Agenda of Papakura Local Board

Papakura Local Board

09 December 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Citizens Advice Bureau (CAB) 5

9 Public Forum 6

10 Extraordinary Business 6

11 Governing Body Member's Update 7

12 Chairperson's Update 9

13 December 2020: Auckland Transport monthly update to the Papakura Local Board 11

14 Papakura Local Board Transport Capital Fund allocation: Greenways Project 12 and 13 19

15 Papakura Small Grants Round Two 2020/2021, grant allocations 27

16 Papakura Youth Council Terms of Reference 39

17 Play Network Gap Analysis 55

18 New community leases to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for 76 Chichester Drive and 1R Great South Road, Papakura 61

19 New community lease to The Girl Guides Association New Zealand Incorporated (Pahurehure) at 17 Ray Small Drive, Papakura 71

20 Approval for a new private road name at 237 Porchester Road, Takanini 81

21 Approval for three new public and three new private road names at 117 Opaheke Road, Papakura 87

22 Auckland Council's Performance Report: Papakura Local Board for July to October 2020 97

23 Papakura Local Board Achievements Register 2019-2022 Political Term 111

24 Papakura Local Board Governance Forward Work Calendar - December 2020 121

25 Papakura Local Board Workshop Records 127

26 Consideration of Extraordinary Items

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 2 December 200,as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Citizens Advice Bureau (CAB)

Te take mō te pūrongo

Purpose of the report

1. Judy Boyd, Manager of the Papakura Citizens Advice Bureau (CAB) will present the CAB’s annual statistics for the 2019/2020 period.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Judy Boyd from the Papakura Citizens Advice Bureau (CAB) for her presentation.

Attachments

a Papakura Local Board 9 December 2020 - Deputation - Citizens Advice Bureau 137

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

09 December 2020

December 2020: Auckland Transport monthly update to the Papakura Local Board

File No.: CP2020/17621

Te take mō te pūrongo

Purpose of the report

1. An update for the Papakura Local Board about transport related matters in their area, including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. No decision is required this month. This report contains information about the following:

· Local Board Transport Capital Fund (LBTCF) and Community Safety Fund.

· Auckland Transport (AT) local and regional projects and activities including;

- Parking updates

- Brylee Drive

- Papakura Station evening and night patronage

- Pararekau Road construction

- Forward Work Programme update

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport December 2020 monthly update report.

Horopaki

Context

3. This report addresses transport-related matters in the board’s area and includes information on the status of the Local Board Transport Capital Fund.

4. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5. This section of the report contains information about local projects, issues and initiative. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Local Board Transport Capital Fund

6. With the Auckland Council’s emergency budget now confirmed the LBTCF for the 2020/2021 Financial Year has been set at $5,000,000 for allocation across the 21 Local Boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 2021/2022 and 2022/2023 Financial Years will form part of the Long-Term Plan/Regional Land Transport Plan discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID crisis.

7. Advice from the AT Finance Department set the following criteria for the fund following the setting of the Emergency Budget:

· The $5,000,000 for 2020/21 will be split using the Local Board Funding Policy.

· A significant proportion of the $5,000,000 has already been committed to projects in progress.

· Currently, with budgets unknown for 2021/2022 and 2022/2023 Boards are unable to combine future years allocations into a single project.

· Boards are encouraged to target delivery of smaller projects or complete design and documentation for a project that can be physically delivered in 2021/2022.

8. The Papakura Local Board’s share of the 2021/2022 allocation is $173,955, however of that $90,000 is committed to existing construction and installation, leaving $83,995 to be allocated in the 2020/2021 financial year.

9. Auckland Council has appointed a new project team to explore options for progressing the Greenway projects 12 and 13, in the current constrained financial situation due to Covid-19. These options were workshopped with the board on 21 October 2020.

10. A separate report in this agenda recommends the next steps for the Greenways 12 and 13 project.

Parking Update

Town Centre P90 Parking Review

11. In the new year AT will begin re-engagement with retailers and relevant stakeholders on the preferred proposal. The board will be advised in the new year of the dates of this engagement.

Parking Reserve Funds

12. The board asked AT to investigate the status of a special purpose reserve fund dedicated to parking. Advice from Auckland Council financial staff is as follows.

“The Parking Reserve has been in Auckland Council reserve accounts since amalgamation (as all legacy council parking reserves were). There is about $10 million overall unspent.

The rules around how they can be applied are strict as they were set by resolutions by previous individual councils. The fund is drawn down as needed, thus depleting the reserve’s original balance.

The $800k approx. amount from the former Papakura District Council was resolved to be used to remove parking stress from the streets by creating off-street parking. This is available anywhere in the Papakura Local Board area”

13. The board may wish to liaise with the AT (Planning and Investment team and Parking Services team) in a workshop to explore options.

Additional off-street Parking

14. At the Forward Work Programme workshop the board advised AT that there was some unused carparks that were assigned to a tenant of a shop that is now closed. They requested AT investigate acquiring the carparks for public parking.

15. For AT to invest in off-street parking the following considerations need to be taken into account. AT’s investment in off-street parking may be justified in circumstances where the supply of on-street parking is not sufficient to meet demand despite the use of other management options, including pricing. Any such facility should also fit in the wider strategic context of an area.

16. AT considers that public transport should be a priority in terms of capital expenditure and any off-street parking investment should be commercially viable.

Brylee Drive

17. On Monday 23 November 2020 engagement began on AT’s proposal to introduce speed calming measures as part of the project to make Brylee Avenue a through road. A drop-in session has been organised for Tuesday 1 December 2020 between 3:30pm and 5:30pm at Conifer Grove School. Board members are invited to attend.

18. As the connection of Brylee Drive to Waiatuarua Drive is a condition of a development consent, the connection will proceed. The purpose of the engagement is to seek feedback on the traffic calming measures planned by AT that are required as part of this project.

Papakura Station Evening and Night Patronage

19. As part of a discussion on public safety in the Papakura Town Centre area, queries in regard to patronage figures on the night and evening services at Papakura Station were raised. For members information the data is presented and explained below.

20. AT recorded patronage numbers in early March prior to the first lockdown (Monday 9 March to Thursday 12 March 2020). The numbers used are from the door counters on the trains. These are much higher than the HOP numbers. HOP reports do not record the exit time for paper tickets, only the tickets sales time. The door counter system will include passengers transferring to Pukekohe as well as train staff movements but they will be indicative of the numbers arriving at Papakura station at night.

21. On average there were 488 people counted getting off trains after 7pm. It does tail off relatively rapidly and the late-night trains have about ten passengers alighting.

	9-Mar	10-Mar	11-Mar	12-Mar	Average
19:00	157	143	66	83	112
19:15	34		46	115	65
19:30	68	77	74	52	68
19:45	15	44	21		27
20:00	19	12	34	63	32
20:15	26	17	42		28
20:30	20	28		30	26
20:45	26	11	35	24	24
21:00
21:15	32	43	39	53	42
21:30
21:45	26	19	25	17	22
22:00
22:15	7	23	13	21	16
22:30
22:45	8	4	7	7	7
23:00
23:15	4	13	13	8	10
23:30
23:45	6		16	8	10
Total	448	434	431	481	488

Local Updates

Pararekau Road Construction

22. The Pararekau Road construction project went out for tender in mid-August 2020, with the successful contract being awarded in mid-October 2020 to Fulton Hogan. Enabling works for construction began on 2 November 2020.

23. The second phase of the project was tree removal and this is mostly complete in the first section. A revised Traffic Management Plan is required for the removal of one group of trees, and an arborist’s assessment is required for some pin oaks.

24. With most of the tree removal complete the focus of the project shifted to stormwater works. The week of the 16 November 2020 saw drainage works started with an approximately 50m of pipe and 3 manholes installed. This was followed by another 100m of pipe and one manhole.

25. In the week beginning 23 November 2020 the contractors continued with the stormwater works towards the Fleur Road intersection. This required a partial road closure from the retirement village towards the Hingaia Road, so that further tree removal could proceed on this section of the road. Following the tree works, drainage works will also be done in this section.

26. From 30 November 2020 a further 140m of storm water pipe, together with associated manholes and cesspits will be completed.

Forward Work Programme Update.

27. At a workshop on Wednesday 14 October 2020, senior AT staff presented the forward work programme. Originally it was planned to provide a further update toward the end of the year. However, with the current uncertainty with the 2021/2021 budget the follow up workshop is deferred until the new year.

28. Listed below is a table that summarises the key issues raised and an update on progress with these issues.

Issue	Update
Funding of last phase of Central Park shared pathway.	Reported to November 2020 meeting with input from Community Facilities
Intersection of Elliot Street and East Street, damage by heavy traffic.	AT monitoring this issue. Still awaiting a report back
Opaheke Road Crossing – safety issue	Issue identified by member Hawkins, being investigated.
Bus Layover near the cemetery	Site meeting planned for Friday 27 November 2020
Dominion Road traffic volumes	Traffic volumes regularly monitored, but will ultimately be impacted by the Mill Road projects
East Street potholes	Maintenance completed in October 2020
Settlement Road rehabilitation and section to Kelvin Avenue	Rehabilitation from Marne Road to Hunua Road complete. Hunua to Kelvin scheduled for 2022/2023
Budget for Child Restraints	No budget at present. Will get key staff to address a workshop.
Excessive road signs	Still to be actioned.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

30. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Auckland Transport Consultations

The consultation is underway for the proposed traffic calming on Brylee Drive.

33. Traffic Control Committee resolutions

There were no decisions of the Traffic Control Committee affecting the Papakura Board area during the November 2020 reporting period.

Tauākī whakaaweawe Māori

Māori impact statement

34. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

35. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

36. This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

Ngā ritenga ā-pūtea

Financial implications

37. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Our capital and operating budgets have been reduced following the announcement of the Emergency Budget. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with.

Ngā koringa ā-muri

Next steps

39. AT will provide another update report to the board at the next meeting in February 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit

Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Papakura Local Board

09 December 2020

Papakura Local Board Transport Capital Fund allocation: Greenways Project 12 and 13

File No.: CP2020/17629

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of Local Board Transport Capital Fund (LBTCF) to progress Greenways projects 12 and 13.

Whakarāpopototanga matua

Executive summary

2. The LBTCF was established to enable local boards to progress transport projects in their board area that are not currently funded in the Auckland Transport (AT) work programme.

3. The impact of Covid-19 and the emergency budget has severely reduced the amount of funds available for the current year and funding is very uncertain for the following two years

4. It is therefore not practical to undertake any construction on the project at this time, given this uncertainty.

5. Options are assessed for what is most practical to progress with the available funds.

6. The recommendation is to fund completion of the design phase of the project.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the Papakura Local Board Transport Capital Fund Allocation report to progress Greenways projects 12 and 13

b) approve $44,219 to fund further design aspects of the Papakura Greenway projects 12 and 13

c) request AT provide options for the remaining Local Board Transport Capital Fund at the Papakura Local Board February 2020 business meeting.

Horopaki

Context

7. The LBTCF was established to enable local boards to progress transport projects in their board area that are not currently funded in the AT work programme.

8. The 2019/2020 fund was severely impacted by the Covid-19 emergency budget.

9. With Auckland Council’s Emergency Budget now confirmed, the Local Board Capital Fund for the 2020/2021 Financial Year has been set at $5,000,000 for allocation across 21 Local Boards. Allocation is based on the Local Board Funding Policy. Decisions about the 2021/2022 and 2022/2023 Financial Years will form part of the Long-Term Plan / Regional Land Transport Plan discussions, but early indications are that these years will also see a more constrained capital programme, than prior to the Covid-19 crisis.

10. Advice from the AT Finance Department set the following criteria for the fund in the Emergency Budget:

· The $5,000,000 for 2020/2021 will be split using the Local Board Funding Policy.

· A significant proportion of the $5,000,000 has already been committed to projects being progressed.

· Currently, with budgets unknown for 2021/2022 and 2022/2023 boards are unable to combine future years allocations into a single project.

· Local boards are encouraged to target delivery of smaller projects or complete design and documentation for a project that can be physically delivered in 2021/2022.

11. The Papakura Local Board’s share of the 2021/2022 allocation is $173,955, Of that, $90,000 is committed to existing construction and installation, leaving $83,995 for in the 2020/2021 financial year.

12. Auckland Council has appointed a new project team to explore options for progressing the Greenway projects 12 and 13 in the current constrained financial situation due to Covid-19. These options were discussed at a workshop with the board on 21 October 2020.

13. Following the workshop, staff met with AT finance staff and New Zealand Transport Agency (NZTA) to progress the project, particularly with regard to future funding.

Tātaritanga me ngā tohutohu

Analysis and advice

Current Situation

14. Two projects identified previously that could be progressed using the LBTCF are the Greenway projects 12 and 13. These are a series of shared paths and coastal walkways that link the new Pescara Point Bridge over the Southern Motorway (SH1) with lower Elliot Street. This proposed walking and cycling path builds on an existing series of paths that, with the new bridge, links the rapidly developing Hingaia area, to Pahurehure and the edge of the town centre. A map and diagram are attached to this report (Attachment A to the agenda report).

15. Investigation and consultation have been completed and detailed design is nearing completion and is currently paused due to the funding issues noted above. Given the current budget situation for this financial year and the likelihood of reduced funding levels to be the norm for the following two financial years. There will be an indication of future years funding once the draft Regional Land Transport Plan (RLTP) is released. These figures will be confirmed in July 2021 when the RLTP and Long-term Plan are adopted.

16. Given the financial circumstances it is not considered prudent to begin any construction on these two projects, even if this could be delivered on a staged basis. The latest estimate put the costs of the projects at $4.2M. The board was advised of this at the October 2020 workshop.

17. At this workshop the board met the new Project Manager from Community Facilities assigned to this project, and who will lead the project, supported by AT. Staff recommended pausing the project, however the board expressed preference to continue with the projects as far as practical in the circumstances.

18. There are three potential pieces of work that are needed to progress the project, these being;

· Completing the design for the project

· Preparing and lodging the Resource and Building Consents for the project

· Preparing a business case for potential NZTA funding.

19. These options are explored below.

Options for Progress

Preparation of NZTA Business Case

20. It would be premature to put resources towards preparing a business case with the potential of receiving a NZTA subsidy for the project. There are several issues that make this an unfavourable option at this stage.

· A business case is put forward to receive a subsidy on the funds already confirmed by AT for the project. At this stage the only confirmed funds are the $84k in this years’ budget. Until the RLTP is adopted there is no certainty for the upcoming financial years. Further, the expectation of reduced LBTCF allocations means that it will be several years for the project to secure sufficient funds to warrant an application, even if the project is staged.

· Informal advice from NZTA suggests that there are a number of other projects in Auckland that likely have a higher priority with their available funds.

· If a business case was prepared, and noting the above, achieving a benefit / cost figure sufficient to justify funding is not certain. The existing paths and local roads currently provide an alternative route, so the transport benefits of the proposed project may not be sufficient.

· Preparing a business case requires specialist technical input and would use most of the current funds available.

21. Therefore, this option is not recommended at this stage.

Progressing gaining Resource & Building Consents

22. The project will require a number of consents, some notified and some non-notified. While the non-notified are reasonably straight forward, the coastal permit, or permits, for the walkways in the coastal marine area will almost certainly be required to be notified. There is an indication that there will be some opposition to the proposal and a consent may be appealed. This is time consuming and an expensive undertaking.

23. Again, noting the budget uncertainty, applying for the consents would be premature at this stage. Even if the consents do progress relatively smoothly, there is a risk that they could lapse before work starts during staged construction.

24. Therefore, this option is not recommended at this stage.

Completing Detailed Design

25. The design phase is almost completed. Auckland Council have a engaged a consultant to assist. To date the following has been completed:

· Investigation, including a planning assessment, topographic survey, geotechnical investigation, infrastructure and services investigation, arborist, ecological assessment, coastal assessment, landscape visual impact assessment

· Concept design, including a draft concept, safety in design and a final concept plan

· Consultation, including preparation of a stakeholder communication plan, engagement with residents, iwi engagement

· Developed design, including draft developed design, review, final developed design

· Internal project management

26. The proposed remaining design work to be completed is:

· Detailed design and tender documentation, including a draft detailed design (drawings, specifications, engineer ‘s cost estimate), review with client, final detailed design (drawings for tender, specifications, engineer’s cost estimate), safety in design, multi-criteria decision analysis, quality assurance

· Internal project management

27. The proposed remaining design work to be completed is:

· Consenting, including reassessing identified consents, pre-application meeting, draft applications, revisions to applications, planning support up to lodgement.

· Tender assessment, including review, confirmation, clarifications, score, recommendation, meeting with client

· Construction management, including establishing the Engineer to the Contract, consultants health and safety responsibilities (site specific safety plan, sign off, monitor contractors, audits), Stakeholder liaison and disputes, pre-commencement meeting, contract administration, practical completion (as-builts, certificate), defects liability and/or maintenance period inspections, final completion

· Unscheduled scope items such as neighbourhood connections through the reserves onto the new greenway path

· Internal project management

28. The funds requested to be allocated to this project are:

FY 2020/2021 actuals (primarily design work) 30,258

Commitment (further completed design work) 8,000

Internal project management 2,000

Contingency (10%) 3,961

Total $44,219

29. There are available funds of $44,219 which can be utilised to complete this work and therefore this option is recommended by staff.

30. AT will provide options for the remaining funds at the February 2020 local board business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. This is a project that encourages use of low carbon modes, walking and cycling. The project makes a positive contribution to the environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. This is a joint Auckland Council, AT project that delivers both community and transport outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This is a local board project and community consultation has already been undertaken. The consenting process will also involve some community engagement.

Tauākī whakaaweawe Māori

Māori impact statement

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

35. The project discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

36. An invitation was sent to the following Mana Whenua to engage with Auckland Council about this project, including an offer of a hui to discuss this initiative in more detail:

· Te Ākitai Waiohua

· Ngāi Tai ki Tāmaki

· Ngāti Maru

· Ngāti Paoa

· Ngāti Tamaoho

· Te Kawerau a Maki

· Te Ahiwaru

· Te Patukirikiri

· Ngāti Te Ata

· Ngāti Whātua o Ōrākei

· Ngaati Whanaunga

· Ngāti Tamaterā

The responses to the invitation for engagement were generally supportive, although concern was expressed about the removal of vegetation and recommendations were made relating to issues such as stormwater treatment, the initial scrape of topsoil, native trees and plants.

37. The Marine and Coastal Area (Takutai Moana) Act 2011 requires that before a person may lodge an application for resource consent, they must notify and seek the views of any group that has applied for recognition of Customary Marine Title or Protected Customary Rights. The Te Arawhiti website shows that the following parties have made applications for Customary Marine Title and/or Protected Customary Rights and as such their views would need to be sought, if a resource consent was progressed:

· Ngāi Tai ki Tāmaki

· Ngāti Tamaoho

· Ngati Te Ata Waiohua

· Ngati Whatua Orakei

· Te Whakakitenga o Waikato

38. The benefits of the project are expected to apply to Māori in a similar manner to the wider community.

Ngā ritenga ā-pūtea

Financial implications

39. This report seeks approval to allocate $44,219 from the Local Board Capital Transport Fund (LBTCF) to complete the design phase of the projects.

40. Options for the remaining funds will be discussed at the February 2020 local board business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. All consents and permits will be obtained. Construction will be in accordance with Council, AT and relevant agency standards.

Ngā koringa ā-muri

Next steps

42. The board will be advised of progress in the new year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Map of Greenways project 12 and 13	25

Ngā kaihaina

Signatories

Authors

Bruce Thomas, Elected Member Relationship Manager

Michael Cairns. Senior Project Manager, Community Facilities

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit

Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Papakura Local Board

09 December 2020

Papakura Small Grants Round Two 2020/2021, grant allocations

File No.: CP2020/17270

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for the Papakura Small Grants Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Papakura Small Grants Round Two 2020/2021 (refer Attachment B).

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2020/2021 on 22 April 2020 (PPK/2020/52) (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $217,972 for the 2020/2021 financial year.

5. At the 22 April 2020 business meeting, the Papakura Local Board resolved to allocate $2,268.05 to the Papakura Senior Citizens, from the 2020/2021 community grant budget.

6. At the August 2020 business meeting, the Papakura Local Board resolved to allocate $2,500 to Badminton New Zealand (PPK/2020/136), from the community grants budget line.

7. A total of $56,872.74 was allocated in Papakura Local and Multi-Board Grants Round One 2020/2021, leaving $156,331.21 for the remaining grant rounds.

8. A total of $18,100.00 was allocated in Papakura Small Grants Round One 2020/2021, leaving $138,231.21 to be allocated in the remaining grant rounds.

9. Eight applications were received for consideration in Papakura Small Grants Round Two 2020/2021, with a total amount requested of $12,319.20

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application received in the Papakura Small Grants Round Two 2020/2021 listed in Table One.

Table one:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2114-09	Auckland Southern District Chinese Association Incorporated	Community	Towards costs for a laptop, chess table and chess cards, for the weekly activity programme for the elderly in Papakura.	$1,639.00	Eligible
QR2114-06	Blue Light Ventures Incorporated	Community	Towards printing and production costs for the "Street Smart" handbooks for year 13 students.	$1,428.00	Eligible
QR2114-05	Communicare CMA Auckland Incorporated	Community	Towards venue hire for the Communicare Friendship Centre in Papakura.	$973.00	Eligible
QR2114-04	Gateway Community Trust	Community	Towards costs for trestle tables for the "Soul Food" community hub.	$2,000.00	Eligible
QR2114-11	Papakura & District Historical Society Incorporated	Arts and culture	Towards costs for photograph printing and text panels on large core flutes for the "Warbirds WW2" exhibition.	$1,790.00	Eligible
QR2114-08	Papakura Business Association	Arts and culture	Towards costs for the installation of Matariki flags, on Great South Road Papakura.	$2,500.00	Eligible
QR2114-12	The Operating Theatre Trust	Arts and culture	Towards gift-a- seat tickets and transportation costs to the "Greed Cat" production by the Tim Bray Theatre.	$1,989.20	Eligible
Total				$12,319.20

Horopaki

Context

10. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

11. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

12. The Papakura Local Board adopted the grants programme for 2020/2021 on 22 April 2020 (PPK/2020/52) and will operate three small grants and two local grants rounds for this financial year.

13. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. Events and activities have been assessed according to this criterion.

15. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

21. A summary of each application received through Papakura Small Grants Round Two, 2020/2021 (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

23. Five applicants indicated that they aim to respond to Maori outcomes

Ngā ritenga ā-pūtea

Financial implications

24. This report presents applications received for the Papakura Small Grants Round Two 2020/2021.

25. The Papakura Local Board adopted the Papakura Local Grants Programme 2020/2021 on 22 April 2020 (PPK/2020/52) (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

26. The Papakura Local Board has set a total community grants budget of $217,972 for the 2020/2021 financial year.

27. At the 22 April 2020 business meeting, the Papakura Local Board resolved to allocate $2,268.05 to the Papakura Senior Citizens Club, from the 2020/2021 community grant budget.

28. At the August 2020 business meeting, the Papakura Local Board resolved to allocate $2,500 to Badminton New Zealand (PPK/2020/136), from the community grants budget line.

29. A total of $56,872.74 was allocated in Papakura Local and Multi-Board Grants Round One 2020/2021, leaving $156,331.21 for the remaining grant rounds.

30. A total of $18,100.00 was allocated in Papakura Small Grants Round One 2020/2021, leaving $138,231.21 to be allocated in the remaining grant rounds.

31. Eight applications were received for consideration in Papakura Small Grants Round Two 2020/2021, with a total amount requested of $12,319.20

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

33. Following the Papakura Local Board allocating funding for the small grants round two, council staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Grants Programme 2020/2021	33
b ⇨	Papakura Local Board Small Grants Round Two 2020/2021 - grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager

Papakura Local Board

09 December 2020

Papakura Youth Council Terms of Reference

File No.: CP2020/18499

Te take mō te pūrongo

Purpose of the report

1. To approve the revised Papakura Youth Councils (PYC) Terms of Reference (TOR) (Attachment A).

Whakarāpopototanga matua

Executive summary

2. Papakura Youth Council (PYC) was formed in 2010 with financial support from the Papakura Local Board. Youthtown assists with the coordination of PYC.

3. The purpose of PYC is for young people to build their capacity and be empowered to lead projects that benefit Papakura.

4. PYC have reviewed their Terms of Reference (TOR) and revisions have been made to improve efficiencies of their practices and structure.

5. The chair of PYC presented the proposed changes to the TOR at a workshop with the local board on 18 November 2020.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the revised Papakura Youth Councils Terms of Reference (Attachment A to the agenda report).

Horopaki

Context

6. The 2020/2021 work programme line 960 has an allocated budget of $32,000 to increase diverse participation in youth initiatives, including funding PYC.

7. The aim of PYC is to build their own capacity to implement youth-led projects and events, contribute to council planning, attend local board workshops and engage rangatahi through partnerships with mana whenua and mataawaka.

8. PYC was established in 2010 with a Terms of Reference, which has been reviewed and revised to reflect current practice.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The TOR provides a guide to current practice that enables PYC to function as a group with structure and boundaries to achieve their outcomes.

10. The TOR were reviewed and amended by PYC, in discussion with Youthtown and council staff.

11. The revised TOR includes amendments to the following areas:

· Allocation of members.

· More clearly defined roles.

· Descriptions for the executive.

· Addition of a communications officer and school representative.

· Election of youth council positions.

· Having youth voice at the heart of everything they do.

· Regular training for new members.

· Setting up the work programme.

· Future reviews of the TOR.

12. The changes to the TOR will provide a clear direction for PYC.

13. The original TOR state that any revisions of the document are to be approved by the local board. Staff have assessed the proposed amendments and recommend that the local board approve the revised TOR.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The TOR will support PYC to collaborate with other local groups that aim to contribute positively to climate impact, such as hosting a youth event in February 2020 with Sustainable Papakura.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. PYC receives funding from the local board, which is administered by council’s Community Empowerment unit.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. PYC engaging local youth voice contributes to the local board achieving the following 2017 Local Board Plan outcome: “activities that focus on people in Papakura leading active, healthy and connected lives, prosperous local economy supporting local people” and “activities that contribute to a strong local economy.”

17. The revised TOR was presented to the local board at a workshop on 18 November 2020.

Tauākī whakaaweawe Māori

Māori impact statement

18. In the Papakura Local Board area, 26.8 per cent of the population identify as Māori, compared to 11.5 per cent across Auckland.

19. PYC prioritise initiatives that increase diverse participation with Māori youth and have delegated two mana whenua representatives under allocated members to recognise the importance of this part of the population.

20. PYC plan to continue building relationships with Papakura marae and other iwi organisations to ensure rangatahi voice is represented.

Ngā ritenga ā-pūtea

Financial implications

21. The 2020/2021 work programme line 960 has an allocated budget of $32,000 to increase diverse participation in youth initiatives, including funding for PYC.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The TOR needs to be revised to reflect the current way of working for PYC. The original document is outdated and needs to be amended to reflect a more efficient process and structure for PYC as well as setting direction and guidance for the future of PYC.

Ngā koringa ā-muri

Next steps

23. The revised TOR will take immediate effect and will be reviewed again in one year.

24. PYC provide regular updates to the local board and the next updates are scheduled for March and June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Youth Councils Terms of Reference	43

Ngā kaihaina

Signatories

Author

Melissa Lelo - Specialist Advisor, Youth Specialist

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

09 December 2020

Play Network Gap Analysis

File No.: CP2020/17477

Te take mō te pūrongo

Purpose of the report

1. To adopt the Papakura Playspace Network Analysis report.

Whakarāpopototanga matua

Executive summary

2. In FY19 the Papakura Local Board funded preparation of a Play Network Gap Analysis to help prioritise investment in play provision and create a network of play that delivers fun, excitement and challenge for all ages and abilities now and into the future.

3. The Play Network Gap Analysis identified the board’s current play provision, geographical network gaps and under-provision for specific age-groups.

4. Findings revealed that in general the 42 playspaces within Papakura meet a baseline in the provision of climbing/crawling, swinging and sliding play. There are consistent gaps in jumping, rocking, creative/imaginative, balancing, spinning and specialised playspaces.

5. With Papakura experiencing significant residential population growth through increased residential development, the Play Network Gap Analysis graphically mapped these growth areas and shows locations where new playspaces will be required in order to accommodate this growth in the future.

6. Adoption of the report will allow the board to make informed decisions relating to investment in the play network and prioritise improvement at specific sites in order to create a diverse and equitable network of play for all ages and abilities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) adopt the Play Network Gap Analysis (Attachment A to the agenda report) to guide future decision making on playspace development priorities and locations.

Horopaki

Context

7. To better understand the current play network the Papakura Local Board provided $25,000 Locally Driven Initiative (LDI) opex budget to fund the preparation of a Play Network Gap Analysis in FY19.

8. Play is essential for the development and well-being of individuals. Play develops creativity and imagination whilst building physical, cognitive and emotional strength.

9. Since 2013 Papakura’s population has increased by 14.5% and is growing at a rate that is significantly greater than the wider Auckland average of 5.7%. Papakura has 23.6% of the population under the age of 15 compared to an Auckland median of 20%.

10. The purpose of the play network gap analysis is to identify geographic gaps as well as low levels of provision for specific age groups where there is a lack of variety and challenge. The findings will assist the board to prioritise investment and create a network of play for all ages and abilities. It will ensure that future investment is not adhoc and driven by ‘squeaky wheels’ but is strategic and targeted towards ensuring playground development in areas of most need and where improvements will benefit the largest numbers of users.’

Tātaritanga me ngā tohutohu

Analysis and advice

11. The analysis was developed through an individual assessment of the 42 current playspace areas within Papakura and focussed on the following principles:

- Network provision

- Location and access

- Population

- Age group and experience

12. The 42 playspaces were assessed to establish high, medium and low development priorities. It is recommended future playspace development and renewal planning decisions are based on these priorities. The data capture spread sheet for reference is Appendix A of the document.

13. Findings revealed the local board’s 42 playgrounds provide play experiences for early childhood and junior age (0-8) and approximately 90% of playspaces cater for senior age groups (9-12). However, 60% of senior play is provided by poor quality equipment and therefore substandard play experiences. This is symptomatic of modular play equipment that is prevalent across Papakura parks.

14. Gaps in playspace provision across the network at a neighbourhood level have been identified in; Red Hill, Conifer Grove, Takanini and Rosehill. Future development at the following parks in these areas will fill geographic gaps in provision:

- Evanda Link Reserve

- Waiari Reserve

- Kauri Heart Park

- Bruce Pulman Park (Destination)

- Old Wairoa Reserve

- Kirikiri Reserve

- Barberton Reserve

- Okawa Avenue Reserve

- Southern Park

15. Specifically, the network has low provision of specialised play experiences such as water and sound which are not present and low opportunity for sand, nature play and all ability play.

16. In many parks the gaps can be addressed through careful analysis of the findings to guide playspace capex renewal programmes rather than a straight ‘like for like’ delivery option. LDI capex will be required to top up these renewal projects if an increase in service level is desired by the board in order to improve play experiences.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The provision of shade was not considered as part of the play network gap analysis. However, increased temperatures and UV levels have a direct effect on community activity within local park areas. Adequate shade provision, either natural or constructed, should therefore be considered specifically with playspace design development and renewals programmes planned by local boards now and into the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Auckland Council’s 2022 strategy (Kia Manawaroa Tātou) specifically focusses on two objectives that are supported by Papakura Local Board outcomes and that align with the outcomes sought through the play gap analysis:

Kia Manawaroa Tātou – Our Strategy:	Papakura Local Board Plan outcomes:
*Deliver* within our means	A community enriched by its diversity where services meet the communities needs now and into the future.
*Focus* on communities that need us most	Communities are supported to achieve their goals and aspirations.
	Regular local cultural and arts experiences in Papakura town centre.

19. The Papakura Playspace Gap Analysis work will enable the board to make informed decisions on play development and consider the relevance of provision from both a local experiential and network perspective.

20. The board area is experiencing significant growth above the median within Auckland and the Papakura Playspace Gap Analysis work provides the board with accurate information on playspace provision to be used in supporting this growing community need.

21. Internally the analysis work will be the guiding document used by Community Facilities (CF) in decision making linked to development and playspace renewal within Papakura. The information provided within the Papakura Playspace Gap Analysis work will ensure a holistic understanding of the relationships between; current playspace distribution, catchment levels of service, play experience and group provision of individual playspaces. The analysis will help guide Community Facilities with the design of each playground in terms of identifying the type of experiences that could be considered for each site in the context of the network.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The local board provided direction on the scope for the Play Network Gap Analysis project in 2019 and gave feedback on the analysis findings at a workshop in 2020. This included discussion on the fact that play provision is not exclusive to children and that older age groups benefit significantly from play facilities that provide opportunity to exercise and retain balance, mobility, coordination and strength. While the older population demographic focus was not in scope for this project, the board felt that creative mature play elements and the inclusion of fitness equipment in park development could assist in addressing this perceived gap. Papakura presently has 10.5% of the population aged 65 plus (Auckland median 12%).

23. The board wish to consider development possibilities for a pilot playspace catering specifically for older adults at some point in the future.

24. The board also indicated specifically that development need within the Red Hill area (Kirikiri Reserve and Elsie Morton Park) has challenges related to social dynamics which will require consideration when looking at the recommendations for playspace improvements within these two neighbourhood parks.

25. The board intend to advocate to both the governing body and developers on the importance of providing increased investment in playspace development. This work will be used to guide agreed playspace development provision.

Tauākī whakaaweawe Māori

Māori impact statement

26. Developing a network of playgrounds that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

27. Mana whenua consultation shall occur as part of the design process for each individual playground renewal or new build.

Ngā ritenga ā-pūtea

Financial implications

28. Within the approved three-year Papakura work programme there are a large number of playground renewal projects. The Papakura Playspace Gap Analysis will be used to plan playspace renewal, reflecting the gaps in provision outlined in the document. The board may decide to provide LDI capex at times to address gaps in provision through a top up of the renewal budget.

29. The present financial crisis within Auckland has resulted in local board capital budgets being reduced and in some cases development projects pushed out to future years. This could impact on the rate at which play network improvements are delivered.

30. The current rate of population growth continues to climb along with development of residential housing areas within Papakura. The Papakura Playspace Gap Analysis work has highlighted significant gaps in play provision. The board will rely on this work to assist them in future discussions with both the governing body and developers specifically regarding increasing their investment in play provision within Papakura.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. Residents will continue to advocate for play facilities at a local level. Both finance and site limitations mean that it is not possible to provide extensive play facilities at every park. The gap analysis information will however help manage community expectations and ensure that investment responses to these requests are based on realising improvements at both a local and network level and most importantly on an equitable basis.

Ngā koringa ā-muri

Next steps

32. The Papakura Playspace Gap Analysis will be used to inform decision making on playspace development priorities and location provision from a network perspective outlined within the document.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Play Network Gap Analysis-Papakura Local Board (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Greg Lowe - Parks and Places Specialist (Parks Services)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager

Papakura Local Board

09 December 2020

New community leases to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for 76 Chichester Drive and 1R Great South Road, Papakura

File No.: CP2020/18151

Te take mō te pūrongo

Purpose of the report

1. To seek two new community ground-leases for the amalgamated Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for the Rosehill playcentre at 76 Chichester Drive, and the former Counties Playcentre Association headquarter at 1R Great South Road, Papakura.

Whakarāpopototanga matua

Executive summary

2. Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. The former Counties Playcentre Association Incorporated (now Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa) entered into a lease with Auckland Council in October 2010 for the group-owned building and surrounding playground at 76 Chichester Drive, Papakura. This property was the Rosehill Playcentre. The 10-year lease finally expired on 30 September 2020 and is currently holding over on a month-by-month basis.

4. They also hold the lease over the tenant-owned building on Longford Park Esplanade Reserve, 1R Great South Road, Papakura. This building was used by Counties Playcentre Association Incorporated as their area office base. This lease, with Auckland Council also had a term form 1 October 2010 to 30 September 2020 and is holding over on a month-by-month basis.

5. Staff are satisfied they group meets the standards specified and recommends the leases be granted in accordance with the Auckland Council Community Occupancy Guideline 2012.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the public notification, under the Local Government Act 2002 ,of council’s intention to enter into a lease for part of the land at 76 Chichester Drive, Papakura described as Lot 22 Deposited Plan 77148, comprising 782 square meters, (more or less) NA33C/524 (as outlined in red and hatched on the map Attachment A)

b) grant, subject to any objections being resolved, under section 73(3) of the Local Government Act 2002, a new community ground lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for the land at 76 Chichester Drive, Papakura (marked in red and hatched on the map attached as Attachment A) and described as Lot 22 Deposited Plan 77148 (comprising 782 square meters) NA33C/524

i. term – two (2) years commencing 1 October 2020 and final expiry on 30 September 2022, under the following terms:

ii. rent – one dollar ($1.00) plus GST per annum, if requested

iii. permitted use – community use.

iv. no community outcomes plan is required

c) grant, under section 61(2A)(a) of the Reserves Act 1977, a new community ground lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for the land at 1R Great South Road, Papakura being 305 square metres (more or less) (marked in red and hatched on the map attached as Attachment B) and described as Part Allotment 5 Section 12 Village of Papakura, under the following terms:

i. term – two (2) years commencing 1 October 2020 and final expiry on 30 September 2022

ii. rent – one dollar ($1.00) plus GST per annum, if requested

iii. permitted use – community use

iv. no community outcomes plan is required

d) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Local Government Act 2002 and the Reserves Act 1977.

Horopaki

Context

6. This report considers the application from Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for two new community ground leases for the group-owned buildings and the surrounds at 76 Chichester Drive, and 1R Great South Road, Papakura.

7. The Papakura Local Board is the allocated authority for local, recreation, sport and community facilities, including community leasing matters.

The land and lease - Chichester Drive

8. The playcentre located at 76 Chichester Drive, Papakura on land held under the Local Government Act 2002. As such public notification of the lease and engagement with iwi is required.

9. The lease is on land described as Lot 22 Deposited Plan 77148 (comprising 782 square meters) NA33C/524, held in fee simple by Auckland Council under the Local Government Act 2002. The land of approximately 782 square meters (more or less) includes the building, outdoor play areas and lawn, as shown in the aerial plan (Attachment A).

10. The current lease commenced on 1 October 2010 with a term of 10-years (with no renewal) and final expiry of 30 September 2020. In 2018 the playcentre association approached council requesting approval to sub-lease the property to Counties Manukau Kindergarten Association Incorporated as a temporary base for the Park Estate Kindergarten while a major refurbishment of the kindergarten took place. The Papakura Local board agreed to a variation of the lease in July 2018 (Resolution number PPK/2018/*) to allow for a sub-lease, to terminate on the expiry date of the lease (30 September 2020).

76 Chichester Drive, Papakura

The land and lease - Great South Road

11. The former Counties Playcentre Association office is located at 1R Great South Road, Papakura on land held under the Reserves Act 1977. The land is classified as a local purpose (community buildings) reserve. As such no public notification is required, although consultation with mana whenua and local iwi is required under Section 4 of the Conservation Act 1987.

12. The lease is on land described as Part Allotment 5 Section 12 Village of Papakura, comprising 1.2191 hectares. The playcentre building occupies 305 square meters (more or less) of Longford park Esplanade Reserve

13. The current lease commenced on 1 October 2010 with a term of 10-years (with no renewal) and final expiry of 30 September 2020.

1R Great South Road, Papakura

The tenant

14. In May 2019 the High Court of New Zealand approved the amalgamation of 32 regional playcentre organisations with the New Zealand Playcentre Federation Incorporated which has taken over the property, rights, interests, powers, privileges, trusts, contracts, engagements and authorities, including the debts and liabilities, of the regional organisations. This means the new lease for the Papatoetoe Playcentre will be with the national federation that is now called Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa.

15. Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa (previously New Zealand Playcentre Federation Incorporated) was first registered with the New Zealand Companies Office, under the Charitable Trusts Act 1957, in December 1947 and trades as Playcentre Aotearoa. Playcentre has a philosophy and practice based on "Whānau Tupu Ngātahi - Families Growing Together" that recognises parents as the first and most important educators of their children and supports them to educate their children. Playcentre provides early childhood education for children and parenting education for the caregivers of children from birth to school age. Playcentres implement the New Zealand Early Childhood Curriculum Te Whāriki and receive funding from the Ministry of Education.

16. Rosehill Playcentre at 76 Chichester Drive, Papakura has not operated for a number of years and Playcentre Aotearoa have been unable to generate sufficient interest from the local community to reinvigorate this centre. When contacted for an application for a new lease earlier in 2020 the Auckland Property Manager had indicated a wish to sell the building to council. Under the current emergency budget, the response from the lease specialist was that this may not be a priority for the local board to consider with the current financial constraints of Covid-19.

17. Since then Playcentre Aotearoa have been contacted by a local kōhanga reo that wishes to hire the Chichester Road property for six-months while their own centre is renovated.

18. Playcentre Aotearoa’s Auckland property manager had also been in discussion with Te Kōhanga Reo National Trust Board with a view to on selling the building at Great South Road for use as a kōhanga reo. Due to a change of staff at the kōhanga reo trust head office these talks have not been concluded.

19. Although playcentre, unlike other volunteer-based early childhood centres, has noticed a resurgence of interest since Covid-19 they do not currently have the resources to meet this demand. Discussion between the Playcentre Aotearoa Auckland Property Manager and council community lease specialist has prompted a suggestion of a two-year lease, with no renewal, be granted for each property, to give time for further consideration by Playcentre Aotearoa on the future of both buildings.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements. Under the guidelines, the kōhanga reo trust has an automatic right to reapply for a new lease at the end of its occupancy term, a right which it is exercising.

21. Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the Community Occupancy Guidelines 2012. Staff recommend that a new lease be granted to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for a term of two years without renewal.

22. After assessing the lease application and meeting with the tenant, staff have determined that the group qualifies for a new community lease because the:

i. activity of the playcentre supports the Papakura Local Board Plan 2017 outcome: people in Papakura lead active, healthy and connected lives

ii. Playcentre Aotearoa are not in breach of the current occupancy agreements

iii. the group’s financial accounts have sufficient reserves to cover its operating costs with no declared contingent liabilities

iv. the premises meet the needs of the local community.

23. Due to the impact that Covid-19 has had on early childhood education providers’ facilities and forecasting, a community outcomes plan will be negotiated with Playcentre Aotearoa once the needs and capacity of the organisation is rationalised.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

Chichester Drive

25. Climate change has the potential to impact the lease as the site sits within both a flood prone and flood plain area. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a 1in-100-year rainstorm event (as shown below):

76 Chichester Drive, Papakura

Great South Road

26. Climate change has the potential to impact the lease in a minor way, as the site sits next to a flood plain area. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a 1in-100-year rainstorm event (as shown below):

76 Chichester Drive, Papakura

27. Note: A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The proposed lease renewals have no identified impacts on council or other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The recommendation within this report falls within the local board’s allocated authority relating to local recreation, sports and community facilities.

30. Following contact from Playcentre Aotearoa, the leases were discussed informally with the local board chair, who supported the proposal.

31. The recommendation supports the Papakura Local Board Plan 2017 outcome of people in Papakura lead active, healthy and connected lives.

Tauākī whakaaweawe Māori

Māori impact statement

32. The proposed new Chichester Drive ground lease was reported to the South-Central Mana Whenua Forum on 27 November 2019, no obligations were exercised by the forum members present. The Great South Road lease will be reported to the next available forum hui.

Ngā ritenga ā-pūtea

Financial implications

33. The cost of public notification and preparation of the lease agreements will be borne by council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. If Papakura Local Board resolve not to grant two new leases to Playcentre Aotearoa, their ability to undertake its core activities, and plan for the future will be affected, which in turn will have a negative impact on the desired local board outcomes.

35. There are no identified risks in granting the new leases.

Ngā koringa ā-muri

Next steps

36. Subject to the local board approval of the new lease, staff will advertise the Chichester Drive proposed for public submissions or objections and undertake iwi consultation on the Great South Road property, prior to the preparation of the new lease agreements.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - 76 Chichester Drive, Papakura	67
b ⇩	Site Map - 1R Great South Road, Papakura	69

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Papakura Local Board

09 December 2020

New community lease to The Girl Guides Association New Zealand Incorporated (Pahurehure) at 17 Ray Small Drive, Papakura

File No.: CP2020/17190

Te take mō te pūrongo

Purpose of the report

1. To seek a new community building lease for The Girl Guides Association New Zealand Incorporated (Pahurehure) at 17 Ray Small Drive, Papakura.

Whakarāpopototanga matua

Executive summary

3. The Girl Guides Association New Zealand Incorporated entered into a lease with the former Papakura District Council in October 2010. The lease expired on 30 September 2020. The society has applied for a new lease for the council-owned building at Ray Small Drive.

4. Staff are satisfied the society meets the standards specified and recommend the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the public notification under the Local Government Act 2002 council’s intention to enter into a lease for part of the land at 17 Ray Small Drive, Papakura described as Lot 2 Deposited Plan 93036, comprising 1,804 square meters (as outlined in red and hatched on the map Attachment A to the agenda report)

b) grant under Section 138 of the Local Government Act 2002, subject to any objections being resolved, a new community building-lease to The Girl Guides Association New Zealand Incorporated (Pahurehure Girl Guides) (marked in red and hatched on the map Attachment A) for part of the land described as Lot 2 Deposited Plan 93036, comprising 1,804 square meters (more or less) subject to the following terms and conditions:

i. term – five (5) years commencing 1 February 2021 with a single five-year right-of-renewal and final expiry on 31 January 2031

ii. rent – one dollar ($1.00) plus GST per annum, if requested

iii. rent review date – on renewal

iv. permitted use – as a girl guide hall and ancillary purposes

v. the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

c) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

Horopaki

Context

The land and building

5. The land at 17 Ray Small Drive is described as Lot 2 Deposited Plan 93036, comprising 1,804 square meters and is held in fee simple by Auckland Council under the Local Government Act 2002. Under this act any lease of more than six-months must be publicly notified and engagement held with iwi of the intention to lease.

6. The building is an ex-army barracks that has been on the current site and used by guides since 1983. It is in a fair condition, given its age and history. The building is owned and maintained by council. In early 2020 Pahurehure Guides installed a new kitchen in the building as the old bench had collapsed; and are looking to install heat-pumps and a laundry sink for use when crafting.

17 Ray Small Drive, Papakura

The tenant

7. Girl Guiding in New Zealand began in 1910 as Girl Peace Scouts based on Lord Baden Powell’s Scouting for Boys. The Papakura Girl Guides inaugural meeting was held in the Papakura Presbyterian Sunday School Hall on 28 July 1926. Guides initially operated from a hall on Opaheke Road and moved to the current location in 1983. The aim of Girl Guides is to advance education by the special training and instruction of girls of New Zealand in the principles of discipline, loyalty, good citizenship and service for others and by the development of their character based on spiritual and moral values according to the principles embodied in the original Promise and Law as laid down by the founder Lord Baden Powell of Gilwell.

8. There are currently 121 girl guides in the Pahurehure group, most aged between five and 13 years. Fifty-seven percent are European, 20% other, 17% Māori, 4% Pacific Island and 2% Asian. The group is funded by way of membership fees, biscuit sales and other fundraising activities.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for applicants, guides local board decision-making and outlines the standard terms and conditions of community leases.

10. Under the guidelines, applications for community occupancy agreements will be assessed on a case-by-case basis as and when they become available. As an existing tenant in a council-owned building The Girl Guides Association New Zealand Incorporated has applied for a new lease on behalf of Pahurehure Guides. Staff recommend that a new building-lease be granted at the end of the occupancy term for the standard term of five years plus one five-year right of renewal in line with the guidelines for a council-owned building.

11. Local boards have discretion to vary the term of the lease if it wished. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms in the Community Occupancy Guidelines 2012.

12. After assessing the lease application and meeting with the tenant, staff have determined that the group qualifies for a new community lease because the:

i. activity of the club supports the Papakura Local Board Plan 2017 outcome: people in Papakura lead active, healthy and connected lives.

ii. Guides New Zealand are not in breach of the current occupancy agreement

iii. the group’s financial accounts have sufficient reserves to cover its operating costs with no declared conditional liabilities

13. iv. the premises meets the needs of the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. No impact on greenhouse gas emissions is expected from the recommendation as the proposal continues existing activities and does not introduce any new sources of emissions.

15. Climate change has the potential to impact the Guide building as it sits within a flood plain zone. The building is not near the coast:

17 Ray Small Drive, Papakura

16. Note: A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep, or travelling very fast, or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The Papakura Community Facilities Co-ordinator accompanied the lease specialist on the site visit to the hall on 30 September 2020. The building is in a fair condition, given its age and use.

18. The proposed lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The recommendations in this report are within local boards’ allocated authority relating to the local recreation, sports and community facilities.

20. This lease was reported to the Papakura Local Board in the September 2020 community Facilities Monthly Update, presented on 21 October 20202.

Tauākī whakaaweawe Māori

Māori impact statement

21. A presentation was made to the South-Central Mana Whenua Forum hui of 28 October 2020. No objections were noted.

22. Formal consultation with local iwi, on the lease to The Girl Guides Association New Zealand Incorporated, will take place alongside the public notification of the intention to lease the building.

Ngā ritenga ā-pūtea

Financial implications

23. All costs involved in the advertising of the intention to lease, and preparation of the agreement are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The granting of a new community leases to Pahurehure Guides allows them to continue to provide services to the local, and wider communities.

25. There are no known risks associated with the granting of this new community lease.

Ngā koringa ā-muri

Next steps

26. Subject to approval by the local board, the intention to lease the land to The Girl Guides Association New Zealand Incorporated (Pahurehure) will be publicly advertised in the Papakura Courier, council’s website and via social media outlets. At the conclusion of this process, once any objections are heard and resolved, the lease agreement will be prepared for approval and signing by the tenant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - 17 Ray Small Drive, Papakura	77
b ⇩	Community Outcomes Plan - The Girl Guides Association New Zealand Incorporated (Pahurehure)	79

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager

Papakura Local Board

09 December 2020

Approval for a new private road name at 237 Porchester Road, Takanini

File No.: CP2020/17534

Te take mō te pūrongo

Purpose of the report

1. To name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 237 Porchester Road, Takanini.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3. On behalf of the developer and Applicant, Zingalala Ltd, consultant Angela Goodwin of Potentialis Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 237 Porchester Road are:

· Two Brothers Lane (Applicant Preferred)

· Rosarina Lane (Alternative 1)

· Strath Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the name Two Brothers Lane (applicant’s preferred name) for the new private road, being a commonly owned access lot, created by way of subdivision at 237 Porchester Road, Takanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60360043 and SUB60360044).

Horopaki

Context

6. Resource consent reference BUN60360043 (subdivision reference number SUB60360044) was issued in October 2020 for the construction of 17 new residential freehold dwellings and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A to the agenda report.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the relevant Local Board’s approval

10. The Guidelines provide for road names to reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. Theme: The Applicant has proposed names that they feel represent features of their development, and the history of the site:

· The Applicant has chosen the name Two Brothers to reflect the relationship between the two partners that created this development, and also in the hope that future residents will establish and share bonds with their neighbours.

· The Applicant has chosen Rosarina, as it links directly to the history of the site.

· The Applicant has chosen Strath in recognition of the settlers in the area from Scotland.

12. The Applicant’s proposed names and meanings are set out in the table below:

Proposed name	Meaning (as described by applicant)
Two Brothers Lane (Applicant preferred)	‘Two Brothers’ reflects the professional and personal relationship that two partners (the applicants who created this development) have with one another, in that they treat one another like brothers.
Rosarina Lane (Alternative 1)	William Walter was an early settler and farmer in the Papakura area. In 1874 he built a private racecourse on his property, Glenora Park. For some decades afterwards this was the site of annual race meetings. Glenora Park was also very well known for breeding thoroughbred horses. Rosarina was the name of a thoroughbred horse (born 1877), who established very successful female lines through several daughters that continued winning races for decades to come.
Strath Lane (Alternative 2)	Strath recognizes the settlers in the area from Scotland. It occurs in numerous place names within Scotland including Strathspey and Strathclyde. Internationally, many places with Scottish heritage also use the prefix, including Strath-Taeieri in New Zealand. An anglicization of the Gaelic word srath, it has been absorbed into the English and Scots languages. It is commonly used in rural Scotland to describe a wide valley, even by non-Gaelic speakers.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL, as per the Guidelines.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 5November 2020 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

• Ngāi Tai Ki Tāmaki

• Ngāti Tamaoho

• Te Ākitai Waiohua

• Te Ahiwaru Waiohua

• Ngāti Te Ata Waiohua

• Ngāti Paoa

• Ngāti Maru

• Ngāti Tamaterā

• Waikato-Tainui

• Ngāti Whanaunga

22. By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site & Location Plans - 237 Porchester Road, Takanini.	85

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager

Papakura Local Board

09 December 2020

Approval for three new public and three new private road names at 117 Opaheke Road, Papakura

File No.: CP2020/17995

Te take mō te pūrongo

Purpose of the report

1. To name three new public roads and three new private roads (commonly owned access lots, COALs hereafter), created by way of a subdivision development at 117 Opaheke Road, Papakura (Stage 1) being a Special Housing Area development.

Whakarāpopototanga matua

Executive summary

3. Developer and applicant, Bellfield Estate Limited (a subsidiary of GYP Properties Limited), has proposed the names presented in the table below for consideration by the Local Board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new public and private roads at 117 Opaheke Road are:

Road Reference	Applicant Preferred name
ROAD 1	Otuwairoa Esplanade
ROAD 2	Farronfore Road
ROAD 3	Bannockburn Road
COAL 1	Woodstock Lane
COAL 2	Archibald Lane
COAL 3	Selwyn Downs Lane
Pool of Alternative Names:
These alternative names can be used for any of the roads or COALs listed above. Road Types: ‘Esplanade’ should be used for Road 1; ‘Road’ should be used for Roads 2 & 3; and ‘Lane’ should be used for COALs 1-3.		Park Edge	Gilligan
		Garrisons	Chalky
		Furlough	Mulligan

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the following names for three new public and three new private roads (commonly owned access lots /COALs) at 117 Opaheke Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077283 and SUB60225679):

I) Road 1: Otuwairoa Esplanade (applicant’s preferred name)

II) Road 2: Farronfore Road (applicant’s preferred name)

III) Road 3: Bannockburn Road (applicant’s preferred name)

IV) COAL 1: Woodstock Lane (applicant’s preferred name)

V) COAL 2: Archibald Lane (applicant preferred name)

VI) COAL 3: Selwyn Downs Lane (applicant’s preferred name).

Horopaki

Context

6. Resource consent reference R/JSL/2016/3333 (BUN60077283 and SUB60225679) was approved under the Housing Accords and Special Housing Areas Act 2013 (HASHAA) in December 2016 for the construction of 91 residential lots, three public roads and three private roads in the form of commonly owned access lots (COALs).

7. The development is being marketed as ‘Bellfield Estate’ and will be constructed in multiple stages. The names included in this report are proposed for Stage 1.

8. Site and location plans of the development can be found in Attachments A and B to this report respectively.

9. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering. Therefore, the three public and three private roads (COALs) identified in this report all require new road names under the Standards.

10. The applicant has advised that Stage 1 construction of the subdivision is complete and that houses are on the market for sale, so they require road names to be approved as soon as possible in order to allocate addresses to the new titles. Any approval delays beyond the December Local Board business meeting will cause significant financial implications for the developer and will also have an impact on the new property owners.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

12. The Guidelines provide for road names to reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. The applicant has proposed names that relate to the history of the site and it’s previous uses. Some names are from the farms that were previously on the site, some names refer to the local area’s military history, and other names refer to the golf course that was previously on the site for many years.

14. The Applicant’s proposed names and meanings are set out in the table below:

Road Ref	Applicant Preferred Name	Meaning (as described by applicant)
ROAD 1	Otuwairoa Esplanade	Otuwairoa is the Māori name given to the esplanade, also known as ‘Slippery Creek’, which boarders the southern side of the development. It loosely translates to mean ‘the place where the long water stands’.
ROAD 2	Farronfore Road	The name of a previous farm on the site owned by Jim and Pat O’Sullivan. It would be great to have reference to Jim & Pat’s life here. Sadly Pat passed away a few years ago.
ROAD 3	Bannockburn Road	The name of a previous farm owned by Jim & Pat O’Sullivan.
COAL 1	Woodstock Lane	Woodstock was the name of one of the farms owned by Sel & Zoe Harris, and this land now makes up part of Stage 1 of the Bellfield Estate development.
COAL 2	Archibald Lane	This Lane, nearest the northwestern end of Stage 1, has its sections backing onto what was previously the Archibald’s family farm (by Lorelei Place).
COAL 3	Selwyn Downs Lane	Selwyn Downs was the name of one of the farms owned by Sel & Zoe Harris, and this land is now incorporated into Stage 1 of the Bellfield Estate development.

15. The Applicant has also provided a pool of alternative name options that can be used for any of the six roads. Meanings are set out in the table below:

Note on road types:
‘Esplanade’ should be used for Road 1; ‘Road’ should be used for Roads 2 & 3; and ‘Lane’ should be used for COALs 1-3.

Alternative Names:	Meanings (as described by applicant)
Park Edge	A simple location-based name, as the development follows the edge line of the adjacent Opaheke Park.
Garrisons	The Papakura Military camp was established on the outskirts of the Papakura Town Centre in 1939 and was an important army base for New Zealand. A majority of this area still remains restricted as a Defence Area. ‘Garrisons’ is a military term referring to an outpost where troops are stationed to provide protection to an area and is proposed at this development to reference the military history of the area
Furlough	The Papakura Military camp was established on the outskirts of the Papakura Town Centre in 1939 and was an important army base for New Zealand. A majority of this area still remains restricted as a Defence Area. ‘Furlough’ is a military term meaning a leave of absence, especially granted to a member of the services or a missionary.
Gilligan	A golfing term, linking to the golf course that was previously on the site for many years.
Chalky	In reference to ‘Chalky Point’ which was a canoe landing from where a track led to Waipapa at the head of the Pahurehure Inlet. The track was described as having been used for generations by Māori until it was several inches deep. The waterway was frequently used to gain access to the pa at Slippery Creek and the Opaheke settlement.
Mulligan	A golfing term linking to the golf course that was previously on the site for many years.

16. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

17. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

18. The road types set out in the tables above are acceptable choices for the new public and private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines. The applicant wants ‘Esplanade’ as a road type for Road 1 as this road will extend through the development in the later stages running alongside the ‘Slippery Creek’ esplanade.

19. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

23. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

24. On 04 November 2020, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process. Representatives of the following mana whenua groups with an interest in the local area were contacted: Ngāi Tai Ki Tāmaki, Ngāti Tamaoho, Te Ākitai Waiohua, Te Ahiwaru Waiohua, Ngāti Te Ata Waiohua, Ngāti Maru, Ngāti Tamaterā, Waikato-Tainui, and Ngāti Whanaunga.

25. Waikato-Tainui deferred to other mana whenua for comment, but no further comments were received by any other groups.

26. By the close of the consultation period, no other responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the Council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - 117 Opaheke Road, Papakura	93
b ⇩	Location Plan - 117 Opaheke Road, Papakura	95

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Papakura Local Board

09 December 2020

Auckland Council's Performance Report: Papakura Local Board for July to October 2020

File No.: CP2020/18400

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period are:

· The submission seeking co-funding from Waka Kotahi New Zealand Transport Agency (NZTA), as part of the Innovating Streets Pilot Fund (ISPF) for a shared space project in the Papakura town centre was unsuccessful.

· The Carols in the Park 2020 event was cancelled due to the impact of COVID-19 on event planning and the ongoing risk of community transmission. It is recommended that the $33,000 budget for this event is reallocated to the community grants budget line.

· The Hingaia Park sod turning event was cancelled as the implementation of this project is currently being rescheduled and the sod turning is now not required in the 2020/2021 financial year. Civic Events staff have proposed that the increased costs associated with the Armistice Day Service can be covered by the budget that had been proposed for the cancelled Hingaia Park sod turning event.

· The board has expressed an intention to participate in the 2021 Tuia rangatahi mentoring programme and it is recommended that $3,000 is allocated to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status (behind delivery, significant risk).

5. The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note.

6. Net operating performance for the Papakura local board area is thirteen percent below budget for the four months ended October 2020. After adjustment for a lease payment coding, operating expenditure is six percent below budget affected by further closures of facilities under COVID-19 alert level three in the Auckland region. Operating revenue is twenty-two per cent ahead of budget being commercial property revenue and some hall hire and library revenue exceeding budget. Capital expenditure has also been disrupted during this period but expected to continue as forecast in current alert level one.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for July to October 2020

b) approve the reallocation of $33,000 from the ‘Event partnership fund for externally delivered events Papakura’ work programme line 977 to ‘Community Grants (PPK)’ work programme line 979 as a result of the cancelled Carols in the Park 2020 event.

c) approve the reallocation of $25,000 LDI capex from the ’Papakura – “Broadway Papakura shared space” contribution’ work programme line 3504 back to the LDI Capex fund for allocation in FY22 as the ‘Broadway Papakura shared space’ Innovating Streets project did not proceed in 2020

d) approve the reallocation, within the ‘Commercial Project Group Implementation’ work programme line 1918, of the additional $2,000 previously apportioned to the developers evening to the “Why Papakura” publication rewrite

e) note the cancellation of the Hingaia Park sod turning event and the use of that budget to offset the Armistice Day event overspend both within the ‘Local civic events Papakura’ work programme line 975.

f) approve the allocation of $3,000 within the ‘Responding to Māori Aspirations’ work programme line 965 for the purpose of supporting Papakura Local Board’s Tuia rangatahi mentoring programme, and that it be noted that this budget is primarily to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand, with arrangements made by Local Board Services.

Horopaki

Context

7. The Papakura Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events;

· ATEED;

· Community Facilities: Build Maintain Renew;

· Infrastructure and Environmental Services;

· Libraries and Information;

· Parks, Sport and Recreation;

· Plans and Places;

· The Southern Initiative;

· Community Leases.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green or grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

10. The graph below shows the stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

11. In June 2020, the board made a submission seeking co-funding from Waka Kotahi New Zealand Transport Agency (NZTA), as part of the Innovating Streets Pilot Fund (ISPF) for a shared space project in the Papakura town centre. The pilot fund was established to encourage councils and road controlling authorities across New Zealand to deliver “tactical urbanism” projects. Tactical urbanism is the name for a process that involves using low-cost, temporary or short-term changes to the built environment to deliver local solutions to issues with a focus on community engagement, trialing solutions and evaluating the performance of temporary interventions. The 2020/2021 local board work programme had included $25,000 LDI capex budget to ’Papakura – “Broadway Papakura shared space” contribution’ work programme line 3504 as the local boards contribution towards the project if the co-funding from NZTA had been approved. The project submission was not successful, and staff recommend reallocating this LDI capex budget back to the LDI capex fund for allocation in FY22.

12. The Carols in the Park 2020 event was cancelled due to the impact of COVID-19 on event planning and the ongoing risk of community transmission. Staff recommend the reallocation of $33,000 from the ‘Event partnership fund for externally delivered events Papakura’ work programme line 977 to ‘Community Grants (PPK)’ work programme line 979 as a result.

13. At the Commercial Project Group meeting 14 October 2020, it was identified that within the 2020/2021 work programme $2,000 had been allocated twice for the delivery of a developers evening event. The Papakura Commercial Projects Group recommended to the Papakura Local Board that the board reallocate the additional $2,000 budget for the developers evening to the “Why Papakura” publication rewrite. This would be a redistribution of funds within the ‘Commercial Project Group Implementation’ work programme line 1918.

14. The Hingaia Park sod turning event has been cancelled as the implementation of this project is currently being rescheduled and the sod turning is now not required in the 2020/2021 financial year. Due to extra costs associated with the Traffic Management Plan, the estimated budget required for the Armistice Day service, held on Sunday, 8 November 2020, increased. Civic events staff are proposing changes within the ‘Local civic events Papakura’ work programme line 975 so that the increased costs associated with the Armistice Day Service can be covered by the budget that had been proposed for the cancelled Hingaia Park sod turning event.

15. The board has expressed an intention to participate in the 2021 Tuia rangatahi mentoring programme. Staff advise that budget is required to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand, with arrangements made by Local Board Services. Staff recommend the allocation of $3,000 from the ‘Responding to Māori Aspirations’ work programme line 965 for the purpose of supporting rangatahi travel arrangements within this programme.

Activities with significant issues

16. There are no activities with significant issues (red RAG status).

Activities on hold

17. The following work programme activities have been identified by operating departments as on hold:

· Operational expenditure for Papakura Art Gallery (Council facility)

· Papakura Town Centre - investigate digital signage

· Bruce Pulman Park - grant to rubberise netball courts

· Papakura - "Broadway Papakura shared space" contribution

Changes to the local board work programme

Cancelled activities

18. These activities are cancelled:

· Carols in the Park 2020 – Although this event was cancelled due to the impact of COVID-19, other events within the ‘Event partnership fund for externally delivered events Papakura’ work programme line 977 are proceeding so staff have left the line status as ‘in progress’ with a green RAG status.

· ’Papakura – “Broadway Papakura shared space” contribution’ - The board made a submission seeking co-funding from Waka Kotahi New Zealand Transport Agency (NZTA), as part of the Innovating Streets Pilot Fund (ISPF) for a shared space project in the Papakura town centre. This $25,000 LDI capex budget was the local boards contribution towards the project if the co-funding from NZTA had been approved. The submission for funding was unsuccessful and the project has been cancelled. It is expected that the work programme status for this project will be updated in the next performance report.

Activities merged with other activities for delivery

19. There were no activities merged with other activities for efficient delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Papakura Local Board of the performance for July to October 2020

Tauākī whakaaweawe Māori

Māori impact statement

24. Staff have completed the funding agreement for Papakura Marae Māori Wardens. Local board resourcing for the Papakura Marae Tohu Six youth development project has also been distributed.

25. Collaborations with Ngāti Tamaoho and Native by Nature are being discussed in relation to placemaking initiatives.

26. Staff completed a work programme that will deliver on the aspirations for Mana Whenua in the three-year local board plan. Mana whenua have been involved in the development of the endorsed work plan. Staff are progressing a funding agreement with Otara Health that will align with the Papakura Local Boards work plan for Mana Whenua. Discussions have begun about working with Ngāti Tamaoho to host a local board meeting in early 2021. This aligns with the outcomes in the "Improving Maori Input into Local Board Decision Making" (IMILBDM) project and provides an opportunity to reinforce the significance of the board’s partnership with local Māori.

27. Staff informed local Māori communities of available funding through the Māori Outcomes - Manaaki Fund. Staff have also supported Kootuitui ki Papakura to access Manaaki funding for Māori-led COVID-19 recovery initiatives.

28. The Pukekiwiriki Pā blessing in relation to the completion of the stairs to access the pā was held on 15 September 2020.

29. The Papakura library Matariki celebrations included an audio-visual exhibition Nga Mareikura o Aotearoa showcasing seven influential Māori women. Events for the July school holiday activities were delivered to celebrate Matariki. A Matariki rock painting workshop was delivered in partnership with the local Papakura Art Group and aimed at children between 8 to 12 years old and their families. Māori collections were displayed throughout Māori Language Week (Te Wiki o te reo Māori).

30. During the Te Wiki o te reo Māori at Massey Park Pool, the Chill Out After School Care programme had one of their long-standing members teach the children waiata and haka. Staff were also encouraged to speak Māori.

31. Within the Te Kete Rukuruku (Māori naming of parks and places) project, iwi naming interests have been received and are being resolved. Names are expected in quarter three.

Ngā ritenga ā-pūtea

Financial implications

32. This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

33. Operating expenditure of $3.58 million is $416,000 below budget. Asset Based Services Operating expenditure (ABS Opex) is $309,000 below budget with $194,000 financial transaction to be adjusted reducing this underspent considerably. Locally Driven Initiatives Operating expenditure (LDI Opex) is $107,000 underspent, as some community initiatives have been held up under COVID-19 constraints but forecasting on trend for most programmes. Some LDI Opex budgets for cancelled programmes will be reallocated.

34. Operating revenue is ahead of budget in commercial lease revenue, library service charges, and community facility venue hire.

35. Capital Expenditure of $1.76 million is behind budget following COVID-19 disruptions but continuing to progress some major asset development.

36. The financial report for the four months ended 31 October 2020 for Papakura Local Board area is in Attachment B to the agenda report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

38. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

39. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Papakura Local Board Work Programme July - October 2020 (Under Separate Cover)
b ⇩	Papakura Local Board Financial Report	105

Ngā kaihaina

Signatories

Author	Victoria Hutt - Senior Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Papakura Manurewa

Papakura Local Board

09 December 2020

Papakura Local Board Governance Forward Work Calendar - December 2020

File No.: CP2020/12621

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 1 December 2020.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, local board forums

9. Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments