|
Strategic
Procurement Committee
01 December
2020
|
|
1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
|
8
|
Summary of Strategic Procurement Committee
information memoranda and briefings (including the forward work programme) -
1 December 2020
|
|
|
Resolution
number STR/2020/23
MOVED by Cr L Cooper, seconded by Cr A Filipaina:
That
the Strategic Procurement Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
b) receive
the Summary of Strategic Procurement
Committee information memoranda and
briefings – 1 December 2020.
CARRIED
|
|
9
|
Contract extension for legal service panel
contracts
|
|
|
Deputy
Mayor BC Cashmore entered the meeting at 2.59 pm.
|
|
|
Resolution
number STR/2020/24
MOVED by Cr L Cooper, seconded by Cr T Mulholland:
That
the Strategic Procurement Committee:
a) note
the information contained in this report on the legal service enables
transparency on the topic due for discussion in the public excluded part of
the meeting.
b) note
that the confidential report contains information that could prejudice the
council’s position in negotiations with suppliers.
CARRIED
|
Note: The
chairperson accorded precedence to Item 11 – Extension of SAP support and
maintenance agreement at this time.
|
11
|
Extension of SAP support and maintenance agreement
|
|
|
Resolution
number STR/2020/25
MOVED by Cr G Sayers, seconded by Deputy Mayor BC
Cashmore:
That
the Strategic Procurement Committee:
a) note
the information contained in this report on the SAP licensing renegotiation
enables transparency on the topic due for discussion in the public excluded
part of the meeting.
b) note
that the confidential report contains information that could prejudice the
council’s position in negotiations with suppliers.
CARRIED
|
|
10
|
Community Facilities Full Facilities
Contracts Performance
|
|
|
Cr L
Cooper left the meeting at 3.58 pm.
|
|
|
Resolution
number STR/2020/26
MOVED by Cr G Sayers, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) receive the Community Facilities full facilities
contracts performance update for November 2020.
CARRIED
|
Note: Item 11 – Extension of SAP support and maintenance agreement was considered prior to Item 10 – Community Facilities Full Facilities
Contracts Performance.
12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
13 Procedural
motion to exclude the public
|
|
Resolution
number STR/2020/27
MOVED by Cr T Mulholland, seconded by IMSB
Member K Wilson:
That the Strategic Procurement Committee:
a) exclude the public from
the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Contract extension for legal service panel contracts
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C2 CONFIDENTIAL:
Community Facilities Full Facilities Contracts Performance update
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
|
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular,
the report contains information that could prejudice council's position
with suppliers.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 CONFIDENTIAL:
Extension of SAP support and maintenance agreement
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that could prejudice council's
position in commercial negotiations with suppliers.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
4.07pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.00pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
CONFIDENTIAL: Contract extension for legal
service panel contracts
|
|
|
Resolution
number STR/2020/28
MOVED by Cr T Mulholland, seconded by Cr G Sayers:
That the Strategic Procurement
Committee:
d) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
|
5.00pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
