2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically, members are asked to identify any
new interests they have not previously disclosed, an interest that might be
considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local
Board:
|
Member
|
Organisation
|
Position
|
|
Kay Thomas
|
· New Lynn Citizens Advice Bureau
· Friends of Arataki
· Western Quilters
· Citizens Advice Bureau
Waitākere Board
|
Volunteer
Committee
member
Member
Chair
|
|
Susan Zhu
|
· Chinese Oral History Foundation
· The Chinese Garden Steering
Committee of Auckland
· Sport
Waitākere
|
Committee member
Board Member
Member of Tu Manawa Active Aotearoa
Advisory Group Panel
|
|
Fasitua Amosa
|
· Equity NZ
· Massive Theatre Company
· Avondale Business Association
|
Vice President
Board member
A family member is the Chair
|
|
Catherine Farmer
|
· Avondale-Waterview Historical Society
· Blockhouse Bay Historical Society
· Portage Licensing Trust
· Blockhouse Bay Bowls
· Forest and Bird organisation
· Grey Power
|
Member
Member
Trustee
Patron
Member
Member
|
|
Te’eva Matafai
|
· Pacific Events and Entertainment Trust
· Miss Samoa NZ
· Malu Measina Samoan Dance Group
· Pasifika Festival Village
Coordinators Trust ATEED
· Aspire Events
|
Co-Founder
Director
Director/Founder
Chairperson
Director
|
|
Warren Piper
|
· New Lynn RSA
· New Lynn Business Association
|
Associate Member
Member
|
|
Jessica Rose
|
· Women in Urbanism-Aotearoa,
Auckland Branch
· Forest & Bird
· Big Feels Club
· Frocks on Bikes
· Bike Auckland
· Department
of Conservation
|
Committee member
Member
Patron
Former
co-chair
Former
committee member
Employee
|
Member appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council.
|
External organisation
|
Leads
|
Alternate
|
|
Aircraft Noise Community Consultative
Group
|
Warren Piper
|
Catherine Farmer
|
|
Avondale Business Association
|
Kay Thomas
|
Warren Piper
|
|
Blockhouse Bay Business Association
|
Warren Piper
|
Fasitua Amosa
|
|
New Lynn Business Association
|
Susan Zhu
|
Kay Thomas
Warren Piper
|
|
Rosebank Business Association
|
Fasitua Amosa
|
Warren Piper
|
|
Whau Coastal Walkway Environmental Trust
|
Fasitua Amosa
|
Jessica Rose
|
4 Confirmation
of Minutes
|
That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 25 November 2020, and the minutes
of its extraordinary meeting, held on Wednesday, 2 December 2020, as true and
correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Whau Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Whau Local Board
09 December
2020
|
|
Auckland Council’s Performance
Report: Whau Local Board for July to October 2020
File No.: CP2020/17753
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Whau Local Board with an integrated performance report for July to
October 2020.
2. A
full summary of reporting on all Whau Local Board work programme lines is
appended as Attachment A, and a financial report is appended as Attachment B.
Whakarāpopototanga matua
Executive summary
3. This
report includes financial performance, progress against work programmes, key
challenges the board should be aware of and any risks to delivery against the
2020/2021 work programme.
4. The
key activity updates from this period (as set out in full in Attachment A)
include:
· Staff
supported a community-led diversity forum in August 2020.
· The Whau
Pasifika Komiti hosted the launch of Awa Stories at the Avondale Library in
September 2020.
· The Glenavon
and New Windsor Community Hubs delivered their community programmes including
Matariki events, language week celebrations, community food parcels and
Sports/Fitness activities.
· The
Ecological Volunteers Programme was active in pest plant and animal control,
restoration planting, future planting site preparation, maintenance and
post-planting weed control.
· Avondale and
New Lynn libraries launched their Māori Conversation Group in July to
encourage speakers of all levels of Te Reo to practice in a relaxed setting.
· Physical
works commenced on Te Whau Pathway Stage 1B (Rizal Reserve path renewal and
development of a connector path).
· Facility
renewal of the New Lynn Community Centre commenced in September 2020 and is
well underway.
· Two Healthy
Homes on a Budget workshops were delivered during the reporting period in the
Whau Local Board area with a total of 33 participants.
· Funding
from the Minor Heritage Response Fund has been allocated to support the West
Auckland Heritage Conference 2021.
5. All
operating departments with agreed work programmes have provided an update
against their work programme delivery. Activities are reported with a status of
green (on track), amber (some risk or issues, which are being managed) or grey
(cancelled, deferred or merged).
6. The
Te Kete Rukurkuku project is the only one reported with a red status (behind
delivery, significant risk). This is a complex project that is being delivered
across multiple local boards and delays to phase one of the project have prevented
the implementation of phase 2. It is noted that the Whau Local Board has been
at the forefront of this project and achieved a key milestone during this
period, resolving to approve the gazetting of 23 Te Reo Māori names for
parks to install bilingual signage at Crum Park at its October business
meeting. This is not reflected in reporting.
7. The
financial performance report compared to budget 2020/2021 is attached. There
are some points for the local board to note:
8. The
Whau local board has invested $4.8 million of net operating expenditure in the
four months ended 31 October 2020 which is $457,000 under budget. Operating
Revenue of $48,000 was under budget by $9,000. Operating expenditure overall of
$4.8 million was under budget by $466,000.
9. Locally
Driven Initiatives (LDI) operating expenditure for the period was $46,000 under
budget. Asset Based Services (ABS) operating expenditure was under budget by
$420,000 overall due to lower support and maintenance costs of facilities which
were impacted by COVID-19 restrictions during the period.
10. The Whau
local board has invested $1.1 million in capital expenditure in the four months
ended October 2020. This is $470,000 under budget. Progress on some capital
works was hindered due to COVID19 restrictions.
|
Ngā tūtohunga
Recommendation/s
That the Whau Local Board:
a) receive
the performance report for July to October 2020.
|
Horopaki
Context
11. The Whau
Local Board has an approved 2020/2021 work programme for the following
operating departments:
· Arts,
Community and Events
· Parks, Sport
and Recreation
· Libraries
and Information
· Community
Facilities: Build Maintain Renew
· Community
Leases
· Infrastructure
and Environmental Services
· Plans and
Places
· ATEED
12. The graph below
shows how the work programme activities meet Local Board Plan outcomes.
Activities that are not part of the approved work programme but contribute
towards the local board outcomes, such as advocacy by the local board, are not
captured in this graph.
Graph 1: Work programme activities by outcome
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board Work Programme Snapshot
13. The graph
below identifies work programme activity by RAG status (red, amber, green and
grey) which measures the performance of the activity. It shows the percentage
of work programme activities that are on track (green), in progress but with
issues that are being managed (amber), and activities that have significant
issues (red) and activities that have been cancelled/deferred/merged (grey).
Graph 2: Work programme by RAG status
14. The graph
below shows the activity status of activities which shows the stage of the
activity in each departments the work programmes. The number of activity lines
differ by department as approved in the local board work programmes.
Graph 3: Work programme by activity status and department
Key activity updates
15. The following
updates are provided for this period in each Whau Local Board work programme
area (as set out in full in Attachment A).
Arts, Community and Events
16. Staff
supported a community-led diversity forum in August 2020. The Whau Ethnic
Collective with the support of staff continued to meet online and planned a
pop-up activation event in collaboration with the New Lynn library in October
2020. A member of the Whau youth board captured a digital version of the
showcase which will be available to share.
17. Staff
supported Whau Pasifika Komiti to complete the process to become incorporated.
18. The Komiti
hosted the launch of Awa Stories at the Avondale Library in September 2020. The
stories were from diverse members of the Whau community. More than 80 people
attended.
19. Glenavon and
New Windsor Community Hubs delivered their community programmes including
Matariki events, language week celebrations, community food parcels,
Glenavon’s “Pathways” for employment, “Kai
Connect” and Sports/Fitness activities.
Parks, Sport and Recreation
20. Ongoing
volunteer work took place in the Ecological Volunteers Programme, including
pest plant and animal control, restoration planting, future planting site
preparation, maintenance of previously planted trees and shrubbery, and
post-planting weed control. Volunteer activity took place at Rosebank East
Esplanade and Honan Esplanade. The Whau River Catchment Trust, Friends of Oakley
Creek, the Department of Corrections and the contractor Te Ngahere have all
been active.
21. Initial
research has been completed on current state of the public toilet network in
the Whau Local Board area, to be workshopped with the local board in late 2020.
Libraries and Information
22. Auckland
Libraries at all locations closed during COVID-19 alert level 3 from 12 August
2020 and re-opened their normal hours in Alert level 2 from 31 August. This
obviously impacted the physical use of the Libraries but there was an increase
in the use of the digital library and e-book services.
23. Avondale and
New Lynn libraries launched their Māori Conversation Group in July to
encourage speakers of all levels of Te Reo to practice in a relaxed setting.
During Matariki the New Lynn Library held a Maramataka Māori calendar and
wellness workshop, and it has a Te Reo playgroup with a regular group of 10
attendees.
Community Facilities: Build
Maintain Renew
24. Physical
works commenced on Te Whau Pathway Stage 1B (Rizal Reserve path renewal and
development of a connector path) at the end of September 2020. A retaining wall
has been completed and shrubbery controlled for the new look out / picnic area.
Drainage installation underway between Corregidor and Sandy Lane.
25. Concept
design options are in progress for the Avondale Multipurpose Facility (library
and community centre).
26. Facility
renewal of the New Lynn Community Centre commenced in September 2020 and are
well underway, with completion anticipated in March 2021.
Community Leases
27. Three leases
were renewed under delegation during the reporting period.
28. Workshops
were held with the local board regarding leases at 50a Rosebank Road and Ken
Maunder Park with reporting expected in later 2020.
Infrastructure and
Environmental Services
29. The
EcoMatters environment centre (EcoHub) was open to the public during COVID-19
alert levels 1 and 2. There were 11 workshops held with a total of 121
attendees, covering water conservation and rainwater harvesting, zero waste in
the kitchen, a ‘State of Waste’ hui, habitat restoration, organic
growing, and a raranga (weaving) workshop during Māori language week.
30. Two Healthy
Homes on a Budget workshops were delivered during the reporting period in the
Whau Local Board area with a total of 33 participants. Three other events were
postponed due to COVID-19 alert level 3 restrictions.
Plans and Places
31. Minor
heritage response fund – $2,500 has been allocated to support the West
Auckland Heritage Conference 2021. The Avondale Heritage Walk brochure has been
rebranded and staff are seeking Mana Whenua support before reprinting a limited
run.
ATEED
32. Planning is
ongoing to enable the Young Enterprise Scheme and Whau Pop-up Business School
to happen in early 2021.
Changes to the local board work
programme
Activities
with changes
33. The following work programme activity has been amended to reflect
minor change, the implications of which are reported in the table below. The
local board was informed of this minor change and the change was made by staff
under delegation.
|
ID/Ref
|
Work Programme
Name
|
Change
|
Reason for change
|
Budget
Implications
|
|
3158
|
Ken Maunder Park – renew cricket
net surfacing.
|
This project was approved as part of the
three-year programme in principal to be undertaken in 2022/2023. In September
2020 staff requested a minor change to move the project into the risk
adjusted programme.
|
Moving the project into the risk adjusted programme will enable the renewal works to
potentially be delivered sooner in 2020/2021.
|
Nil
|
Tauākī whakaaweawe
āhuarangi
Climate impact statement
34. Receiving
performance monitoring reports will not result in any identifiable changes to
greenhouse gas emissions.
35. Work
programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change
impacts will be assessed as part of the relevant reporting requirements.
Any changes to the timing of approved projects are unlikely to result in
changes to emissions.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
36. When
developing the work programmes council group impacts and views are presented to
the boards. As this is an information only report there are no further impacts
identified.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
37. This report
informs the Whau Local Board of the performance for July to October 2020.
Tauākī whakaaweawe
Māori
Māori impact statement
38. The Whau
Local Board has an expectation that all local board work programmes will respond
to the needs, preferences and aspirations of Māori in the community, and
will honour commitments under Te Tiriti o Waitangi and partnerships with mana
whenua.
39. Work
programme lines that have a key focus on Māori outcomes include:
· Line 203 –
Te Kete Rukuruku: Māori naming (and associated story telling) of parks and
places in partnership with wana whenua to value and promote Auckland’s
Māori identity and use of te reo Māori.
· Line 1447 –
Māori Responsiveness: E Tu responding to the key aspirations and
priorities for Māori (Arts, Community and Events): Supporting the
Kaiwhakaawe (Māori broker) to strengthen connections with Māori,
supporting locally led marae and community initiatives and support Matariki
celebrations at hubs and houses and Māori initiatives across west
Auckland.
· Line 1509 –
Whakatipu i te reo Māori (Libraries): Championing and embedding te reo
Māori in everyday communication
· Line
3297 – Whau Te Tohu o Te Auaunga Implementation (Parks, Sport and
Recreation): design and installation of signage and planting at Te Auaunga
(Oakley Creek).
40. Other
components of local board work programmes that had positive Māori outcomes
during the reporting period included:
· Line 1442
– Arts Broker: About Walking delivered a local creative walk in July to
coincide with Matariki where Pīta Turei told oral histories to an audience
of 52 at Rangimatariki at dawn, then took half of them out across the mangroves
to Motu Manawa.
· Line 1794
– EcoMatters Environment Centre and Sustainability Hub held a raranga
(weaving) workshop during Māori language week.
· Line
1451 – Placemaking: Homelessness in the Whau and Line 1444 –
Placemaking: Kai across the Whau have a potentially significant impact on
Māori, as Māori are disproportionately affected by homelessness and
poverty.
Ngā ritenga
ā-pūtea
Financial implications
41. This report
is provided to enable the Whau Local Board to monitor the organisation’s
progress and performance in delivering the 2020/2021 work programmes. There are
no financial implications associated with this report.
42. The Lead
Financial Advisor to the Whau Local Board has reviewed this report and provided
its financial content.
43. The Whau
local board has invested $4.8 million of net operating expenditure in the four
months ended 31 October 2020 which is $457,000 under budget. Operating Revenue
of $48,000 was under budget by $9,000 and was mainly due to lower venue hire at
New Lynn Community centre as a result of ongoing refurbishment. Operating
expenditure overall of $4.8 million was under budget by $466,000.
44. Locally
Driven Initiatives (LDI) operating expenditure for the period was $46,000 under
budget. The main contributing factors are the budget timings of events fund
(noting the Sirens and Sounds events was cancelled and the budget of $10,000
requires re-allocating) offset by issue of community grants slightly ahead of
schedule. The one known risk identified within the work programme at this stage
relates to the Te Kete Rukuruku as previously noted.
45. Asset Based
Services (ABS) operating expenditure was under budget by $420,000 overall due
to lower support and maintenance costs of facilities which were impacted by
COVID-19 restrictions during the period. Governance expenditure is behind
budget by $271,000 due to timing issue of October cost allocation.
46. The Whau
Local Board has invested $1.1 million in capital expenditure in the four months
ended October 2020. This is $470,000 under budget. Progress on some capital
works was hindered due to COVID19 restrictions. Avondale Community Centre and
Library design concept options are in progress. Major capital expenditure in
the period included Te Whau Pathway Stage 2A boardwalk development and renewal
of the New Lynn Community Centre.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
47. While the
risk of non-delivery of the entire work programme is rare, the likelihood for
risk relating to individual activities does vary. Capital projects for
instance, are susceptible to more risk as on-time and on-budget delivery is
dependent on weather conditions, approvals (e.g. building consents) and is
susceptible to market conditions.
48. Information
about any significant risks and how they are being managed and/or mitigated is
addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
49. The local
board will receive the next performance update for November 2020 to February
2021.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Whau Local Board Work Programme extract for Jul-Oct
2020
|
19
|
|
b⇩
|
Whau Local Board financial summary for Jul-Oct 2020
|
59
|
Ngā kaihaina
Signatories
|
Author
|
Mary Binney - Senior Local Board Advisor
|
|
Authoriser
|
Adam Milina - Local Area Manager
|
