Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 November 2020 and the extraordinary minutes of its meeting, held on Tuesday, 1 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Sistema Aotearoa Presentation/Performance

Te take mō te pūrongo / Purpose of the report

Rod Skipp, Programme Director for Sistema Aotearoa and some of the students will be in attendance to perform and present to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Rod Skipp and the students from Sistema Aotearoa for their performance and presentation.

8.2 Deputation - Papatoetoe Historical Society

Te take mō te pūrongo / Purpose of the report

Jenny Clark, Secretary of the Papatoetoe Historical Society will be in attendance to provide the Board with a brief update of the Society’s activities for the year.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Jenny Clark from the Papatoetoe Historical Society for her attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

08 December 2020

Proposed change of decision-making allocation for Colin Dale Park

File No.: CP2020/17283

Te take mō te pūrongo

Purpose of the report

1. To consider whether to request that decision-making for part of Colin Dale Park be allocated to the governing body because it is a motorsport venue for the Auckland region.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board asked for advice on whether Colin Dale Park should be governed as a regional asset.

3. This park was purchased by Manukau City Council in 2003 to provide a motorsport venue for the Auckland region. However, it is currently a local park managed by the Ōtara-Papatoetoe Local Board.

4. To assist with decision-making on the appropriate governance over Colin Dale Park staff have considered three options:

· Option 1: Colin Dale Park remains a destination park managed by the local board (status quo)

· Option 2: Colin Dale Park is governed as a regional asset

· Option 3: Colin Dale Park is managed under an alternative governance model.

5. Outcomes and management assessments have been made of these options. Staff also made an assessment against the criteria set out in Section 17(2) of the Local Government Auckland Council Act 2009.

6. These analyses show that Colin Dale Park has sub-regional and regional functions and its sport and recreation amenities have a wide catchment with a number of communities of interest.

7. Staff recommend that the local board request that the Parks, Arts, Community and Events Committee consider the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park, including an option for it to be a regional asset with decision-making allocated to the governing body.

8. In making such a request, there is a low reputation risk that the local board could be seen as giving over its decision-making authority over a valuable park asset.

9. If approved by the local board, the Parks, Arts, Community and Events Committee could consider the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park Colin Dale Park at its first meeting in 2021.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) request that the Parks, Arts, Community and Events Committee consider the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park, including an option for it to be a regional asset with decision-making allocated to the governing body.

Horopaki

Context

10. The Ōtara-Papatoetoe Local Board has asked for advice on whether the decision-making allocation for Colin Dale Park could be changed.

11. This is the first time a local board has requested advice on a change of decision-making allocation for a local park.

12. The Local Government Auckland Council Act 2009 requires that decision-making responsibilities for the non-regulatory activities of council are exercised by either the governing body or the local board in accordance section 17(2) of the Act.

13. The general principle is that non-regulatory decisions will be made by local boards unless the activity is such that the decision-making on an Auckland-wide basis will better promote the well-being of the communities across Auckland.

14. At least one of the three criterion identified in Section 17(2)(b) should be met in order for the decision-making allocation to rest with the governing body. These criteria are:

i) the impact of the decision will extend beyond a single local board area; or

ii) effective decision-making will require alignment or integration with other decisions that are the responsibility of the governing body; or

iii) the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.

Decision-making responsibilities for parks are allocated to local boards

15. Non-regulatory decision-making responsibilities for all parks and open space are allocated to local boards unless the park is listed in Schedule 1 of the Auckland Council Long-term Plan.

16. To-date only regional parks have been listed in this schedule.

Table 1: Decision-making responsibilities for parks and open spaces

Group of activities

Local Board non-regulatory responsibilities

Local boards are allocated decision-making responsibility for the following non-regulatory activities of Auckland Council

Governing body non-regulatory responsibilities

The governing body is allocated decision-making responsibility for the following non-regulatory activities of Auckland Council

Local council services

and

Regionally delivered council services

Parks including:

· the specific location of new local parks (including the prioritisation for acquisition)

· reserve management plans for local parks

· local parks improvements and place shaping

· the use of and activities within local parks, such as community events and community planting programmes

· cemeteries that are no longer in regular active use and are functioning as local parks

· naming of local parks.

Parks including:

· any new parks acquired for an Auckland-wide purpose or function

· regional open space strategy and policy, including open space network plan and volcanic cones strategy

· reserve management plans for regional parks

· the number and general location of all new parks and the prioritisation of major upgrades

· the use of and activities within regional parks

· acquisition and divestment of all park land

· coordination of the use of all sports fields on a regional basis

· open cemeteries.

Figure 1: Colin Dale Park

Colin Dale Park is intended to become a major motorsport and bike facility

17. Colin Dale Park was purchased by Manukau City Council in 2003 for motorsport activities, after legacy councils identified a lack of space for these activities.

18. The park is approximately 56 hectares and zoned as open space.

19. It is a recreation reserve which includes a 44.3-hectare motorsport precinct, a two-hectare esplanade reserve and a 10-hectares of local purpose reserve.¹[1]

20. The motorsport portion of Colin Dale Park is made up of several tailormade landscapes.

21. Six park users were identified following an expression of interest process and the Ōtara-Papatoetoe Local Board has granted four leases as well as one licence to occupy. The five community groups currently using the park are:

· Papakura BMX

· Family Jet Sprint (licence to occupy).

· Counties Manukau Offroad Racing Club

· Main Jet Events (Motorcross)

· Auckland Radio Controlled Cars.

22. The lease for the sixth group, Kartsport Mount Wellington, is under consideration.

23. It has also been proposed that Speedway could move to Colin Dale Park when the current lease at Western Springs expires in 2024.

24. The proposed sites for Kartsport Mount Wellington and Speedway will remain vacant until these lease decisions have been made.

Funding for park development has been provided by the governing body

25. The Ōtara-Papatoetoe Local Board has proposed that Colin Dale Park becomes a regional asset, including in their Local Board Plan (2017). Key reasons for this advocacy are the regional sport focus of the park and the funding required to fulfill the vision for the park.

26. The local board’s One Local Initiative, as part of the Long-term Plan 2018-2028, involved removing the annual $280,000 Locally Driven Initiatives operational funding and debt relief.

27. An additional $8.9 million was approved by the Finance and Performance Committee in November 2018, for the works required to complete the motorsport precinct. This funding was allocated as part of the Annual Plan 2019/2020.

28. Approximately $30 million capital expenditure and $16.2 million consequential operating expenditure (over 10 years) is required to fulfill the original vision for the park. This funding has not been allocated.

Colin Dale Park is a destination park

29. When Colin Dale Park was acquired in 2003 the intent was for it to provide at least a sub-regional motorsport facility. This is how the park has been developed.

30. Most users come from outside of the local board area.

31. Colin Dale Park is a destination park as described in the Open Space Provision Policy 2016.

32. Destination parks are typically local parks of regional or sub-regional significance allocated to local boards for decision-making and management.

Table 2: Description of a destination park

Typology

Description

Indicative amenities

Provision target

Destination Park

Provides for large numbers of visitors who often visit for an extended period and may travel from across Auckland.

Many destination parks are tourist attractions. Typically, they will:

· be more than 30 hectares

· accommodate specialised facilities

· have significant or unique attributes

· large events space

· walking circuits and trails

· destination and/or multiple playgrounds

· specialised sport and recreation facilities

· distinct natural, heritage or cultural features

· multiple places for gatherings and socialising

A variety of destination parks should be located to serve the northern, western, central and southern areas of urban Auckland.

Future provision will be determined through network planning.

Provides neighbourhood and suburb park functions for immediately neighbouring residential areas.

33. To-date only regional parks are allocated to the governing body for decision-making.

34. A regional park is described in the Regional Parks Management Plan 2010 as representing ‘many of the special natural and cultural qualities of the Auckland region.’

35. Colin Dale Park does not meet the criteria for regional parks as outlined in Table 3 below.

Table 3: Regional park classification criteria

Tātaritanga me ngā tohutohu

Analysis and advice

36. Staff have considered three options in response to the Ōtara-Papatoetoe Local Board request for advice on whether the decision-making allocation for Colin Dale Park could be changed:

· Option 1: Colin Dale Park remains a destination park managed by the local board (status quo)

· Option 2: Colin Dale Park is governed as a regional asset

· Option 3: Colin Dale Park is managed under an alternative governance model.

Option 1: Colin Dale Park remains a destination park governed by the local board

37. Under this option Colin Dale Park continues to be managed by the Ōtara-Papatoetoe Local Board.

38. This option has several advantages:

· the local board retains decision-making authority over a valuable open space asset, including the development and use of the park

· there is an opportunity to develop Puhinui Reserve and Colin Dale Park as a precinct under one management structure with a close relationship with mana whenua who have interests in both open spaces.

39. Under this model the financial challenges identified by the local board would remain and the facility would continue to serve a wide catchment well beyond the local board area.

Option 2: Colin Dale Park is governed as a regional asset

40. This option entails the governing body having the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park.

41. The advantages of this option include:

· future funding and development responsibility for the park will rest with the governing body

· management by the governing body would ensure strategic planning is consistent with Auckland-wide planning

· the 10-hectare local purpose reserve for the proposed marae would remain with the local board.

