Agenda of Upper Harbour Local Board

Upper Harbour Local Board

10 December 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 6

7.1 Footpath on Kyle Road, Schnapper Rock 6

8 Deputations 6

8.1 Sustainable Paremoremo update 6

9 Public Forum 7

10 Extraordinary Business 7

11 Minutes of the Upper Harbour Local Board meeting held Thursday, 19 November 2020 9

12 Allocation of the Upper Harbour Local Board Transport Capital Fund 103

13 Luckens Reserve concept design and masterplan 121

14 New community lease to Royal New Zealand Plunket Trust at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany 149

15 Auckland Council's Performance Report: Upper Harbour Local Board for July to October 2020 157

16 Additions to the Upper Harbour Local Board 2019-2022 community forum meeting schedule 199

17 New public road name for subdivision at 55 Schnapper Rock Road and 52 Kyle Road, Albany 203

18 Governance forward work calendar - February to December 2021 211

19 Record of the Upper Harbour Local Board workshops held on Thursday 12 and 26 November 2020 215

20 Board members' reports - December 2020 221

21 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii) a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 November 2020 and the extraordinary minutes of its meeting, held on Tuesday, 1 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Footpath on Kyle Road, Schnapper Rock

Te take mō te pūrongo

Purpose of the report

1. Staff from the Upper Harbour Primary School will be in attendance to present a petition on plans for a footpath on Kyle Road, Schnapper Rock.

Whakarāpopototanga matua

Executive summary

2. Sue Smith – Principal, Yvonne Thynne – Board of Trustees, and Shona Branton – Teacher, on behalf of the Upper Harbour Primary School, will be in attendance to discuss the need for a footpath covering the full length of Kyle Road (East), and to present a petition on behalf of the community and the school.

3. They wish to outline current traffic issues and highlight the health and safety risks posed to children who currently use this road to access the school.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the petition regarding the installation of a footpath on Kyle Road, Schnapper Rock, and thank Sue Smith, Yvonne Thynne and Shona Branton, on behalf of the Upper Harbour Primary School, for their attendance.

Attachments

a Background information from the Upper Harbour Primary School.............. 225

b Traffic Impact Assessment 2004.................................................................. 227

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Sustainable Paremoremo update

Te take mō te pūrongo

Purpose of the report

1. To present an update on the work undertaken by volunteers at Sanders Reserve.

Whakarāpopototanga matua

Executive summary

2. Kim Ward, Sustainable Paremoremo, will be in attendance to present a brief report to the local board on the work that has been carried out in Sanders Reserve over the past year, despite the challenges presented by COVID-19.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Kim Ward, Sustainable Paremoremo, and thank her for her attendance and presentation.

Attachments

a Sustainable Paremoremo update report - December 2020......................... 241

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Upper Harbour Local Board open unconfirmed minutes - 19 November 2020	11
b ⇩	Upper Harbour Local Board minutes attachments - 19 November 2020	23

Upper Harbour Local Board

10 December 2020

PDF Creator

Upper Harbour Local Board

10 December 2020

Allocation of the Upper Harbour Local Board Transport Capital Fund

File No.: CP2020/14648

Te take mō te pūrongo

Purpose of the report

1. To allocate the Local Board Transport Capital Fund to transport projects in Upper Harbour for the 2020/21 financial year.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Emergency Budget 2020/21 has reduced the size of the Local Board Transport Capital Fund from approximately $21 million per annum spread across 21 local boards, to approximately $5 million.

3. Auckland Transport manages the Local Board Transport Capital Fund on behalf of Upper Harbour Local Board. On an as-required basis, Auckland Transport reports to the local board to provide advice and support its decision-making.

4. The Upper Harbour Local Board Transport Capital Fund allocation for 2020/21 is confirmed as $184,360.

5. The Upper Harbour Local Board is requested to approve a project/s to the 2020/21 allocation of funds.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) allocate $184,360 from the Local Board Transport Capital Fund to complete the design and construction of the Kyle Road section of the Kyle Road footpath project.

b) approve, as a back-up option should the construction project be delayed, that the Local Board Transport Capital Fund of $184,360 be allocated to complete the design and consenting of Kyle Road and the physical works in Schnapper Rock Road.

Horopaki

Context

6. The Local Board Transport Capital Fund (LBTCF) is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT, although projects running through parks can be considered if there is a transport outcome.

8. Auckland Council consulted on an Emergency Budget in May-July 2020 to consider the effects of COVID-19 on its financial position. This has affected the amount of funding available to the local board to deliver LBTCF projects.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

9. Following the setting of council’s Emergency Budget, the LBTCF programme received $5 million for the 2020/21 year to allocate across all 21 local boards.

10. Decisions about the 2021/22 and 2022/23 financial years will form part of the Long-term Plan (LTP) / Regional Land Transport Plan (RLTP) discussions, but early indications are that these years will also see a more constrained capital programme than prior to the COVID-19 crisis.

11. Advice from AT’s Finance department set the following criteria for the fund following the setting of the Emergency Budget:

· the $5 million for 2020/21 will be split using the Local Board Funding Policy

· currently, with budgets unknown for financial years 2021/22 and 2022/23, local boards are unable to combine future years allocations into a single project

· local boards are encouraged to target delivery of smaller projects or complete design and documentation for a project that can be physically delivered in 2021/22.

12. The Upper Harbour Local Board’s allocation for the 2021/22 financial year is $184,360.

13. The figures for the next two financial years are currently unknown and will be subject to consultation early in 2021 to set the new RLTP budget. They are provided to allow local boards to plan which projects they are likely to be able to afford in subsequent years and allow targeted funding in 2020/21.

Financial year	Allocated budget
2020/21	$184,360
2021/22	*$379,885
2022/23	**$379,885

*Subject to confirmation late in 2020/21

**Subject to confirmation late in 2021/22

Status report: Current LBTCF projects

Project name	Status	External consultation complete	Estimated cost to complete
Rame Road upgrade	The local board resolved to put this project on hold at its October 2020 business meeting until funds are available	Yes	Would depend on the option which will come with further investigation
Gills Road footpath extension	Detailed design complete – currently the main project is unfunded in 2020/2021 so the project is on hold	No	$39,000 (board contribution to the project)
Kyle Road footpaths (made up of two sections – Kyle Road and Schnapper Rock Road)	Detailed design complete and building consent issued Resource consent for Kyle Road section underway Needs to be coordinated with adjacent subdivision and AT road reconstruction works which have been delayed	Yes	$100,000 Schnapper Rock Road section $305,000 Kyle Road section

14. At an earlier workshop to discuss the Upper Harbour LBTCF allocation for 2020/21, the board made the following requests for further information:

· What would be the likely design cost of the Bush Road shared path?

· What would the design cost be for the Ōtehā Valley Road footpath widening project?

15. The purpose of this information is to update the local board on these requests so that they can make decisions on the use of their funds for this financial year.

Discussion on the project requests is as follows:

Kyle Road footpath and retaining wall

16. The estimate to complete the full construction of the kerb, channel, footpath and retaining wall in Kyle Road (excluding lighting) is $305,000, as illustrated below:

17. The detailed design is complete, a building consent for the wall has been received but a late requirement for a resource consent is still in progress and this consent has not yet been received.

18. The subdivision works have been significantly delayed by COVID-19 and the subdivider is expecting to be working on Kyle Road until April-May 2021.

19. With this work, plus AT’s planned reconstruction works, it may be that the earliest time for the board project to proceed will be May or June 2021, and that is conditional on all other works going to plan.

20. It may be possible to construct earlier if suitable traffic management arrangements can be made in conjunction with the other proposed projects. To enable this possibility, AT will collaborate through its footpath delivery programme to allow the project to be completed at the most optimum time.

21. Several risks remain around consenting, tendering and timing of other competing works in Kyle Road that may delay delivery of the Kyle Road footpath project. This may prevent it from being completed or even commenced in the 2020/21 financial year. This should be known by April 2021.

22. It is recommended that should this delay to Kyle Road become apparent in April 2021, that the kerb and footpath work in Schnapper Rock Road is completed in 2020/2021 as an alternative to ensure the LBTCF allocation, which must be spent by 30 June 2021, is not lost.

Schnapper Rock Road kerbing and footpath

23. This section was approved by the local board as part of the original Kyle Road footpath project. The design is complete and the project is ready to tender. The estimated cost for this work is $100,000.

24. It is recommended that this remains as a back-up project for 2020/21 if Kyle Road is unable to proceed.

Bush Road shared path design cost

25. This design cost is estimated to be $25,000. As this is a relatively simple exercise, it is probably best left until the year the physical work is likely to occur. The original rough order of costs (ROC) report can be found on pages 8-9 of Attachment A.

Ōtehā Valley Road design cost

26. The costs to identify priority sections and provide design drawings and costings is $15,000. This work is probably best left until the year the physical work is likely to occur. The original ROC report can be found on pages 4-7 of Attachment A.

Recommendations for allocation of the 2020/21 LBTCF budget

27. The board has $184,360 to allocate for the 2020/21 financial year. It has already invested considerable design and consenting costs into Kyle and Schnapper Rock Road footpaths.

28. It is therefore recommended that the full $184,360 in 2020/2021 be allocated to the Kyle Road footpaths project, with the Kyle Road section being given priority. If this work is delayed, it should be replaced with the Schnapper Rock Road section.

Next steps

29. The local board should consider the options provided and confirm the projects it wishes to deliver in 2020/21.

30. The local board are best placed to consider projects for later years when the budgets are confirmed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. AT engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

32. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. The impact of information in this report is mainly confined to AT. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group or another part of the council family, engagement on progress has taken place. Any further engagement required with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. AT attended a workshop with the Upper Harbour Local Board in October 2020 where options were discussed on how to get the best value from its 2020/21 LBTCF allocations. In addition, further projects for investigation were discussed and are included in this report for consideration.

Tauākī whakaaweawe Māori

Māori impact statement

34. Any engagement with Māori, or consideration of impacts and opportunities as a result of decisions in this report will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

35. There is currently $184,360 in the local board’s LBTCF.

36. The options outlined in this report provide the local board a number of choices from which funds can be allocated. The board is advised to commit all of the 2020/21 budget as soon as possible.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that any unallocated funds from the 2020/21 LBTCF will not be able to be carried into the new financial year.

Ngā koringa ā-muri

Next steps

38. AT will report back monthly on progress.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Board Transport Capital Fund rough order of costs report	109

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Team Relationship Manager, Auckland Transport

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

10 December 2020

Luckens Reserve concept design and masterplan

File No.: CP2020/17325

Te take mō te pūrongo

Purpose of the report

1. To approve the Luckens Reserve concept design and masterplan.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Community Facilities department is currently undertaking a locally driven initiative project to develop a masterplan and improve facilities at Luckens Reserve as part of the local board’s 2019/2020 and 2020/2021 work programme.

3. The Luckens Reserve concept design and masterplan (Attachment A) has been developed to inform future development stages within the reserve.

4. A draft concept design and masterplan was presented to the local board in 2019 and again in September 2020. The feedback received was incorporated into the final document.

5. Consultation with local residents via an Auckland Council ‘Have Your Say’ campaign was undertaken, as was engagement with mana whenua. The feedback helped inform the concept design.

6. The masterplan will inform planning and future expansion stages as part of the work programme development over the coming years. The local board’s approval of the masterplan will enable future consideration and development of the stages.

7. The masterplan addresses three stages for improvement:

· Stage 1 (2020/2021)

o Mitigation of flooding

o Upgrading the path network connections between the public toilet amenity and the playspace area

o Enhanced water sensitive design planting.

· Stage 2

o Upgrading the play space, including pre-school to school aged play and youth/ young adult play or nature play.

· Stage 3

o Upgrading the wider reserve area based on the flexible masterplan.

8. Stage one of the improvements, as outlined in the masterplan, is programmed in principle as part of the local board’s 2021/2022 work programme and will be confirmed through the 2021/2022 Annual Budget process.

9. The delivery of the initial stage of the improvements is planned for 2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the Luckens Reserve concept design and masterplan, as provided in Attachment A to the agenda report.

Horopaki

Context

10. Luckens Reserve is a very large open space area with a network of footpath linkages that connect into adjacent residential areas and lead down to the coastline. The current arrangement allows for good flexibility for informal play and the ability to hold events.

11. A strategic assessment was completed in December 2017 (Attachment B). The analysis report identified a number of areas in the reserve that have potential for further amenity development.

12. Locally driven initiative capital funding has been allocated to develop a masterplan and detailed design for stage one of the improvements.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The current playground in Luckens Reserve is in the south-west corner of the site, adjacent to one end of the carpark. The area is of reasonable size but has a sloping grade leading up and away from the carpark. The current space contains a multi-play unit, 2-bay swing, basketball court and mini skate feature.

14. Most of the play facilities in the reserve generally cater for an older child age group (5+), and there are existing issues with the practical use of the mini skate feature. Other issues noted were the lack of formalised path connections to the play areas and the toilets, as well as the management of overland flow/drainage through the site.

15. A ‘flexible’ concept design is proposed for Luckens Reserve. The purpose of the concept design is to create a map to guide the overall structure and direction for the fulfilment of the community’s aspirations for Luckens Reserve, rather than set fixed parameters. This will be enhanced through maintenance and enrichment of the coastal ecology of the site, use of natural materials and the removal and re-purposing of the pine trees where possible.

16. The concept design allows for early wins and discrete projects to be identified and prioritised, while ensuring that site-wide strategies and opportunities are kept within view.

17. Projects can be implemented incrementally, and this allows individual projects to be implemented either in parallel or as part of a staged process over time. The plan will provide guidance for the renewal of the existing assets. It will further identify the opportunities of additional investigation to achieve improved outcomes as funding becomes available.

18. Community consultation on the draft masterplan was undertaken through an Auckland Council ‘Have Your Say’ campaign during March and April 2020. An estimated 300+ letters were delivered to local residents within an approximate 500m radius of the reserve and posters were erected within the reserve informing users about the consultation. The consultation was also advertised online via the Upper Harbour Local Board’s Facebook page and through Auckland Council’s ‘Have Your Say’ website.

19. The feedback was gathered and integrated into the masterplan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The Community Facilities department at Auckland Council are committed to the regional sustainability targets of Te-Taruke-A-Tawhiri-Auckland's Climate Plan.

21. The masterplan design has considered the existing vegetation and hydrology, natural environment and existing infrastructure of the reserve.

22. The stage one upgrade has been designed to mitigate flooding in parts of the reserve. It also improves the capturing of stormwater and includes water sensitive planting throughout the area over the overland flood paths. The implementation of stage one has a positive impact on the resilience to climate change.

23. The upgrade of paths is not expected to have an adverse effect on the local environment. There are existing paths and hard surfaces in the reserve and the concrete surface will produce marginally more storm water runoff compared to the already existing path network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Council’s Parks and Place and Operational Management and Maintenance have been consulted and are supportive of the proposed concept design and staged approach.

25. Future stages of development, mainly the renewal of the skate feature and playground improvement, would require additional consultation at the time these are planned to take place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The masterplan has been developed to provide a better visitor experience at Luckens Reserve and to improve the recreation opportunities in the Upper Harbour area.

27. Local residents will benefit from further improvements within the reserve.

28. Stages two and three of the masterplan outline the opportunity to improve the service provisions at Luckens Reserve. Marina View School is interested in providing input into the future stages of renewal.

29. The local board views were sought at a workshop on 27 June 2019 and 1 September 2020. The local board provided feedback and in principle support for the masterplan, including the physical delivery of stage one.

Tauākī whakaaweawe Māori

Māori impact statement

30. The project was presented to the Parks, Sports and Recreation North-Western area mana whenua engagement forum on 1 May 2019.

31. Following the engagement forum, a site hui was held on 25 September 2019.

32. Local iwi, Ngāti Whātua o Kaipara, provided further feedback onsite and were supportive of the concept design as developed.

33. Te Aranga design principles were taken into consideration during the overall development of the masterplan.

Ngā ritenga ā-pūtea

Financial implications

34. The 2019/2020 and 2020/2021 Community Facilities work programme includes locally driven initiatives capital budget of $50,000 for the development of the masterplan concept design. This includes the detailed design of stage one of the improvements at Luckens Reserve.

35. The 2021/2022 Community Facilities work programme (approved in principle) includes a growth funding contribution of $100,000 for the stage one physical works delivery, subject to decisions under the 2021/2022 Annual Budget process. The stage one delivery cost estimate is $97,140.

36. The project has been identified as part of the risk adjusted programme for earlier physical works delivery.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Should the local board not support the master plan, there will be no conclusive document that informs the staging of future developments and enhancements to the reserve.

38. Public expectation has been raised that the local board will keep improving the reserve in stages over the coming years.

39. There is a risk that the construction costs of stage one may exceed the available budget. Value engineering has been completed to avoid price escalations.

40. Through the procurement process and competitive pricing, the risk is minimised, and it is anticipated to keep construction costs within budget allowance.

Ngā koringa ā-muri

Next steps

41. The approved concept design and masterplan enables future work programme development and opportunities for further funding allocation as it becomes available.

42. Stage one of the improvements will be progressed to procurement and physical delivery in the 2021/2022 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Luckens Reserve concept design and masterplan	125
b ⇩	Luckens Reserve amenity development assessment	143

Ngā kaihaina

Signatories

Author

Sandra May - Property Coordinator

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

10 December 2020

New community lease to Royal New Zealand Plunket Trust at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany

File No.: CP2020/15454

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Royal New Zealand Plunket Trust for the Plunket clinic at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany.

Whakarāpopototanga matua

Executive summary

2. The Royal New Zealand Plunket Society Incorporated (Plunket) seeks a new community lease to continue occupation and operation of their clinic located at Kell Drive, Albany.

3. The current lease on Kell Park at Kell Drive, Albany, expired on 31 July 2019. The lease remains operative on a month-by-month basis until a new lease is formalised.

4. On 1 January 2018, the Royal New Zealand Plunket Society Incorporated assigned its leases to a new national entity, the Royal New Zealand Plunket Trust. The assignments were consented to by Auckland Council. A new lease will be under the name of the Royal New Zealand Plunket Trust.

5. Under the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term is longer than six-months duration. Public notification was completed through advertisements in the North Harbour News and the Auckland Council website for one calendar month. No submissions were received.

6. This report recommends the Upper Harbour Local Board grant a new community lease to the Royal New Zealand Plunket Trust for the Plunket clinic.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) grant a new community lease to the Royal New Zealand Plunket Trust for the tenant-owned building located over part of Kell Park, Kell Drive, Albany (70m² more or less) legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002 (refer to Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 (ten) years, with one 10 (ten) year right of renewal

ii) rent – $1 plus GST per annum, if requested

iii) all other terms and conditions in accordance with the Local Government Act 2002 and Auckland Council Community Outcomes Guidelines 2012.

b) approve the Royal New Zealand Plunket Trust Community Outcomes Plan (refer to Attachment B to the agenda report) be attached as a schedule to the lease document.

Horopaki

Context

7. This report considers community leasing matters with respect to the Royal New Zealand Plunket Trust occupation of part of land at Kell Drive, Albany.

8. The Upper Harbour Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and buildings

9. The Royal New Zealand Plunket has a community lease for their building that occupies part of Kell Park at Kell Drive, Albany. The land is legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002.

10. The area proposed to be leased to Plunket consists of approximately 70m2 (more or less) which is for the footprint of the building (refer Attachment A).

11. Plunket is a national not-for-profit organisation and New Zealand's largest provider of support services for the development, health and wellbeing of tamariki and whānau.

12. Plunket is committed to providing universal access to services for all children and families regardless of ethnicity or location through its Well Child Tamariki Ora service and the range of community services offered to families. This is at the heart of Plunket and is essential to provide a positive environment for parents.

13. The Albany Plunket clinic is open on Wednesday and Thursday and by appointment. Plunket Line support line is available 24 hours a day, seven days a week, to provide guidance and advice to parents and caregivers.

Public notification and iwi engagement

14. As the land is owned under the provisions of the Local Government Act 2002, section 138 of the Act requires that before a lease of longer than six months is granted, council must consult the community on the proposal.

15. Under section 81 of the Local Government Act 2002, iwi engagement is also required and will be undertaken with iwi identified as having an interest in land in the Upper Harbour Local Board geographical area.

16. The proposed new community lease to the Royal New Zealand Plunket Trust was publicly notified in the North Harbour News on 13 August 2020 and the Auckland Council website with a submission deadline for 14 September 2020. No submissions were received.

17. Council staff have negotiated a Community Outcomes Plan (refer Attachment B) with the Royal New Zealand Plunket Trust. This is to be attached as a schedule to the lease agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. There is no impact on greenhouse gas emissions as the proposed new lease to the Royal New Zealand Plunket Trust does not introduce any new source of emissions.

19. Climate change is unlikely to impact the Plunket clinic, due to its locality, during the term of the proposed lease because the site is not within a 1-in-100 years flood zone or by river or surface flooding. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. A new community lease to the Royal New Zealand Plunket Trust has no identified impacts on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The recommendations in this report fall within the local board’s allocated authority relating to local, recreation, sports and community facilities.

22. The council’s Community Occupancy Guidelines 2012 provide that established groups owning their own buildings can have a lease term of 10 years with a right of renewal of 10 years for a total term of 20 years.

23. The recommendations support the Upper Harbour Local Board Plan 2020 outcome: ‘Empowered, connected and resilient Upper Harbour communities’.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local board plans.

25. An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Upper Harbour Local Board area.

26. Iwi engagement was achieved through written communication on 14 August 2020 to iwi who have a key interest in the site located at Kell Park, Kell Drive, Albany.

27. No submissions were received from iwi.

Ngā ritenga ā-pūtea

Financial implications

28. Costs for public notification of the intention to grant a new community lease and any subsequent deed of lease are borne by Auckland Council.

29. The Lead Financial Advisor was consulted. No concerns were raised regarding the grant of a new lease to the Royal New Zealand Plunket Trust.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The granting of a new community lease to the Royal New Zealand Plunket Trust for their clinic on Kell Park allows them to continue to provide services to their local communities.

31. Should the Upper Harbour Local Board resolve not to grant new community leases to the Royal New Zealand Plunket Trust, this decision will materially affect the group’s ability to undertake its core activities. 

Ngā koringa ā-muri

Next steps

32. Subject to the grant of a new community lease, staff will work with the group to finalise the lease agreements.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - Royal Plunket NZ Trust Albany clinic at Kell Park, Albany	153
b ⇩	Community Outcomes Plan - Royal Plunket NZ Trust, Albany clinic	155

Ngā kaihaina

Signatories

Author

Deepal Chand - Community Lease Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

10 December 2020

Auckland Council's Performance Report: Upper Harbour Local Board for July to October 2020

File No.: CP2020/17415

Te take mō te pūrongo

Purpose of the report

1. To receive financial and non-financial performance report for the first quarter of the 2020/2021 financial year corresponding to the period between July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report provides a retrospective overview of the financial and non-financial performance of Auckland Council against the 2020/2021 Upper Harbour Local Board Agreement for the period beginning 1 July 2020 to 31 October 2020.

3. The key activity updates from the 2020/2021 work programme this period are:

· Halloween event held at Whenuapai Settlement playground (ID 1039)

· Procurement for acoustic installations at Sunderland Lounge (ID 2445)

· Physical works underway for Huntington Reserve (ID 2689)

· Concept design for Caribbean Drive Sports fields and toilets completed with engagement underway (ID 2819).

4. Overall, 86 activities within the agreed 2020/2021 work programme are on track, five have some identified risk or issue which is being managed. There are no activities identified as having a significant risk of delivery.

5. The financial performance report compared to budget 2020/2021 is attached (refer Attachment B).

6. Overall, the net operational financial performance of the local board is tracking below revised budget for the year to date (84 per cent). Revenue is below budget for the year to date and relates to fitness memberships and the learn-to-swim programme at Albany Stadium Pool. From the local board’s locally driven initiatives funding, the majority of projects are underway and on track to be completed during the year.

7. Capital projects underway include Huntington Reserve playspace development, Caribbean Drive sports field upgrade, Albany Pools filtration plant upgrade, additional renewal works at Sunderland Lounge and planning works for the sustainable sports park at Scott Point. There are also ongoing works on various small parks asset renewals across the local board area.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the performance report for July to October 2020.

Horopaki

Context

8. The Upper Harbour Local Board agreed key initiatives, budgets and levels of service for the 2020/2021 financial year with the Governing Body on 23 July 2020 through the adoption of its local board agreement.

9. The annual local board agreement aims to meet the local board priorities as identified through the 2017 Upper Harbour Local Board Plan outcomes:

· Empowered, engaged and connected Upper Harbour communities

· Efficient and effective transport links

· Healthy and active communities

· A thriving local economy

· Our environment is valued, protected and enhanced.

10. Specific activities and projects to be delivered each year against the agreed budgets are outlined in work programmes which are developed annually alongside local board agreements.

11. The Upper Harbour Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events

· Auckland Tourism, Events and Economic Development (ATEED)

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· Infrastructure and Environmental Services.

12. Graph 1 shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph:

Graph 1: Work programme activities by outcome

Local board work programme snapshot

13. The work programme activities have two statuses: RAG (red / amber / green) status, which measures the performance of the activity by colour and activity status, which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

14. Graph 2 provides the percentage of activities by RAG status for the reporting period:

· 94.95 per cent of activities were identified to be on track (green)

· 5.5 per cent of activities were identified to be in progress but with issues that are being managed (amber)

· No activities were identified to have significant issues

· There are no cancelled, deferred or merged activities for the reporting period.

Graph 2: Work programme by RAG status

15. Graph 3 shows the activity status of activities which shows the stage of the activity in each departmental work programme. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

16. The complete 2020/2021 work programme with the commentary for each activity from operating departments can be found in Attachment A.

Key activity updates

17. Arts, Community and Events

· Placemaking: Whenuapai placemaking and neighbourhood engagement (ID1039). Community Waitakere have been engaged to deliver programmes and placemaking opportunities in the area. A Halloween event was held at the Whenuapai settlement playground to connect with the community in Whenuapai and provide an opportunity for feedback and suggestions for future activations in the area.

· Youth: Youth leadership and capacity building Upper Harbour (ID 1040). YMCA delivered an engagement programme identifying opportunities to strengthen youth voices and aid COVID-19 recovery among youth. This included a live music festival showcasing local youth performers, three youth focus groups, and an online survey and meetings with key community organisations.

18. Community Facilities: Build Maintain Renew

· Sunderland Lounge – exterior and interior renewal (ID 2445). The major refurbishment project for Sunderland Lounge was completed in 2019. Procurement commenced for additional acoustic works that were required, including new acoustic wall panels and ceiling panels in the main hall and wall panels in the community and meeting room.

· Scott Point – develop sustainable sports park (planning works) (ID 2459). Detailed design of stage 1 of the park development, adjacent roads and the shared path is complete. Resource consent for the park development was granted in March 2020 and a consent for the roads were granted in October 2020. A sustainability rating application has been finalised and submitted to the Infrastructure Sustainability Council of Australia (ISCA).

· Fernhill Escarpment – renew walkway and wayfinding signage (ID 2672). Resource consent has been approved. Detailed design for priority sections for the project in progress.

· Huntington Reserve – develop playspace (ID 2689). Physical works in progress. Works on schedule to be completed by October 2020.

· Caribbean Drive sports field upgrade and toilet facility (ID 2819). Concept design and visual sketches for the park development completed. Engagement with iwi has begun and an initial site visit was undertaken in September 2020.

19. Community Services: Service, Strategy and Integration

· Upper Harbour Local Parks Management Plan (ID 1646). Further parks classifications are underway. Content for key parks in volume two of the plan are being drafted.

· Develop an indicative business case for investment in improved Albany library services (ID 1648). Indicative business case completed, and the local board endorsed the commencement of a detailed business case.

20. Infrastructure and Environmental Services

· Construction and Demolition Waste Leaders (ID 1583). A specialist contractor has been engaged to deliver the Construction Waste Enforcement and Leadership project, with a specific focus on the developments in Scott Point.

21. Libraries

· Whai Pūmanawa Literacy - we support communities to thrive (Children and Youth) - Upper Harbour (ID 1333). Programming during the July school holidays was popular with large number of parents and children. The events celebrating Matariki drew particular interest, which involved making of galaxy jars and stars with parents and children enjoying hands-on participation. Two digital technology learning events were held for 5-9 years and 9+, teaching basics of computer programming and programming to then mobilise a humanoid robot.

· Whai Pūmanawa Literacy - we support communities to thrive - Upper Harbour (ID 1334). Staff have been providing digital help for customers who need to create and update their curriculum vitae for job searches. Staff have also provided assistance with downloading and formatting documents, filling in online forms and job applications. A reading and sharing group, enabled by library staff but run by volunteers, has also started in the library on Sunday afternoons.

· Taonga tuku iho - Legacy - we preserve our past, ensure our future (Heritage) - Upper Harbour (ID 1336). A self-directed walk around the Albany area was arranged in celebration of Heritage month.

· Taonga tuku iho - Legacy - we preserve our past, ensure our future (Environment) - Upper Harbour (ID 1337). An eco-event on worm farming was held with Compost Collective.

22. Parks, Sport and Recreation

· Albany Stadium Pool: Operations (ID 26). The pool’s performance during the period July to October was disrupted by the second COVID-19 lockdown, seeing a decrease in revenue of 46 per cent and attendance down 43 per cent. There have also been instances where some pools have had to close earlier than usual to keep the lifeguarding/swimming ratios safe due to the impacts of the council-wide recruitment restrictions.

· Ngahere (Urban Forest) Growing programme (ID 27). Draft action plan was workshopped with the local board in October 2020.

· Activations of parks, places and open spaces (ID 32). Wild Streets Festival of Play activation was delivered at Unsworth Reserve in October.

· Hooton Reserve (east car park) parking assessment (ID 2257). The Auckland Transport Traffic Control Committee approved permanent parking changes for Hooton Reserve. Recommendations for implementation are scheduled to be workshopped with the local board in November.

Activities on hold

23. The following work programme activities have been identified by operating departments as on hold:

· Albany Stadium Pool – provision of external play amenity (ID 3057). Project has been put on hold due to a reduction in capex budgets.

· Upper Harbour – northern park improvements (ID 3240). Options for the allocation of the external funding across the three identified park improvement projects will be discussed in February/March 2021 once the Caribbean Drive sports fields (ID 2819) concept and cost estimates have been completed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes, council group impacts and views are presented to the local boards. As this is an information only report, there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Upper Harbour Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

28. The local board’s work programme contains a number of projects which delivered on Māori outcomes for July to October 2020, these include:

Māori responsiveness Upper Harbour (ID 1042)

· The Upper Harbour Local Board allocated the balance of its Auckland Regional Services Trust (ARST) funding to the Manuhiri Kaitiaka Charitable Trust who have designed a sculpture for installation in Albany. The work on this project has been significantly impacted by COVID-19. However, staff continue to work with Ngati Manuhiri regarding the level of supported needed for the completion and installation of the sculpture. A workshop to update the local board is planned for early 2020 followed by a report seeking formal decisions regarding landowner approval and support for transportation, installation and unveiling of the sculpture.

Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Upper Harbour (ID 1331)

· Te Wiki o te reo Māori happened during alert level 2 limiting the possible events. However, staff promoted te reo Māori collections with displays which saw a good uptake of borrowing.

Whai Pūmanawa Literacy - we support communities to thrive (Children and Youth) - Upper Harbour (ID 1333)

· Events held at the Albany Village Library during the July school holidays celebrating Matariki drew community interest, with a popular event being the making of galaxy jars and stars with parents and children enjoying hands-on participation.

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

30. Operating expenditure relating to asset-based services (ABS) is below budget by $629,000 for the year to date, while the LDI operational projects are currently $63,000 below budget. This is due to a variety of projects yet to draw down on financial allocations.

31. Capital spend of $493,000 represents investment in Huntington Reserve playspace development, Caribbean Drive sports field upgrade, Albany Pools filtration plant upgrade, additional renewal works at Sunderland Lounge and planning works for the sustainable sports park at Scott Point.

32. The complete Upper Harbour Local Board financial performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

Ngā koringa ā-muri

Next steps

34. The local board will receive the next performance report for the period November 2020 to February 2021 in April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Upper Harbour Local Board 2020/2021 work programme performance update July - October 2020	165
b ⇩	Upper Harbour Local Board financial performance summary as at 31 October 2020	193

Ngā kaihaina

Signatories

Author	Heather Skinner - Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

10 December 2020

Additions to the Upper Harbour Local Board 2019-2022 community forum meeting schedule

File No.: CP2020/17217

Te take mō te pūrongo

Purpose of the report

1. To adopt the Upper Harbour Local Board community forum meeting schedule for the first quarter of 2021.

Whakarāpopototanga matua

Executive summary

2. The local board is being asked to approve community forum meeting dates for the first quarter of 2021, with the primary purpose of engaging with the public via deputation and reporting from community organisations, and also to consider any items of business that need to be considered due to time constraints or that are more appropriately dealt with at a community forum.

3. Suggested community forum meeting venues and times for February through to April 2021 are outlined below:

· Thursday, 4 February 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

· Thursday, 4 March 2021 at 6.30pm, to be held at the Headquarters Building, 214 Buckley Avenue, Hobsonville Point

· Thursday, 1 April 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village.

4. As there is still the potential for New Zealand to move into higher alert level restrictions due to the COVID-19 pandemic, meetings at external community venues may need to be reviewed on a case by case basis.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the following additions to the 2019-2022 Upper Harbour Local Board community forum meeting schedule, with the primary purpose of engaging with the public via deputation and reporting from community organisations:

i) Thursday, 4 February 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

ii) Thursday, 4 March 2021 at 6.30pm, to be held at the Catalina Room, Headquarters Building, 214 Buckley Avenue, Hobsonville Point

iii) Thursday, 1 April 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village.

b) note that, if there is any change to alert levels due to the COVID-19 pandemic and these meetings do not proceed, notices of cancellation or change of venue will be made via the following sources:

i) the local board’s official Auckland Council web page

ii) the local board’s Facebook page

iii) a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

Horopaki

Context

1. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

2. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

Tauākī whakaaweawe āhuarangi

Climate impact statement

3. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

4. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

5. The report requests that the local board approve three community forum meetings for the first quarter of 2021.

6. Additional community forum meetings for 2021 will be discussed in March 2021 and a schedule will be adopted at the March 2021 business meeting.

Tauākī whakaaweawe Māori

Māori impact statement

7. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

8. There are no financial implications in relation to this report apart from the standard costs associated with servicing a community forum meeting.

Ngā koringa ā-muri

Next steps

9. The Democracy Advisor will implement the processes associated with preparing for community forum meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Cindy Lynch - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

10 December 2020

New public road name for subdivision at 55 Schnapper Rock Road and 52 Kyle Road, Albany

File No.: CP2020/17293

Te take mō te pūrongo

Purpose of the report

1. To approve a name for a new public road within the subdivision being undertaken by Golden Horse Land Development Limited (the applicant) at 55 Schnapper Rock Road and 52 Kyle Road, Albany.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant has submitted the following names in order of preference for consideration by the local board:

Preferred names

Aquamarine Place or Way

Seasons Place or Way

Remarkable Place or Way

4. The name ‘Aquamarine Avenue’ was recently approved by the Rodney Local Board for a subdivision in Upper Orewa and is now excluded from consideration. The other two names have been assessed in terms of council’s road naming guidelines and are considered suitable.

5. The applicant has not been able to submit a replacement option prior to the agenda deadline and has requested that their alternate name of ‘Seasons Place or Way’ be presented as their preferred name, with ‘Remarkable Place or Way’ as the alternate.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the preferred road name ‘Seasons Place or Way’ or the alternate name ‘Remarkable Place or Way’ for the new public road within the subdivision being undertaken by Golden Horse Land Development Limited at 55 Schnapper Rock Road and 52 Kyle Road, Albany.

Horopaki

Context

6. The 42-lot subdivision (council reference SUB60031923) was approved on 27 May 2020.

7. The public road (Lot 200) is required to be named.

8. It is noted that Lot 303, a private road extending off the public road, would normally also require a name as it serves more than five lots. However, as it is considered to be a lineal extension of the public road, the lots it provides access to can be appropriately addressed in accordance with the relevant addressing standards and as a continuation of addressing from the public road.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for local board approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical or ancestral linkage to an area

· a particular landscape, environmental or biodiversity theme or feature, or

· an existing (or introduced) thematic identity in the area.

11. The applicant has selected a suite of names considered appropriate for the area. The name ‘Aquamarine Avenue’ was recently approved by the Rodney Local Board for a subdivision in Upper Orewa and is now excluded from consideration. Therefore, only two names are being presented and are considered suitable in terms of the road naming guidelines.

12. The names and their relevance are outlined in the following table:

Proposed names	Meaning
Aquamarine Place or Way	This name refers to gem quality specimens of the mineral ‘beryl’ which have colour ranges of light blue to bluish green in various shades. The developer suggests the development will be a prestigious estate including much undisturbed native vegetation that reflects the imagery of the precious gem referred to in the name.
Seasons Place or Way (preferred)	The name is intended to reflect the amenity and changing appearance of the local bush environment provided by the different seasons
Remarkable Place or Way (alternate)	The word means worthy of attention or striking and is intended to reflect the high quality of the subdivision.

13. Land Information New Zealand (LINZ) have reviewed the proposed names and confirmed they were suitable prior to the recent approval of ‘Aquamarine Avenue’ by the Rodney Local Board.

14. ‘Aquamarine Place or Way’ is now excluded from consideration due to the duplication with ‘Aquamarine Avenue’ that could cause confusion for emergency services and deliveries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. The naming of roads is linked to the Auckland Plan Outcome ‘a Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision-making, the Auckland Council Road Naming Guidelines includes:

· the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged

· an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

19. On 23 September 2020, the applicant consulted directly with all iwi considered to have an interest in the area and followed up again on 4 November 2020.

20. No iwi have offered comment on the applicant’s proposed names.

Ngā ritenga ā-pūtea

Financial implications

21. The road naming process does not raise any financial implications for the council.

22. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24. Approved road names are notified to LINZ and recorded on its New Zealand-wide land information database, which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments