Agenda of Waiheke Local Board

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 25 November 2020 and the extraordinary minutes of its meeting, held on Wednesday, 2 December 2020, as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Elke Rosendahl and Joseph Blessing - Mobile accommodation (vehicles) of seasonal workers and homeless island residents

Whakarāpopototanga matua

Executive summary

1. Elke Rosendahl and Joseph Blessing will be in attendance to speak under public forum regarding Mobile accommodation (vehicles) of seasonal workers and homeless island residents.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Elke Rosendahl and Joseph Blessing for their attendance and presentation regarding Mobile accommodation (vehicles) of seasonal workers and homeless island residents.

9.2 Public Forum - Kathy Voyles - Save Kennedy Point

Whakarāpopototanga matua

Executive summary

1. Kathy Voyles will be in attendance to speak under Public Forum regarding Kennedy Point.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Kathy Voyles, for her attendance and presentation on Save Kennedy Point.

9.3 Public Forum - Kathy Voyles and Jan Welsh - Protect our Gulf

Whakarāpopototanga matua

Executive summary

1. Kathy Voyles and Jan Welsh will be in attendance to speak under Public Forum regarding Protect our Gulf.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Kathy Voyles and Jan Welsh, for their attendance and presentation on Protect our Gulf.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Councillor's Update December 2020	11

No.	Title	Page
a ⇩	Waiheke Transport Forum Minutes - 2 December 2020	39
b ⇩	Waiheke Transport Forum Minute Attachment - 2 December 2020	45
c ⇩	Waiheke Transport Design Manual - pre-draft principles V3	51

Waiheke Local Board

16 December 2020

Auckland Transport Report - December 2020

File No.: CP2020/17647

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF), Community Safety Fund (CSF) and Matiatia interim transport improvements.

Whakarāpopototanga matua

Executive summary

This report covers:

2. A general summary of operational projects and activities of interest to the board.

3. An update on Auckland Transport projects identified in the Waiheke 10 Year Transport Plan.

4. An update on the board’s Transport Capital Fund, Community Safety Fund and Matiatia interim transport improvements.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport December 2020 update report.

Horopaki

Context

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6. This report updates the Waiheke Local Board on Auckland Transport (“AT”) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund (“LBTCF”) and Community Safety Fund (“CSF”).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme

8. With the Auckland Council’s emergency budget now confirmed, the LBTCF for the 20/21 financial year has been set at $5.0 million for allocation across the 21 local boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 21/22 and 22/23 financial years will form part of the Long-Term Plan/Regional Land Transport Plan (LTP/RLTP) discussions but early indications are that these years will also see a more constrained capital programme than prior to the COVID crisis.

9. Advice from the Finance Department is that with specific budgets unknown for 21/22 and 22/23 financial years, boards are unable to combine future years allocations into a single project.

10. Boards are encouraged to target delivery of smaller projects or complete design and documentation for a project than can be physically delivered in 21/22.

11. The Waiheke Local Board share of the 20/21 LBTCF allocation is $97,061.

12. Auckland Transport will work with the local board to discuss and advise on the best use of the limited budget.

13. The local board agreed at the November business meeting to allocate $25,000 of the LBTCF allocation to install two shelters on the taxi rank platform at Matiatia.

Community Safety Fund (CSF)

14. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

15. The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding AT receives from Council. This level of funding has been constrained through the Emergency Budget process. Public consultation and design work is progressing so that projects are designed and ready to go when the money becomes available.

16. Safety projects will be prioritized according to DSI (death and serious injury) data and therefore local board community safety projects will continue with planning and design but may not be delivered in the 20/21 financial year.

Update on Auckland Transport operations:

17. The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

· All timings are indicative and are subject to change.

· The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Update

Wharves

Kennedy Point

New fendering on the front face is being completed.

Final painting completed early December.

Matiatia Wharf (main)

The project to replace the old gangways, pontoon and hydraulic lifting system at the northern and southern berths is in design phase.

Required enabling works on the old wharf to accommodate this project is underway and expected to be complete by mid-December.

Matiatia Wharf (old)

The works to reconfigure the gangway and use of the inner berth pontoon commenced in October and is ongoing during November and December.

Project objective: To enable commuter vessels to berth at this wharf in the event of emergency or as back up to works taking place on the main berths.

Works are currently planned to be complete by mid-December.

Matiatia Wharf (toilets upgrade)

Construction works on upgrading the toilet facilities at the Matiatia ferry terminal commenced on site 16 November 2020.

The new facilities include:

· new building to accommodate females, containing seven toilets and three wash hand basins.

· Existing male/female facility will be renovated to accommodate the males with three toilets, four urinals and three wash hand basins.

· The existing facility will also house a new accessible facility and a unisex toilet, each with its own wash hand basin.

· A new canopy over the extended portion of the building will be installed.

The external building structure and new overhead canopy is planned to be complete by Christmas 2020, with internal works to commence in the new year.

The bike racks have been temporarily relocated to outside the terminal entrance and the lower car park. These racks will be relocated to the old wharf entrance when the upgrade works on the old wharf are completed mid-December.

The completion date for the new toilet facilities is fixed at 3 March 2021.

Matiatia carpark

(unsealed rear)

The area where the buildings once stood has been configured for 106 additional parked vehicles.

Parking cost is $3 per day and pay machines were activated on 3 December.

7-day max period parking is no longer available – this is now 24-hour parking.

Matiatia carpark

(lower sealed)

Two refurbished bus shelters are to be installed on the taxi rank platform in the lower carpark during December.

Mobility permit holders can make use of the 18 P30 spaces adjacent to the 20 existing mobility spaces. The P30 time restriction does not apply to the mobility permit holders.

Road Maintenance

Programmed works

December includes preseal repairs, grading and metaling of various unsealed roads, cleaning of water tables, and other routine cyclic maintenance.

Preseal repairs

· Coromandel Rd – Flocon and dish channel.

· Great Barrier Rd – Dig out and Flocon

· Lannan Rd – Flocon

· Ocean View Rd – Flocon

Grading and Metaling

· Man O War Bay Rd

· Cowes Bay Rd

· The Esplanade

· Awaawaroa Rd

· Beach Parade

Water tabling

· Man O War Bay Rd

Previous month (November) works

Preseal repairs

· Coromandel Rd – Watertables, dig outs and dish channel.

· Great Barrier Rd – Flocon

· Burrell Rd – Dig out and Flocon

· McIntosh Rd – Flocon

· Newton Rd – Flocon

· Putiki Rd – Footpath (Countdown Boardwalk Tie-in)

Grading and Metaling

· Man O War Bay Rd – 40% completed

· Ocean View Rd/Goodwin Ave LLA – Ongoing

Water tabling

· Orapiu Rd

Metro Ferry Services

Patronage on the ferry routes continue to be affected by the impacts of COVID-19, with the move into summer starting to see a year-on-year decrease in midweek off-peak patronage – likely because of international border closures and cruise ships currently not visiting Auckland.

Patronage during the commuter peak is understood to still be strong but note that final patronage figures for November are not available yet. Anecdotally, Fullers360 and Sealink have both reported strong bookings for December.

Planning continues in preparation for the Christmas Cup, and both Sealink and Fullers360 will be releasing their schedules in early December.

Ferry patronage is estimated to be between 80% and 85% of 2019 levels.

Quay Street works

With Americas Cup, summer and Christmas all approaching rapidly, some details are provided here to provide an update as to the current and planned progress on Quay Street.

To ensure the northern side of Quay Street is completed as soon as possible, the Downtown Programme will be working through the Christmas and New Year period. There will be no work on statutory holidays.

During December:

· Most of works is focused on concrete footpath construction: prepping for concrete pours, concrete pours and paving. No major excavation works expected.

· Mostly quiet works but intermittent concrete cutting of pavers will be ongoing. Noise mitigation will be used during noisy works.

· Minimum footpath width will be 2m (blue lines).

· Access to all businesses and buildings will be maintained.

· Dedicated cycle lane will be maintained.

· Quay Street will return to one lane each way end-December 2020.

Bus Patronage

Overall patronage on the island is around 70% of 2019 levels.

504 bus service consultation

AT is consulting during December with users of the 504 bus service for their feedback on four options for the future of this service.

Following the COVID-19 pandemic, AT needs to reduce its public operating budget by $10million and is therefore making changes to bus services across Auckland.

This service currently takes people between Waiheke Road and Ostend at peak commuting times on weekdays only.

Under all options, Waiheke Road would continue to be served in the peak direction only. In the morning, buses will only run down Waiheke Road towards Onetangi; and in the evening, buses will only run up Waiheke Road towards Belle Terrace.

Option A: No change to 504 route
504 would continue to run between Waiheke Road and Ostend. People travelling between Waiheke Road and Matiatia Ferry Terminal would continue to transfer between the 504 and 50A on Belgium Street. The 504 and 50A would still be timed to connect on Belgium Street, and the 50A would still be timed to connect with the ferry at the Matiatia Ferry Terminal.

Option B: Waiheke Road would be served by select 50A trips
People travelling between Waiheke Road and the Matiatia Ferry Terminal would have a single-seat journey that was timed to connect with the ferry service; but a less direct route than at present. The 504 would no longer run.

Option C: Waiheke Road would be served by select 50B trips
People travelling between Waiheke Road and the Matiatia Ferry Terminal would have a single-seat journey; but the route would be slightly less direct than at present and transfer times between the bus and the ferry would be longer than at present. The 504 would no longer run.

Option D: 504 would run between Waiheke Road and Onetangi
People travelling between Waiheke Road and the Matiatia Ferry Terminal would need to transfer between the 504 and 50A on Fourth Avenue. The 504 and 50A would be timed to connect on Fourth Avenue, and the 50A would still be timed to connect with the ferry at the Matiatia Ferry Terminal.

Feedback closes on 20 December 2020, and any changes are planned to occur later in 2021.

For further information call AT on 09 366 6400

Update on Auckland Transport projects:

18. This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”.

19. Progress on these projects are subject to the outcomes from the Emergency Budget 2020/2021, and/or review following the recent return to Level 3 lockdown in Auckland.

20. The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Summary

Update

Matiatia landside transport improvements	Development of a strategic business case for the master redevelopment of the Matiatia precinct, including carparking, footpaths, surrounding streets and modal access arrangements	Transport and non-transport Matiatia Plan workstreams are both on hold until the new year.
New bus network infrastructure	Provision of infrastructure to support the new Waiheke bus network, which will require new bus stops and the removal of redundant bus stops	New bus stops and upgrading existing bus stops along Donald Bruce Road in Surfdale, Waiheke. There are three new bus stop pairs being proposed, and one bus stop pair being upgraded. Consultation on these with affected landowners/residents has concluded. All 7 DBR bus stops in resolution approval process. It was originally expected that we would see some of them be approved by end of October. That has not happened, and we are hopeful 6 stops will be approved by end November and that 107 DBR may be approved by Christmas 2020. Construction of these permanent designs is unlikely to start until early 2021.
Regulated parking – Belgium St	Modification and upgrade of the bus stops, pedestrian crossings and footpaths on Belgium Street, as well as implementation of regulated parking	This is a P120 restriction operating Monday – Friday. Downer have been instructed to install the relevant signage. Design work for future bus stop improvements is progressing. Pedestrian crossing upgrade is to be completed by contractor before Christmas 2020.
Roadway maintenance - Moa Rd	Rehabilitation of roadway surfacing on Moa Road	AT will continue to inspect and maintain Moa Rd as per the other roads in the region. No further update available.
Pedestrian crossing - Alison Rd	Investigation of a new pedestrian crossing on Alison Road	There is a crossing point with a central island at the intersection with Jellicoe Parade. Further assessment for an additional crossing to be discussed with the local board at a future workshop. Limited funding is available this financial year.
Crossing improvement - Sea View Rd	Upgrade of the crossing on Sea View Road to high friction surfacing	Considered for upgrade in new financial year (1 July 2020 – 30 June 2021). To be discussed with the local board at a future workshop. Limited funding is available this financial year.
Matiatia Renewal 2	Upgrade of the gangway lift and installation of steel plates and hydraulics at the new Matiatia wharf	The engineering design to replace the old gangways, pontoon and hydraulics at the northern and southern berths is currently in the preliminary design phase. Updated infrastructure will enable vessels to safely utilize both these berths in future.
Matiatia Renewal 3	Refurbishment of existing toilet facilities at Matiatia ferry terminal and provision of additional toilets	Construction commenced 16 November and to be completed by 3 March 2021. See Auckland Transport operations update.
Downtown Ferry Terminal redevelopment	Relocation of Pier 3 and 4 at the Downtown Ferry Terminal (city centre) to Queens Wharf West	Stage One of the Downtown Ferry Basin Redevelopment Project will see Pier 3 decommissioned and the creation of six new of berths on the western side of Queens Wharf. The project commenced in mid-2019 and is scheduled to be complete in time for the 2021 America’s Cup.
Intersection upgrade - Moa Road / Oceanview Rd	Upgrade of the Moa Road / Oceanview Road intersection to improve road safety and allow for pedestrian access to Little Oneroa	Investigation complete – being considered for detailed design stage. To be discussed with the local board at a future workshop.

Community Safety Fund

21. The CSF is funded from AT’S safety budget and is dependent on the level of funding AT receives from Auckland Council. This level of funding has been constrained through the 2020 Emergency Budget process.

22. Now that Auckland Council’s emergency budget is confirmed, AT is reviewing all CSF projects. It is possible that some projects are delayed or even stopped.

23. The local board resolved for Auckland Transport to construct an improved and dedicated pedestrian and cycle facility along Causeway Road. This is project 103 from the Waiheke 10 Year Transport Plan.

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

Community feedback on the proposed safety improvements to a section of Causeway Road opened on 19 November.

External consultation closed on 3 December. Feedback summary will be provided to the local board and the Transport Forum.

Outstanding AT responses to local board requests or queries

24. WHK/2020/63. Provide details of the process for closing The Esplanade to all motor vehicles except those used for emergency purposes.

25. Provide confirmation of process and local options for treatment of abandoned vehicles. In progress.

26. WHK/2020/10. Provide clarity around Auckland Transport’s position on managing apparent anti-completive practices at Matiatia (and Downtown) ferry terminals, and surrounds. Details are being collated from various sources.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

28. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Auckland Transport is reviewing our annual works programmes in response to Auckland Council’s emergency budget adopted at the end of July.

34. Auckland Transport’s capital and operating budgets have been reduced through this process, so some projects planned for 2020/21 may not able to be delivered.

35. Both the Community Safety Fund and the Local Board Transport Capital Fund are impacted by these budget reductions.

Ngā koringa ā-muri

Next steps

36. Auckland Transport will provide another update report to the local board at their next business meeting in February 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Richard La Ville – Operations Manager – Waiheke and Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge – Group Manager Parking Services and Compliance – Auckland Transport

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

16 December 2020

Waiheke Quick Response Round One grant allocation

File No.: CP2020/18422

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Quick Response Round One 2020/2021.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the Grants Programme 2020/2021 on 22 April 2020 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

3. This report presents applications received in Waiheke Quick Response Round One 2020/2021 (refer Attachment B).

4. The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year. A total of $21,395.50 has been allocated in the previous local grant round. This leaves a total of $68,205.50 to be allocated in three quick response rounds and one local grant round.

5. Nine applications were received for Waiheke Quick Response Round One 2020/2021 requesting a total of $14,844.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application in Round One of the Waiheke Quick Response Grants 2020/2021 listed in the following table

Table One: Waiheke Quick Response Grants 2020/2021 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR2118-102	Artworks Theatre Incorporated	Towards the operating cost of Otherworlds - Community Costume Service from December 2020 to May 2021.	$2,000.00	Eligible
QR2118-105	Fhiona Wainwright	Towards Waiheke youth community choir costs including participation sponsorships and food.	$1,000.00	Eligible
QR2118-106	Waiheke Community Art Gallery Incorporated	Towards advertising for Waiheke Art Map and summer promotions	$2,000.00	Eligible
QR2118-111	Red Shed Arts Collective	Towards establishing a print making studio including building fitout, advertising and tutor fees	$1,200.00	Eligible
QR2118-103	Youthline Auckland Charitable Trust	Towards Youthline Helpline costs between January and June 2021.	$1,000.00	Eligible
QR2118-107	Waiheke Playgroup Incorporated	Towards venue hire (Old Blackpool School Hall) between January and June 2021	$1,998.00	Eligible
QR2118-110	Waiheke Living Waters Assembly of God	Towards topsoil and mulch	$1,646.00	Eligible
QR2118-112	Rowena Baines under the umbrella of Artworks Theatre	Towards mentorship for young film makers and the distribution of clips promoting local small business.	$2,000.00	Eligible
QR2118-101	Victoria Grimshaw under the umbrella of Community Networks Waiheke	Towards the Kids Day Out, including entertainers, activities and event organiser fees.	$2,000.00	Eligible
Total			$14,844.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

9. The Waiheke Local Board adopted their grants programme for 2020/2021 on 22 April 2020 and will operate three quick response and two local grants rounds for this financial year

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year. A total of $21.395.50 has been allocated in the previous grant round. This leaves a total of $68.205.50 to be allocated in three quick response grant rounds and one local grant round.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme

17. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

18. A summary of each application received through round one of the Waiheke Quick Response 2020/2021 grant round is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes

20. Six applicants applying to quick response round one, have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22. The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year. A total of $21,395.50 has been allocated in the previous grant round. This leaves a total of $68,205.50 to be allocated in three quick response rounds and one local grant round.

23. Nine applications were received for Waiheke Quick Response Round One 2020/2021, requesting a total of $14,844.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Waiheke Local Board allocating funding for round one of the quick response grants, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Grants Programme	69
b ⇩	Waiheke Quick Response Round One 2020/2021 applications	73

Ngā kaihaina

Signatories

Author

Fran Hayton - Principal Grants Advsr & Incentives TL

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

16 December 2020

Community-Led Housing Initiatives 2021

File No.: CP2020/19010

Te take mō te pūrongo

Purpose of the report

1. To approve a grant of $10,000 to the Waiheke Health Trust from the Waiheke Local Board’s 2020/2021 Community-Led Housing Initiatives work programme.

Whakarāpopototanga matua

Executive summary

2. The local board has $10,000 available within its 2020/2021 work programme for community-led housing initiatives.

3. Staff recommend that the local board allocate the available budget in the 2020/2021 Community-Led Housing Initiatives work programme to Waiheke Health Trust (WHT) for the Healthy Homes Programme.

4. The Healthy Homes Programme is designed to improve living conditions for low income people whose health and wellbeing are negatively impacted by living in cold, damp, poorly maintained homes. WHT employs a part time Healthy Homes Coordinator to assess homes and assist with education, repairs and improvements.

5. The local board provided a grant in 2019/2020 towards co-ordinator costs. WHT has consequently provided 30 Winter Warmer Packs for Waiheke families, established a successful collaboration with Habitat for Humanity to provide home repairs for Waiheke households with high health needs, and supported the coordinator to gain a home assessor qualification. WHT is seeking a further grant of $10,000 to continue the project in 2021.

6. The project has demonstrated positive wellbeing impacts for home occupiers, including improved accessibility for people with disabilities and decreased risks of respiratory illness associated with inadequate housing.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve a grant of $10,000 from the 2020/2021 Community-Led Housing Initiatives work programme to the Waiheke Health Trust to support the Healthy Homes Programme.

Horopaki

Context

7. The Waiheke Local Board Housing Strategy 2019 – 2021 provides direction and key initiatives to ensure all Waiheke residents have access to safe and healthy housing options. One of the key strategies is ‘to support appropriate community-led initiatives focusing on housing issues’

8. The local board has allocated $10,000 within its 2020/2021 work programme to fund community-led housing initiatives and respond to the Housing Strategy. The purpose of this fund is to strengthen community-led housing initiatives and support innovative community-led solutions to improve the availability and affordability of safe, healthy housing for families, workers and older residents.

9. Waiheke Health Trust developed the Healthy Homes Programme in 2017 to provide interventions for people living in cold, damp, mouldy homes. The project targets vulnerable, low income people with ongoing health issues, including seniors and people with disabilities.

10. Dampness and lack of maintenance are significant issues impacting on housing quality. Dampness is known to negatively impact on residents’ health, causing respiratory illness and exacerbating medical conditions. Lack of maintenance can also lead to accessibility issues for older residents and people with disabilities.

11. The local board has provided previous grants to assist with the establishment of the Healthy Homes Programme. In 2016/2017 a grant of $10,000 funded a Housing Quality pilot study that established evidence of need for a programme to address the impact of housing quality issues on health. In 2017/2018 a $4,500 grant was provided for a community planning day to establish strategic direction for the project.

12. In 2019/2020 a $10,000 grant was provided to fund a part time coordinator to implement the programme and establish a collaboration with other agencies and local tradespeople to assess homes and complete repairs.

13. Since receiving the grant in June 2020, the programme has already achieved significant results. WHT presented an update to the local board during the Community Forum on 11 November 2020 (Attachment A).

14. WHT is seeking a $10,000 grant for coordinator wages to continue the project for another 6 months. This will further strengthen and build capacity for the programme and help secure its ongoing sustainability.

Tātaritanga me ngā tohutohu

Analysis and advice

15. WHT’s Healthy Homes Programme aligns with the local board’s objective to ‘foster sustainable living and healthy homes’ and with its Housing Strategy goal to ‘support housing quality improvement programmes that lead to better health outcomes’.

16. The aim of the Healthy Homes Programme is for everyone on Waiheke to live in warm and dry homes, by providing education on healthy homes and assisting with home repairs using local tradespeople.

17. Funding for coordinator costs will enable WHT to continue to develop the programme and to complete further home repairs. The Healthy Homes Programme has already achieved positive outcomes for Waiheke households by partnering with Habitat for Humanity to complete significant repair work and improve accessibility in five Waiheke homes.

18. The Coordinator’s role has been to refer local homeowners to the programme, coordinate repairs and guide homeowners through the process. Habitat for Humanity assesses the homes and provides funding for eligible households through interest free loans or grants.

19. The Coordinator has established networks with local social services to obtain client referrals and, through her experience as a Home Support Coordinator, she has been able to develop trusting relationships with vulnerable homeowners to assess and plan repairs.

20. The target group include people with disabilities and older people, who may own their own home but are unable to afford repairs and maintenance. The project assists Waiheke residents to be able to safely age in place.

21. The Coordinator has successfully completed level 2 Home Performance Advisor training which enables her to assess and certify home repairs, and she has also trained to install curtain rails and fit curtains from the Curtain Bank.

22. The Healthy Homes Programme has also delivered Winter Warmer packs to 30 low income Waiheke households as part of a Covid-19 response and has successfully advocated for EECA Warmer Kiwi Homes to be available on Waiheke with transport costs subsidized.

23. The project provides local employment to both the Coordinator and the local tradespeople involved in repairs.

24. Staff recommend that the local board allocate the available $10,000 budget from the 2020/2021 Community-Led Housing Initiatives work programme to WHT to fund the Healthy Homes Coordinator role for a second year to continue to deliver positive outcomes for Waiheke people whose health is affected by inadequate housing.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The Healthy Homes Project improves housing quality to create warmer, drier homes. It has the potential to decrease carbon emissions through more efficient energy consumption for heating and to increase household rainwater catchment through improved roofing and gutters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Environmental Services’ Low Carbon Living Team provides ongoing advice and support to the Healthy Homes Programme to assist with healthy homes education in the community.

27. Budget in the Waiheke Local Board’s 2020/2021 Community-Led Housing Initiatives work programme is administered by staff from council’s Community Empowerment Unit.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The Waiheke Local Board Plan 2020 Outcome 4: Thriving, Strong and Engaged Communities, includes the objective to ‘foster sustainable living and healthy homes’ and the initiative to ‘support community-led healthy homes projects for low income residents to create warm, dry, energy efficient homes.’

29. The Healthy Homes Programme helps to meet this objective by improving housing quality for low income residents in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Waiheke Local Board Housing Strategy contains the goal to ‘support appropriate community-led initiatives focusing on housing issues and to be responsive to the needs and aspirations of mana whenua and mataawaka Māori’.

31. The Healthy Homes Programme helps Māori households on Waiheke to access home improvement grants through partnership with Habitat with Humanity. The Healthy Homes Coordinator networks with representatives from Piritahi Hau Ora, Piritahi Marae and local social services agencies to identify eligible Waiheke families and assist them to complete the application process, in addition to coordinating local tradespeople and providing ongoing support to families throughout the repair process.

Ngā ritenga ā-pūtea

Financial implications

32. The 2020/2021 Community-Led Housing Initiatives work programme has an allocated budget of $10,000 to improve the availability and affordability of safe, healthy housing on the island.

33. The Housing Quality Project budget includes $10,000 to contribute to Coordinator wages for one day per week. Habitat for Humanity currently funds a second day per week.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The Healthy Homes Programme mitigates health risks for people living in damp and inadequate housing on Waiheke.

35. WHT requires ongoing sources of revenue to ensure sustainability of the project. Assuring ongoing funding through partnership and collaboration with other aligned organizations will be one of the main goals for the next phase of the project. There is a risk the project will be discontinued in future if sustainable funding is unable to be achieved.

Ngā koringa ā-muri

Next steps

36. Staff from the Community Empowerment Unit will work with the Waiheke Health Trust to develop a funding agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Health Trust update report	115

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker, Community Empowerment

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

16 December 2020

Auckland Council's Performance Report - Waiheke Local Board for July to October

File No.: CP2020/17818

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period are:

· Tawaipareira Reserve - the concept design for the skatepark has been updated following a meeting with skatepark users in September proposing changes to the approved design. These have been incorporated where possible and construction is due to commence February 2021.

· Waiheke Local Parks Management Plan - the draft plan was reported to the board for decision to publicly notify draft plan and appoint hearings panel. The board deferred approval subject to further engagement with lessees at Te Huruhi Bay Reserve. Draft plan is now scheduled to come to a February 2021 board meeting.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status (behind delivery, significant risk).

5. The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note.

6. Auckland Council adopted its Emergency Budget 2020/2021 on 30 July 2020, a month later than normal due the impacts of Covid-19.

7. The overall operational net cost of service in the Waiheke Local Board area for the four months ended on 31 October 2020 was $2.4 million, which was marginally below the year to budget.

8. Capital investment of $122,000 took place in the Waiheke Local Board area during the July-October months of the current financial year. This was only 40 per cent of the year to date budget. Many of the renewals projects are in the design or procurement stages. Delivery should pick up during the remainder of the year.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the performance report for July to October 2020.

b) update Waiheke Ecological Volunteers and Environmental Programme (ID 145) as follows:

· update activity description to read "Involve the community in the care of their parks to reduce animal and plant pests, increase indigenous biodiversity and have cleaner more attractive parks through the Ratbuster Programme and control of plant pests by the Waiheke Resources Trust”.

· update the activity benefits to read: "Reduce plant and animal pests on parks on Waiheke. Engage more residents in pest control. Increase the amount of volunteer hours.”

Horopaki

Context

9. The Waiheke Local Board has an approved 2020/2021 work programme for the following operating departments:

· Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on 26 August 2020

· Community Facilities: Build Maintain Renew and Community Leases, approved on 26 August 2020

· Infrastructure and Environmental Services, approved on 26 August 2020

10. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

12. The graph below shows the activity status of activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

Local Board Plan Outcome 1: Inclusive planning and placemaking

13. Waiheke Local Parks Management Plan (ID 1665): During this quarter the draft plan was reported to the board for decision to publicly notify draft plan and appoint hearings panel. The board deferred approval subject to further engagement with lessees at Te Huruhi Bay Reserve. Draft plan will now come to the February 2021 board meeting.

14. Rangihoua Onetangi Park Management Plan (ID 1667): Subcommittee workshops were held during this quarter and the watercourse assessment was received.

15. Waiheke Area Plan: Feedback relating to the draft Area Plan public consultation will be reported to the working party in December.

16. Dark Sky Park – Eastern Waiheke (ID2303): Staff have met with Dark Skies Waiheke to develop a project plan and next steps to complete a lighting management plan (LMP) that will enable Waiheke to apply to the International Dark-Sky Association (IDA) for Dark Sky Park status for the eastern end of the island. It is anticipated the plan can be completed within budget during quarter two.

Local Board Plan Outcome 2: A sustainable economy and positive visitor experience

17. Waiheke Community Art Gallery (ID 562): Highlights during this quarter included Celebrating Te Wiki o te Reo Māori in the gallery and in October the gallery celebrated 15 years of the Walker & Hall Waiheke Art Award. There were 20 programmes attracting 17,878 visitors.

18. Artworks Theatre (ID 565): 2032 guests enjoyed 53 programmes during this period. Highlights included solo show, ‘Waiting’, an award-winning Fringe show involving Te Reo Māori, poetry and Samoan dance and the Remote Film Festival which involved youth creating films about their lockdown experience.

Local Board Plan Outcome 3: Waiheke's environment is treasured

19. Waiheke Low Carbon Action Plan (ID 1575): A contractor has been engaged to deliver this project. A climate hui is planned to be held in February to identify and prioritise strategic community-based low carbon outcomes and initiatives.

20. Sustainable Schools – Waiheke Marine Education (ID 1593): The Waiheke Resources Trust has been engaged as the main contractor for this project, which will include experiential activities at Whakenewha Regional Park in November.

21. Waiheke Ecological Volunteers and Environmental programme (ID 145): Programme complemented by Natural Environment Targeted Rate (NETR) and involves 620 volunteers focussed on animal pest control.

22. Note staff recommend that the activity description is updated to read "Involve the community in the care of their parks to reduce animal and plant pests, increase indigenous biodiversity and have cleaner more attractive parks through the Ratbuster Programme and control of plant pests by the Waiheke Resources Trust”. Also recommending the activity benefits are updated to read: "Reduce plant and animal pests on parks on Waiheke. Engage more residents in pest control. Increase the amount of volunteer hours.”

23. Ecological Restoration Community Partnership Programme (ID 201): Programmed volunteer activity all but ceased in July and August due to COVID 19. Volunteer work has focussed on removal of persistent weeds at Rangihoua wetland and cemetery wetland area such as honeysuckle, privet, gorse, moth plant and woolly nightshade in preparation for planting at Rangihoua.

Local Board Plan Outcome 4: Thriving, strong and engaged communities

24. Arts and Culture response programme (ID 1053): Funding was allocated to Kāhui Creative Waiheke to employ a coordinator to implement their community-led arts strategy. During this period the coordinator worked with Waiheke artist, Oliver Stretton-Pow, to develop a yearlong schedule of multidisciplinary artist talks. A new monthly e-news letter was launched in October to share arts and culture activities and information on the island.

25. Community-led housing initiatives (ID 1055): Staff have been working with community volunteers to develop a feasibility study for senior care and housing options to present to the Seaside Sanctuary Trust. With the assistance of board funding, the Waiheke Health Trust "Healthy Homes" project has partnered with Habitat for Humanity to distribute 30 Winter Warmer Packs to low income families, install curtains, and undertake renovations to improve accessibility.

26. Youth Hub (ID 1141): The Surfdale Hall reopened in August following closures due to COVID restrictions. Once reopened the hall has had many community bookings.

27. Youth Development (ID 1142): During the July school holidays, Waiheke Adult Learning (WAL) offered a youth first aid course with thirteen attendees.

28. Māori responsiveness (ID 1143): During this quarter the local board granted $15,000 for Piritahi Marae to pilot a new part time role of Kaiwhakahaere Marae (Marae Manager) to engage with the Māori community on Waiheke, support Māori-led community development and advance Piritahi Marae's strategic goals. Staff have worked with the marae to develop a funding agreement and discuss how the role will be implemented and evaluated.

29. Christmas event funding (ID 1188): Funding agreement has been completed and funding paid to Artworks Community Theatre to deliver a Christmas event for Waiheke on 12 December 2020.

Local Board Plan Outcome 5: Vibrant places for people

30. Tawaipareira Reserve - replacement of skate park, play space, bike track, new flying fox (ID 2756): Concept design completed for the master plan development of the reserve. A meeting was held with skatepark user groups in September to consider possible changes to the design and these have been incorporated where possible. Delivery due to commence February 2021.

31. Toilets - open spaces - renew (ID 3230): Project is investigating a new toilet in Oneroa Beach Access Reserve. Options to be presented to the board in December.

32. Feasibility study for swimming pool (ID 2259): Funding of $213,000 granted in June 2020 to the Swimming Pool Society to redevelop Te Huruhi School pool into a community swimming pool. An agreement has been drafted which outlines stages and milestones for reporting back to the council and the board.

33. Little Oneroa Reserve – renew playground (ID 2420): A designer has been engaged to develop final design plans and obtain any required consents. Surveys of the playspace area will be undertaken in early November 2020 to assist with planning the new playground layout. Physical works are scheduled to progress in 2021/2022 as planned.

34. Onetangi Sports Park - install lighting & upgrade to sand carpet on field 3 (ID 2460): Concept design and the preparation of the resource consent application are underway.

35. Rakino Hall relocation (ID 2741): Options to either relocate the building or build a new fit for purpose building requires further investigation. A specialist will be engaged to present options to the board for direction.

36. Harbourmaster Building – renew minor assets (ID 3483) (Amber status): A fire report has identified some areas that need attention. Remedial works will be undertaken once estimates are received. A highlight of this quarter was the opening of Ahipao, a sustainability focused destination café, retail store and knitwear workshop at the property.

37. Walking and Cycling Promotion (ID 146) – Staff are working with Cycle Action Waiheke on their draft plan which will be workshopped with the board in the new year. Te Ara Hura Walkway brochures require a reprint at an estimated cost of $2000 and it is recommended this is funded from this budget also.

38. Full facilities maintenance contract (ID 262): The move back into COVID level 3 restrictions impacted maintenance activities. During September and October contractors have focused on clearing the backlog of request for service requests. Audit results remain consistently above 95% on average with open space maintenance regularly achieving excellent audit results.

39. Island Bay Track (ID2612): A resource consent application for the track is being prepared. An arborist will be engagement to prepare an arborist report.

40. Hekerua Bay Reserve - renew path and install retaining wall (ID 2680) (Amber – status): Alternative design options for retaining wall will need to be assessed following the decline of private property access for construction.

Local Board Plan Outcome 6: Transport and Infrastructure

41. Matiatia Gateway Masterplan (ID 147): Options for the configuration and extent of open space, and its use can now be further considered with the Ngati Paoa Iwi Trust outlining its aspirations for a Marae at Mātiatia. Auckland Transport undertook stakeholder engagement on three Transport options during August and material is being refined ahead of further public consultation.

42. Bus Network: Waiheke’s new bus network was launched on 13 October 2000. Due to community feedback and a bus driver shortage Auckland Transport made some interim changes which will be monitored over the following months and reported back to the board.

43. Bus Shelters: Sally Smith’s design “Tiaki Tīkapa Moana - Nurture the Hauraki Gulf/Tīkapa Moana” was chosen as the design on the new and unique bus shelters on Waiheke. Mana whenua were also involved with the project and agreed on their design based on a carving by Ngāti Paoa artist Michael Paki.

Changes to the local board work programme

Activities merged with other activities for delivery

44. These activities have been merged with other activities for efficient delivery:

· Matiatia parks: Implementing a parks related Matiatia Gateway Masterplan (ID2268) merged with ID 147.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

46. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. This report informs the Waiheke Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

49. The Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and respects the interests and rights of mana whenua for the future use of that land. Ngāti Paoa has representation on the project working group and are working to identify their aspirations for the site.

50. Korero with Ngāti Paoa representatives continue regarding Tawaipareira Reserve and Mātiatia Reserve.

51. During this period the Waiheke Library celebrated Te Wiki o te reo Māori, with a theme of Kia Kaha te Reo Māori. Resources developed by Māori specialists enabled the Library to promote the language and culture. Matariki was also marked with the focus Kiataatamai: Shine Light on Matariki.

52. The Piritahi Marae was granted $15,000 to pilot a new part time role of Kaiwhakahaere Marae (Marae Manager) to engage with the Māori community on Waiheke, support Māori-led community development and advance Piritahi Marae's strategic goals.

Ngā ritenga ā-pūtea

Financial implications

53. This report is provided to enable the Waiheke Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

54. The Waiheke Local Board’s net cost of service for the months of July to October of the 2020/2021 financial year was 2.4 million against a budget of $2.5 million.

55. Operating expenditure of $2.4 million for period of July to October was marginally below budget mainly due to alert level restrictions on maintenance contracts. Locally driven initiatives (LDI) operating spend was also underspent by $40,000 which contributed to the overall operational underspend. LDI projects delivery and expenditure will gain pace during the remainder of the year. The board allocated a total of $54,400 in community and environmental grants in these four months.

56. The $122,000 of capital investment that took place during the first four months of the financial year 2020/2021 in the Waiheke Local Board area was only two-fifths of the year to date budget. This was mainly due to slower than expected delivery of some of the renewal projects. Delivery will improve during the drier months of the financial year. The Tawaipareira Reserve skate park replacement, slip remediation on the Island Bay track and roof renewal of the Onetangi Sports Park pavilion are some of the major projects in progress.

57. Detailed financial report is provided in the financial performance attachment (Appendix B).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

59. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

60. The local board will receive the next performance update for the period 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Work programme update Q1	125
b ⇩	Financial Performance report Q1	149

Ngā kaihaina

Signatories

Author

Janine Geddes - Senior Local Board Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

16 December 2020

Landowner approval requests for mobile trading at Waiheke Island Sports Club

File No.: CP2020/19056

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waiheke Island Local Board for the following landowner approval applications:

· landowner approval application from Kim McMahon, proprietor of ‘Jamu’ food truck, for temporary mobile trading at Waiheke Island Sports Club.

· landowner approval application from Alejandra Zambrano, proprietor of ‘Waixican Restaurant’ for temporary mobile trading at Waiheke Island Sports Club.

Whakarāpopototanga matua

Executive summary

2. Land Advisory Services, Community Facilities, has received two land owner approval applications for mobile trading at Waiheke Island Sports Club.

3. Both applicants are seeking approval to temporarily trade at Waiheke Island Sports Club five days a week, over a period of 90 days.

4. Waiheke Island Sports Club is a classified recreation reserve under the Reserves Act 1977. Temporary mobile trading activities are permitted on classified recreation reserves, for five days a week over 90-days.

5. Staff recommend that the local board supports both mobile trading applications.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the application from Kim McMahon, proprietor of ‘Jamu’ food truck, for mobile trading of food and non-alcoholic beverages at Waiheke Island Sports Club over a period of 90 days, and,

b) approve the application from Alejandra Zambrano, proprietor of ‘Waixican Restaurant’, for mobile trading of food and non-alcoholic beverages at Waiheke Island Sports Club over a period of 90 days.

Horopaki

Context

Proposal

6. The applicant’s, Kim Mc Mahon of Jamu Food Truck, and, Alejandra Zambrano of Waixican Restaurant, are requesting land owner approval to operate a food truck near the entrance to Waiheke Island Sports Club.

7. Jamu Food Truck is requesting land owner approval for mobile trading to sell food and non-alcoholic beverages, such as hot drinks and fresh juices. A sample menu and photographs of the food truck is provided in Attachment A.

8. Waixican Restaurant Food Truck will sell Mexican food and non-alcoholic beverages. Their proposed menu, signage, and photographs of their mobile trading vehicles are provided in Attachment B.

9. Both applicants are proposing to trade from Waiheke Sports Club for five days a week, over a period of 90 days. The proposed operational hours for both of the mobile traders are shown in the table below:

Jamu mobile trading		Waixican mobile trading
Monday	8am – 4pm	Monday	Closed
Tuesday	8am – 4pm	Tuesday	Closed
Wednesday	8am – 4pm	Wednesday	11am – 8pm
Thursday	8am – 4pm	Thursday	11am – 8pm
Friday	8am – 4pm	Friday	11am – 8pm
Saturday	Closed	Saturday	11am – 8pm
Sunday	Closed	Sunday	11am – 8pm

10. If the land owner approval applications are approved, the applicants will commence trading at the reserve in the middle of December 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

Site details

11. Waiheke Island Sports Club is located at 43 Causeway Road, Waiheke Island. It is a classified recreation reserve, subject to the Reserves Act 1977 (the Act). As per section 54 of the Act and further advice of council’s legal services team, the Waiheke Local Board can grant short-term permission to trade on classified recreation reserves for up to a maximum of five days a week, over a period of 90 days. Any longer-term permission would require public notification and approval of a formal reserve are consistent to permitted short-term trading specifications.

12. Currently, there are two vendors trading at this reserve. One of the licensed traders is a coffee trader, selling hot and cold non-alcoholic beverages, and the other is a Christmas tree seller.

Specialists input

13. The parks and places specialist, senior sports maintenance delivery coordinator and facilities manager all provided input on this proposal. All specialists were supportive of both applicants trading from Waiheke Island Sports Club provided they both comply with conditions of their land owner approval letters and liaise with the Sports Club on a regular basis.

14. If approved, conditions will be placed on both of the land owner approvals. These include (but not limited to) the following conditions:

· Prior to commencing the mobile trading activity, the applicants must obtain a valid mobile trading licence, issued by the council’s regulatory department. This licence will allow the applicant to trade in a public space.

· Trading at Waiheke Island Sports Club may only occur on five days a week, over a period of 90 days.

· The applicants must contact the sports club at the reserve prior to commencement of trading to ensure the timing of the activity and location of the food trucks do not have any impact on the club

· The applicant must ensure that all contractors undertaking works on council land comply with all necessary statutory and council health and safety standards.

· The applicants must remove and control all their litter caused as a result of the mobile trading activity.

· At all times the operator must conduct the activity in such a manner that it does not displace or adversely affect any other park user(s) and does not detract from the enjoyment and/or experience of the public.

Options

15. The options available to the local board are to support or decline one or both of the land owner approval applications. If the board supports the application(s), the applicant(s) will operate their food truck businesses from Waiheke Island Sports Club.

16. If the board declines the application(s), this will not allow the applicant(s) to operate a food truck from Waiheke Island Sports Club.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Both applicants are proposing to trade from mobile trading vehicles. Their activity at Waiheke Island Sports Club may result in an increase in greenhouse gas emissions from increased vehicular trips to and from the reserve (from customers as well as the traders) over the 90-day period.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Both applicants will be required to obtain a market license from the street trading team in the Auckland Council Regulatory Services Department. The street trading licenses will not be granted until the land owner approval has been issued (if approved). The street trading license will enable the applicants to sell food and non-alcoholic drinks on public land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposal is consistent with the Waiheke Island Local Board Plan 2020, specifically “Outcome six: Vibrant places for people”, as it is considered that food truck activities will help to further activate the area that the applicants are seeking to operate from, improving the general public’s overall experience at Waiheke Island Sports Club.

Tauākī whakaaweawe Māori

Māori impact statement

20. The operation of the food trucks does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Maori and any impacts will be no different to those on others.

21. The proposed activity is temporary and of low impact to the reserve. If a long-term licence to occupy is applied for in the future (to trade at the reserve beyond 90-days), then consultation with iwi and public notification will be required.

Ngā ritenga ā-pūtea

Financial implications

22. There are no known financial implications for the council if the local board choose to accept the staff recommendation and approve the land owner approval letter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no known risks associated with the application as the proposed activity is supported by staff, assigns with the statutory classification of the land, and aligns with the Waiheke Local Board Plan.

Ngā koringa ā-muri

Next steps

24. If the local board approves one or both of the applications, then land owner approval letter(s) will be issued and the applicant(s) will operate a food truck from Waiheke Island Sports Club for five days a week, over a period of 90 days, subject to the conditions listed under paragraph 14.

25. If the local board declines one or both of the applications, then the applicant(s) will not be able to trade from Waiheke island Sports Club.

Ngā tāpirihanga

Attachments