42. However, the local board would lose its decision-making authority over this open space.

Option 3: Colin Dale Park is managed under an alternative governance model

43. Potentially the motorsport precinct could be managed under an alternative governance model. In this regard, staff assessed the governance models of three other destination parks: (1) the Auckland Domain; (2) Rarotonga/Mount Smart Stadium; and (3) Western Springs Stadium. These open spaces or facilities are not managed by the local boards in which they are situated.

44. Auckland Domain is co-governed under the Auckland Domain Act 1987. It has a mix of local, regional, national and international sports facilities as well as significant historic facilities, including the museum and Wintergardens.

45. Western Springs Stadium is managed by Regional Facilities Auckland because of its capacity for large events.

46. Rarotonga/Mount Smart Stadium is owned by the Tūpuna Taonga o Tāmaki Makaurau Trust and is managed by Regional Facilities Auckland.

47. When staff compare Colin Dale Park to these open spaces or facilities there is not a compelling reason to establish an alternative governance model. There are no legislative or ownership issues that might support co-governance. Further, there may be a limited number of events or other commercial opportunities that could support management by Regional Facilities Auckland.

48. Option 3 has been discarded because of these differences in size, scale and significance.

Assessment indicate that Colin Dale Park has regional significance

49. To assist with decision-making, staff have assessed Colin Dale Park against outcomes and park management matrices (see Attachment A).

50. An outcomes matrix reviews Colin Dale Park’s significance in terms of its culture and heritage, natural features, sport and recreation at a local, sub-regional and regional level as well as importance to mana whenua.

51. A summary of the assessment in Figure 2 shows that the motorsport precinct has regional significance because of its sport and recreation opportunities and wide communities of interest.

Figure 2: Summary of Colin Dale Park’s outcomes assessment matrix

52. A management matrix reviews the scale of visitor infrastructure, the use and programming of the park, maintenance and management as well as mana whenua’s relationship with the park.

53. Figure 3 shows that the motorsport precinct is managed as a facility of sub-regional and regional significance.

Figure 3: Summary of Colin Dale Park’s management assessment matrix

The motorsport precinct also meets the legislative threshold for regional decision-making

54. The motorsport precinct at Colin Dale Park also meets the legislative thresholds in section 17(2)(b) of the Local Government Auckland Council Act 2009.

55. At least one of the three criterion needs to be met in order for the decision-making allocation to rest with the governing body.

56. Staff note that all three criteria could be met as outlined in Table 4 below.

Table 4: Summary of assessment against the Act’s criteria

Legislative criteria	Option 2	Rationale
i) *the impact of the decision will extend beyond a single local board area*	Yes	· The facility has a region-wide catchment and any decisions related to the park affect people in other local boards
*ii) effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body*	Yes	· The governing body has made, and will likely continue to make, investment decisions over the development of the park · The park has been proposed as a potential venue for Speedway its current lease expires at Western Springs in 2024
iii) the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area	Yes	· All the sports offered at the park have a sub-regional or regional catchment · Management by the governing body would ensure strategic planning is consistent with Auckland-wide planning and investment.

57. Staff recommend that the local board request that the Parks, Arts, Community and Events Committee consider assuming the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park, including an option for it to be a regional asset with decision-making allocated to the governing body.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. There is capacity for climate change reduction and carbon off-set in the delivery of the concept plan by:

· selecting natural materials where possible

· planting large specimen trees to increase the urban ngahere

· providing walking and cycling corridors to increase alternative transport options.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59. There are no identified impacts on council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

60. Staff have had several workshops with the local board to discuss this issue.

61. At a workshop on 10 November 2020, the Ōtara-Papatoetoe Local Board requested formal advice on a possible change in the decision-making allocation.

62. Key reasons for this request was the regional function of the park as a motorsport facility with Auckland-wide communities of interest. The local board also raised concerns about the costs associated with the development and maintenance of these motorsport facilities.

63. The formal views of the local board are sought through this report.

Tauākī whakaaweawe Māori

Māori impact statement

64. The Puhinui area has significant cultural, spiritual and historical values to mana whenua.

65. Ngāti Te Ata has an agreement to lease land which forms part of Colin Dale Park (but is not within the motorsport precinct).

66. Ngāti Te Ata is interested in how future developments within the motorsport precinct could connect into future development on their site.

Ngā ritenga ā-pūtea

Financial implications

67. A change to the decision-making allocation for the 44.3-hectare motorsport precinct at Colin Dale Park would remove any future funding requirements from the local board.

68. Development and maintenance costs would be met by the governing body.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69. There is a low reputational risk that the local board is seen as giving over decision-making authority over valuable park asset.

Ngā koringa ā-muri

Next steps

70. If the recommendations are approved, the Parks, Arts, Community and Events Committee could consider the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park Colin Dale Park at their first meeting in 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Colin Dale Park Assessment	23

Ngā kaihaina

Signatories

Author

Ann-Marie Quinn - Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Park: Colin Dale Park

Name and position:	Ann-Marie Quinn, Policy Advisor
Team/Department:	Community Investment / Community and Social Policy
Site Information

Site information (from GIS and AUP maps):	Address:	87R Prices Road Manukau Auckland 2025
	CT number:	Gazette Notice 8556816.1
	Legal description:	SEC 1 SO 422986, SEC 2 SO 422986, SEC 3 SO 422986
	Land area:	56.5755 hectares
	Park name:	Colin Dale Park
	Park type:	Destination park
	Asset type:	Sports facility
	Owner:	Auckland Council
	Unitary Plan zone:	Open space Sport and Active Recreation Zone 44.3052 ha Community Zone 10.1355 ha
	Overlays and controls (e.g. heritage, designations):	High-use Stream Management Area across the eastern corner of the site High Use Aquifer Management Area Outstanding Natural Features over the eastern corner of the site (tuff crater) Aircraft Noise overlay Coastal Inundation 1 per cent AEP Plus 1m Control Emergency Management Area Control across northern corner of site Macroinvertebrate Community Index Designations of requiring authorities as set out by s175(2) of the Resource Management Act 1991 (Number 9529)
Background:	Current purpose:	Motor/wheel sport park
	LGA/Reserves Act:	44.3052 hectares held under Reserves Act 1977 10.1355 hectares held under Local Government Act 2002
	Masterplan/ Management Plan:	Master Plan for Colin Dale Park 2013 Colin Dale Park Management Plan September 2016 Colin Dale Park Development Plan September 2017
Proposal:	Initiated by:	Ōtara-Papatoetoe Local Board
	Position:	N/A
	What:	Assessment to establish its local / regional decision-making.
	Why:	The local board requests that the allocation for decision-making on the park is transferred to the governing body. List reasons why: · Financial burden of managing a facility that serves a regional audience is too great for the local board. · Minimal use of the park by local community because of the specialist nature of the sports that are permitted and/or planned to be offered at the site.
	How:	Assessing the park’s use via the Strategic Assessment Matrix. Recommendation accepted by local board. Referred to the governing body for consideration and adoption. Listing the park in Schedule 1 of the Long-term Plan or Annual Plan.
General description:	Primary function:	The main body of the park is dedicated to wheel and motorsport. 10 hectares zoned community are earmarked for a marae development for Ngati Te Ata
	Unique features:	The motor sport aspect of the park is unique to the area. The space is intended to provide a major facility for the whole Auckland region
	Main catchment area:	Auckland wide
	Strengths:	Bespoke park with four (potentially six) different types of wheel/motor sports servicing the region Located away from residential area so minimal noise issues
	Weaknesses:	Lease and funding issues to be resolved, particularly around Speedway and Kart Sport Park still incomplete and only accessible through key access Juxtaposition with Puhinui Reserve means it can and should be considered as a wider precinct

Checklist

Action	Completed	Date	Recommendation
Outcomes Assessment – what does the park deliver to Aucklanders?	√		Regional
Inputs Assessment – how is the park viewed/managed by Auckland Council?	√		Regional
Local Government (Auckland Council) Act 2009 Review	√		Regional
Open Space use and provision Assessment	√		Does not impact on the open space network in the area
PSR/Specialist Advice	√		PSR consultation
Local Board Workshop	√	10 November 2020	Present recommendations at the 8 December 2020 business meeting

Open Space Provision

Auckland Council is committed to ensuring the open space network reflects the way Auckland is projected to grow over the coming decades.

While it is not expected that by transferring the decision-making allocation of a park will change its use, funding and/or function, it is important to understand where and how the park sits within a local board open space network.

Strategic documents such as the local board plan, the open space network plan and/or the play network gap analysis can provide useful insight.

Maps

Figure 1: Aerial view of the site with designated and proposed sports areas

Figure 2: Context of open space provision requirements. Surrounded by light and heavy industrial zones with no specific requirement for open space provision

1. Outcomes assessment: what benefits are delivered to Aucklanders by this park?

This assessment provides a broad brushed review of the extent to which parks are delivering local (single local board), sub-regional (two or more adjoining local board areas) or Auckland-wide benefits.

The assessment is based on four primary criteria, namely:

· Natural features or values

· Cultural, historic or heritage features or values

· Sport or recreational opportunities

· Access to coastline

Each of these is assessed in terms of the extent to which they are or have:

· Unique or exemplary features

· Part of a wider network of importance, for example:

o is this park part of a network of parks or does it cater specifically for one sport (and is unique across the network)

o does this park form part of a network of parks with high natural or historic of cultural heritage values

· Supporting a particular community of interest beyond the immediate local board area

· A particular significance to mana whenua

Questions to consider:

· Does the site have any ecological, historic heritage, cultural, geological or landscape features?

· If yes, what is the significance of these features: nationally, regionally, or locally?

· What is mana whenua’s relationship with the park?

· Are there ecological or heritage considerations?

· Is it already protected in some way?

· What is the function of the existing open space?

· How does it contribute to the local board open space network?

· What does the community need in this area?

· How does it respond to regional needs?

· Does it offer unique sport and recreational experiences?

Definitions:

Natural features

· Open space containing or protecting rare or threatened indigenous ecological values

· Open space which is of geological or landscape value

Cultural features

· Open space containing historic heritage or cultural value including taonga of significance to mana whenua

Sports and recreational features

· Open space that meets a significant current and future need for example, as identified in a council-endorsed needs assessment or parks and open space network plan

Public access

· Open space that ensures ongoing public access to the coastline

Table 1 – Outcomes Assessment

Complete the matrix below to assess the local and regional values of the natural, cultural, sport and recreational features of the park.

Park: Colin Dale Park (tick the appropriate box and make overall assessment)	Natural features or values	Cultural features or values	Sport & rec opportunities	Recommendation Regional/Local
Unique or exemplary Similar features, values or opportunities are found:
· In all or most local board areas	x
· In a small number of local board areas		x
· Regionally rare or under-represented			x
Wider networks - is the park central to the functioning of a network of parks with a specialist offering, for example, playground, skateboarding, bmx/pump track or radio car The features, values and opportunities are part of a particular network that:
· Is of importance only within the local board area
· Is of importance within a multiple local board area		x
· Is of importance Auckland wide			x
Community of interest The features or opportunities of this park are valued or used by people from:
· Within the local board area	x	x	?
· From multiple local board areas		x	x
· Across Auckland			x
Mana whenua relationship with the park The features, values or opportunities of this park are valued or used by mana whenua from:
· Within the local board area	x	x
· From multiple local board area	x	x
· Across Auckland			x
Overall recommendation – Regional / ~~Local~~: The primary function of the park is a sports facility which caters for an Auckland-wide audience. Cultural and natural features of the park have relevance to mana whenua locally and more broadly across the area, however this will not be affected whether the park is managed locally or by the governing body. The tuff crater which overlaps into Puhinui Reserve has local significance and is managed by staff across the precinct. This will continue regardless of where governance responsibilities lie.

2. Park management: what are the resource and management requirements of this park?

This assessment focuses on park management decisions and/or resources as well as how/whether they are directed towards the delivery of Auckland-wide benefits over and above local benefits. This approach relates more directly to Auckland Council inputs and decision-making issues.

The assessment is based on three primary criteria, namely:

· Visitor infrastructure:
This criteria reflects the resource requirements for the development and asset management of infrastructure to support use. Visitor infrastructure includes such things as car parks, paths and trails, toilets/changing rooms, picnic tables, playgrounds etc.

· Management and maintenance focus:
This reflects the way in which a park is managed and maintained in order to deliver benefits. Management and maintenance focus would include the range of uses provided for (e.g. gardens, lawn areas, sports fields, ecological areas, camping areas etc) and the scope and scale of that provision.

· Use and activities:
This criteria reflects how parks are used, particularly in relation to organised programming and events, and the extent of patronage of those activities

Questions to consider:

· Are local, sub-regional and/or Auckland-wide factors considered when thinking of funding and management of the park?

· Is the site in an area of high growth?

· What degree of urban change is planned in the area?

· Is a link or trail identified at this location in an endorsed council plan (greenway plan, open space network plan, walking / cycling strategy)?

· Is the land providing / could provide park access or a transport route?

· What is mana whenua’s relationship with the park?

· Is local management meeting the outcomes and expectations?

Table 2 – Park management assessment

Park: Colin Dale Park
How does the council currently service and support the site? (tick the appropriate box below)	Assessment
Visitor infrastructure The visitor infrastructure on the park of a nature and scale is designed to cater for visitors from:
· Within the local board area
· A small number of local board areas
· Across Auckland	x
Management/maintenance focus Management decisions and operations are primarily focused on meeting the needs of users and other communities of interest from:
· Within the local board area
· A small number of local board areas
· Across Auckland	x
Use/event programming Activities within the park (both routine and special events) draw patronage from:
· Within the local board area
· A small number of local board areas
· Across Auckland	x
Mana whenua relationship Activities/involvement within the park (both routine and special events) have mana whenua involvement:
· From within the local board area
· Across a small number of local board areas	x
· Auckland-wide
Overall assessment – Regional / ~~Local~~: The park is managed as a facility with regional significance servicing a catchment area much wider than the local board.

3. Local Government (Auckland Council) Act 2009

The Local Government (Auckland Council) Act 2009 provides the legislative basis for the allocation of decision-making in relation to parks and open spaces.

Section 17(2) of the Act provides as follows:

(a) decision making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its local boards unless paragraph (b) applies:

(b) decision making responsibility for non-regulatory activity of the Auckland Council should be exercised by its governing body if the nature of the activity is such that decision making on an Auckland-wide basis will better promote the well-being of the communities across Auckland because –

i) the impact of the decision will extend beyond a single local board area; or

ii) effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or

iii) the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.” (Section 17(2)(b))

Complete the following assessment to identify whether at least one of the criteria are met and provide supporting evidence where possible:

Section 17(2)(b) i):

Will the impact of decisions about the park extend beyond a single local board area?

Yes

If so, which local boards will it affect?

· Most local boards

If no, explain why.

· N/A

Section 17(2)(b) ii):

Will it be easier/more effective to achieve alignment and/or integrated decision-making with other Auckland Council decisions if the allocation moves to the governing body?

Yes

What are the wider inputs that need to be considered and how will they affect decision-making?

For example: has the park or type of park been referenced in the Auckland Plan, Long-term Plan, budget considerations, area plans, open space provision/acquisition policies

· The park is referenced in the Ōtara-Papatoetoe Local Board Plan with the intent of transferring governance to the governing body.

· The park is listed in the Ōtara-Papatoetoe Open Space Network Plan as an event venue for the area.

· The park has been proposed as a potential venue for Speedway when Speedway’s current lease expires at Western Springs in 2024.

· Auckland Sport and Recreation Strategic Action Plan (2017 Refresh)
Key Action 8.2 Infrastructure – Fit-for-purpose network of facilities.

· Auckland Plan 2050
Outcome: Belonging and Participation
Te whai pānga me te whai wāhi atu
Direction 1, Focus area 7: recognise the value of arts, culture, sports and recreation to quality of life.

· Increasing Aucklanders’ Participation in Sport 2019-2039
Shifting from bespoke, individualised facilities and programmes to partnership models, building an affordable, fit-for-purpose network of sport facilities, programmes and services for all Aucklanders to enjoy.

Section 17(2)(b) iii):

Will the benefits of a regional approach outweigh the benefits of reflecting the needs of the local community

Yes

Describe the benefits of governing body vs local board management.

For example, is the park contiguous to an existing regional park or maunga or provide a specific sub-regional or regional function?

Governing body

· All of the sports offered at the park have a sub-regional or regional catchment.

· Management by the governing body would ensure strategic planning is consistent with Auckland-wide planning.

· Neighbouring Puhinui Reserve is dissimilar in nature and function.

Local Board

· Leasing decisions made locally.

· More control over the development and use of the park including future changes to activities in the park.

· Opportunity to develop Puhinui Reserve and Colin Dale Park as a precinct under one management structure.

· Decisions on use of the park as an event venue.

· Holding a relationship with mana whenua who have interests in both Colin Dale Park and Puhinui Reserve.

Recommendation:

This park meets at least one of the criteria specified in Section 17(2) of the Local Government (Auckland Council) Act 2009.

Yes

Select which criteria:

О the impact of the decision [all decisions related to the park] will extend beyond a single local board area; or

О effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or

О the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.” (Section 17(2)(b))

Rationale:

The nature and scale of Colin Dale Park is such that it is a facility of regional significance, drawing from a much wider catchment than the local board. As such decision-making will benefit from being aligned to governing body objectives.

The local board has stated that use of the park is much wider than their local community which means that the benefits should be considered on a region-wide basis rather than simply local board.

Ōtara-Papatoetoe Local Board

08 December 2020

Ōtara-Papatoetoe Local Board, Quick Response Grant Round Two 2020/2021, grant allocations

File No.: CP2020/17218

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Quick Response Grant Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Ōtara-Papatoetoe Quick Response Grants, Round Two 2020/2021 as provided in Attachment B.

3. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Grants Programme 2020/2021 on 19 May 2020 (OP/2020/55) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $373,057 for the 2020/2021 financial year.

5. Ōtara-Papatoetoe Local Board and Multi-Board Grant Round One 2020/2021 is complete and a total of $82,517.06 was allocated, leaving an amount of $290,539.94 to be allocated.

6. One excellence award was also approved and an amount of $2,000 was allocated leaving a total of $288,539.94 for the remaining grant rounds.

7. Quick Response Grant Round One 2020/2021 is complete and $14,666.92 was allocated leaving a total amount of $273,873.02 to be allocated for the remaining grant rounds.

8. A Southern Initiative (TSI) fund of $51,500 was added to the grants budget, leaving a total amount of $325,373,02 to be allocated for the remaining grant rounds.

9. An amount of $48,250.00 was further allocated to Local Board and Multi-Board Grant Round One 2020/2021 applications, leaving an amount of $277,123.02 for the remaining rounds.

10. In the October meeting (OP/2020/164), $10,000 from the grants budget was allocated towards costs for a Te reo translation of the Ōtara-Papatoetoe Local Board Plan 2020. This leaves a total of $267,123 for the remaining grant rounds.

11. Ten applications were received for consideration by the Ōtara-Papatoetoe Local Board for the Quick Response Grant Round Two 2020/2021 requesting a total of $17,534.02.

Ngā tūtohunga

Recommendation/s

a) That the Ōtara-Papatoetoe Local Board:

agree to fund, part-fund or decline each application in Quick Response Grant Round Two 2020/2021, outlined in Table One:

Table One: Ōtara-Papatoetoe Quick Response Grant Round Two 2020/2021 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2113-14	Andrew Aialeo	Community	Towards costs for nutritional drinks for the “Family Fitness Day” in Otara.	$1,000.00	Eligible
QR2113-05	Blue Light Ventures Incorporated	Community	Towards printing and production of street-smart handbooks for young people.	$1,998.50	Eligible
QR2113-15	East Tamaki Rugby Football Club	Sport and recreation	Towards building insurance costs for the club.	$1,294.82	Eligible
QR2113-13	Life Education Trust Counties Manukau	Community	Towards 1,379 workbooks for students at Wymondley School, Redoubt North School and Papatoetoe Intermediate School.	$2,000.00	Eligible
QR2113-11	Ngā Rangatahi Toa Creative Arts Initiative	Arts and culture	Towards venue hire for a three-day Ngā rangatahi toa wānanga.	$2,170.00	Eligible
QR2113-09	School Start First Impressions	Community	Towards school starter packs, school uniforms and activity books for new entrant students in the local board area.	$2,000.00	Eligible
QR2113-07	Te Kurakaupapa Maori o Piripono Te Kura Whakahou	Community	Towards the purchase of a school gazebo for outdoor activities.	$1,529.00	Eligible
QR2113-08	The Operating Theatre Trust	Arts and culture	Towards gift-a- seat tickets and transportation costs to the “Greed Cat” production by the Tim Bray Theatre.	$1,989.20	Eligible
QR2113-16	XLR8 Sports trust	Sport and recreation	Towards touch tournament player uniforms.	$1,552.50	Eligible
QR2113-04	Youthline Auckland Charitable Trust	Community	Towards annual costs for the volunteer counsellors for the Helpline.	$2,000.00	Eligible
Total				$17,534.02

Horopaki

Context

12. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

13. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

14. The local board grants programme sets out:

local board priorities

lower priorities for funding

exclusions

grant types, the number of grant rounds and when these will open and close

any additional accountability requirements.

15. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2020/2021 on the 19th of May 2020 (OP/2020/55) and will operate three quick response and two local grant rounds for this financial year. This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2020/55).

16. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

18. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing use of single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

21. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

23. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

24. A summary of each application received through the Ōtara-Papatoetoe Quick Response Grant Round One 2020/2021 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

25. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

26. Seven applications indicated that they aim to respond to Maori outcomes.

Ngā ritenga ā-pūtea

Financial implications

27. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $373,057 for the 2020/2021 financial year. There is currently $267,123 available in the grants budget to allocate in the remaining grant rounds in the 2020/2021 financial year.

28. Ten applications were received for consideration by the Ōtara-Papatoetoe Local Board for the Quick Response Grant Round Two 2020/2021 requesting a total of $17,534.02.

29. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

31. Following the Ōtara-Papatoetoe Local Board allocation of funding for Quick Response Grants Round One, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe Grants Programme 2020/2021	39
b ⇨	Otara-Papatoetoe Quick Response Grant Round Two 2020/2021 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Good Food Road Map

File No.: CP2020/18373

Te take mō te pūrongo

Purpose of the report

1. To adopt the Good Food Road Map provided in Attachment A as the strategic framework to encourage consistency in approach, efficiency in the use of available resources and increased collaboration to develop local food systems in the Ōtara-Papatoetoe Local Board area, that are regenerative, inclusive and resilient.

Whakarāpopototanga matua

Executive summary

2. The Good Food Road Map’s main purpose is to help develop and establish sustainable local food systems, so all individuals and whānau have access to good food in order to improve community health and wellbeing. A sustainable local food system is a collaborative network that integrates sustainable food production, processing, distribution, consumption, and waste management in order to enhance the environmental, economic, and social health of a place, ensuring food security and nutrition.

3. Adopting the Good Food Road Map supports the vision that everyone in Aotearoa New Zealand should be able to access good food at all times. Good food is food and beverages that are affordable, nourishing, appetising, sustainable, locally produced and culturally appropriate.

4. The action highlights from the road map are:

· supporting communities’ right to nourishing food and drink

· supporting sustainable, self-determining, and mana-enhancing community participation in local food systems

· supporting food systems to reflect the diverse and multi-ethnic society of Aotearoa-New Zealand

· supporting individuals and whānau to take control of their food and drink intake via a food system where the best choice is the easiest choice

· supporting all levels of the food system to be resilient, ensuring the supply of sufficient, adequate and accessible food to all, in the face of various and even unforeseen disturbances.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopt the Good Food Road Map as provided in Attachment A to the agenda report.

Horopaki

Context

5. The Ōtara-Papatoetoe Local Board area and much of South Auckland are food swamps and/or food deserts. This means residents and its population have good access to bad food and bad access to good food.

6. Individuals and whānau in Ōtara and Papatoetoe like many in south Auckland are suffering from diet-related chronic diseases.

7. One in five deaths can be associated with bad diet. The leading diseases associated with diet related deaths in New Zealand are coronary heart disease, stroke, colon and rectum cancer.

8. Those who live with diet-related diseases are more likely to experience poorer mental, social, and educational outcomes.

9. Community, non-governmental, and non-profit organisations deliver a number of initiatives tackling the food system, particularly around urban production and food environments. However, many of these initiatives face obstacles including policy constraints, funding constraints and lack of influence or access to decision makers.

10. There are also significant and complex underlying systemic issues that cannot be addressed by the community alone such as:

· loss of productive land

· unsustainable business practices

· waste reduction

· regulations that can lead to commercial interests favoured over community wellbeing

· fragmented approaches to addressing the food system e.g. multiple stakeholders with shared interests working independently.

11. The COVID-19 pandemic has seen growing discussion around the critical resource of food. And while New Zealand has an abundance of food produced from its land and seas, like many nations it still struggles with food security within its communities.

12. The Southern Initiative and Healthy Families South Auckland have been working to help navigate the issue of food insecurity and food dependency long before the pandemic by mapping, researching, and developing alternative initiatives based on SMEs and community input. The lockdown period has highlighted the need for resilient local food systems that can deliver food security and food sovereignty back to our communities.

13. This is not an easy task due to the complexity of the food system. It requires different stakeholders working together, collaborating and co-creating to shift local food systems to better support our people, community, and environmental wellbeing.

14. The Good Food Road Map is a framework to help navigate this complexity, setting five targets as ideal scenarios towards food security and food sovereignty:

· Individuals and whānau should all be able to meet their basic human rights to nourishing food and drink.

· Individuals and whānau should be able to participate in their local food system in a sustainable, self-determining and mana enhancing way.

· Our food system should reflect who we are as Aotearoa New Zealand.

· Individuals and whānau should be able to take control of their food and drink intake.

· All levels of the food system need to be resilient ensuring the supply of sufficient, adequate and accessible food to all.

15. The actions outlined in the road map are summarised in the table below:

1	Supporting communities’ right to nourishing food and drink	e.g increase of healthy plant-based food consumption (which involves eating more fruit, vegetables, nuts, and legumes, and for many, less food from animal sources
2	Supporting sustainable, self determining, and mana-enhancing community participation in local food Systems	e.g. working with iwi, community, businesses, public institutions and other organisations to develop a joint strategy for implementing these actions and achieving these goals inclusively and equitably
3	Supporting food systems to reflect the diverse and multi-ethnic society of Aotearoa-New Zealand	e.g. working with local communities to revive and strengthen cultural food practices that are good for the people and the environment, and celebrates our unique diversity
4	Supporting individuals and whānau to take control of their food and drink intake via a food system where the best choice is the easiest choice	e.g. i) supporting urban/backyard food production and local/neighbourhood food collective/cooperative schemes ii) talking with policymakers to ensure that schools, hospitals and other priority settings are supported to provide and promote healthier food as the default
5	Supporting all levels of the food system to be resilient ensuring the supply of sufficient, adequate and accessible food to all, in the face of various and even unforeseen disturbances	e.g. i) reducing food loss and waste through education and transformation of current practices ii) incentivising local food production and supply chain to increase local demand and consumption iii) supporting regenerative agriculture

16. By adopting the Good Food Road Map, the Ōtara-Papatoetoe Local Board is incorporating this framework as a strategic tool and an action plan to develop a resilient local food system, tackling the issue of food insecurity and food dependency with a realistic approach.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The Good Food Road Map is a strategic framework that incorporates five ideal scenarios which can be adopted and operationalised nationally, regionally and locally to achieve food resilience.

18. We recommend that the local board adopt the Good Food Road Map because it will help to strategically shift the conditions of systems change towards:

· Food equality

· Food sovereignty

· Food culture and traditions

· Food health and wellbeing

· Food resilience.

19. The Good Food Road Map can be used by departments across council to inform and support their current (and identify future) work programme activities relating to food security and food sovereignty.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. There is an urgent need for developing local food systems that are regenerative, inclusive and resilient. Food can play a critical role in driving systemic change. If food is produced, delivered, selected and consumed in a sustainable manner, it can improve individual and collective wellbeing, foster multiculturalism and social cohesiveness, build climate and community resilience, preserve and restore the natural environment, create jobs and regenerate communities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Good Food Road Map includes input from staff in the office of the Council Chief Sustainability Officer, Environmental Services, Civil Defense – Resilient Communities, Waste Solutions, and Healthy Families.

22. The Good Food Road Map has supported the strategic planning, and is serving as a collective framework for the Healthy Families NZ Kai Community of Practice, and the newly formed Auckland Council ‘Food Community of Practice’.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Good Food Road Map was presented to the Ōtara-Papatoetoe Local Board at a workshop in June 2020.

24. The Good Food Road Map aligns well with Outcome 4: Healthy natural environment & Outcome 5: Empowered, inclusive and prosperous communities.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Good Food Road Map is committed to working towards food sovereignty and Māori aspiration is at the heart of this goal. Consulting with local Māori is a priority and our team will work closely with board members, local community leaders and council staff to ensure this happens.

Ngā ritenga ā-pūtea

Financial implications

26. As a planning tool and strategic framework, there are no costs associated with adopting the Good Food Road Map.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The Good Food Road Map is a plan to tackle local food insecurity. It aims to take a realistic approach, harness international experience and local knowledge, leverage existing resources from stakeholders, and work together to influence policy and behaviour change to achieve food security and food sovereignty in our communities.

28. We have all the necessary evidence, facts and statistics showing how much people are physically, mentally, socially and culturally suffering from a broken global and local food system.

29. The risk of doing nothing equals remaining with status quo and not challenging old paradigms, especially for our rangatahi and future generations.

30. Adopting the Good Food Road Map is an opportunity to mitigate this risk and start transforming the local food system.

31. As leaders and opinion makers, the Ōtara-Papatoetoe Local Board can use this platform to support tailormade initiatives that align with the Good Food Road Map. This can create a powerful movement towards a sustainable, equitable and reliable local food system, to mitigate the health, social, economic and environmental impact of food insecurity in our communities.

Ngā koringa ā-muri

Next steps

32. The Southern Initiative and Healthy Families South Auckland team will help the board to implement the Good Food Road Map. This will be through liaising with community, internal council staff and external stakeholders, and through planning and advising in order to create and build a resilient food system in the Ōtara-Papatoetoe area.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Good Food Road Map	51

Ngā kaihaina

Signatories

Author

Julio Bin, Lead System Innovator – Food Systems, Healthy Families South Auckland

Authorisers

George Makapatama – Manager Healthy Families

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

New community lease to The Phoenix Community Hall Trust Board at Sunnyside Domain, 24R York Road, Papatoetoe

File No.: CP2020/17842

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the:

i) transfer of ownership of the hall at Sunnyside Domain, 24R York Road, Papatoetoe

ii) grant of a new community ground-lease to The Phoenix Community Hall Trust Board.

Whakarāpopototanga matua

Executive summary

2. Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. The hall at Sunnyside Domain is owned by The Scout Association of New Zealand, who no longer require the hall and wish to transfer the ownership to The Phoenix Community Hall Trust.

4. The Phoenix Community Hall Trust Board has applied for a new community lease for the former-Scout building on Sunnyside Domain. The building is no longer used by the 1^st Puhinui Scout Group and Scouts New Zealand have agreed to pass the building to the trust.

5. Staff are satisfied the trust meets the standards specified and recommend the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the transfer of ownership of the hall at 24R York Road, Papatoetoe, owned by The Scout Association of New Zealand to The Phoenix Community Hall Trust Board in accordance with clause 7.2 of the lease dated 28 July 2009

b) note the public notification under the Reserves Act 1977 council’s intention to enter into a lease for the land at 24R York Road, Papatoetoe described as Lot 39 Deposited Plan 18610 (outlined in red and hatched on Attachment A)

c) delegate to the Ōtara -Papatoetoe Local Board Chairperson, following public notification, the authority to appoint a hearings panel to consider objections, and to make a decision

d) grant, under Section 73 (3) of the Reserves Act 1977, subject to any objections being resolved, a new community ground-lease to The Phoenix Community Hall Trust Board for the land at 24R York Road Papatoetoe (marked in red and hatched on the map Attachment A) and described a as Lot 39 Deposited Plan 18610 comprising 9,981 square meters (more or less), subject to the following terms and conditions:

i) term – one (1) year commencing 1 February 2021 with a single 1-year right-of-renewal and final expiry on 31 January 2023

ii) rent – one dollar ($1.00) plus GST per annum, if requested

iii) rent review date – on renewal

iv) permitted use – community and sporting activities and ancillary purposes

v) the approved community outcomes plan provided in Attachment B to be included in the lease agreement as Schedule 3

e) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki

Context

Land and building

6. The land at Sunnyside Domain is on land described as Lot 39 Deposited Plan 18610 is owned by the Crown and held in trust by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

7. The building is owned by The Scout Association of New Zealand and had been the base of the 1^st Papatoetoe Scouts. Their lease expired on 30 April 2019 and the association advised council that the troop has now disbanded. Scouts NZ also advised that they do not have the funds to remove the hall and remediate the land, as required under the terms of the lease: “Section 7 Options on Termination – 7.1 The lessee has the right to remove any improvements of a structural nature (including any buildings) which the lessee has erected on the property”.

8. Section 7.2 of the lease states: “The lessee may, as an alternative to removal of the improvements in accordance with clause 7.1 transfer the improvements to anybody or organisation approved by Council (subject to their entry into a lease agreement with Council that is on terms satisfactory to Council).”

9. Scouts have had a longstanding hire agreement with the Self Defense Academy. This group has formed the Phoenix Community Hall Trust to take over the ownership, management and maintenance of the hall and have applied to council for approval to transfer ownership to them and a subsequent ground-lease for the building.

10. The use of the hall by scouts is contemplated in the former Manukau City Council Combined Neighbourhood Parks Management Plan (Section Three – Papatoetoe). However, the transfer of ownership of the hall to another group would mean the new use will need to be publicly notified and iwi engagement undertaken.

11. The exterior of the building is currently in a very poor state with asbestos containing material (ACM) identified in the cladding, gutters, spouting and corrugated roofing. The main hall space has been tidied and is well maintained. However, ACM has been identified in the vinyl floor tiles, ceiling space cement wall lining, subfloor and presumed to be in the electrical board.

Front of building (circa 2017) Interior hall space (circa 2020)

Rear of building (circa 2020)

12. The trust is fully aware of the condition of the building and the presence of asbestos containing material. They have had their own asbestos management survey done of the building and have a plan to remove all the ACM and fully renovate the building.

13. The presence of asbestos containing material does not affect the current use of the hall, as it is held in a stable form. Removal will be done in a safe way with removed material disposed of as required for ACM.

14. The planned first task will be the repair and repaint of the exterior of the hall and replacement of the roof, gutters and downpipes; and for the inside is a full refurbishment of the kitchen.

15. The trust plans to completely repair and rebuild the hall to ensure ongoing maintenance and upkeep of the hall and to promote the hall to the wider community to ensure maximum benefit to all the in the community. Focus will be given to long-term sustainability of the hall. The hall will be known as the Sunnyside Community Hall.

The trust

16. The Phoenix Community Hall Trust Board registered under the Charitable Trusts Act 1957 in January 2020. The trust has grown out of the Academy of Self Defence who are long-term hirers of the hall from Scouts. The aims of the trust are to provide a fit-for-purpose community hall that allow groups that promote health and fitness as well as mental well-being to run classes and courses for the wider community in south Auckland.

17. The Academy of Self Defence continue to use the hall for first aid courses and self-defence courses and classes. The trust plans to make the hall available to dance troupes for dance classes and courses, especially for Māori and Pacific cultural groups; yoga and Pilates; and other groups in need of a community hall.

18. The trust is making applications to a number of funding bodies and plan to gain regular income from regular as well as one-off hire of the hall to community groups.

Tātaritanga me ngā tohutohu

Analysis and advice

19. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for applicants, guides local board decision-making and outlines the standard terms and conditions of community leases.

20. Under the guidelines, the standard lease term for an established group that owns their own building is 10-years plus one 10-year right of renewal. The guidelines recommend that newly established groups be granted a one-year lease with a single one-year right of renewal.

21. Local boards have the discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms in the Community Occupancy Guidelines 2012.

22. After assessing the lease application and meeting with the applicant group, staff have determined that the group qualifies for a community lease because the:

iv) activity of the club supports the Ōtara-Papatoetoe Local Board Plan 2017 outcome: parks and facilities that meet people’s needs and empowered, inclusive and prosperous communities

ii) the premises meet the needs of the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There is an expected increase in greenhouse gas emissions as the hall will be used more once the repairs and renewal works are completed.

24. Climate change has the potential to impact the reserve as it sits entirely within a flood plain. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a one in-100-year rainstorm event (as shown below):

24R York Road, Papatoetoe

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Council’s Ōtara-Papatoetoe Facilities Manager accompanied the lease specialist on the site visit to the hall at Sunnyside Domain on 23 September 2020.

26. The building is tenant-owned, and the proposed lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The recommendations in this report are within local boards’ allocated authority relating to local recreation, sports and community facilities.

28. This lease was approved as part of the 2020-2023 community lease work programme, adopted by the local board on 18 August 2020 (item ID 2125) and workshopped with the local board on 1 September 2020 and noted in the community facilities monthly update of 22 September 2020.

Tauākī whakaaweawe Māori

Māori impact statement

29. The South-Central Mana Whenua Forum on 28 October 2020 considered this property and no objections to the lease were noted.

30. Formal iwi consultation will be done in conjunction with the advertising of the proposed lease.

Ngā ritenga ā-pūtea

Financial implications

31. All costs involved in the advertising of the intention to lease, and any subsequent local board hearing, are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The granting of a new community lease to this new trust will mean that the hall is returned to a fully usable condition and will be repainted and maintained. The hall will also be available to the local community for groups to hire on a regular basis and for one-off hire.

33. If a new community lease is not granted, the hall will revert to council, who have the right to deal with the hall as it deems appropriate, including leasing to another group.

Ngā koringa ā-muri

Next steps

34. Subject to approval by the local board, the proposed lease will be publicly notified, and iwi formally consulted.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - 24R York Road, Papatoetoe	65
b ⇩	Community Outcomes Plan - The Phoenix Community Hall Trust	67

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Renewal and variation of community lease to South Auckland Woodturners Guild Incorporated at Allan Brewster Centre, Tavern Lane, Papatoetoe

File No.: CP2020/17870

Te take mō te pūrongo

Purpose of the report

1. To seek the approval of the renewal of the lease to South Auckland Woodturners Guild Incorporated at Allan Brewster Centre, Tavern Lane, Papatoetoe with a variation to the community outcomes plan.

Whakarāpopototanga matua

Executive summary

3. South Auckland Woodturners Guild Incorporated entered into a lease in November 2015 for a term of five years with a single five-year right of renewal. The club has applied for a renewal of the lease for the council-owned building at the Allan Brewster Centre.

4. Staff are satisfied the club meets the standards specified and recommend the lease be renewed in accordance with clause 3 of the agreement dated 21 November 2017.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the renewal of the community building-lease to South Auckland Woodturners Guild Incorporated for the land and building at the Allan Brewster Centre, Tavern Lane, Papatoetoe with the replacement of the community outcomes plan, with that appended as Attachment A.

Horopaki

Context

The land, building and lease

5. The land at Tavern Lane, Papatoetoe, described as Part Lot 29 Deposited Plan 7551, comprising 3356 square meters, NA394/126 (Part-Cancelled) and Lot 2 Deposited Plan 19713, comprising 1.5446 hectares, NA395/46, are held in fee simple by Auckland Council with Part Lot 29 Deposited Plan 7551 under the Local Government Act 2002 and Lot 2 Deposited Plan 19713 under the Reserves Act 1977 as an unclassified recreation reserve.

6. The Allan Brewster Centre was originally built in 1988/1989 (opening in May 1990) as a recreation and convention centre.

7. Following the closure of the convention centre the top floor remained empty for some time. The area was reconfigured in 2008 into three separate spaces (two community leases and one commercial lease) and two of the areas as community leases to South Auckland Woodturners and Manukau Central Toy Library. The third space was leased by the former Manukau Leisure Services Limited and remains as a commercial lease with Panuku Development Auckland for the current tenant Blue Light Ventures Incorporated.

8. South Auckland Woodturners has been a tenant of the building since January 2004. Their current lease in the council-owned building commenced in December 2015 with an initial term of five years and a single five-year right of renewal. The lease will finally expire on 30 November 2025.

South Auckland Woodturners, Allan Brewster Centre, Tavern Lane, Papatoetoe

The tenant

9. South Auckland Woodturners Guild registered under the Incorporated Societies Act 1908 in February 1990 with the aims to:

· promote, foster and encourage the art and craft of woodturning in all possible ways

· promote the appreciation and creative turning of wood as an artistic medium

· promote the fellowship which exists universally amongst woodturners, and to assist each other in all ways to develop skills and improve the craft

· liaise and join with other organisations with similar aims

· encourage research into development of woodturning tools and equipment

· encourage and recognise innovation in woodturning and its contribution to the general benefit of members.

10. The club has a membership of 126 who each year make up to 60 wig stands for Look Good Feel Better cancer support group, plus 25 – 40 Butterfly Boxes for parents whose children have not survived cancer treatment (for holding the child’s Beads of Courage). They also gift small bowls and small wooden toys annually to Kidz First children’s hospital.

Site Map – Tavern Lane Papatoetoe

Tātaritanga me ngā tohutohu

Analysis and advice

11. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for applicants, guides local board decision-making, and outlines the standard terms and conditions of community leases.

12. The group had submitted the required lease renewal application, including financial statements.

13. Clause 3 of the current lease states the renewal must be granted if the following conditions are met:

i. the tenant has complied with the lease and is not in breach of the lease

ii. the tenant has provided written notice to renew the lease

iii. in the reasonable opinion of the landlord, the tenant’s use of the premises is the best use of the premises in the public interest.

14. The group is not in breach of their lease and the financial accounts reflect that they have sufficient reserves to meet their liabilities and all appear to be well managed.

15. A site visit was undertaken on 29 September 2020 and the leased area is clean, tidy and well kept. The tenant has installed (at their cost):

i an extraction system to remove wood-dust from the atmosphere

ii a tiered seating area for viewing of woodturning demonstrations

iii a video camera and screens to show the demonstration lathe close-up.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. No impact on greenhouse gas emissions is expected from the recommendation as the proposal continues existing activities and does not introduce any new sources of emissions.

17. Climate change has the potential to impact the site as it sits within a flood plain zone. The site is not near the coast.

Tavern Lane, Papatoetoe

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. A site visit was done on 29 September 2020 with the Ōtara-Papatoetoe Facilities Manager accompanying the community lease specialist on the visit. The space is very clean, tidy and well-kept.

19. The proposed lease renewal has no identified impact on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The lease renewal was advised to the Ōtara-Papatoetoe Local Board, by way of the streamlined lease renewal memo process on 13 October 2020. Several board members requested additional information, and this was provided at the board’s workshop of 27 October 2020.

21. The board requested that the lease specialist negotiate with the guild to include additional performance measures to the agreed community outcomes plan to report on the initiatives taken to increase local Papatoetoe residents, especially youth, to join. The additional measures have been agreed to by the club and the amended community outcomes plan (Attachment A) is appended to this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. This lease renewal was notified to the South-Central Mana Whenua Forum, by email on 24 June 2020, during the Covid-19 lockdown, no objections were received from the members.

Ngā ritenga ā-pūtea

Financial implications

23. All costs involved in the preparation of the lease renewal and variation document are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The requirement for the renewal of this community lease is provided for in the lease agreement granted to the club in 2015.

25. Council has a contractual responsibility to agree to the lease renewal if the conditions stipulated in the lease have been met.

26. Should the renewal not be granted, it will affect the group’s operations and their ability to undertake their activities and support the local Papatoetoe, and wider, community.

Ngā koringa ā-muri

Next steps

27. Subject to approval by the local board, the lease renewal and variation document will be prepared for signing by the tenant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Amended Community Outcomes Plan - South Auckland Woodturners Guild	75

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Grant of new community lease to Sistema Aotearoa Trust for 46 Fair Mall, Ōtara and approval in principle for a sublease at Ōtara Citizens Advice Bureau

File No.: CP2020/18105

Te take mō te pūrongo

Purpose of the report

1. To seek the inclusion of Room 2 at 46 Fair Mall, Ōtara within the lease area granted to Sistema Aotearoa Trust under Resolution number OP/2020/159 on 20 October 2020.

2. To seek approval in principle for a proposal to allow for a sublease between Auckland Citizens Advice Bureaux (on behalf of Ōtara Citizens Advice Bureau) and Mangere Budgeting Service Trust (operating as Ōtara Budget Service).

Whakarāpopototanga matua

Executive summary

3. The 20 October 2020 meeting of the board considered the applications for community leases for the nine office spaces available at 46 Fair Mall, Ōtara. Seven of the spaces were allocated.

4. Six groups applied for space within the buildings. One group withdrew their application as the building configuration is not suitable for the delivery of their services. All the applications were assessed against the criteria in the Community Occupancy Guidelines July 2012 and workshopped with the local board on 4 and 11 August and 1 September 2020.

5. Staff are satisfied Sistema Aotearoa Trust meets the standards specified and recommends the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

6. Auckland Citizens Advice Bureaux have a current lease for rooms within 46 Fair Mall and seek in principal approval to sublease rooms to Mangere Budgeting Services Trust.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the existing public notification and iwi consultation of Auckland Council’s intention to grant new community leases at 46 Fair Mall, Ōtara

b) grant under section 138 of the Local Government Act 2002, subject to any objections being resolved, the addition of Room 2 at 46 Fair Mall, Ōtara to the current lease to Sistema Aotearoa Trust being (7.6m²) (as marked on Attachment A) on land described as Lot 40 Deposited Plan 55184 contained in Record of Title NA89C/14; under the same terms and conditions as previously approved on 10 October 2020 under resolution number OP/2020/159

c) approve in principle the sublease of offices within the leased area of Auckland Citizens Advice Bureaux (on behalf of Ōtara Citizens Advice Bureau) to Mangere Budgeting Services Trust (operating as Ōtara Budgeting Service), for a term matching the current lease and request council staff to assist in the negotiation between the two parties.

Horopaki

Context

7. This report considers:

i. adding room 2 at 46 Fair Mall, Ōtara to the area leased to Sistema Aotearoa Trust, granted at the 10 October 2020 local board meeting under Resolution number OP/2020/159

ii. support for a proposal to allow Auckland Citizens Advice Bureaux (on behalf of Ōtara Citizens Advice Bureau) to sublease three offices to Mangere Budgeting Service Trust (for Ōtara Budget Service).

8. The Ōtara-Papatoetoe Local Board is the delegated authority for local recreation, sport, and community facilities, including community leasing, licensing, and landowner matters.

Land and buildings

9. The land at 46 Fair Mall, Ōtara is described as Lot 40 Deposited Plan 55184 contained in Record of Title NA89C/14 is held in fee simple by Auckland Council under the Local Government Act 2002.

10. The property known as 46 Fair Mall, Ōtara (circa 1970) is made up of a series of single office spaces, together with the Tui Rom (venue for hire space), Ōtara Library, Ōtara Music Arts Centre (OMAC), Fresh Gallery and a small café next to the gallery. The office spaces (Rooms 2 and 9 in Attachment A) are available as community tenancies.

11. The offices next to the Tui Room were originally the Ōtara Ward Office of the former Manukau City Council and were reconfigured for community use following the centralisation of the ward office services in the early 2000s.

12. There are a further three community offices next to OMAC on the eastern side of Fair Mall.

Room 2

13. This report recommends that the Ōtara-Papatoetoe Local Board include Room 2 within the lease area granted to Sistema Aotearoa Trust at the 10 October 2020 meeting under the same terms and conditions, and as outlined in the Community Occupancy Guidelines July 2012.

14. The tenant will be charged an annual operational fee of $25 per square meter (plus GST) of the additional exclusive space occupied. This charge is based on the recovery of the direct costs to council of providing the premises and covers building insurance, a share of the overheads (electricity and water) and maintenance provided by council as set out in the standard lease agreement.

15. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

Room 9

16. Following the expression of interest process undertaken during 2020 eight of the nine offices available have been allocated. One office remains unallocated (Room 9).

17. This office, of 9.2 square meters, is on the eastern side of Fair Mall with direct external access and internal access to shared facilities.

Ōtara Budget Service

18. Budgeting services in Ōtara has been provided by Mangere Budgeting Services since December 2016 following the collapse of Ōtara Budgeting Service Incorporated late that month. The service has been operating since that time from the Citizens Advice Bureau offices at 46 Fair Mall.

19. To give the budget service more security of tenure and certainty that their service can continue to be provided to the Ōtara community it is proposed that they sublease the three offices they currently occupy in the Ōtara Citizens Advice Bureau (CAB) offices. This lease is held by Auckland Citizens Advice Bureaux on behalf of the local service. The board is being asked to give formal approval in principle for the proposal.

20. Staff will support and work with both groups to negotiate and develop a suitable sublease with the same terms and conditions as the current CAB lease.

Tātaritanga me ngā tohutohu

Analysis and advice

21. All the applications received were assessed against the criteria contained in the Community Occupancy Guidelines 2012; with the local board requesting one additional criterion - that they wished to lease the spaces within the building to Ōtara-based groups.

22. Sistema Aotearoa Trust have been operating from Fair Mall since its inception in 2011.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The proposed new lease falls into the “potential increase” category, as the once mostly vacant building will attract more activity.

24. Climate change is expected to have the potential to impact this site, as parts of the building complex sits within flood plain zones (as shown below):

25. The flood map shows the extent of flooding expected around the Auckland region during severe rainfall events. However, areas that are not highlighted may also experience flooding in some circumstances. Flood plains (shaded light blue) show areas predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river or surface flooding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The proposed new lease has no identified impacts on the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The recommendation within this report falls within the local board’s allocated authority relating to local recreation, sports, and community facilities.

28. The assessed applications were considered at the local board workshops of 4 and 11 August, 1 September and 10 November 2020. The board heard from three groups that had indicated they would prefer additional offices on their needs.

29. The recommendations support the Ōtara-Papatoetoe Local Board Plan 2017 outcomes of revitalising town centres and empowered, inclusive and prosperous communities.

Tauākī whakaaweawe Māori

Māori impact statement

30. Due to the Covid-19 lockdown, the proposed new building has not been reported to the South-Central Mana Whenua Forum, which has not met since February 2020, prior to the closing date for applications. Formal consultation with iwi has taken place alongside the public notification of the intended leases granted in October 2020.

Ngā ritenga ā-pūtea

Financial implications

31. All costs relating to the preparation of the lease agreement will be borne by council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. If the additional room lease is not granted for the currently mostly empty building in Ōtara the available offices will continue to be unavailable to support groups working in the Ōtara area.

33. As there is no significant departure from the approved land use or change in the anticipated activities there are no identified risks in granting the lease.

Ngā koringa ā-muri

Next steps

34. Subject to the local board granting the lease, the agreement with Sistema Aotearoa Trust will be amended to include the additional room and will be sent to the group for signing and sealing.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - 46 Fair Mall, Otara	81

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Approval for a new private road name at 26 Kimpton Road and 40 Stonex Road, Papatoetoe

File No.: CP2020/17399

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Ōtara-Papatoetoe Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 26 Kimpton Road and 40 Stonex Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (Guidelines) set out the requirements and criteria for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Gemscott Kimpton Limited, agent David Cloete of Aspire Consulting Engineers Limited has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private road at 26 Kimpton Road and 40 Stonex Road are:

· Kāenga Lane (applicant Preferred)

· Mātāwaka Lane (Alternative 1)

· Tōanga Waka Lane (Alternative 2).

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the name Kāenga Lane for the new private road created by way of subdivision at 26 Kimpton Road and 40 Stonex Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358856 and SUB60358858).

Horopaki

Context

6. Resource consent reference BUN60358856 (subdivision reference number SUB60358858) was issued in October 2020 for the construction of 31 new residential freehold units and one commonly owned access lot (COAL) on an internal site that has access to both Kimpton Road and Stonex Road on either side.

7. Site and location plans of the development can be found in Attachment A.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. The Guidelines provide for road names to reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. The applicant has proposed Te Reo Māori road names that they feel represent features of their development:

· The applicant has chosen the word Kāenga to refer to the home’s future residents will have.

· The applicant has chosen the word Mātāwaka in reference to the broad variety of ethnic groups in the local area.

· The applicant chose the word Tōanga Waka in reference to the Papatoetoe location, near the narrowest points between Auckland’s two great harbours where waka could be ported over land.

12. The applicant’s proposed names and meanings are set out in the table below:

Proposed name	Meaning (as described by applicant)
Kāenga Lane (Applicant preferred)	Te Reo Māori word meaning: home, address, residence, village, settlement, habitation, habitat, dwelling - a variation of kāinga used in East Coast dialects.
Mātāwaka Lane (Alternative 1)	Te Reo Māori word meaning: kinship group, tribe, clan, race, ethnic group.
Tōanga Waka Lane (Alternative 2)	Te Reo Māori word meaning: portage – place where canoes are dragged over. Chosen as Papatoetoe is located near the narrowest points between Auckland’s two great harbours, where waka could be ported over land.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. The applicant distributed flyers containing details about the proposed road names and these were posted up at local shops and businesses surrounding the site, but no engagement was received from this effort.

15. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

16. ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL, as per the Guidelines.

17. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report seeks the local board’s decision and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22. On 17^th August 2020 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

23. A response from Ngāi Tai Ki Tāmaki was received, inviting the applicant to engage directly. The applicant contacted Ngāi Tai Ki Tāmaki on 18^th August 2020, however no further responses, comments or feedback have been received by 4^th November 2020.

24. By the close of the consultation period, no other responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the Council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site & Location Plans	87

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

08 December 2020

Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for July to October 2020

File No.: CP2020/18304

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with an integrated performance report for the period of July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period are:

· four activities have been completed (2539, 2542, 2558, 3046)

· operational expenditure for Fresh Gallery Ōtara (852)

· Fresh Gallery Ōtara business plan initiatives (856)

· Community Arts Initiatives Programme (853)

· operational expenditure for Ōtara Music Arts Centre (854)

· Tāmaki Estuary Environmental Forum (1545)

· Ōtara Waterways and Lake Trust: Ōtara-Papatoetoe projects (1611)

· Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori (1414)

· Ngati Ōtara Park - develop multi-purpose facility and park (2453)

· Placemaking: Town centres (858)

· Youth: Community capacity building with young people (912).

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· Te Kete Rukuruku (Māori naming of parks and places) tranche two (117)

· 87 Prices Road, Wiri 2025: The Colin Dale Park KartSport Development Charitable Trust (2131).

5. The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note:

· Net operating performance for Ōtara-Papatoetoe local board area is almost on budget for the four months ending October 2020.

· Operating expenditure is four percent below budget and operating revenue is thirty-eight per cent below budget, both affected by further closures of facilities under COVID-19 alert level three in the Auckland region.

· Capital expenditure has also been disrupted during this period but expected to continue as forecast in current alert level one.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the performance report for July to October 2020.

Horopaki

Context

6. The Ōtara-Papatoetoe Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services

· Plans and Places

· The Southern Initiative

· ATEED.

7. The graph below shows how the work programme activities meet the Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

8. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

9. The graph below shows the status of activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

10. The following activities have been completed:

· Ōtara Business Hub - roof renewal (2539)

· Ōtara-Papatoetoe - renew park access FY18+ (2542)

· Tupu Youth Library - replace roof (2558)

· Otamariki Park Playground and Allenby Park - install shade provision (3046).

11. Operational expenditure for Fresh Gallery Ōtara (852): Fresh Gallery delivered four programmes to a combined total of 570 attendees and participants.

12. Fresh Gallery Ōtara business plan initiatives (856): staff are working on closing down the Fresh Gallery signage project and retrieving funds that can be reallocated to the FY20/21 initiatives. Update will be provided in Trimester 2 report.

13. Community Arts Initiatives Programme (853): Sistema delivered 53 programmes with 120 programmes sessions, attracting 2,728 participants and attendees. In addition, the Papatoetoe Historical Society delivered 24 programmes, attracting 860 participants and attendees, and the exhibition, Over the Teacups, attracted 220 visitors. A total of 10 heritage walks were led by volunteers from the historical society.

14. Operational expenditure for Ōtara Music Arts Centre (854): the Ōtara Music Arts Centre delivered 10 programmes with 72 sessions to a combined total of 4,636 participants and attendees.

15. Tāmaki Estuary Environmental Forum (1545): the forum has continued to submit on public consultation documents including Ministry for Environment plastic waste proposal, open space plan, the trade waste bylaw, and the council’s Emergency Budget. Other forum engagement activities include providing feedback to the Ministry for Primary Industries on illegal set netting and reporting pollution to the council’s pollution hotline.

16. Ōtara Waterways and Lake Trust: Ōtara-Papatoetoe projects (1611): Neat Streets event is planned for 14 November 2020 at Otamariki Reserve and the promotional flyer has been distributed to the local board and local Ōtara residents.

17. Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori (1414): at Papatoetoe Library during Te wiki o Te Reo Māori, all staff shared their pepeha on the Facebook page. At Tupu, a 'Te Reo shadow puppet show' with story and songs based on the pukapuka "He Manu Rangatira" by Dick Grace was posted on their Facebook page and was shared by libraries around Auckland.

18. Ngati Ōtara Park - develop multi-purpose facility and park (2453): a budget of $194,000 was granted and allocated from Ngā Mātārae’s (formerly Te Waka Angamua) regional fund for Māori outcomes. The concept design for the multi-sport facility was approved by the Ōtara-Papatoetoe Local Board. Construction of the new building is underway with completion anticipated by March 2021.

19. Placemaking: Town centres (858): staff are developing an implementation plan with business associations to support them in submitting proposals for a contestable grant. The contestable grant process will be open for all the business associations and community stakeholders to deliver activities in the town centres. A letter from the Local Board Chair explaining the new process was emailed to the Ōtara and Papatoetoe Business Associations in early October 2020.

Activities with significant issues and on hold

20. Te Kete Rukuruku (Māori naming of parks and places) tranche two (117): delays from tranche one has impacted the delivery of tranche two. There will be no progress until tranche one is complete. Delivery of tranche two this financial year is uncertain. The current allocated budget amount is $19,500.

21. 87 Prices Road, Wiri 2025: The Colin Dale Park KartSport Development Charitable Trust (2131): the process for changing the designation from local to regional for Colin Dale Park has been under discussion and a separate report is included in this agenda for the Ōtara-Papatoetoe Local Board Business Meeting on 8 December 2020.

Changes to the local board work programme

Activities merged with other activities for delivery

22. These activities have been merged for efficient delivery:

· Puhinui Reserve service assessment (2247) will merge with Puhinui Reserve and Colin Dale Park service assessment (116). This activity will continue to be managed by Parks, Sport and Recreation.

Activities with changes

23. The following work programme activity has been amended to reflect a minor change, the implications of which are reported in the table below. The local board was informed of this minor change and it was made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
912	ACE	Youth: Community capacity building with young people.	The board gave direction at a workshop for this budget to be $52,000.	This change was not reflected in the ACE work programme, which was adopted at the August Business Meeting.	$10,000.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25. The local board invested in the following projects which aim to restore biodiversity and improving water quality, as well as to build awareness around individual carbon emissions and changing behaviour at a local level:

· Learn to Ride (cycle) programme (108)

· Manukau Harbour Forum (1816 and 2298)

· Tāmaki Estuary Environmental Forum (1545)

· Ōtara Waterways and Lake Trust: Ōtara-Papatoetoe projects (1611).

26. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. When developing the work programmes, council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. This report informs the Ōtara-Papatoetoe Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

29. The local board’s work programme contains many projects which provide direct outcomes for Māori and Māori engagement:

· Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori (1414)

· Whai Pūmanawa Literacy - we support communities to thrive (Pre-school) - Ōtara-Papatoetoe (1415)

· Puhinui Reserve and Colin Dale Park service assessment (116)

· Te Kete Rukuruku (Māori naming of parks and places) tranche one (2248)

· Te Kete Rukuruku (Māori naming of parks and places) tranche two (117)

· A review of parts of the Māngere-Ōtāhuhu area plan and of the Ōtara-Papatoetoe area plan (1949)

· Māori Responsiveness (913) which includes the Increasing Māori Input into Local Board Decision-Making group project 2020-2021.

Ngā ritenga ā-pūtea

Financial implications

30. This report is provided to enable Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

31. Operating expenditure of $5.9 million is $248,000 below budget. Asset Based Services Operating expenditure (ABS Opex) is $270,000 underspent overall largely related to disruptions throughout the COVID-19 level three lockdown in the Auckland region. Locally Driven Initiatives Operating expenditure (LDI Opex) is $22,000 ahead of budget.

32. Operating revenue of $669,000 is $256,000 below budget. Further facility closures under COVID-19 alert level three affected revenues in Active Recreation, and the downturn in Early Childhood Education (ECE) revenue from fees and government grants has continued its recent downturn facing continued and increasing competition from private centres.

33. Capital Expenditure of $1.76 million is behind budget, but continuing to progress some major asset renewals.

34. The financial report for the four months ended 31 October 2020 for Ōtara-Papatoetoe local board area is provided in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

36. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

37. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update Jul - Oct 2020	97
b ⇩	Financial report	141

Ngā kaihaina

Signatories

Author	Claire Abbot - Local Board Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

[1] The local purpose reserve is currently undeveloped and has an agreement to lease signed between Manukau City Council and Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua Incorporated in October 2010.

Chairperson	Lotu Fuli
Deputy Chairperson	Dr Ashraf Choudhary, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ofa Dewes
	Swanie Nelson
	Ross Robertson, QSO, JP
	Dawn Trenberth

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 3 November 2020	149
b ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 10 November 2020	151
c ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 24 November 2020	153

Author	Carol McGarry - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager