Agenda of Waitematā Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the extraordiary minutes of its meeting, held on Tuesday, 3 November 2020, the ordinary minutes of its meeting, held on Tuesday, 17 November 2020 and the extraordinary minutes of its meeting, held on Tuesday, 1 December 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Grant Hewison and Tamara Blackshaw on behalf of Waitematā Low Carbon Network and Equal Justice Project

Te take mō te pūrongo

Purpose of the report

1. To speak to the board on the climate change work the two groups have undertaken through the year to advance the Waitematā Low Carbon Plan.

Whakarāpopototanga matua

Executive summary

2. Grant Hewison and Tamara Blackshaw, on behalf of Waitematā Low Carbon Network and Equal Justice Project – will be in attendance to speak to the board regarding the climate change work the two groups have undertaken through the year to advance the Waitematā Low Carbon Plan.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation and thank Grant Hewison and Tamara Blackshaw, Low Carbon Network and Equal Justice Project for their attendance.

8.2 Deputation - Paul Mullane and Helen Silvey to speak about the Harbour Information Centre

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board with an outline of the services provided by the Harbour Information Centre in the local board area.

Whakarāpopototanga matua

Executive summary

Paul Mullane and Helen Silvey will be in attendance to speak to the board about the importance of the services provided by Harbour Information Centre and the business position due to COVID-19.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation and thank Paul Mullane and Helen Silvey for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for a member of the public to address the 15 September 2020 Waitematā Local Board meeting.

Whakarāpopototanga matua

Executive summary

2. Section 7.8 of the Waitematā Local Board’s set of Standing Orders provides for a member of the public to address a Waitematā Local Board meeting in its public forum section of the meeting.

3. Formal approval from the Chair is not required.

Time

4. A period of up to 30 minutes, or such other time as the local board or any of its committees may determine, will be set aside for a public forum at the commencement of meetings of the local board which are open to the public.

5. Each speaker during the public forum section of a meeting may speak for three minutes.

6. Standing orders may be suspended on a vote of not less than 75 per cent of those present to extend the period of public participation or the period any speaker is allowed to speak.

7. This Standing Order does not apply to inaugural meetings and, where not appropriate, extraordinary meetings or a special consultative procedure.

Subjects of public forum

8. The public forum is to be confined to those items falling within the scope or functions of that local board or committee. Speakers must not speak about a matter that is under judicial consideration or subject to a quasi-judicial process.

Questions of speakers during public forum

9. With the permission of the chairperson, members may ask questions of speakers during the period reserved for public forum. Questions by members, if permitted, are to be confined to obtaining information or clarification on matters raised by the speaker.

10. Members may not debate any matter raised during the public forum session that is not on the agenda for the meeting, or take any action in relation to it, other than through the usual procedures for extraordinary business if the matter is urgent.

11. The meeting may not make any resolution on issues raised in public forum except to refer the matter to a future meeting, or to another committee, or to the chief executive for investigation.

12. [Note: s 76 – 81, LGA 2002, regarding decision-making]

Language for speeches

13. A member of the public may address a meeting in English, Māori or New Zealand Sign Language. However, the person should advise the chairperson of their intention to speak in a language other than English at least two clear working days before the meeting.

14. Where practical, Auckland Council will arrange for a translator to be present at the meeting. The chairperson may also order the speech and any accompanying documents to be translated and printed in English or Māori or another language.

Chairperson’s discretion

15. The chairperson may:

· direct a speaker to a different committee if they consider this more appropriate, given the proposed subject matter

· prohibit a speaker from speaking if they are offensive, repetitious or vexatious, or otherwise breach these standing orders.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank all public forum speakers for their presentations and attendance at the meeting.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Ward Councillor Pippa Coom report December 2020	11

Waitematā Local Board

08 December 2020

Allocation of sales proceeds for 3 Ponsonby Road, Freemans Bay

File No.: CP2020/16992

Te take mō te pūrongo

Purpose of the report

1. This report seeks the views of the Waitematā Local Board regarding the allocation of the sales proceeds from 3 Ponsonby Road, Freemans Bay, which is an endowment property approved for disposal by the Finance and Performance Committee as part of the Emergency budget asset recycling programme.

Whakarāpopototanga matua

Executive summary

2. 3 Ponsonby Road, Freemans Bay is a property leased on a commercial basis as an artistic workspace since 1999. It was the subject of the property rationalisation process that commenced in 2011. Consultation with council departments, council-controlled organisations (CCOs), mana whenua iwi authorities and the Waitematā Local Board has been undertaken.

3. In July 2020, council’s Finance and Performance Committee and Governing Body approved, subject to the satisfactory conclusion of any required statutory processes, the disposal of 3 Ponsonby Road with the final terms and conditions to be approved under the appropriate delegations.

4. 3 Ponsonby Road is an endowment property that was vested in the council by the Crown in 1875 pursuant to the Auckland City Endowments and Reserves Act 1875 (Endowment Act) for the improvement and benefit of the City of Auckland.

5. A sale of the property is not expressly prohibited by the Endowment Act and the property can be sold under section 140(4)(b) of the Local Government Act 2002 (LGA 2002), subject to conditions set out in section 141 of the LGA 2002:

· The proceeds of sale must be used for a purpose consistent with the purpose of the endowment (in this case, for the improvement and benefit of the City of Auckland); and

· The council must notify the Minister for Land Information and the Minister in Charge of Treaty of Waitangi Negotiations of the proposal to sell the land.

6. In order for the disposal of the subject property to proceed in accordance with the July 2020 council resolutions, a specific use or uses of the proceeds of sale consistent with the endowment purpose must be identified before the property is sold.

7. This report seeks the Waitematā Local Board’s endorsement to recommend the allocation of the proceeds of sale from 3 Ponsonby Road to the proposed structural repairs for the Leys Institute Library Ponsonby at 20 Saint Marys Road, Ponsonby. In the event the funding is not required for the Leys Institute structural repairs, the funding is recommended to be allocated to the development of a civic space at 254 Ponsonby Road, Ponsonby, which is the Waitematā Local Board’s One Local Initiative.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) endorses the recommendation of Panuku Development Auckland to the Finance and Performance Committee to approve the allocation of the proceeds of sale from 3 Ponsonby Road, Freemans Bay to the projects identified as consistent with the purpose of the endowment pursuant to which this property was vested and is in accordance with sections 140 and 141 of the Local Government Act 2002:

i) the proposed structural repairs for the Leys Institute Library Ponsonby at 20 Saint Marys Road, Ponsonby; or

ii) to the development of a civic space at 254 Ponsonby Road, Ponsonby.

Horopaki

Context

8. Asset recycling is an important lever for Auckland Council, providing capital to be invested into the most strategically important activities. The council’s Emergency Budget 2020/2021 includes $244 million to be realised from asset recycling in the 2020/2021 financial year. This is to be comprised of proceeds of sale from surplus council owned property and alternative commercial arrangements.

9. In accordance with its statement of intent, Panuku Development Auckland (Panuku) is required to undertake an ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for public work purposes and may be suitable for sale and development. 3 Ponsonby Road was identified as potentially no longer required for a public work through this review process and approved for sale by the Finance and Performance Committee in July 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

Property information

10. 3 Ponsonby Road is former residential property located on a 505m² site at the corner of Ponsonby Road and Hopetoun Street, Freemans Bay.

11. The property was vested in the council by the Crown in 1875 pursuant to the Auckland City Endowments and Reserves Act 1875 for the improvement and benefit of the City of Auckland. The sale of the property is not expressly prohibited by the Endowment Act, and the property can be sold under section 140(4)(b) of the LGA 2002, subject to conditions set out in section 141 of the LGA 2002:

· The proceeds of sale must be used for a purpose consistent with the purpose of the endowment; and

· The council must notify the Minister for Land Information and the Minister in Charge of Treaty of Waitangi Negotiations of the proposal to sell the land.

12. The property is non-service and has been commercially leased since 1999 as an artistic workspace. The current commercial tenancy has been on a month by month basis since 2004. 3 Ponsonby Road has been managed by Panuku since 2010.

13. The Auckland Unitary Plan (AUP) zoning is Residential – Single House Zone. It has a 2020/2021 council rating valuation of $1,900,000. The property is not subject to offer back obligations to the former owners in accordance with section 40 of the Public Works Act 1981.

14. The disposal and allocation of sale proceeds for 3 Ponsonby Road is not deemed significant under Auckland Council’s Significance and Engagement Policy.

Leys Institute Library and Gymnasium

15. The Leys Library and Gymnasium (The Leys Institute) buildings at 20 Saint Marys Road, Ponsonby are scheduled in the Auckland Unitary Plan as Category A and listed as Historic Place Category 1 by Heritage New Zealand. The original Leys Institute trust deed outlines that the facility must be maintained for its original purpose, as a library, in perpetuity.

16. The Leys Institute buildings have been assessed as being five per cent of New Building Standard and are considered earthquake prone. Due to the risk, the Leys Institute has been closed since December 2019.

17. The restoration of Leys Institute is a priority for Waitematā Local Board and in September 2020 the board endorsed the key findings from an indicative business case, including that there is a requirement to operate the Leys Institute as a library in perpetuity; to protect the building given its heritage status; and to undertake works to seismically strengthen the building.

18. In order to achieve this, the board also resolved to endorse the development of a detailed business case for the restoration, modernisation, and seismic remediation of the Leys Institute that would include the use of service property optimisation and ring-fenced council funding.

19. The location and status of 3 Ponsonby Road as an endowment property provides an opportunity to support the business case for the Leys Institute through the allocation of the proceeds of sale, as the proposed use is consistent with the purpose of the endowment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The disposal of 3 Ponsonby Road was approved by council in July 2020. Asset recycling allows capital to be invested in council’s strategic activities and better allows council to respond to climate impacts through delivery of the Auckland Climate Action Plan.

21. It is not known at this point what the potential future use of this property will be and therefore what the potential impacts could be on carbon emissions. A sale of the property could lead to land use changes. It is acknowledged that any form of construction and development can increase carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The internal consultation process for 3 Ponsonby Road commenced in 2011 and was revisited again in 2019.

23. Council’s Heritage team advised that 3 Ponsonby Road is subject to the AUP Special Character Overlay Residential A, however they assess it is unlikely to meet AUP criteria thresholds to qualify as individual scheduled place.

24. Council service use investigations have concluded, with the Arts, Community and Events department, Community Places department, Parks Sport and Recreation department, Plans and Place department and Parks and Recreation Policy team confirming that the property is not required for a public work.

25. Council’s Service Strategy & Integration team and Panuku have confirmed that that the proceeds of sale from 3 Ponsonby Road, if allocated towards the restoration, modernisation, and seismic remediation of the Leys Institute or towards the development of a civic space at 254 Ponsonby Road is consistent with the purpose of the endowment (in this case, for the improvement and benefit of the City of Auckland).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Panuku (and previously ACPL) have engaged with the Waitematā Local Board regarding the future of 3 Ponsonby Road multiple times since 2012. Until 2019 the board advised that it was opposed to the disposal of 3 Ponsonby Road and instead sought to retain the property for a number of proposed service uses, including utilising it as part of the nearby Studio One Toi Tū arts precinct at 1 Ponsonby Road.

27. To capture the work undertaken since 2011, Panuku attended a local board workshop in March 2020. Previous advice from council business units was reiterated; the property is not required by the council for a current or future public work that is funded or can realistically be funded in the future. At the March workshop the board provided informal feedback in support of the proposed disposal of 3 Ponsonby Road given its status as an endowment property, if the proceeds from a possible disposal could be allocated towards repairs for the Leys Institute Library Ponsonby at 20 Saint Marys Road, Ponsonby. The board has reaffirmed this position in subsequent discussions with council and Panuku staff.

28. As part of council’s Service Strategy and Integration team led investigations for the business case for the structural repairs to the Leys Institute, council’s Legal Services team confirmed that this use of the proceeds of sale is consistent with the endowment purpose. This information has been provided to the local board.

Tauākī whakaaweawe Māori

Māori impact statement

29. 3 Ponsonby Road is located within the boundaries of the Mataharehare, Opoe and Maungahwau Block acquired by the Crown from Ngati Whatua in September 1840.

30. Because the property is an endowment property, any sale must be in accordance with sections 140 and 141 of the Local LGA 2002, including a requirement that the council notify the Minister in Charge of Treaty of Waitangi Negotiations of the proposal to sell the land.

31. 13 mana whenua iwi authorities were contacted regarding the potential sale of 3 Ponsonby Road, Freemans Bay. The following feedback was received.

a) Te Runanga o Ngāti Whatua

Te Runanga o Ngāti Whatua advised that it has a commercial interest in the property.

b) Ngāti Whatua o Kaipara

No property specific feedback was received.

c) Ngāti Whatua Ōrakei

No feedback received for this property.

d) Te Kawerau a Maki

No feedback received for this property.

e) Ngai Tai ki Tamaki

Ngai Tai ki Tamaki advised that the property is culturally significant. Panuku responded and acknowledged the notification received. No further correspondence is on file, so Panuku will follow up with Ngai Tai ki Tamaki again as part of the process to inform mana whenua of council’s approval to dispose of the property.

f) Ngāti Tamaoho

Ngāti Tamaoho advised that the property is culturally significant. Panuku responded and acknowledged the notification received. No further correspondence is on file, so Panuku will follow up with Ngāti Tamaoho again as part of the process to inform mana whenua of council’s approval to dispose of the property.

g) Te Akitai - Waiohua

No feedback received for this property.

h) Ngāti Te Ata – Waiohua

Ngāti Te Ata – Waiohua responded with general comments relating to the council property disposal process. No site-specific feedback was received for this property.

i) Ngati Paoa

No feedback received for this property.

j) Ngaati Whanaunga

Ngaati Whanaunga advised that the property is culturally significant. Panuku responded and acknowledged the notification received. No further correspondence is on file, so Panuku will follow up with Ngaati Whanaunga again as part of the process to inform mana whenua of council’s approval to dispose of the property.

k) Ngati Maru

Ngati Maru advised that the property is culturally significant. Panuku responded and acknowledged the notification received. No further correspondence is on file, so Panuku will follow up with Ngati Maru again as part of the process to inform mana whenua of council’s approval to dispose of the property.

l) Ngati Tamatera

No feedback received for this property.

m) Patukirikiri

Patukirikiri advised that the property is culturally significant. Panuku responded and acknowledged the notification received. No further correspondence is on file, so Panuku will follow up with Patukirikiri again as part of the process to inform mana whenua of council’s approval to dispose of the property.

Ngā ritenga ā-pūtea

Financial implications

32. Capital receipts from the sale of properties not required by Auckland Council contribute to the Emergency and 10-year Budgets by providing the Council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

33. Because 3 Ponsonby Road is an endowment property, the proceeds of sale must be used for the improvement and benefit of the City of Auckland (as it was defined in 1875) in line with the purpose of the endowment. The proposed use of the sale proceeds towards the restoration, modernisation, and seismic remediation of the Leys Institute; or alternately to the development of a civic space at 254 Ponsonby Road, Ponsonby have been assessed in detail by council’s Legal Services team and the proposed uses meet the requirements for the sale of endowment property as set out in section 141 of the LGA 2002. The development of a civic space at 254 Ponsonby Road is the Waitematā Local Board’s One Local Initiative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The Finance and Performance Committee are currently considering the feasibility of developing a detailed business case for the restoration, modernisation and seismic remediation of Leys Institute through the Long-term Plan. In the event the business case is not approved, or if the restoration, modernisation, and seismic remediation works cannot progress, the sales proceeds from the sale of 3 Ponsonby Road are recommended to be allocated to the development of a civic space at 254 Ponsonby Road, Ponsonby.

Ngā koringa ā-muri

Next steps

35. Following receipt of the Waitematā Local Board’s resolution, Panuku will report to the Finance and Performance Committee regarding the allocation of sales proceeds from the sale of 3 Ponsonby Road, in accordance with section 140 and section 141 of the LGA 2002.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Anthony Lewis - Senior Advisor, Portfolio Review, Panuku Development Auckland

Authorisers

Letitia Edwards - Head of Strategic Asset Optimisation (Acting)

Trina Thompson - Local Area Manager

Waitematā Local Board

08 December 2020

Local Board views on Plan Change 55 (Private) Patumahoe South

File No.: CP2020/17131

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change by Askew Consultants Limited in relation to 34.5ha of land south of the Patumahoe township

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes. A local board can present local views and preferences when expressed by the whole local board.

4. Askew Consultants Limited lodged a private plan change in relation to 34.5ha of land south of the Patumahoe township. Private plan change 55 would change the Auckland Unitary Plan by rezoning this land from primarily Rural Production to a combination of Residential – Single House, Business – Light Industry and Future Urban. The plan change would also extend the existing Patumahoe Precinct to the land, with amendments requiring the delivery of a proposed transport network, stormwater management device, neighbourhood park and landscaped buffer areas amongst other matters.

5. 45 submissions have been received on the plan change. The key themes arising from submissions including the loss of productive land/soils, effects on the local and wider transport network including cumulative effects on transport infrastructure, the design and function of the internal transport network, amenity and character effects on the Patumahoe village, the location of a proposed intersection with Mauku Road and effects on landowners within this area, lack of consultation with Mana Whenua and local landowners, reverse sensitivity effects on surrounding rural activities, how noise and vibration from the adjoining rail corridor will be managed, and whether the plan change boundaries are appropriate.

6. This report is the mechanism for the local board to resolve and provide its views on private plan change 55. Staff do not recommend what view the local board should convey

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide local board views on private plan change 55 by Askew Consultants Limited in relation to 34.5ha of land at Patumahoe South

b) appoint a local board member to speak to the local board views at a hearing on private plan change 55

c) delegate authority to the chairperson of Waitemata Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing

Horopaki

Context

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.

8. A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan.

9. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

11. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

12. The report does not recommend what the local board should convey, if the local board conveys its views on private plan change 55. The planner must include any local board views in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views<Enter text>

Tātaritanga me ngā tohutohu

Analysis and advice

13. The private plan change request relates to 34.5ha of land located immediately south of the Patumahoe township (refer to Figure 1). Patumahoe is an established rural township located some 9km west of Pukekohe, consisting of a small town centre surrounded by low density residential activity zoned Residential – Single House.

14. Within the Auckland Unitary Plan (Operative in Part) 2016 (‘AUP’), the plan change land is primarily zoned Rural – Rural Production, except for a small area of land zoned Single House (refer to Figure 2).

15. The land subject to the private plan change request (‘plan change land’) is contained in 26 individual records of title, and comprises a range of rural and residential activities including grazing, cropping, horticulture, home occupations and ancillary farming activities as well as numerous dwellings. The land has a gentle contour that falls generally in a southerly direction.

16. Immediately south of the plan change land is the Paerata-Waiuku branch railway line, and beyond that are sites used for industry. The eastern and western extents of the plan change land are bounded by rural uses including horticulture and grazing. The eastern boundary is defined by a natural escarpment. To the north lies the Patumahoe town centre and residential suburbs, separated by Patumahoe Road. Immediately northwest of the plan change land is Patumahoe Domain, an open space accommodating rugby fields.

17. The plan change land is identified within the New Zealand Land Resource Inventory (‘NZLRI’) as containing Land Use Capability (‘LUC’) Class 1 soils. LUC Class 1 land is “the most versatile multiple-use land with minimal physical limitations for arable use”2. Class 1 soils fall within the definition of ‘elite soils’ in the AUP. However, the applicant considers that, based on site-specific investigations, the actual classification of the land is a combination of LUC Class 2 and 3, which are considered to have greater limitations for productive uses, and are classified as ‘prime soils’ rather than elite soils in the AUP.

18. The land is bisected by an overland flow path and an associated 1% Annual Exceedance Probability (‘AEP’) flood plain, which follows an east-west alignment.

19. A resource consent application has been approved on land contained within the plan change area and zoned Residential – Single House, at Carter Road (Lot 1 DP169130) for 30 residential allotments.

Figure 1: PC55 Patumahoe South extent (in red) and surrounds

Figure 2: PC55 Patumahoe South extent (in red) and AUP zoning

20. The Auckland Plan 2050 seeks that most of Auckland's anticipated population and dwelling growth over the next 30 years be within the existing urban area. This is reflected within the AUP, which seeks to achieve growth within the framework of a quality compact urban form3.

21. However, both the Auckland Plan and AUP anticipate growth occurring in rural towns and villages. The AUP seeks that “growth and development of existing or new rural and coastal towns and villages is enabled”4 subject to particular criteria being met, whilst the Auckland Plan’s Development Strategy outlines that “residential growth in rural Auckland will be focused mainly in the towns which provide services for the wider rural area particularly the rural nodes of Pukekohe and Warkworth”5.

22. Central Government has proposed a National Policy Statement for Highly Productive Land (NPS-HPL). The discussion document informing the NPS-HPL7 proposes national direction on urban expansions on to productive land, and outlines specific considerations for private plan changes that relate to productive land. The NPS-HPL is expected to be gazetted and take effect in the first half of 2021.

Plan change request

23. The proposed plan change seeks to rezone 34.5ha of land at Carter Road, Patumahoe Road and Mauku Road from Rural Production and Single House to a combination of Residential – Single House, Business – Light Industry and Future Urban (refer to Figure 3) in the AUP.

a) The majority of the land is proposed to be zoned Single House to provide for residential activity;

b) The Light Industry zone is proposed over land adjacent to the rail corridor, to provide for local employment and as a buffer between residential activity and the rail corridor;

c) The Open Space – Informal Recreation Zone is proposed over part of the land to accommodate a neighbourhood park;

d) The Future Urban zone is proposed to apply to land east of Patumahoe Road. This land accommodates an existing poultry farm (at 75 Patumahoe Road), and as such is not considered by the applicant to be suitable for immediate urban development.

24. In addition, the plan change seeks to apply the existing Patumahoe Precinct to the land, with amendments relating to:

a) Requiring a new roading structure to be delivered in the indicative location shown on Precinct Plan 3 prior to new titles being issued, and designed to specific standards proposed (by way of cross sections) within the precinct. This includes forming new access points to Patumahoe Road and Mauku Road, and requiring a pedestrian and walking cycling link along the current alignment of Carter Road where it meets Patumahoe Road;

b) minimum net site area standards for sub-precinct E, providing for minimum lot sizes within the Single House Zone of 600m² within 400m of the existing village centre, 800m² generally and 1500m² adjacent to the Paerata-Waiuku railway;

c) Introducing minimum net site area standards for sub-precinct E, providing for minimum lot sizes within the Single House Zone of 600m² within 400m of the existing village centre, 800m² generally and 1500m² adjacent to the Paerata-Waiuku railway;

d) Requiring landscaped buffer areas between the plan change area and adjoining rural land and the rail corridor, and landscaped buffer areas between proposed residential and industrial zones within the precinct

e) Requiring a neighbourhood park to be established within the plan change area prior to the occupation of any dwelling located more than 400m from the Patumahoe Domain

25. The objective of the plan change, as stated by the applicant is to:

achieve a more sustainable and efficient use of the subject land, through the rezoning of rural land (that has limited productivity under its current zoning) to a mix of live and future urban zoning, that will support the growth and development of Patumahoe as a sustainable rural village

Figure 2: Proposed zoning sought under PC55

26. Askew Consultants Limited included technical reports that evaluate traffic, land use capability and productivity, stormwater and flooding, infrastructure, urban design, landscape and visual effects, geotechnical effects, earthworks and archaeological effects. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=84 . Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Submissions

27. 45 submissions have been received on PC55. A summary of the relief sought in submissions is outlined in Table 1 below:

Table 1: Summary of submissions received on Plan Change 46

Submissions	Number of submissions
Support/support with amendments	10
Neutral	2
Decline	33

28. The submissions relate to a range of topics and concerns. The key matters arising from submissions are summarised below:

· the loss of productive land/soils, including the applicant’s conclusions on the productivity of the plan change land, the overemphasis of urban growth provisions in the AUP over prime/elite soils,

· effects on the local and wider transport network including cumulative effects on transport infrastructure;

· the design and function of the internal transport network, and connectivity with the surrounding local network;

· how water and wastewater infrastructure will be accommodated and funded, and the how additional water storage capacity will be provided to service the plan change area;

· amenity and character effects on the Patumahoe village,

· lack of consultation with Mana Whenua and local owners/occupiers;

· the location of a proposed road intersecting with Mauku Road and effects of this road alignment on landowners;

· reverse sensitivity effects on surrounding rural activities and sufficiency of proposed landscape buffers to address these effects;

· the effects of climate change in relation to retaining productive land for food supply, and

· appropriateness of noise and vibration standards for residential activities (or other activities sensitive to noise effects) close to the adjoining rail corridor, and the drafting of such provisions;

· effects of proposed landscaping provisions on the operation and maintenance of the electricity transmission network bisecting the plan change area;

· the appropriateness of the plan change boundaries, and whether further properties should be included within the plan change area;

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Four submissions directly reference climate change effects, and raise the following concerns:

· Further evidence of climate change has been observed since the AUP was completed, which reinforces the need for preserving quality agricultural land close to Auckland;

· The removal of quality topsoil and replacing it with residential housing and light industry is counter to the Auckland Council’s own climate change mitigation strategies, particularly given that residents in Patumahoe travel to work by car at higher rates than the Auckland regional average, and therefore future residents in Patumahoe will burn more carbon than the average household;

· The soil can be used for horticultural practices and it is a "very good land". It should not be acceptable in the current climate situation the planet finds itself, such land be allowed to be developed into housing; and

· In the current world of climate change and Covid-19 problems it is imperative that land with a significant ability to sustain food production is retained for this purpose.

30. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

31. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the proposed private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Auckland Transport have canvassed their views through a submission on the plan change. Auckland Transport generally support the plan change request, subject to their concerns being resolved. These concerns relate to the proposed Future Urban Zone within the plan change area (which is opposed by Auckland Transport), the level of information provided on the effects of the plan change on the wider transport network, and the drafting of precinct provisions on the design and function of the proposed internal transport network, and improvements required in the surrounding local network. They will have the opportunity to speak to their views if required at a hearing.

33. Watercare Services Limited have also provided their views through a submission on the plan change. Watercare Services Limited are concerned with the water and wastewater capacity and servicing requirements of the proposal, and have sought additional information on matters such as water storage capacity, the availability of suitable land to accommodate infrastructure upgrades to service the plan change area, and any additional upgrades required to the wastewater network to accommodate additional flows. In the absence of this information being provided to address their concerns, Watercare Services Limited seek that the plan change be declined.

34. Healthy Waters are part of Council’s internal review team, and will assess relevant submissions and provide expert input into the hearing report

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The private plan change request does not relate to public land for which the local board has decision-making powers.

36. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

37. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change

Tauākī whakaaweawe Māori

Māori impact statement

38. Askew Consultants Limited advised council that it consulted with the iwi authorities that have an interest in this area.

39. The applicant has engaged with the following iwi groups who have expressed an interest in the proposal:

a) Te Ākitai Waiohua

b) Ngāti Tamaoho

c) Ngāi Tai ki Tāmaki

d) Te Ahiwaru – Waiohua

e) Ngāti Te Ata

f) Ngāti Maru

g) Waikato – Tainui.

40. In response, both Ngāti Tamaoho and Ngāti Te Ata have prepared Cultural Impact Assessments, which recommend methods for treating stormwater discharges, appropriate planting within the precinct, and implementation of accidental discovery protocols.

41. Iwi authorities were provided direct notice of the plan change upon notification. Te Akitai Waiohua Waka Taua Incorporated have submitted to decline the plan change, on the basis of:

· Insufficient consultation with Te Ākitai Waiohua, which has cultural interests in Patumahoe as a Mana Whenua iwi

· Lack of clarity on productive land and consideration of prime soils in the proposed plan change area

42. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[1]}

Ngā ritenga ā-pūtea

Financial implications

43. The private plan change request does not pose any financial implications. The costs associated with processing request can be recovered from the plan change applicant. If the plan change is approved it will enable additional development for which development contributions will be required to offset additional demand for services in the local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Waitemata Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

45. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include

Ngā koringa ā-muri

Next steps

47. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

48. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Sanjay Bangs - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Trina Thompson - Local Area Manager

Waitematā Local Board

08 December 2020

Auckland Council's Performance Report: Waitematā Local Board for July to October 2020

File No.: CP2020/18080

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. Due to delays in the adoption of the Emergency Budget and the local board work programmes for 2020/2021, there are ten months of delivery on the local board work programmes: September 2020 to July 2021

4. Staff will provide three trimester reports in 2020/2021. The first performance report (usually July to September inclusive) will instead report for July to October 2020.

5. The key activity updates from this period are:

ID	Activity name	RAG	Update 1: Jul – Oct
2461	Grey Lynn Park - develop new changing rooms	Green	Practical completion was awarded on 28 October. Planting has been deferred to mid-2021 due to the current climatic conditions.
2561	Western Springs Lakeside Park - renew playspace	Green	Construction works started in late September 2020. Next steps: Complete construction of the playground by 22 January 2021.
3005	Waitematā - urban forest restoration	Green	This project is underway for Point Erin Park, Point Resolution, Rose Road Gully, Seddon Fields, Saint Stephens Cemetery and Westmere and Weona.
3134	192 Parnell Road (Heard Park Plunket) - renew building interior and exterior	Green	Works are progressing as planned. Now included in the scope is construction of an externally accessible public toilet which facilitates the removal of the adjacent Novaloo toilet. Physical works will be completed by the end of November 2020.
3197	Heard Park - concept plan review for park improvements and renewals	Green	The pre-design document has been completed, public consultation to progress.
3204	Auckland Domain – develop pathway connections	Green	Preliminary concept designs have been completed for four pathway connections.
1670	Develop an indicative business case for service provision in Ponsonby, in relation to Leys Institute Library and Gymnasium	Green	The board endorsed the commencement of a detailed business case to restore Leys Institute. The indicative business case will be considered by the Governing Body as part of Long-term plan decisions.
1632	Te Wai Ōrea Lake and Wetland Restoration	Green	The restoration plan for this project is complete. The contractor has commissioned the growing of emergent plants in coir matting for trial planting within the lake in the planting season 2021.
1639	Waipapa Stream Restoration Programme - Parnell	Green	The community representative and contractor met to finalise the community priorities and workplan. A mulching and weeding bee is planned for November 2020. Local volunteers are interested in starting regular water quality testing in the stream.
1696	CARRY FORWARD: Low Carbon Multi-Unit Dwellings - Waitematā	Green	This project has been completed.
1429	Event partnership fund Waitematā	Green	Funding agreements have been completed and funding paid to: Festival Italiano, Artweek Auckland, Grey Lynn Park Festival, and Farmers Santa Parade. Requesting the local board to approve funding for: Auckland Buskers Festival $15,000 Doc Edge $3,000
1353	Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Waitematā	Green	During Lockdown the Grey Lynn Library Kapa Korero (Te Reo Maori Conversation) group continued to meet via Zoom. Central City Library celebrated Maori Language Week with a weaving group. Central Library also produced a booklet for staff to utilize in their own learning of Te Reo. Staff at Parnell Library worked to increase the proportion of Māori vocabulary in preschool programming and a Matariki-themed Rhyme time session in July. In September, Te Wiki o te Reo Māori (Māori Language Week) moved online with content shared via Parnell Library’s Facebook page. The children’s Māori collection in Parnell Library was relocated to increase visibility. This has corresponded with increased browsing and use of the collection within the library.
1359	Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Environment) - Waitematā	Green	Grey Lynn Library became a collection point for the Grey Lynn 2030 cup project; encouraging people to stop using disposable coffee cups. Parnell Library’s annual Eco Month programme of events was postponed due to COVID-19, however staff were still able to co-host a composting workshop in conjunction with the Compost Collective.
186	WTM: Activation of parks, places and open spaces	Green	Nineteen activations were delivered in October.
188	Symonds Street Cemetery services 2020/2021	Green	A new Kids Trail was created and made available on STQRY, Council website and in print. A guided tour of the Kids Trail was delivered in September during the Heritage Festival with 30 participants. Repair of three monuments damaged by vandalsim or graffiti.
2221	CARRY FORWARD WTM: Ngahere (Urban Forest) Strategy Waitematā Action Plan Delivery FY20	Green	The local board approved the Waitematā Ngahere (ten year) Action Plan in this reporting period.
2322	Pt Erin commuter parking restrictions	Green	The board approved P240 Monday to Sunday parking restrictions at the October business meeting.

6. The Events Team recommend that the local board approves funding for Auckland Buskers Festival $15,000 and Doc Edge $3,000 through the Event partnership fund Waitematā (ID1429).

7. All operating departments with agreed work programmes have provided an update against their work programme delivery (attachment A). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

8. The financial performance report compared to budget 2020/2021 is attached (attachment B).

9. Overall, the net operational financial performance of the local board is below the revised year to date budget (94 percent). Revenue is slightly favourable to budget for the year to date and is likely to be on target for the full financial year. From the local boards’ Locally Driven Initiatives (LDI) funding, the majority of projects are underway and on track to be completed during the year, with no risks identified for delivery of these projects at this stage. Capital projects underway or completed include the Central Library roof remediation, development of new changing rooms at Grey Lynn Park, renewal of air handling units at the Central Library and playground renewals at Western Springs Lakeside Park and Home Reserve.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for July to October 2020

b) approve the following events for the Event partnership fund (ID1429):

i) Auckland Buskers Festival $15,000

ii) Doc Edge $3,000

Horopaki

Context

10. The Emergency Budget was adopted on 30 July 2020. Work programmes for 2020/2021 were approved at the board’s business meeting in August 2020.

11. There is a reduced timeframe to deliver activities in the 2020/2021 work programme (ten months).

12. To provide timely updates on the work programmes, staff will provide three trimester reports and will ensure the timing suits the needs of the local boards to monitor progress and inform development draft work programmes for 2021/2022.

13. The first performance report (usually July to September inclusive) will instead report for July to October 2020.

14. The Waitematā Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· External Partnerships;

· Infrastructure and Environmental Services;

· ATEED.

15. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

16. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

17. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

18. Graph 3: Work programme by activity status and department

Key activity updates

19. The following table highlights key activities with updates from the work programme update attachment, including activities identified as initiatives in the Local Board Plan, activities in the Local Board Agreement or activities that have high public interest:

ID	Activity name	RAG	Update 1: Jul – Oct
2461	Grey Lynn Park - develop new changing rooms	Green	Practical completion was awarded on 28 October. Planting has been deferred to mid 2021 due to the current climatic conditions.
2561	Western Springs Lakeside Park - renew playspace	Green	Construction works started in late September 2020. Accidental discovery protocol was triggered when contractors accidentally opened a small void under the basalt layer while digging for footing. This has been reported to the consent monitoring team and the area was cordoned off until a resolution has been reached. The project has received approval from the consent monitoring team to proceed investigation of other suitable footing locations. This only affects the senior playground module and works are underway on the rest of the playground . The first half of the primary pathway along the lakeside is almost complete. Pathway between the lakeside bridge travelling east will be open for public access by the second week of November 2020. Next steps: Complete construction of the playground by 22 January 2021.
3005	Waitematā - urban forest restoration	Green	This project is underway for Point Erin Park, Point Resolution, Rose Road Gully, Seddon Fields, Saint Stephens Cemetery and Westmere and Weona.
3134	192 Parnell Road (Heard Park Plunket) - renew building interior and exterior	Green	Works are progressing as planned; the following works have been completed: interior demolition works, new wall framing, new drainage runs. Now included in the scope is construction of an externally accessible public toilet which facilitates the removal of the adjacent Novaloo toilet. Physical works will be completed by the end of November 2020.
3197	Heard Park - concept plan review for park improvements and renewals	Green	The pre-design document has been completed, public consultation to progress.
3204	Auckland Domain – develop pathway connections	Green	Preliminary concept designs have been completed for 4 pathway connections. These have been covered off/endorsed under the Auckland Domain masterplan (5.1 Improve pedestrian and cycling circulation): • Titoki St carpark to Football Rd • The corner of Winter garden Rd through to the Crescent • Centennial Path to Grafton Mews • Parnell Train station to Lovers Lane through the woodchip yard
1670	Develop an indicative business case for service provision in Ponsonby, in relation to Leys Institute Library and Gymnasium	Green	Indicative business case was received by the local board on 15 September 2020. The board endorsed the commencement of a detailed business case to restore Leys Institute. The indicative business case will be considered by the Governing Body as part of Long-term plan decisions.
1632	Te Wai Ōrea Lake and Wetland Restoration	Green	The restoration plan for this project is complete. The contractor has commissioned the growing of emergent plants in coir matting for trial planting within the lake in the planting season 2021. If the trial is successful, the lake levels will not need to be lowered to continue native emergent planting in the future years of the project.
1696	CARRY FORWARD: Low Carbon Multi-Unit Dwellings - Waitematā	Green	This project has been completed. The concise General Advice for Body Corporate Managers document has been completed and is ready to be presented to the local board, which will take place in late 2020.
1429	Event partnership fund Waitematā	Green	Funding agreements have been completed and funding paid to: Festival Italiano, Artweek Auckland, Grey Lynn Park Festival, and Farmers Santa Parade. Requesting the local board to approve funding for: Auckland Buskers Festival $15,000 Doc Edge $3,000
1353	Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Waitematā	Green	During Lockdown the Grey Lynn Library Kapa Korero (Te Reo Maori Conversation) group continued to meet via Zoom. Central City Library celebrated Maori Language Week with a weaving group. Central Library also produced a booklet for staff to utilize in their own learning of Te Reo. Staff at Parnell Library worked to increase the proportion of Māori vocabulary in preschool programming and a Matariki-themed Rhyme time session in July. In September, Te Wiki o te Reo Māori (Māori Language Week) moved online with content shared via Parnell Library’s Facebook page. The children’s Māori collection in Parnell Library was relocated to increase visibility. This has corresponded with increased browsing and use of the collection within the library.
1359	Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Environment) - Waitematā	Green	Grey Lynn Library continues to collaborate and support projects with the Grey Lynn 2030 group. This quarter the library became a collection point for the Grey Lynn 2030 cup project; encouraging people to stop using disposable coffee cups. Parnell Library’s annual Eco Month programme of events was postponed due to COVID-19, however staff were still able to co-host a composting workshop in conjunction with the Compost Collective. This continues to be a popular offering, attracting participants from across Tamaki Makaurau.
186	WTM: Activation of parks, places and open spaces	Green	Nineteen activations were delivered in October.
188	Symonds Street Cemetery services 2020/2021	Green	Created a new Kids Trail and made available on STQRY, Council website and in print. A guided tour of the Kids Trail was delivered in September during the Heritage Festival with 30 participants. Repair of three monuments damaged by vandalism or graffiti.
2221	CARRY FORWARD WTM: Ngahere (Urban Forest) Strategy Waitematā Action Plan Delivery FY20	Green	The local board approved the Waitematā Ngahere (ten year) Action Plan in this reporting period. The early findings of the 2018 LiDAR results were presented at the September workshop. Final findings and updated report will be presented for approval between March and June 2021.
2322	Pt Erin commuter parking restrictions	Green	The board approved P240 Monday to Sunday parking restrictions at the October business meeting. A report requesting enforcement of this parking regime will now go to the AT Traffic Control Committee.

