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Waitākere
Ranges Local Board
10 December
2020
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1 Welcome
Chair Greg
Presland opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members were reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
Specifically,
members were asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
Member Sandra Coney
declared an interest in Item 16 - New community lease to The West Coast
Community Arts Trust, 42 Seaview Road, Piha.
The following are
declared interests of the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community Waitākere – Executive
Officer
- Bethells Valley Fire – Senior Fire Fighter
- Waitākere Licensing Trust – Trustee
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Michelle Clayton
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Glen Eden Community House – Treasurer
- Glen Eden Residents’ Association – Treasurer
- Waitākere Community Organisation Grants Scheme (COGS) –
Committee Member
- The Personal Advocacy and Safeguarding Adults Trust – Trustee
- Glen Eden Returned Services Association (RSA) – Member
- Glen Eden Railway Trust – Member
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Sandra Coney
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Waitematā District Health Board – Elected
Member & Chair of Hospital Advisory Committee
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Cartwright Collective – Member
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Greg Presland
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- Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid – Member
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Titirangi Ratepayers and Residents Association
– Member
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Waitākere Ranges Protection Society - Member
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Titirangi RSA - Member
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Maungakiekie Golf Club
– Member
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Saffron Toms
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Titirangi Community House
– Secretary
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Ken Turner
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Huia-Cornwallis Residents and Ratepayers
Association – Committee Member
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Member
appointments
Board members are
appointed to the following bodies. In these appointments the board members
represent Auckland Council:
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External community group or organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere Regional
Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement District (Glen Eden
Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitākere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Public Forum - Piha Wetland Trust
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Peter Hosking and
Hanneke Bouchier attended to address the meeting regarding the Piha
Schoolhouse lease.
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Resolution number WTK/2020/160
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That the Waitākere Ranges Local Board:
a)
receive the
presentation and thank Peter Hosking and Hanneke Bouchier for their
attendance.
CARRIED
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Note: Pursuant
to Standing Order 1.3.8 Member Sandra Coney took no part in discussion or
voting on the matter.
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Attachments
a 10 December 2020, Waitākere Ranges Local
Board: Item 9.1 - Public Forum - Piha Wetland Trust tabled documents
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9.2
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Public Forum - West Coast Community Arts
Trust
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Glenys Scott,
Chairperson for the West Coast Community Arts Trust attended to address the
meeting about the Piha Schoolhouse lease.
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Resolution number WTK/2020/161
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That the Waitākere Ranges Local Board:
a)
receive the
presentation and thank Glenys Scott for her attendance.
CARRIED
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Note: Pursuant to
Standing Order 1.3.8 Member Sandra Coney took no part in discussion
or voting on the matter.
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9.3
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Public Forum - Piha Lagoon Pollution
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Ken Cowan and Graeme Kerry addressed
the meeting regarding Piha Lagoon pollution.
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Resolution number WTK/2020/162
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That the Waitākere Ranges Local Board:
a)
receive the presentation
and thank Ken Cowan and Graeme Kerry for their attendance.
CARRIED
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Attachments
a 10 December 2020, Waitākere Ranges Local Board: Item
9.3 - Public Forum - Piha Residents & Ratepayers tabled documents
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Note: Chair Greg Presland accorded
precedence to Item 16 - New community lease to The West Coast Community Arts
Trust, 42 Seaview Road, Piha at this time.
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16
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New community lease to The West Coast Community Arts
Trust, 42 Seaview Road, Piha
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Donna Cooper, Community Lease
Specialist, was in attendance to speak to this item.
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Member
Sandra Coney declared an interest in this item and took no part in discussion
or voting on this matter.
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Resolution
number WTK/2020/163
MOVED by Member K Turner, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a)
grant a new
community lease to The West Coast Community Arts Trust (Trust) for the Old
Piha School House (and a small curtilage area) located at 42 Seaview Road,
Piha being 111m² (more or less) as shown outlined in red on Attachment A
to the agenda report, on the following terms and conditions:
i)
Term: two years
commencing from date of execution of lease
ii)
Rent: $1.00 plus
GST per annum if demanded
iii) Maintenance fee: $250.00 plus GST per annum
iv) The West Coast Community Arts Trust Community
Outcomes Plan as approved be attached to the community lease document.
v)
All other terms and
conditions in accordance with the Local Government Act 2002 and the Auckland
Council Community Occupancy Guidelines July 2012.
b)
note that The West Coast
Community Arts Trust has agreed to the operational conditions of use of the
schoolhouse as approved by Auckland Council’s Legal Services.
CARRIED
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Note: Item 10 - Extraordinary
Business, Item 11 - Notices of Motion and Item 12 - Notice of Motion - Member
Ken Turner - Waitākere Ranges Heritage Area Act 2008 were considered after
Item 23: New road name in the F&P Dream Homes Limited subdivision for 102,
102A & 104 Rosier Road Glen Eden.
