Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 10 December 2020 at 9:32am

present

Chairperson	Margaret Miles, QSM, JP
Deputy Chairperson	Lisa Whyte
Members	Anna Atkinson
	Uzra Casuri Balouch, JP	From 9.36am [item 7.1]
	Nicholas Mayne
	Brian Neeson, JP	via electronic attendance

Upper Harbour Local Board 10 December 2020

1          Welcome

The Chairperson opened the meeting and welcomed those present.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UH/2020/140

MOVED by Member A Atkinson, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 November 2020 and the extraordinary minutes of its meeting, held on Tuesday, 1 December 2020, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Rick Jobbitt
	Resolution number UH/2020/141 MOVED by Member A Atkinson, seconded by Chairperson M Miles: That the Upper Harbour Local Board: a)       acknowledge Rick Jobbitt for receiving the New Zealand Arboricultural Association’s 2020 Ronald Flook Award which was established in 1993 to recognise high standards of practice in arboriculture. CARRIED

7          Petitions

7.1	Footpath on Kyle Road, Schnapper Rock
	A petition was provided – a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2020/142 MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a)      receive the petition regarding the installation of a footpath on Kyle Road, Schnapper Rock, and thank Sue Smith, Yvonne Thynne and Shona Branton, on behalf of the Upper Harbour Primary School, for their attendance. CARRIED
	Attachments a     10 December 2020 Upper Harbour Local Board: Item 7.1 Footpath on Kyle Road, Schnapper Rock - petition

8          Deputations

8.1	Sustainable Paremoremo update
	Resolution number UH/2020/143 MOVED by Member A Atkinson, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)      receive the deputation from Kim Ward, Sustainable Paremoremo, and thank her for her attendance and presentation. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Minutes of the Upper Harbour Local Board meeting held Thursday, 19 November 2020
	Note: That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 19 November 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

12	Allocation of the Upper Harbour Local Board Transport Capital Fund
	The Elected Member Relationship Manager Auckland Transport was in attendance via Skype for Business and the Programme Manager Auckland Transport was in attendance to support the item.
	Resolution number UH/2020/144 MOVED by Member U Casuri Balouch, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      allocate $184,360 from the Local Board Transport Capital Fund to complete the design and construction of the Kyle Road section of the Kyle Road footpath project. b)      approve, as a back-up option should the construction project of the Kyle Road section be delayed, that the Local Board Transport Capital Fund of $184,360 be allocated to complete the design, consenting, and enabling works of Kyle Road and the physical works in Schnapper Rock Road. CARRIED

13	Luckens Reserve concept design and masterplan
	The Programme Manager was in attendance via Skype for Business to support the item.
	Resolution number UH/2020/145 MOVED by Member N Mayne, seconded by Member A Atkinson: That the Upper Harbour Local Board: a)      approve the Luckens Reserve concept design and masterplan, as provided in Attachment A to the agenda report, subject to the following amendment: i) that disc golf be added as a potential future activity identified in 1.8 Options for New Community Space (page 12) of the masterplan. CARRIED

14

New community lease to Royal New Zealand Plunket Trust at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany

The Community Lease Specialist was in attendance via Skype for Business to support the item.

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a)      grant a new community lease to the Royal New Zealand Plunket Trust for the tenant-owned building located over part of Kell Park, Kell Drive, Albany (70m² more or less) legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002 (refer to Attachment A to the agenda report) subject to the following terms and conditions:

i)        term – 10 (ten) years, with one 10 (ten) year right of renewal

ii)       rent – $1 plus GST per annum, if requested

iii)      all other terms and conditions in accordance with the Local Government Act 2002 and Auckland Council Community Outcomes Guidelines 2012.

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (refer to Attachment B to the agenda report) be attached as a schedule to the lease document.

MOVED by Deputy Chairperson L Whyte, seconded by Member N Mayne:

Deputy Chairperson L Whyte moved an amendment to the original recommendation as follows:

a)      grant a new community lease to the Royal New Zealand Plunket Trust for the tenant-owned building located over part of Kell Park, Kell Drive, Albany (70m² more or less) legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002 (refer to Attachment A to the agenda report) subject to the following terms and conditions:

i)        term – 5 (five) years, with one 5 (five) year right of renewal

ii)       rent – $1 plus GST per annum, if requested

iii)      all other terms and conditions in accordance with the Local Government Act 2002 and Auckland Council Community Outcomes Guidelines 2012.

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (refer to Attachment B to the agenda report) be attached as a schedule to the lease document.

A division was called for, voting on which was as follows:

For Member A Atkinson Member N Mayne Deputy Chairperson L Whyte

Against Member U Casuri Balouch Chairperson M Miles Member B Neeson

Abstained

The motion was declared LOST

The chair exercised their casting vote against so the motion was Lost

LOST

Resolution number UH/2020/146

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:

The Chairperson put the substantive motion.

That the Upper Harbour Local Board:

a)      grant a new community lease to the Royal New Zealand Plunket Trust for the tenant-owned building located over part of Kell Park, Kell Drive, Albany (70m² more or less) legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002 (refer to Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 10 (ten) years, with one 10 (ten) year right of renewal

ii)      rent – $1 plus GST per annum, if requested

iii)     all other terms and conditions in accordance with the Local Government Act 2002 and Auckland Council Community Outcomes Guidelines 2012.

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (refer to Attachment B to the agenda report) be attached as a schedule to the lease document.

The substantive motion was declared

CARRIED

The meeting adjourned at 11.01am and reconvened at 11.11am

15	Auckland Council's Performance Report: Upper Harbour Local Board for July to October 2020
	The Local Board Advisor was in attendance to support the item.
	Resolution number UH/2020/147 MOVED by Member B Neeson, seconded by Member U Casuri Balouch: That the Upper Harbour Local Board: a)      receive the performance report for July to October 2020. CARRIED

16

Additions to the Upper Harbour Local Board 2019-2022 community forum meeting schedule

Resolution number UH/2020/148 MOVED by Chairperson M Miles, seconded by Member A Atkinson: That the Upper Harbour Local Board: a)      approve the following additions to the 2019-2022 Upper Harbour Local Board community forum meeting schedule, with the primary purpose of engaging with the public via deputation and reporting from community organisations: i)       Thursday, 4 February 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village ii)      Thursday, 4 March 2021 at 6.30pm, to be held at the Catalina Room, Headquarters Building, 214 Buckley Avenue, Hobsonville Point iii)     Thursday, 1 April 2021 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village. b)      note that, if there is any change to alert levels due to the COVID-19 pandemic and these meetings do not proceed, notices of cancellation or change of venue will be made via the following sources: i)       the local board’s official Auckland Council web page ii)      the local board’s Facebook page iii)     a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village. CARRIED

17	New public road name for subdivision at 55 Schnapper Rock Road and 52 Kyle Road, Albany
	Resolution number UH/2020/149 MOVED by Member U Casuri Balouch, seconded by Member A Atkinson: That the Upper Harbour Local Board: a)      approve the road name ‘Seasons Way’ for the new public road within the subdivision being undertaken by Golden Horse Land Development Limited at 55 Schnapper Rock Road and 52 Kyle Road, Albany. CARRIED

18	Governance forward work calendar - February to December 2021
	Resolution number UH/2020/150 MOVED by Chairperson M Miles, seconded by Member N Mayne: That the Upper Harbour Local Board: a)      receive the Upper Harbour Local Board governance forward work calendar for the period February to December 2021, as set out in Attachment A to this agenda report. CARRIED

19	Record of the Upper Harbour Local Board workshops held on Thursday 12 and 26 November 2020
	Resolution number UH/2020/151 MOVED by Member N Mayne, seconded by Deputy Chairperson L Whyte: That the Upper Harbour Local Board: a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 12 and 26 November 2020 (refer to Attachments A and B to the agenda report). CARRIED

20	Board members' reports - December 2020
	Three written board member reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2020/152 MOVED by Chairperson M Miles, seconded by Member A Atkinson: That the Upper Harbour Local Board: a)      receive the verbal and written board members’ reports. CARRIED
	Attachments a     10 December 2020 Upper Harbour Local Board: Item 20 Board members' reports - Chairperson M Miles b     10 December 2020 Upper Harbour Local Board: Item 20 Board members' reports - Member A Atkinson c    10 December 2020 Upper Harbour Local Board: Item 20 Board members' reports - Member N Mayne

21        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.25am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................