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Ōtara-Papatoetoe
Local Board
08 December
2020
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1 Welcome
Chair Lotu Fuli
led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
Member Robertson – Affiliation with the East Tamaki Rugby Football Club, conflict with Item 15: Ōtara-Papatoetoe Local Board,
Quick Response Grant Round Two 2020/2021, grant allocations, application
QR2113-05. He did not take part in the discussion or voting on this
application.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
With the agreement
of the meeting, Deputations were taken at this time in the following order:
Item
8.2 Deputation - Papatoetoe Historical Society taken at 5.07pm
Item 8.1
Deputation - Sistema Aotearoa Presentation/Performance
Note: the meeting adjourned at
5.47pm and reconvenned at 5.58pm.
Deputy Chairperson
A Choudhary was not present
6 Acknowledgements
Member Trenberth
acknowledged:
Jane Tongatule
I would like to acknowledge Jane Tongatule
who has retired from being the manager of the Greater East Tamaki Business
Association (GETBA). Jane has worked well with the local board and has ensured
that the Business Improvement District (BID) has functioned well. She has taken
a keen interest in the Otara Waterways and Lake trust and has supported their
projects in the GETBA area. She will be missed as she has done an
outstanding job in making GETBA one of the most successful BIDs in Auckland.
Papatoetoe West Primary School
I would like to acknowledge Papatoetoe West
Primary school which received a green gold award at the Tāmaki Makaurau
enviro-schools awards on Friday. This is a great honour and reflects the
hard work and commitment of the whole school towards sustainability in
everything they do.
The Chair Lotu Fuli
acknowledged:
David Riley
David Riley taught English at Tangaroa College
for more than 3 decades. He was highly regarded and respected by his students
and staff colleagues. David empowered our local youth through his nurturing and
creative teaching skills. He was particularly good at encouraging students to
become writers and storytellers. In the last few years, David has published
several books so that our Maori and Pasifika youth could have books to read
about their own heroes and heroines - books about people that looked like them.
David is leaving teaching to dedicate his time to developing this passion and
important work further. I congratulate and commend David for his many years of
service to our tamariki and community.
Deputy Chairperson A Choudhary returned
to the meeting at 6.02 pm.
Member
Dewes acknowledged:
Madiya
Nisha
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The Otara-Papatoetoe Local Board Civic
Leadership Award was presented by Dr Ofa Dewes to Madiya Nisha, Year 10
Student of Aorere College, at School Prizegiving Ceremony today 8 December
2020
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7 Petitions
There were no
petitions.
8 Deputations
Note: Item 8.2 was taken at
5.07pm.
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8.2
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Deputation - Papatoetoe Historical Society
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Jenny Clark from the
Papatoetoe Historical Society was in attendance to present to the
board.
A copy of the
presentation has been placed on the official
minutes and is available on the Auckland Council website as a minute
attachment.
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Resolution
number OP/2020/194
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson A Choudhary:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Jenny Clark from
the Papatoetoe Historical Society for her attendance and presentation.
CARRIED
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Attachments
a 8 December 2020: Ōtara-Papatoetoe Local Board - Item
8.2 Deputation - Papatoetoe Historical Society presentation
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8.1
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Deputation - Sistema Aotearoa Presentation/Performance
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Rod Skipp, Tutors and
Young Leaders from Sistema Aotearoa were in attendance to present and perform
to the board.
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Resolution
number OP/2020/195
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Rod Skipp, Tutors and Young Leaders from
Sistema Aotearoa for their performance and presentation.
CARRIED
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Governing Body Member Update
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There was no Governing Body member update
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Note: Apologies from Councillor Alf Filipaina and Councillor
Efeso Collins for absence
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12
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Board Members' Report
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Member Dr Ofa
Dewes’ report was tabled at the meeting.
A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minute attachment.
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Resolution
number OP/2020/196
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That
the Ōtara-Papatoetoe Local
Board;
a) receive
the board members’ written and oral reports.
CARRIED
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Attachments
a 8 December 2020, Ōtara-Papatoetoe Local Board: Item
12 - Board Members' Reports - Member Dr Ofa Dewes' report
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14
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Proposed change of decision-making
allocation for Colin Dale Park
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Resolution
number OP/2020/198
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That
the Ōtara-Papatoetoe Local
Board:
a) request that the Parks, Arts, Community and
Events Committee consider the decision-making allocation of the 44.3-hectare
motorsport precinct at Colin Dale Park, including an option for it to be a
regional asset with decision-making allocated to the governing body.
CARRIED
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15
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Ōtara-Papatoetoe Local Board, Quick Response
Grant Round Two 2020/2021, grant allocations
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Member Robertson
– Affiliation with the East Tamaki
Rugby Football Club, conflict
with application QR2113-05. He did not take part in the discussion or voting
on this application.
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Resolution
number OP/2020/199
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That the
Ōtara-Papatoetoe Local Board:
a) agree
to fund each application in Quick Response Grant Round Two 2020/2021,
outlined in Table One:
Table
One: Ōtara-Papatoetoe Quick Response Grant Round Two 2020/2021
applications:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Amount Approved
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QR2113-05
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Blue Light Ventures
Incorporated
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Towards printing and production of street-smart
handbooks for young people.
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$1,998.50
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$1,000.00
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QR2113-15
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East Tamaki Rugby
Football Club
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Towards building insurance costs for the club.
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$1,294.82
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$1,294.82
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QR2113-13
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Life Education Trust
Counties Manukau
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Towards 1,379 workbooks for students at Wymondley
School, Redoubt North School and Papatoetoe Intermediate School.
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$2,000.00
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$2,000.00
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QR2113-11
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Ngā Rangatahi Toa
Creative Arts Initiative
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Towards venue hire for a three-day Ngā rangatahi
toa wānanga.
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$2,170.00
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$2,000.00
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QR2113-09
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School Start First
Impressions
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Towards school starter packs, school uniforms and
activity books for new entrant students in the local board area.
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$2,000.00
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$2,000.00
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QR2113-07
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Te Kurakaupapa Maori o
Piripono Te Kura Whakahou
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Towards the purchase of a school gazebo for outdoor
activities.
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$1,529.00
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$1,529.00
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QR2113-08
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The Operating Theatre
Trust
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Towards gift-a- seat tickets and transportation costs
to the “Greed Cat” production by the Tim Bray Theatre.
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$1,989.20
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$1,989.20
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QR2113-16
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XLR8 Sports trust
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Towards touch tournament player uniforms.
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$1,552.50
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$1,552.50
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Total
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$14,534.02
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$13,365.52o
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b) decline
each application in Quick Response Grant Round Two 2020/2021, outlined in
Table Two:
Table
Two: Ōtara-Papatoetoe Quick Response Grant Round Two 2020/2021
applications
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Declined
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QR2113-14
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Andrew Aialeo
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Towards costs for nutritional drinks for the
“Family Fitness Day” in Otara.
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$1,000.00
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Decline Lower priority
for the Ōtara-Papatoetoe Local Board
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QR2113-04
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Youthline Auckland
Charitable Trust
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Towards annual costs for the volunteer counsellors
for the Helpline.
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$2,000.00
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Decline Wages and
Salaries are an exclusion for the Ōtara-Papatoetoe Local Board
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Total
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$3,000.00
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CARRIED
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17
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New community lease to The Phoenix Community
Hall Trust Board at Sunnyside Domain, 24R York Road, Papatoetoe
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Resolution
number OP/2020/201
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson A Choudhary:
That the Ōtara-Papatoetoe Local Board:
a) approve
the transfer of ownership of the hall at 24R York Road, Papatoetoe, owned by
The Scout Association of New Zealand to The Phoenix Community Hall Trust
Board in accordance with clause 7.2 of the lease dated 28 July 2009
b) note
the public notification under the Reserves Act 1977 council’s intention
to enter into a lease for the land at 24R York Road, Papatoetoe described as Lot 39 Deposited Plan 18610 (outlined in red and hatched on Attachment A)
c) delegate
to the Ōtara -Papatoetoe Local Board Chairperson, following
public notification, the authority to appoint a hearings panel to consider
objections, and to make a decision
d) grant,
under Section 73 (3) of the Reserves Act 1977, subject to any
objections being resolved, a new community ground-lease to The Phoenix
Community Hall Trust Board for the land at 24R York Road Papatoetoe (marked
in red and hatched on the map Attachment A) and described a as Lot 39 Deposited Plan 18610 comprising 9,981 square meters (more or less),
subject to the following terms and conditions:
i) term – one
(1) year commencing 1 February 2021 with a single 1-year right-of-renewal and
final expiry on 31 January 2023
ii) rent – one dollar
($1.00) plus GST per annum, if requested
iii) rent review date – on renewal
iv) permitted use –
community and sporting activities and ancillary purposes
v) the approved community
outcomes plan provided in Attachment B to be included in the lease agreement
as Schedule 3
e) all
other terms and conditions
in accordance with the Auckland Council Community Occupancy Guidelines 2012
and the Reserves Act 1977.
CARRIED
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18
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Renewal and variation of community lease to
South Auckland Woodturners Guild Incorporated at Allan Brewster Centre,
Tavern Lane, Papatoetoe
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Resolution
number OP/2020/202
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the renewal of the community building-lease to South Auckland Woodturners
Guild Incorporated for the land and building at the Allan Brewster Centre,
Tavern Lane, Papatoetoe with the replacement of the community outcomes plan,
with that appended as Attachment A
b) noting the
renewal is subject to the following conditions approved in 2016 resolution
OP/2016/4 being:
i) Term
–
5 years commencing 1 December
2015 with one 5 year right of
renewal
ii) Rent - $1.00 (+ GST)
per annum, if requested
iii) An annual subsidised maintenance
fee of $500.00 per annum
iv) A Community Outcomes Plan, as
approved, attached to the lease document
v) All other terms and
conditions in accordance with the Local Government Act 2002 and the Auckland
Council Community Occupancy Guidelines 2012.
CARRIED
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19
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Grant of new community lease to Sistema
Aotearoa Trust for 46 Fair Mall, Ōtara and approval in principle for a
sublease at Ōtara Citizens Advice Bureau
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Resolution
number OP/2020/203
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) note the existing public notification and iwi
consultation of Auckland Council’s intention to grant new community
leases at 46 Fair Mall, Ōtara
b) grant under section 138 of the Local
Government Act 2002, subject to any objections being resolved, the addition
of Room 2 at 46 Fair Mall, Ōtara to the current lease to Sistema
Aotearoa Trust being (7.6m2) (as marked on Attachment A) on land
described as Lot 40 Deposited Plan
55184 contained in Record of Title NA89C/14; under
the same terms and conditions as previously approved on 10 October 2020 under
resolution number OP/2020/159
c) approve in principle the sublease of offices
within the leased area of Auckland Citizens Advice Bureaux (on behalf of Ōtara Citizens Advice Bureau) to
Mangere Budgeting Services Trust (operating as Ōtara Budgeting Service),
for a term matching the current lease and request council staff to assist in
the negotiation between the two parties
d) request
that staff commence an expression of interest process, early in 2021, for the
vacant Room 9 at 46 Fair Mall, Otara.
CARRIED
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20
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Approval for a new private road name at 26
Kimpton Road and 40 Stonex Road, Papatoetoe
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Resolution
number OP/2020/204
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the name Mātāwaka Lane for the new private road created by way
of subdivision at 26 Kimpton Road and 40 Stonex Road, Papatoetoe, in
accordance with section 319(1)(j) of the Local Government Act 1974 (resource
consent references BUN60358856 and SUB60358858).
CARRIED
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21
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Auckland Council’s Performance Report:
Ōtara-Papatoetoe Local Board for July to October 2020
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Resolution
number OP/2020/205
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) receive the performance report for July to October 2020
b) allocate
up to $3,000 from the Locally Driven Initiatives (LDI) Maori Responsiveness
budget (work line line # 913) to support the Tuia rangatahi programme in 2021
and to mentor a local rangatahi to participate
c) note
that this budget is primarily to support rangatahi travel arrangements to
attend Tuia wānanga on marae at different locations throughout New
Zealand, with arrangements made by Local Board Services.
CARRIED
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23 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Chairperson Lotu Fuli closed the meeting
with a Karakia.
7.12 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
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