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13
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Waitākere Ward Councillors' Update
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This item was withdrawn.
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14
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New community lease to Titirangi Returned
Services Association Incorporated and approval to enter into a sublease with
Titirangi RSA Bowling Club Incorporated, 500 South Titirangi Road, Titirangi
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Donna Cooper, Community Lease
Specialist, was in attendance to speak to this item.
Chair Greg Presland noted he is a
member of the Titirangi Returned Services Association and Deputy Chair Saffron
Toms presided for this item.
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Resolution
number WTK/2020/165
MOVED by Member S Coney, seconded by Member M Clayton:
That
the Waitākere Ranges Local
Board:
a) grant
a new community lease to Titirangi Returned Services Association Incorporated
for part of Titirangi War Memorial Reserve being 773m² (more or
less) on the following terms and conditions:
i) term:
10 years commencing 1 January 2021 with two 10-year rights of renewal
ii) rent:
$1.00 plus GST per annum if demanded
iii) Titirangi
Returned Services Association Incorporated Community Outcomes Plan as
approved be attached to the community lease document.
iv) all
other terms and conditions in accordance with the Reserves Act 1977 and the
Auckland Council Community Occupancy Guidelines 2012.
c) approve
Titirangi Returned Services Association Incorporated granting a sublease of
the lower floor area of its building located on Titirangi War Memorial
Reserve being 147m² (more or less) to Titirangi Bowling Club Incorporated on
the following terms and conditions:
i) term:
not to exceed the head lease less one day commencing 1 December 2020.
CARRIED
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15
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New community lease to Titirangi RSA Bowling
Club Incorporated, 500 South Titirangi Road, Titirangi
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Donna Cooper, Community Lease
Specialist, was in attendance to speak to this item.
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Resolution
number WTK/2020/166
MOVED by Chairperson G Presland, seconded by Member M
Allen:
That
the Waitākere Ranges Local
Board:
a) grant
a new community lease to Titirangi RSA Bowling Club
Incorporated for part of Titirangi War Memorial Reserve, 500 South
Titirangi Road, Titirangi being 1,228m² (more or less) on the following terms and conditions:
i) term:
five years commencing 1 January 2021 with one five-year right of
renewal
ii) rent:
$1.00 plus GST per annum if requested
iii) Titirangi
RSA Bowling Club Incorporated Community Outcomes Plan as approved be attached
to the community lease document.
iv) all other terms and conditions in accordance
with the Reserves Act 1977 and the Auckland Council Community Occupancy
Guidelines July 2012.
CARRIED
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Note: Item 16 - New community lease to The West Coast Community
Arts Trust, 42 Seaview Road, Piha was considered after Item 9.3 - Public Forum -
Piha Lagoon Pollution.
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17
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United North Piha Lifeguard Service
Incorporated - variation of lease over part of Les Waygood Park for the use
of camping / caravans
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John Cranfield, Manager Area
Operations and Donna Cooper, Community Lease Specialist, were in attendance
to speak to this item.
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Resolution
number WTK/2020/167
MOVED by Deputy Chairperson S Toms, seconded by Member S
Coney:
That
the Waitākere Ranges Local
Board:
a) approve
a variation of the lease to United North Piha Lifeguard Service Incorporated
for part of Les Waygood Park, 2A North Piha Road, Piha as follows:
i) indefinite
immediate suspension of overnight sleeping, including by camping and
caravanning, within the flood prone area of the leased area.
ii) extend
the permitted use to allow the club to use the flood prone area of the leased
area for daytime recreational activities and carparking.
b) approve the continuation of camping by United North Piha Lifeguard Service Incorporated within the Les Waygood Park, 2A North Piha Road, Piha leased area that is clear of the flood prone
area.
c) request staff investigate the process, cost etc of option
A, being the relocation of the
campground at Les Waygood Park, 2A
North Piha Road, Piha, to higher
ground and report back to the local
board.
CARRIED
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18
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Proposal for French Bay Esplanade Reserve,
52 Valley Road, Titirangi
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Nick Harris, Sport and Recreation
Lead, and Donna Cooper, Community Lease Specialist, were in attendance to
speak to this item.
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The motion was
put in parts.
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Resolution
number WTK/2020/168
MOVED by Member M Allen, seconded by Chairperson G
Presland:
That
the Waitākere Ranges Local
Board:
a) receive
the Settlement Agreement dated 14 October 2020 between Auckland Council and
the French Bay Yacht Club Incorporated.
b) request
staff commence the lease process for the French Bay Yacht Club Incorporated,
in accordance with the Settlement Agreement, to occupy part of French Bay
Esplanade Reserve, 52 Valley Road, Titirangi and to report back to the board
for the final decision on the lease.
c) request
staff prepare a draft scope for the development of a “Northwest Manukau
Harbour Water Sports Plan” for the Waitākere Ranges
parts of the Manukau Harbour, for consideration in the Board’s
2021/2022 work programme.
CARRIED
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Note: Pursuant
to Standing Order 1.9.7, Member Sandra Coney requested that her dissenting
vote be recorded against clause b).
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19
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Governance agreement for the Glen Eden Pop
Up Cycleway Innovating Streets project
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Melanie Alexander, Auckland Transport
Traffic Operations Manager and Caroline Tauevihi, Auckland Transport Elected
Member Relationship Manager, were both in attendance via Skype for Business
to speak to this item.
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Resolution
number WTK/2020/169
MOVED by Chairperson G Presland, seconded by Deputy
Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a) approve
the governance agreement for the Innovating Streets project - Glen Eden Pop
Up Cycleway and delegate to Chair Greg Presland the authority to sign the
attached governance agreement on behalf of the board.
b) delegate authority to Member Mark Allen to provide
direction to Auckland Transport for the Innovating Streets project - Glen
Eden Pop Up Cycleway and delegates to Member Mark Allen the authority to approve financial variations of
up to 5 per cent of the total budget, provided that these do not increase the
overall budget for the project.
c) stipulate
that overspends greater that 5 per cent of the total project budget are
mandated by resolution of the full board. The full cost of the project is
$210,000. The Local Board contribution is $21,000. Any overspend of the
budget will need to come from the Local Board Transport Capital Fund.
d) thank
Caroline Tauevihi, Auckland Transport Elected Member Relationship Manager,
for her assistance over the past 15 months and wish her all the very best in
her future endeavours.
CARRIED
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Member Mark Allen left the meeting at
6.31pm
Member Mark Allen returned to the
meeting at 6.34pm.
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21
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Changes to Community Facilities Work
Programme 2020-2023
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John Cranfield, Manager Area
Operations, was in attendance to speak to this item.
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Resolution
number WTK/2020/171
MOVED by Chairperson G Presland, seconded by Member K
Turner:
That
the Waitākere Ranges Local Board:
a) note
the following project savings to be reflected in the Community Facilities
2020-2023 Work Programme:
i) ID
24444 Titirangi War
Memorial Hall - renew all curtains – revised project cost for financial
year 2020/2021 of $44,400, a saving of $45,600.
b) approve the following projects to be included in the Risk
Adjusted Programme reallocation of funding within the Community Facilities
2020-2023 Work Programme:
i) ID
18086 Huia Domain – renew park roading and car park
ii) ID
24357 Nicolas Reserve – renew playground and park furniture.
c) approve the deferral of the following Community
Facilities 2020-2023 Work Programme projects to the 2021/2022 financial year:
i) ID 28539 Waitākere Ranges Greenways Plan
- investigate G3 priority route Ceramco Park.
ii) ID 28537 Waitākere Ranges Greenways Plan
- investigate G7 and G8 priority route Existing Savoy Road Shared Path.
CARRIED
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23
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New road name in the F&P Dream Homes
Limited subdivision for 102, 102A & 104 Rosier Road, Glen Eden
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Resolution
number WTK/2020/173
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That
the Waitākere Ranges Local
Board:
a) approve the name ‘Morihana Close’
for the Commonly Owned Access Lot constructed within the subdivision being
undertaken by F&P Dream Homes Limited at 102, 102A & 104 Rosier Road,
Glen Eden in accordance with section 319(1)(j) of the Local Government Act
1974.
CARRIED
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Note: Pursuant to
Standing Order 1.9.7, Member Sandra Coney requested that her dissenting
vote be recorded.
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Note: Item 10 - Extraordinary
Business, Item 11 - Notices of Motion and Item 12 - Notice of Motion - Member
Ken Turner - Waitākere Ranges Heritage Area Act 2008 were considered after
Item 23: New road name in the F&P Dream Homes Limited subdivision for 102,
102A & 104 Rosier Road Glen Eden.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
In accordance with Standing Order
2.5.1 a Notice
of Motion was received from Member
Ken Turner, seconded by Member Michelle Clayton, for consideration under Item 12.
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12
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Notice of Motion - Member Ken Turner - Waitākere
Ranges Heritage Area Act 2008
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Note: Changes
to the original motion were incorporated under clauses a) and b) with the agreement
of the meeting.
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Resolution
number WTK/2020/164
MOVED by Member K Turner, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a)
advise the
Governing Body and its Parks, Arts, Community and Events (PACE) Committee
that the Waitākere Ranges Local Board is, in principle, opposed to
permanent closure of Waitākere Regional Park tracks in accordance with
the provisions of the Waitākere Ranges Heritage Area Act to protect the
heritage and recreation values of the Waitākere Ranges, and asserts that
any such proposal should only be considered through a variation or review of
the Regional Parks Management Plan.
b)
request Auckland
Council staff circulate this resolution to Governing Body and Local Board
Members and the Parks, Arts, Community and Events Committee, within 7 working
days.
CARRIED
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24
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Chair's Report - December 2020
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Chair Greg
Presland did not present a report for this meeting.
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28 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.24 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
