Leisure Centre: Te Kaha o Rangatahi, Walking Samoans, and Matatoa - Time 2 Train.

· The board has expressed an intention to participate in the 2021 Tuia rangatahi mentoring programme. Staff advise that budget is required to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand, with arrangements made by Local Board Services. Staff recommend the allocation of $3000 from work programme line 790, ‘Responding to Māori aspirations – Manurewa,’ for the purpose of supporting rangatahi travel arrangements within this programme.

· Although it falls outside the reporting period of this report, staff have advised that there has been an underspend on the 2020 Armistice Day service, held on Wednesday 11 November 2020, due to a Traffic Management Plan not being required. Staff recommend that the $4000 remaining in this line be reallocated to the local civic events work programme line.

A prosperous local economy supporting local people

· Manurewa Business Association continued to deliver community safety initiatives including CCTV monitoring, town centre ambassador programme, and placemaking activities. The business association has also begun work on brokering strategic partnerships to attract corporate sponsorship and funding for local board capital projects.

· Manurewa Community Network continued holding monthly meetings, which are now attended by more than 30 people. These are hosted online when required by COVID-19 restrictions. A consultation on the draft Manurewa Local Board Plan was hosted at the August monthly meeting.

· The Southern Initiative have engaged KidsCoin for a project to support young people in Manurewa who are struggling financially to be able to stay in school. The young person and their whanau will be supported to learn digital skills and financial literacy. The three young people who will take part in this programme have been identified and the programme will start on 13 November 2020.

Our environment is a source of pride and enjoyment for the community

· 40,000 plants have been planted as part of the Tōtara Park ecological restoration work programme line. 2,000 plants were funded by the local board carry-forward budget, 26,000 were funded by Healthy Waters regional budgets, and 12,000 by Matariki Tu Rākau - One Billion Trees.

Activities with significant issues

11. The following work programme activities have been identified by operating departments as having significant issues:

· Manurewa - renew signage FY20/21: Delivery of bilingual signage for Te Pātaka Kōrero o Manurewa (Manurewa Library) has been completed. However, delivery of signage for Te Matariki Clendon Community Centre and Library has been delayed pending confirmation of naming for this site through the Te Kete Rukuruku project.

· MR: Te Kete Rukuruku tranche two: Delays in the negotiation of mana whenua interests has impacted on the delivery of Te Kete Rukuruku tranche one names. Tranche one needs to be completed before tranche two can commence. Tranche one is not expected to be finalised until later this financial year. Since it is likely that this line will not be progressed in FY20/21, staff recommend that the $27,500 budget for this activity be reallocated to other work programme lines. The following items have been identified by the board for reallocation of funds from this line:

o Build capacity: community-led response to alcohol licensing and advertising - $12,000 to fund a consultant to provide policy support and advice to members of the community who are engaged in alcohol licensing advocacy and objections.

o $3000 to top up work programme line item 792 ‘Placemaking: Community safety initiatives and placemaking’, replacing funds used from this line to support the Manurewatanga Vigil event on 1 November.

o $3000 to work programme line item 2831 ‘Clendon Community Centre Reserve - develop concept plan and physical works’ for the installation of signs that update the public on the Clendon Reserve revitalisation project.

This will leave $9,500 remaining in this work programme line and available for future reallocation.

Activities on hold

12. The following work programme activities have been identified by operating departments as on hold:

· Manurewa Coastal Walkway Network - develop walkways: The project is funded through the Maritime Recreation Fund, which is currently being used for Stage Two of the Weymouth Boat Ramp renewal. On completion of the boat ramp, remaining funds can be reconsidered for this project.

· Burundi Avenue Reserve - add a new Puhinui inlet jetty: This project is on hold awaiting budget allocation from Maori Outcomes. The next stage once funding has been confirmed will be to proceed to detailed design of the structure and cultural narrative.

· Manurewa Aquatic Centre - renew changing room, sauna, ceiling and foyer: Due to funding requirements elsewhere in the work programme, staff are proposing to defer this project to financial year 2021/2022. Staff will provide a memo to the board with details on the proposed deferment.

· Manurewa Aquatic Centre - renew lap pool floor: Due to funding requirements elsewhere in the work programme, staff are proposing to defer this project to financial year 2021/2022. Staff will provide a memo to the board with details on the proposed deferment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

14. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. When developing the work programmes, council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report informs the Manurewa Local Board of the performance for the period July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

17. The work programme for the ‘Māori Input into Local Boards Decision Making’ project was ratified by the governance group. Staff are progressing a funding agreement with Ōtara Health that will align to the work programme.

18. The contractor delivering the ‘Community-led restoration of the Mahia Road stream’ project has commenced consultation with mana whenua around their desired outcomes and rongoā Māori species to be used within the riparian margin of the stream.

19. Following advice from the local board, Te Pua Nga Maara have been engaged to deliver the ‘Glenveagh Park Reserve Stream Restoration’ as a mātauranga Māori project. After meeting with representatives, programme plans will be presented to the rangatahi group for their consultation. A funding agreement will be drafted in the coming months including outcomes determined by the rangatahi rōpu.

20. The theme for Te Wiki o te Reo Māori: Māori Language Week celebration in libraries this year was Tūāpapatia te Āpōpō: Laying the Foundation for Tomorrow. Māori specialists were involved in the development of a toolkit for all librarians to use whilst offering activities in their branches or remotely.

21. Libraries staff completed consultation with Te Kura Kaupapa O Manurewa for the Waka 2 Kura programme, with the Kura providing valuable feedback. This has resulted in the Kura now visiting the library regularly.

22. Matariki was celebrated in libraries with the theme Piataatamai: Shine Light on Matariki. Activities included a special Storytime with activities afterwards such as origami stars, woolly stars and star cookies.

Ngā ritenga ā-pūtea

Financial implications

23. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

24. Operating expenditure overall of $4.98 million is $255,000 below budget. Generally affected by COVID-19 alert level 3 in the Auckland region, community services facilities wage costs were overall $164,000 below budget, and $110,000 below budget in utilities, security and materials costs.

25. Operating Revenue of $1.0 million is $61,000 below budget for community venue hire, and recreation entrance and membership fees due to further facility closures under COVID-19 alert level 3. Library revenues for chargeable services were above budget for the period as were many of the afterschool and holiday programmes. Early Childhood Education (ECE) was below in grants and fees.

26. Capital expenditure of $229,000 is behind budget for the four months with only eleven percent of the full year work programme delivered. Progress was disrupted due to COVID-19 lockdown and restrictions in August and September.

27. The financial report for the four months ended 31 October 2020 for Manurewa local board area is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

30. The next performance update local board will receive will be for the period November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update	51
b ⇩	Financial performance report	83

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Chairperson	Joseph Allan
Deputy Chairperson	Melissa Atama
Members	Anne Candy
	Tabetha Gorrie
	Rangi McLean
	Glenn Murphy
	Ken Penney
	Dave Pizzini

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Review of decision-making policy	12	1 December 2020	Franklin Local Board resolutions circulated to all local boards for their information
2	Review of decision-making policy	11	2 December 2020	Kaipātiki Local Board resolutions circulated to all local boards for their information

No.	Title	Page
a ⇩	5 November 2020, Manurewa Local Board Workshop Record	101
b ⇩	12 November 2020, Manurewa Local Board Workshop Record	105
c ⇩	26 November 2020, Manurewa Local Board Workshop Record	109

Author	Rohin Patel - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager