Agenda of Extraordinary Meeting of the Puketāpapa Local Board

Puketāpapa Local Board

03 December 2020

Review of decision-making policy

File No.: CP2020/17730

Te take mō te pūrongo

Purpose of the report

1. To seek input into the review of decision-making policy, particularly the allocation of decision-making responsibility for non-regulatory activities and endorse the proposed approach to the long-term plan consultation draft.

Whakarāpopototanga matua

Executive summary

2. Local boards and the Governing Body obtain their decision-making responsibilities from three sources: statute, delegation and allocation. The ‘Decision-making responsibilities of Auckland Council’s Governing Body and local boards’ policy provides an overview of these sources and the types of decisions involved.

3. For non-regulatory activities, the Governing Body is required by legislation to allocate decision-making responsibilities to either itself or local boards (these are known as allocations). It is also required to publish these in the long-term plan and annual plans of the council. The current allocations are contained in the decision-policy in the current Annual Plan 2020/2021 (Attachment A).

4. The allocations have been reviewed a few times in the past decade and currently reflect a consideration by the Governing Body on what is a fair division of responsibilities and in line with legislative principles.

5. In recent workshops with local boards, many indicated that the current allocations are acceptable. However, some also noted that they have concerns about the application and interpretation of some elements.

6. The council is committed to keeping the allocations and delegations under active review. Staff are recommending that a review be undertaken by the Joint Governance Working Party (JGWP) before the adoption of the long-term plan. The JGWP currently monitors the progress of the Waiheke pilot and is well placed to make recommendations on how the findings of the pilot impact the existing responsibilities that are allocated and delegated to local boards. The JGWP is also well placed to examine and recommend improvements to other issues within the current decision-making framework that are raised by local boards.

7. This report seeks feedback on:

· the current allocations (decision-making for non-regulatory activities)

· existing delegations or aspects of regional decisions where a local board may want to request a delegation

· proposed approach to the long-term plan consultation – to use the current policy with minor amendments.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) give feedback on the allocations and delegations in the decision-making policy.

b) endorse the proposed approach to the long-term plan consultation.

Horopaki

Context

8. Both the Governing Body and local boards are responsible and democratically accountable for the decision-making of Auckland Council. Whether responsibility for a particular decision rests with the Governing Body or one or more local boards depends on the nature of the decision.

9. There are three main sources of decision-making responsibilities:

· statutory decision-making responsibilities

· delegation of decision-making responsibilities

· allocation of decision-making for non-regulatory activities.

Statutory decision-making responsibilities

10. Statutory decision-making responsibilities come from legislation and are outlined in the decision-making for context and clarity only. These are outside the scope of the review discussed in this report.

Delegation of decision-making responsibilities

11. Delegations are the transfer of responsibility, function or power from one decision-maker to another. The decision-maker who delegates the responsibility is responsible and accountable for the exercise of the delegated responsibility.

12. The decision-making policy records the delegations from the Governing Body to local boards. The Governing Body and local boards can also be delegated decision-making responsibilities from Auckland Transport but there are no delegations from AT in place at this time.

13. The existing delegations from the Governing Body to local boards include things such as:

· giving input into notification decisions for resource consent applications

· making, amending and revoking liquor licensing applications under the Sale and Supply of Alcohol Act 2012

· certain powers under the Reserves Act 1977 for local reserves including declaring, classifying, and reclassifying a reserve and proposing the revocation of reserve status in order to manage the land under the Local Government Act 2002.

Allocation of decision-making for non-regulatory activities

14. The Governing Body is required by legislation to allocate decision-making responsibility for the non-regulatory activities of Auckland Council to either itself or local boards. The allocation must be in accordance with principles contained in section 17(2) of the Act which provide as follows:

a) decision-making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its local boards unless paragraph (b) applies:

b) decision-making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its Governing Body if the nature of the activity is such that decision-making on an Auckland-wide basis will better promote the well-being of the communities across Auckland because:

i) the impact of the decision will extend beyond a single local board area, or

ii) effective decision-making will require alignment or integration with other decisions that are the responsibility of the Governing Body, or

iii) the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.

15. The presumption of local decision-making (unless there is a case for decision-making on a regional basis) means local boards are responsible and accountable for a large part of council’s non-regulatory activities. These activities include parks, community facilities, libraries, community development programmes and events.

Previous reviews

16. The current allocations have been reviewed and refined over the years. A comprehensive review in 2015 concluded that the allocations were working well and that there was a growing understanding and increasing sophistication of how to use them.

17. The review that was done as part of the Governance Framework Review (GFR) found that the current allocation recommended an area that local boards could be further empowered in. This led to the delegation of responsibility for service property optimisation decisions to local boards.

18. The delegation to local boards for service property optimisation decisions is currently reflected in the decision-making policy as a non-regulatory activity that is allocated and not delegated. A recent review by the legal team has concluded that this requires correction. This is discussed further below.

19. In March 2018, the Local Government Commission recommended that the council keeps the delegations and allocations of functions to local boards under active review and to consider whether to roll out the Waiheke pilot (or aspects of it) elsewhere before completion, if it is achieving the desired results. The council accepted this recommendation and undertook to conduct a review every three years. The opportunity to update the policy every year as part of the annual plan is still available.

Tātaritanga me ngā tohutohu

Analysis and advice

Review 2021

20. Staff recommend that the JGWP undertakes a review of the decision-making policy in early 2021.

21. The JGWP meets bi-monthly to consider governance matters of mutual interest to the Governing Body and local boards. The JGWP is charged with monitoring the implementation of the Governance Framework Review recommendations and is receiving regular reports about the Waiheke pilot. The JGWP does not have delegated decision-making powers but reports its findings to local boards and the Governing Body for final decisions.

Draft decision-making policy for consultation

22. For purposes of the long-term plan public consultation, council is advised to include drafts of all long-term policies for context.

23. Staff propose that the current policy (Attachment A) be included in the consultation materials for context and to reserve any substantive amendments until the review is complete.

24. The consultation draft of the decision-making policy can include non-substantive edits including:

· updates to Schedule 1 (Regional Parks) to ensure accuracy e.g. inserting macrons, correcting an erroneous deposited plan number, including Motukorea/Browns Island in the list of regional parks

· updates to reflect any delegations that have been given and are yet to be recorded in the policy

· technical correction – there is one correction that has been identified (further below).

25. If already approved, the Governing Body may also wish to include the proposal to allocate Rodney drainage districts to the Governing Body. This responsibility is currently allocated to the Rodney Local Board. This matter is the subject of a separate report to the Governing Body.

Technical correction: Disposal delegation

26. In 2017, local boards were given a delegation from the Governing Body to make disposal decisions. This delegation was made as part of a series of agreements and actions that the Governing Body committed to following the Governance Framework Review (resolution number GB/2017/118). The delegation is limited to the use of the ‘optimisation of service assets’ policy.

27. The optimisation of service assets policy, which sets out the purpose and principles for optimisation of underperforming or underutilised local service property, was adopted by the Finance and Performance Committee in March 2015 (resolution number FIN/2015/16). A key element is that sale proceeds from underperforming service property are locally reinvested to advance approved projects or activities on a cost neutral basis. The delegation to local boards was designed to enable local boards to make the final decisions on local asset disposal and reinvestment, providing all policy criteria have been met.

28. In the current decision-making policy, this responsibility is shown in the allocations. Staff have considered that this is an error that needs correcting. This responsibility is derived from statutory responsibilities that rest with the Governing Body and, therefore, is not available for allocation but it can be delegated, which has indeed been done in Governing Body resolution number GB/2017/118.

29. Decisions to keep or dispose of council assets directly impact on the council’s ‘capacity to provide, or ensure the provision of, services and facilities (including local activities)’ as well as the ability to manage revenue, expenses, assets, liabilities, investments and general financial dealings prudently. These are responsibilities of the Governing Body that provides useful context for the delegation to local boards.

30. Disposal decisions, if made under delegated authority, must be consistent with the long-term plan in the sense that they are expressly or implicitly authorised by that plan. This does not mean that every purchase or disposal decision must be specifically identified in the long-term plan. An example of this is agreeing to use the optimisation of service assets policy to finance or contribute towards a strategic outcome identified in the long-term plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. This report relates to a policy and does not have any immediate or long-term climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Council departments will be involved in the review of the policy and had been invited to give feedback on issues that may not be working well.

33. Feedback received to date from some departments reinforces the recommendation for guidance notes to aid interpretation of the allocations in the decision-making policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. It is not anticipated that matters arising from this report will have a significant local impact.

35. Local boards’ views and preferences are being sought through this report. Staff have gathered some views informally in workshop discussions.

36. The following list of issues have been compiled from the informal discussions with individual local boards. Local boards may wish to consider the following elements in their feedback relating to the review:

· integrate findings and progressions from the Governance Framework Review

· provide clarity on the decision-making policy through guidance notes and other supporting material

· agree a streamlined dispute process which can be used by local boards when there is a dispute over the allocation and/or its interpretation

· consider whether the allocations require further clarity on those responsibilities delegated by the Governing Body to council-controlled organisations, noting that the purpose of the policy is to ensure Aucklanders know who is responsible for what

· consider and provide resolution or guidance on issues for which there may be a conflict or disagreement between staff and elected member interpretation. These issues include but are not limited to:

o placemaking

o procurement

o filming on parks (linked to permitting)

o land newly acquired – responsibility over purpose and location

o street environment and town centre activity

o approach to regional vs. multi-board vs. local

o stormwater decisions

o naming of parks not allocated to the local board but that are located in a local board’s area

· consider whether decision-making responsibilities over some allocation elements can be shared instead of adopting a binary approach to them, e.g. local drainage reserves

· consider if more delegations can be given to local boards, including but not limited to:

o area plans

o other areas of Governing Body - the perception here is that the scale of responsibilities that sit with Governing Body is broad and not possible to ensure political oversight and monitoring over everything

· consider role of mana whenua and the Independent Māori Statutory Board – are there decision-making responsibilities that should be delegated to them?

· consider areas where local boards want to see more support and empowerment, including:

o optimisation of service property

o local economic development.

Tauākī whakaaweawe Māori

Māori impact statement

37. There are no decisions being sought in this report that will have a specific impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications directly arising from the information contained in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. This report seeks feedback to inform the review of a policy that will not be adopted until June 2021. As such, there is very little risk associated with not providing feedback on time.

40. Local board views, if any, will be shared with the Governing Body in mid-December and then sent to the JGWP for their review in early 2021.

Ngā koringa ā-muri

Next steps

41. Feedback from local boards will be presented to the Governing Body in mid-December 2020.

42. At its mid-December 2020 meeting, the Governing Body will be:

· deciding the approach to the long-term plan consultation; the draft decision-making policy agreed at this meeting will be reviewed in early 2021

· confirming the referral to the JGWP to undertake a review, consider and respond to issues to be raised by local boards.

43. Staff will be preparing guidance notes to aid the interpretation of the decision-making policy. The JGWP will oversee this task.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Decision making policy - Attachment A	13

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

Puketāpapa Local Board

03 December 2020

10-year Budget 2021-2031 consultation

File No.: CP2020/18109

Te take mō te pūrongo

Purpose of the report

1. To approve local consultation content as part of the 10-year Budget 2021-2031 process, along with a local engagement event.

2. To provide input on regional consultation content for the 10-year Budget 2021-2031.

Whakarāpopototanga matua

Executive summary

3. For each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board, for each local board area. Local board agreements set out local board priorities and the local activities to be provided, and together the 21 local board agreements form a section of either the Long-term Plan (referred to as the 10-year Budget) or Annual Budget for that year.

4. Auckland Council will be consulting on both local and regional content as part of the 10-year Budget 2021-2031 consultation. This is planned to take place from 22 February – 22 March 2021.

5. This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

6. This report also seeks the views of the local board on priority regional topics to be included in the 10-year Budget 2021-2031 consultation. Potential topics include climate change, infrastructure needed for housing and growth, community investment and funding.

7. The Governing Body and local boards will approve regional and local items respectively for consultation by 9 December 2020. The regional and local consultation items will then be incorporated into the 10-year Budget consultation document and supporting information, which is planned to be adopted by the Governing Body on 10 February 2021.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2021-2031 consultation material.

b) delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Puketāpapa Local Board for the 10-year Budget 2021-2031.

c) approve the following Have Your Say event in the local board area during the 10-year Budget 2021-2031 consultation period:

i) Community Forum, Thursday, 4 March 2020, 6.30pm – 8pm,

Lynfield YMCA Youth & Leisure Centre, 16-18 Griffen Park Road,

Mt Roskill

ii) Community Forum, Thursday, 11 March 2020, 6.30pm – 8pm,

Puketāpapa Local Board office, 560 Mt Albert Road, Three Kings

d) delegate authority to the local board chair to approve any changes required to the Have Your Say event.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2021-2031:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f) provide feedback on the Mayoral proposal (Attachment C) and potential regional consultation topics for the 10-year Budget 2021-2031.

Horopaki

Context

8. For each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board for each local board area.

9. Local board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10. Content relating to each local board agreement must be included in the 10-year Budget 2021-2031 consultation document.

11. Public consultation on the budget is planned to take place from 22 February – 22 March 2021.

12. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include face-to-face (for spoken and New Zealand sign language interaction), written and social media. A contingency plan will be developed for the event of a change to COVID-19 alert levels.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Local boards held workshops during October and November 2020 to determine their proposed priorities for their 2021/2022 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for consultation, as attached as Attachment A and B.

14. Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15. Any new local Business Improvement District (BID) targeted rates must also be consulted on before they can be implemented. Local boards are therefore also requested to approve any new proposals for consultation.

16. Aucklanders who wish to have their views on the proposed content of the local board agreement 2021/2022 and 10-year Budget 2021-2031 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to the preferences and needs of those persons.

17. The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The recommended Have Your Say events, along with the recommended delegation, provide for this spoken interaction.

18. The Have Your Say event recommended to be held in the Puketāpapa Local Board area is:

i) Community Forum, Thursday, 4 March 2020, 6.30pm – 8pm,

Lynfield YMCA Youth & Leisure Centre, 16-18 Griffen Park Road,

Mt Roskill

ii) Community Forum, Thursday, 11 March 2020, 6.30pm – 8pm,

Puketāpapa Local Board office, 560 Mt Albert Road, Three Kings

There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

19. The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event these will be provided to the local board chair for approval. A contingency plan will be developed for any changes to COVID-19 alert levels.

Regional priorities for the 10-year Budget 2021-2031

20. The Finance and Performance Committee is considering potential regional topics for the 10-year Budget 2021-2031 consultation, including:

· Climate change: the actions that Auckland Council will take to respond to climate change and how to pay for them

· Housing and growth infrastructure: where to upgrade or extend infrastructure to support new housing development across Auckland

· Community investment: how to manage our aging community facilities and invest in new services or facilities

· Funding: considering the impacts of COVID-19 on the council’s budget, the right levels of capital and operating spending and how to finance this.

21. The Mayoral proposal, which outlines the Mayor’s priorities for consultation will be included as Attachment C when it is released.

22. The local board is asked to provide feedback on the Mayoral proposal and potential regional topics for the 10-year Budget consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider, when approving regional items for consultation on 9 December 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The decision to consult is procedural in nature and the small scale of the Have Your Say events mean any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

24. However, where practicable, events proposed will be in locations accessible by public transport, to reduce car travel but also increase the opportunities for attendance.

25. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The climate change impacts of any initiatives or projects Auckland Council chooses to progress with as a result of this consultation, will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The 10-year Budget 2021-2031 is an Auckland Council group document and will include budgets at a consolidated group level.

27. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going the Governing Body on 9 December 2020.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Local board chairs have been involved in the development of the regional topics for consultation by attending Finance and Performance Committee workshops. Local board members were provided access to summarised versions of the presentations made at the Finance and Performance Committee workshops.

29. Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2021-2031 process.

30. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

31. Many local board decisions are of importance to and impact on Māori. The local board agreement and the 10-year Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. The local board plan that was adopted in November 2020 forms the basis for local priorities.

32. The approach to Māori engagement for the 10-year Budget 2021-2031 will be finalised once consultation topics are confirmed, including development of bespoke materials.

33. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and issues.

Ngā ritenga ā-pūtea

Financial implications

34. Event associated costs include venue hire (where council premises cannot be utilised).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a statutory requirement for content relating to each local board agreement to be included in the 10-year Budget 2021-2031 consultation document. The local board must approve its local consultation content by 4 December 2020 in order for it to be formatted and reviewed in time to be incorporated into the 10-year Budget 2021-2031 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

36. The Governing Body will adopt the consultation document and supporting information material and approve the and consultation approach for the 10-year Budget 2021-2031 in February 2021.

37. Following consultation, the Governing Body and the local board will make decisions on the 10-year budget and local board agreement respectively in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local consultation document content	29
b ⇩	Local supporting information content	31

Ngā kaihaina

Signatories

Author

Beth Corlett – Advisor Plans and Programmes, Local Board Services

Authorisers

Helgard Wagener – Acting Policy and Planning Manager, Local Board Services

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

Puketāpapa Local Board

03 December 2020

Auckland Council's Performance Report: Puketāpapa Local Board for July to October 2020

File No.: CP2020/17967

Te take mō te pūrongo

Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme. Detailed information is provided in the following:

· Attachment A, Puketāpapa Jul - Oct 2020 WP Update

· Attachment B, Puketāpapa Local Board performance report for July to October 2020

3. The key activity updates from this period are:

· ID 990 Diverse Participation: Social Inclusion and Neighbourhood Connections in new housing areas Puketāpapa - Scoping for this project has commenced, with preliminary investigation and mapping of projects, activities and groups in Roskill South and Wesley.

· ID 3102 - Keith Hay Park (South) - renew play space. Concept design options have been presented to the local board. The detailed design will now be progressed.

· ID 1629 - Waikowhai Community Pest Plant control buffer. Letters detailing the free pest plant control services have been sent to residents in the park buffer zones and customers have started arranging pest plant control with the contractors. Work will start at the end of 2020 or early 2021.

· ID 1964 An integrated area plan for the Mt Roskill redevelopment area, which is part of part of the Albert-Eden and Puketāpapa local board areas. Meetings have been held by staff with a number of stakeholder agencies including MoE, NZ Police, Fire & Emergency Services, NZTA, KiwiRail, Dept of Corrections. COVID-19 has delayed meetings with certain groups such as the DHB. Individual hui have been held with four mana whenua groups. The first phase of engagement took place between late September and early November.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

· ID 200 PKTPP: Te Kete Rukuruku - tranche two (budget carried forward from FY20). Delays for tranche one have impacted on tranche two. No progress is expected until tranche one is finalised. Delivery of tranche two this financial year is uncertain.

5. The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note:

· Puketāpapa Local Board capital investment for the period was $703,000 and net operational cost of service was $3.2million.

· Operating expenditure of $3.2million is sixteen per cent below budget. The main driver being lower support /maintenance costs of facilities which were impacted by COVID-19 restrictions during the period and timing of cost allocations.

· Operating revenue of $90,000 was above budget by twenty three per cent, mainly due to higher venue for hire fees.

· Capital expenditure was seven per cent below budget. Progress on capital works being delayed due to COVID-19 restrictions during the period.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for July to October 2020.

Horopaki

Context

6. The Puketāpapa Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Facilities: Build, Maintain, Renew and Community Leases;

· Infrastructure and Environmental Services;

· Plans and Places;

· The Western Initiative;

· ATEED.

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

8. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

9. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

· ID 985 Youth: Capacity building for youth development - Puketāpapa Youth Foundation (PYF) officially became a Charitable Trust on 3 September 2020 and are now undertaking recruitment for new members and rebranding with their new name. The new leadership team was elected on 1 October 2020 and will be partnered with senior members during this transition period. PYF is organising the annual youth awards, leading community clean ups and will be releasing a survey on teacher's mental health. Currently the PYF is scoping opportunities to host a community ball for all Auckland students in Years 12 and 13 who were unable to attend their balls due to COVID-19.

· ID 990 Diverse Participation: Social inclusion and Neighbourhood Connections in new housing areas Puketāpapa - Scoping for this project has commenced, with preliminary investigation and mapping of projects, activities and groups in Roskill South and Wesley. COVID-19 alert levels meant that the community stakeholder workshop for this programme had to be rescheduled to late November 2020. The workshop will be attended by key stakeholders and community groups from both Roskill South and Wesley. The workshop will present findings from the research, and participant interviews with key groups. The workshop has the dual purpose of sharing the findings and of identifying resources, activities and opportunities to develop a roadmap for supporting social connections and inclusion at the neighbourhood level.

· ID 3102 - Keith Hay Park (South) - renew play space. Concept design options have been presented to the local board. The detailed design will now be progressed.

· ID 1629 - Waikowhai Community Pest Plant control buffer. Letters detailing the free pest plant control services have been sent to residents in the park buffer zones. Alongside the funding from the natural environment targeted rate, local board funding will allow residents living in the buffer zone to take advantage of professional pest plant control on their properties, with five extra species (moth plant, woolly nightshade, rhamnus, wild ginger and yellow ginger) of pest plants being targeted in this local board. Customers have already started arranging pest plant control with the contractors. Work will start at the end of 2020 or early 2021.

· ID 143 Puketāpapa migrant community volunteer coordinator. The Migrant Community Programme with Community Volunteers New Zealand continues, following the suspension of contract activity due to delayed funding from mid-September. A series of education events is planned for the remainder of the year, including plant identification and rongoā Māori, trapping, water testing, and te reo Māori.

· ID 1964 An integrated area plan for the Mt Roskill redevelopment area, which is part of the Albert-Eden and Puketāpapa local board areas. The area plan is being developed as a cross departmental project of Council, led by the Plans and Places Department working closely with a joint working party of the Puketāpapa and Albert-Eden Local Boards. Meetings have been held by staff with a number of stakeholder agencies including MoE, NZ Police, Fire & Emergency Services, NZTA, KiwiRail, Dept of Corrections. COVID-19 has delayed meetings with certain groups such as the District Health Board (DHB). Individual hui have been held with four mana whenua groups and an initial collective hui is scheduled in November 2020. The first phase of engagement took place between late September and early November.

Activities with significant issues

10. The following work programme activities have been identified by operating departments as having significant issues (red RAG status):

Activities on hold

11. The following work programme activities have been identified by operating departments as on hold:

· ID 2345 Te Kete Rukuruku tranche one (budget carried forward from FY20)

· ID 200 PKTPP: Te Kete Rukuruku - tranche two

Changes to the local board work programme

Deferred activities

12. These activities are deferred from the 2020/2021 work programme:

· ID 2965 Renew park play spaces 2020/2021 – Puketāpapa. Due to budget constraints this project has been deferred to financial year 2022/2023.

· ID 3104 Mt Roskill War Memorial Park - concept plan - design and concept. Due to budget constraints this project will be deferred to financial year 2021/2022.

· ID 421 Winstone Park Tennis Club lease. This lease has been erroneously entered into the work programme for 2020/2021. The renewal does not expire until 30 November 2025 so the line will be removed from the programme.

Cancelled activities

13. These activities are cancelled:

· ID 2458 Keith Hay Park - construct changing rooms and toilet. The project is proceeding but the budget line will be removed from Community Facilites work programme and into the Parks, Sports and Recreation work programme, as it is a grant.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

15. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report informs the Puketāpapa Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

18. The list below, outlines the activities in the 2020/2021 work programme that contribute towards the delivery of Māori outcomes.

· Bremner Avenue Te Auaunga restoration project and Keith Hay Park plant maintenance - The restoration work supported through these budgets will increase the mauri of streams in the Puketāpapa Local Board area.

· Home Energy Advice - This project does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.

· Low carbon activator - The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.

· Manukau Harbour Forum - Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support. This is proposed to occur in the 2020/2021 financial year, led by the coordinator.

· Puketāpapa Urban Forest (Ngahere) Strategy - Delivering the planting plan identified as part of the growing phase of strategy will contribute to local forest cover.

· Puketāpapa- native forest restoration and ecological restoration programme - Ecological program top-up to target particular areas across the local board, including intensive ecological improvement, community education funding, and control pest weeds.

· Te Kete Rukuruku - Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.

· Te Auaunga Awa placemaking - Tohu implementation - The local board has worked with mana whenua to develop a vision and restoration strategy for the upper catchment of Te Auaunga / Oakley Creek. A project is underway to deliver a number of those placemaking outcomes, which include wayfinding and interpretive signage, trail markers, storytelling and Tohu implementation at significant sites along Te Auaunga/Oakley Creek.

· Manu Aute Kite Day - Deliver the Manu Aute Kite Day event to celebrate the festival of Matariki.

· Māori Responsiveness Puketāpapa - Identify opportunities to work with mana whenua and mataawaka to increase responsiveness to local Māori priorities and associations.

· Libraries programmes, such as Whakatipu i te reo Māori programme which aim to grow the Māori language, celebrate te ao Māori and strengthen responsiveness to Māori

Ngā ritenga ā-pūtea

Financial implications

19. This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

20. Puketāpapa Local Board capital investment for the period was $703,000 and net operational cost of service was $3.2million.

21. Operating expenditure of $3.2million is sixteen per cent below budget. The main driver being lower support /maintenance costs of facilities which were impacted by COVID-19 restrictions during the period and timing of cost allocations. Operating revenue of $90,000 was above budget by 23 per cent, mainly due higher venue for hire fees.

22. Capital expenditure was seven per cent below budget. Progress on capital works being delayed due to COVID-19 restrictions during the period.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

24. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

25. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa July - Oct 2002 WP Update - Attachment A	43
b ⇩	Puketāpapa Local Board Performance Report July - October - Attachment B	71

Ngā kaihaina

Signatories

Author	Mary Hay - Senior Local Board Advisor
Authoriser	Nina Siers - Local Area Manager

Puketāpapa Local Board

03 December 2020

Local board views on plan change to enable rainwater tank installation for the Auckland region

File No.: CP2020/17732

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a plan change by Auckland Council to enable rainwater tank installation across urban and rural Auckland.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. Auckland Council’s plan change would change the Auckland Unitary Plan by adding a line entry in rural and urban zone activity tables, stating that a rainwater tank is a permitted activity. Additionally, a number of baseline standards designed to avoid objectionable outcomes would be developed for the installation of rainwater tanks along with assessment criteria where a resource consent was still required. Rainwater tanks would be excluded from the definition of “Building” in the Auckland Unitary Plan, and therefore would avoid many rules pertaining to buildings which have the potential to trigger the need for resource consent.

5. This report is the mechanism for the local board to resolve and provide its views on the council’s plan change. Staff do not provide recommendations on what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) provide local board views on council’s proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region

b) appoint a local board member to speak to the local board views at a hearing on council’s enabling rainwater tanks plan change for the Auckland region

c) delegate authority to the chairperson of the Puketāpapa Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

6. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

7. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

8. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change request.

9. This report provides an overview of the plan change.

10. The report does not recommend what the local board should convey. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

11. The plan change applies to the Auckland region. The definition of “Building” in the Auckland Unitary Plan will be amended so that a rainwater tank will not be considered a building. A new definition will be introduced for “rainwater tank”. The activity tables of the following zones will have a new line entry stating that rainwater tanks are a permitted activity. The zones directly concerned are as follows:

§ Single House Zone

§ Large Lot Zone

§ Rural and Coastal Settlement Zone

§ Mixed Housing Suburban Zone

§ Mixed Housing Urban Zone

§ Terrace Housing and Apartment Buildings Zone

§ Special Character Areas Overlay - Residential

§ Rural Production Zone

§ Mixed Rural Zone

§ Rural Coastal Zone

§ Rural Conservation Zone

§ Countryside Living Zone

§ Waitākere Foothills Zone

§ Waitākere Ranges Zone.

12. The purpose of the plan change is to enable rainwater tank installation across the Auckland region without the need for resource consent. Some baseline standards will be developed to avoid objectionable outcomes.

13. The notified plan change and section 32 document providing the rationale for the council plan change are available on the council’s website at:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=83

14. Public submissions will be loaded onto the council’s website once the notification period has closed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan include:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

16. The need to initiate a plan change to enable rainwater tank installation is a response to Auckland’s current drought and potential water shortage in 2020/2021.

17. This uncertainty in water supply is likely to continue as our climate changes. Climate projections released by the National Institute of Water and Atmospheric Research indicated that the Auckland region is likely to experience an increase of unpredictable rainfall and drought events in the Auckland region.

18. Removing unnecessary restrictions around the installation of rainwater tanks will support Auckland’s water security and resilience to climate change.

19. The proposed plan change to the Auckland Unitary Plan supports Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. One of the goals of the climate plan is to prepare Aucklanders to adapt to the impacts of climate change.

20. Easing barriers to the installation of rainwater tanks supports water supply management and aligns with the ‘Built Environment’ priority area in the Auckland Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Other parts of the council group directly involved with the plan change include Healthy Waters, which has assisted with scoping the plan change, consultation and providing information for inclusion in the section 32 document (which provides the rationale for the plan change). Consultation has also occurred with Watercare and the Independent Māori Statutory Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This plan change affects all local boards.

23. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and the local board agreement

· responsibilities and operation of the local board.

24. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

25. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

26. The council has initiated consultation with all iwi authorities in the Auckland region including the Independent Māori Statutory Board. Healthy Waters have engaged with iwi in the past on the matter of rainwater tanks and to date iwi have been very supportive of harvesting rainwater for household use.

27. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

Ngā ritenga ā-pūtea

Financial implications

28. The plan change does not pose any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Otara-Papatoetoe Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

30. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

31. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).^{^[3]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

32. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

33. The planner will advise the local board of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Barry Mosley - Principal Policy Planner, Plans and Places

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason – GM Local Board Services

Nina Siers - Local Area Manager

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	Ella Kumar, JP
	Fiona Lai
	Bobby Shen
	Jon Turner