Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura and via Skype for Business, on Wednesday, 9 December 2020 at 4.30pm.

 

present

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson, JP

Members

Felicity Auva'a

 

George Hawkins

 

Keven Mealamu

 

 

APOLOGIES

 

Member

Sue Smurthwaite


Papakura Local Board

09 December 2020

 

 

 

1          Welcome

 

Member Keven Mealamu led the meeting in prayer.

 

 

2          Apologies

  

Resolution number PPK/2020/217

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)         accept the apologies from Member Sue Smurthwaite and Councillor Daniel Newman, JP, both for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2020/218

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting held on 2 December 2020, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Sikh Games

 

Resolution number PPK/2020/219

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      acknowledge the recent Sikh Games at Pulman Park over the weekend of 28 November 2020. The event was a huge success in bringing together people into the board area from all of New Zealand, a big thank you to the many organisers.

CARRIED

 


 

 

6.2

Acknowledgement - Anniversary of Whakaari/White Island volcanic eruption

 

Resolution number PPK/2020/220

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      acknowledge the anniversary of the tragic and fatal explosive volcanic eruption from vents in the 1978/90 Crater Complex on Whakaari/White Island at 2:11pm on Monday 9 December 2019. Tragically a number of visitors and guides on the island at the time were injured and killed, with some also dying later from their injuries. A tragic day for New Zealand and all the affected families.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - Citizens Advice Bureau (CAB)

 

Resolution number PPK/2020/221

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      thank both Office Manager Judy Boyd and Chairperson Stuart Britnell, from the Papakura Citizens Advice Bureau (CAB) for their presentation on the organisation’s activities.

CARRIED

 

 

8.2

Deputation - Glenn Archibald – Thoroughbred Trail and links to Opaheke

 

Resolution number PPK/2020/222

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      thank Glenn Archibald and Pastor Beni Blakelock for their presentation on a proposed Thoroughbred Trail and family links to the 117 Opaheke Road naming report on this agenda.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

 

11

Governing Body Member's Update

 

Resolution number PPK/2020/223

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      receive the verbal update from Councillor Angela Dalton.

CARRIED

 

 

12

Chairperson's Update

 

Resolution number PPK/2020/224

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

CARRIED

 

 

13

December 2020: Auckland Transport monthly update to the Papakura Local Board

 

Bruce Thomas was in attendance to speak to his report.

 

 

Resolution number PPK/2020/225

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         receive the Auckland Transport December 2020 monthly update report

b)        request Auckland Transport (Planning and Investment team and Parking Services team) present in a local board workshop options for the use of the legacy Papakura District Council Parking Reserve Fund of approximately $800,000 (excluding interest)

c)         thank Auckland Transport for the site visit to understand the bus layover issues in Opaheke Road and look forward to the report back on measures taken to ensure the bus drivers fully utilise the bus layover area on Opaheke Road

d)        note that the option of utilising the corner of Great South Road and Settlement Road as a bus layover requires further investigation and that the board requests a cultural assessment be undertaken to inform solutions

e)         request an assessment of the missing street signs and replacement procedures in Papakura.

CARRIED

 


 

 

14

Papakura Local Board Transport Capital Fund allocation: Greenways Project 12 and 13

 

Bruce Thomas was in attendance to speak to this report.

 

 

Resolution number PPK/2020/226

MOVED by Deputy Chairperson J Robinson, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      receive the Papakura Local Board Transport Capital Fund Allocation report to progress Greenways projects 12 and 13

b)      approve $44,219 to fund the completion of the design aspects of the Papakura Greenway projects 12 and 13

c)      request Auckland Transport provide options for the remaining Local Board Transport Capital Fund at the Papakura Local Board February 2020 business meeting.

CARRIED

 

 

15

Papakura Small Grants Round Two 2020/2021, grant allocations

 

Resolution number PPK/2020/227

MOVED by Member K Mealamu, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      agree to fund, part-fund or decline the following Papakura Small Grants Round Two 2020/2021 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

Grant amount $

QR2114-09

Auckland Southern District Chinese Association Incorporated

Community

Towards costs for a laptop, chess table and chess cards, for the weekly activity programme for the elderly in Papakura.

$1,639.00

Eligible

$1,639.00

QR2114-06

Blue Light Ventures Incorporated

Community

Towards printing and production costs for the "Street Smart" handbooks for year 13 students.

$1,428.00

Eligible

$0.00  low priority against criteria

QR2114-05

Communicare CMA Auckland Incorporated

Community

Towards venue hire for the Communicare Friendship Centre in Papakura.

$973.00

Eligible

$973.00

QR2114-04

Gateway Community Trust

Community

Towards costs for trestle tables for the "Soul Food" community hub.

$2,000.00

Eligible

$2,000.00

QR2114-11

Papakura & District Historical Society Incorporated

Arts and culture

Towards costs for   photograph printing and text panels on large core flutes for the "Warbirds WW2" exhibition.

$1,790.00

Eligible

$1,790.00

QR2114-08

Papakura Business Association

Arts and culture

Towards costs for the installation of Matariki flags, on Great South Road Papakura.

$2,500.00

Eligible

$2,000.00

QR2114-13

Papakura Tennis and Squash Club

Sport and Recreation

Security cameras

$ 1,477.39

Eligible

$ 1,477.39

QR2114-12

The Operating Theatre Trust

Arts and culture

Towards gift-a- seat tickets and transportation costs to the "Greed Cat" production by the Tim Bray Theatre.

$1,989.20

Eligible

$1,989.20

Total

 

 

 

$12,319.20

 

$11,868.59

 

CARRIED

 


 

 

16

Papakura Youth Council Terms of Reference

 

Resolution number PPK/2020/228

MOVED by Member G Hawkins, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)                  approve the revised Papakura Youth Councils Terms of Reference (Attachment A to the agenda report), noting the following additional changes:

i)             delete reference to the Youth Advisory Panel as they do not operate on a local board representative structure any longer

ii)            any reference to Community Empowerment Unit (CEU) staff be replaced with the words “Auckland Council” to counter act any further council structure changes.

CARRIED

 

 

17

Play Network Gap Analysis

 

Resolution number PPK/2020/229

MOVED by Chairperson B Catchpole, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)   adopt the Play Network Gap Analysis (Attachment A to the agenda report) to guide future decision making on play space development priorities and locations.

CARRIED

 

 

18

New community leases to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for 76 Chichester Drive and 1R Great South Road, Papakura

 

Resolution number PPK/2020/230

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)         note the public notification, under the Local Government Act 2002, of council’s intention to enter into a lease for part of the land at 76 Chichester Drive, Papakura described as Lot 22 Deposited Plan 77148, comprising 782 square meters, (more or less) NA33C/524 (as outlined in red and hatched on the map in Attachment A to the agenda report)

b)        grant, subject to any objections being resolved, under section 73(3) of the Local Government Act 2002, a new community ground lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for the land at 76 Chichester Drive, Papakura (marked in red and hatched on the map attached as Attachment A) and described as Lot 22 Deposited Plan 77148 (comprising 782 square meters) NA33C/524

i.          term – two (2) years commencing 1 October 2020 and final expiry on 30 September 2022, under the following terms:

ii.         rent – one dollar ($1.00) plus GST per annum, if requested

iii.        permitted use – community use.

iv.        no community outcomes plan is required.

c)         grant, under section 61(2A)(a) of the Reserves Act 1977, a new community ground lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for the land at 1R Great South Road, Papakura  being 305 square metres (more or less) (marked in red and hatched on the map attached in Attachment B to the agenda report) and described as Part Allotment 5 Section 12 Village of Papakura, under the following terms:

i.          term – two (2) years commencing 1 October 2020 and final expiry on 30 September 2022

ii.         rent – one dollar ($1.00) plus GST per annum, if requested

iii.        permitted use – community use

iv.        no community outcomes plan is required.

d)         all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Local Government Act 2002 and the Reserves Act 1977.

CARRIED

 

 

19

New community lease to The Girl Guides Association New Zealand Incorporated (Pahurehure) at 17 Ray Small Drive, Papakura

 

Resolution number PPK/2020/231

MOVED by Member F Auva'a, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      note the public notification under the Local Government Act 2002 council’s intention to enter into a lease for part of the land at 17 Ray Small Drive, Papakura described as Lot 2 Deposited Plan 93036, comprising 1,804 square meters (as outlined in red and hatched on the map in Attachment A to the agenda report)

b)      grant under Section 138 of the Local Government Act 2002, subject to any objections being resolved, a new community building-lease to The Girl Guides Association New Zealand Incorporated (Pahurehure Girl Guides) (marked in red and hatched on the map in Attachment A to the agenda report) for part of the land described as Lot 2 Deposited Plan 93036, comprising 1,804 square meters (more or less) subject to the following terms and conditions:

i.        term – five (5) years commencing 1 February 2021 with a single five-year right-of-renewal and final expiry on 31 January 2031

ii.       rent – one dollar ($1.00) plus GST per annum, if requested

iii.      rent review date – on renewal

iv.      permitted use – as a girl guide hall and ancillary purposes

v.       the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

c)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

CARRIED

 


 

 

20

Approval for a new private road name at 237 Porchester Road, Takanini

 

Resolution number PPK/2020/232

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      approve the name Rosarina Lane for the new private road, being a commonly owned access lot, created by way of subdivision at 237 Porchester Road, Takanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60360043 and SUB60360044).

CARRIED

 

 

21

Approval for three new public and three new private road names at 117 Opaheke Road, Papakura  

 

Resolution number PPK/2020/233

MOVED by Member K Mealamu, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      approve the following names for three new public and three new private roads (commonly owned access lots /COALs) at 117 Opaheke Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60077283 and SUB60225679):

i)   Road 1: Otuwairoa Esplanade

ii)  Road 2: Farronfore Road

iii  Road 3: Bannockburn Road

iv) COAL 1: Woodstock Lane

v)  COAL 2: Archibald Lane

vi) COAL 3: Selwyn Downs Lane.

CARRIED

 

 

22

Auckland Council's Performance Report: Papakura Local Board for July to October 2020

 

Resolution number PPK/2020/234

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      receive the performance report for the period July to October 2020

b)      approve the reallocation of $33,000 from the ‘Event partnership fund for externally delivered events Papakura’ work programme line 977 to ‘Community Grants (PPK)’ work programme line 979 as a result of the cancelled Carols in the Park 2020 event

c)      approve the reallocation of $25,000 locally driven initiative (LDI) capex from the ’Papakura – “Broadway Papakura shared space” contribution’ work programme line 3504 back to the LDI Capex fund for allocation in FY22 as the ‘Broadway Papakura shared space’ Innovating Streets project did not proceed in 2020

d)      approve the reallocation, within the ‘Commercial Project Group Implementation’ work programme line 1918, of the additional $2,000 previously apportioned to the developers evening to the “Why Papakura” publication rewrite

e)      note the cancellation of the Hingaia Park sod turning event and the use of that budget to offset the Armistice Day event overspend both within the ‘Local civic events Papakura’ work programme line 975

f)       approve the allocation of $3,000 within the ‘Responding to Māori Aspirations’ work programme line 965 for the purpose of supporting Papakura Local Board’s Tuia rangatahi mentoring programme, and that it be noted that this budget is primarily to support rangatahi travel arrangements to attend Tuia wānanga on marae at different locations throughout New Zealand, with arrangements made by Local Board Services.

CARRIED

 

 

23

Papakura Local Board Achievements Register 2019-2022 Political Term

 

Resolution number PPK/2020/235

MOVED by Member G Hawkins, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      request the following new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term:

Date

Achievement

19 November 2020

Attended the Takanini Residents Association Group (TRAG) final meeting for the year

20 November 2020

Attended the Kuraconnect Community Event

20 November 2020

Attended the Farewell to John Rohs, Principal of Papakura High School

21 November 2020

Attended the Papakura Pipe Band and Drum Solo Contest

21 November 2020

Attended the Counties Manukau Sport - Whanau Triathlon Day

23 November 2020

Attended the Local Board Member's Forum (South)

23 November 2020

Attended the Papakura Business Association meeting

26 November 2020

Attended the Manurewa and Papakura Local Board Joint Workshop for Waiata Shores

27 November 2020

Supported and attended the Central Park Pathway Opening

28 November 2020

Attended the Family Fun Day - Community Event

28 November 2020

Attended the Sikh Games official opening

28 November 2020

Attended the Neighbourhood Support event for Kauri Flats

30 November 2020

Attended the Kainga Ora 55plus housing development walk through

1 December 2020

Attended the Brylee Ave Drop in Session

2 December 2020

Attended the Papakura Community Network Meeting /Christmas Party

 

CARRIED

 

 

24

Papakura Local Board Governance Forward Work Calendar - December 2020

 

Resolution number PPK/2020/236

MOVED by Member F Auva'a, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 1 December 2020.

CARRIED

 

 

25

Papakura Local Board Workshop Records

 

Resolution number PPK/2020/237

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)       18 November 2020

ii)      25 November 2020.

CARRIED

 


 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

6.12pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................