20. In September 2020, the local board allocated $83,000 towards ID1429 Event partnership fund Waitematā. The board also approved funding for four events with a total of $65,000. The Events Team recommend that the local board supports a further two events:

Organisation	Requested funding for	Recommended 2020/2021 event partnership fund amount
Auckland Buskers Festival	Towards costs for performers fees and equipment for the night show of the 'Auckland International Buskers Festival' event.	$15,000
Doc Edge	Towards costs to deliver the “Doc Edge International Documentary Film Festival,” online.	$3,000

21. The Auckland International Buskers Festival is a four-day event, which has been held annually since 2001 and is run by a professional event organiser. It is scheduled to be held from 29 January to 1 February 2021.

22. The Doc Edge International Documentary Film Festival is New Zealand’s Oscar-qualifying premier international documentary film festival. This year, the festival is moving to an online experience due to Covid-19 impacts. The event is being held from 28 May to 21 June 2020.

Activities with significant issues

23. There are no activities with a red status.

Activities with some risk or issues being managed

24. There are two activities with some risk or issues that are being managed (Amber). These are listed below:

Activity Name

RAG

Update and mitigation

1671

Develop an indicative business case for service provision in Grey Lynn, in relation to Grey Lynn Library and Hall

Amber

The timeframe for this work has been delayed due to COVID-19 and the Emergency Budget 2020-2021.

The scope of work is currently being reviewed in light of current budget constraints.

The next steps will be to confirm the scope with sponsor, project team and local board.

2264

CARRY FORWARD WTM: Te Kete Rukuruku (Māori naming of parks and places) tranche one

Amber

The timeline for this project has been impacted. Multiple mana whenua interests have been received and there are delays resolving this with the Kaitiaki forum. Discussions around process and resolution of iwi concerns are underway and progress is ongoing.

Activities on hold

25. There are no activities that have been identified by operating departments as on hold.

Changes to the local board work programme

Deferred activities

26. There are no activities that are deferred from the 2020/2021 work programme.

Cancelled activities

27. The following activity was cancelled:

Activity Name

RAG

Update and mitigation

1430

Franklin Road Christmas Lights

Grey

The event has been cancelled by the organiser.

Officers will process the reimbursement of the funding.

Activities merged with other activities for delivery

28. There is one activity that has been merged with another activity for efficient delivery:

ID	Activity Name	RAG	Merge to
2242	CARRY FORWARD: Te Wai Ōrea restoration plan	Grey	ID1632 Te Wai Ōrea Lake and Wetland Restoration 2020/2021 project for future reporting periods

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. This report informs the Waitematā Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

33. The following activities have a direct Māori outcome focus or contributes towards specific Māori outcomes in the local board plan:

ID	Activity Name	RAG	Update and mitigation
2264	CARRY FORWARD WTM: Te Kete Rukuruku (Māori naming of parks and places) tranche one	Amber	The timeline for this work has been impacted. Multiple mana whenua interests have been received and there are delays resolving this with the Kaitiaki forum. Discussions around process and resolution of iwi concerns are underway and progress is ongoing.
1362	Māori Responsiveness: Local Māori aspirations in Waitematā	Green	The draft stocktake report of Māori groups and organisations working in the local board area is being reviewed. The final report and recommendations will be presented to the board in the next trimester. Staff are working with Ngāti Whātua Ōrākei on a coordinated action and implementation plan that collectively achieves greater outcomes for Te Tōangaroa area. This is the first step towards the Ngāti Whātua Ōrākei Master Plan and the City Centre Master Plan implementation. Community-led Matariki events were delivered. Merge Community supported the Piki Toi. The Manaaki Tāngata Event was a one-stop pop up market for those with lived experience of homelessness. This event was held at Ellen Melville Centre, supported by New Zealand Police and the Auckland Central Maori Wardens.
1353	Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Waitematā	Green	During Lockdown the Grey Lynn Library Kapa Korero (Te Reo Maori Conversation) group continued to meet via Zoom. Central City Library celebrated Maori Language Week with a weaving group. Central Library also produced a booklet for staff to utilize in their own learning of Te Reo. Staff at Parnell Library worked to increase the proportion of Māori vocabulary in preschool programming and a Matariki-themed Rhyme time session in July. In September, Te Wiki o te Reo Māori (Māori Language Week) moved online with content shared via Parnell Library’s Facebook page. The children’s Māori collection in Parnell Library was relocated to increase visibility. This has corresponded with increased browsing and use of the collection within the library.

Ngā ritenga ā-pūtea

Financial implications

34. This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

35. Operating expenditure relating to Asset Based Services (ABS) is below revised budget by $489,000 for the year to date, while the LDI operational projects are currently $68,000 below revised budget. This is due to a variety of projects yet to draw down on budget allocations.

36. Capital spend of $1.7 million represents investments in the Central Library roof remediation, development of new changing rooms at Grey Lynn Park, renewal of air handling units at the Central Library and playground renewals at Western Springs Lakeside Park and Home Reserve.

37. The complete Waitemata Local Board Financial Performance report can be found in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

39. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

40. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitematā work programme performance update - Jul to Oct 2020	65
b ⇩	October Performance Report - Financial Appendix	107

Ngā kaihaina

Signatories

Author	Caroline Teh - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

[2] Local Government Act 2002, Schedule 7, clause 36D.

Chair	Richard Northey, (ONZM)
Deputy Chair	Kerrin Leoni
Members	Adriana Avendano Christie
	Alexandra Bonham
	Graeme Gunthorp
	Julie Sandilands
	Sarah Trotman, (ONZM)

Author	Priscila Firmo - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager