Agenda of Albert-Eden Local Board - Tuesday, 16 February 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Tuesday, 1 December 2020 and reconvened on Thursday, 3 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Albert-Eden Local Board

16 February 2021

Proposed Dominion Road Business Association Business Improvement District Expansion Project

File No.: CP2020/17206

Te take mō te pūrongo

Purpose of the report

1. To approve the proposed Dominion Road Business Improvement District (BID) programme expansion map.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Business Improvement District Policy 2016 requires the local board approve any new Business Improvement District programme boundaries and recommend the Governing Body strike the targeted rate.

3. The Business Improvement District programme provides sustainable funding to business associations. The funding is raised by applying a targeted rate to commercial properties within a defined geographic area.

4. Under the council’s Business Improvement District policy 2016, the Albert-Eden Local Board must approve the proposed Business Improvement District expansion map before the Dominion Road Business Association Incorporated (DRBA) carries out the postal ballot.

5. DRBA first attempted a BID expansion south along Dominion Road past the Balmoral intersection into Balmoral in 2012. This attempt did not achieve the required mandate set out in the Auckland Council Business Improvement District Policy 2016.

6. In 2015 the DRBA were successful in expanding the Dominion Road BID programme and boundary from Ewington Avenue to Balmoral Road.

7. In June 2014 the Balmoral Chinese Business Association Incorporated (Inc.) was registered with the Incorporated Societies Office.

8. Since 2015, the DRBA have been working closely with the Balmoral Chinese Business Association Inc. collectively advocating on behalf of the Dominion and Balmoral Road business communities regarding future transport planning developments. In 2019 the two associations combined (with funding from the Albert-Eden Local Board) to host the inaugural Moon Festival.

9. With the success of the Moon festival the Balmoral Chinese Business Association committed to investigate implementing a Dominion Road BID expansion project. If the BID establishment project is successful, staff will work with both associations to develop an agreement outlining how the two associations will share the delivery of BID programme initiatives.

10. The Dominion Road Business Improvement District programme will be located within the Albert-Eden Local Board boundary and will involve a postal ballot of business ratepayers and owners to determine the level of support for the proposed new BID programme.

11. If the ballot is successful, the Dominion Road Business Improvement District programme will represent about 310 business ratepayers and owners, with a proposed Business Improvement District targeted rate of $280,000, as of 1 July 2021.

12. At the Dominion Road Business Association Inc. annual general meeting on 21 October 2020, the proposed Business Improvement District expansion map (Attachment A to the agenda report) was presented and approved by the Dominion Road Business Association Inc. membership.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the proposed boundary map expanding the Dominion Road Business Improvement District programme, as shown in the map (Attachment A to the agenda report).

Horopaki

Context

Dominion Road and Balmoral Chinese Business Associations working together

13. Dominion Road Business Association Inc. (DRBA) has been a registered incorporated business association since September 2000 and operating a Business Improvement District (BID) programme since 2000.

14. DRBA first attempted a BID expansion south along Dominion Road past the Balmoral intersection into the Balmoral in 2012. After this failed ballot, the DRBA identified a number of lessons for any future BID expansion and in 2015 DRBA were successful in expanding the Dominion Road BID programme and boundary from Ewington Avenue to Balmoral Road.

15. In June 2014 the Balmoral Chinese Business Association Inc. (BCBA) was registered with the Incorporated Societies Office and set about working and representing the Chinese business owners located along Dominion Road on both sides of Balmoral Road.

16. Since 2015 the DRBA have been working closely with the Balmoral Chinese Business Association Inc. collectively advocating on behalf of the Dominion and Balmoral Road business community regarding future transport planning developments.

17. In 2018 the two associations began working on the first Moon Festival for Dominion Road and after support from the Albert-Eden Local Board with a $25,000 grant, additional sponsorship and a financial contribution from the Dominion Road BID, the inaugural Moon Festival was held on 13 September 2019.

18. The festival provided the opportunity for the two associations and their members to work together and demonstrate the advantages of working collaboratively within a BID programme. With the success of the Moon festival the Balmoral Chinese Business Association committed to investigate implementing a Dominion Road BID expansion project.

19. The Community Engagement Unit (CEU) as part of the Albert-Eden Local Board 2020/2021 work programme has been providing support to the BCBA with a dedicated placemaking coordinator. Dominion Road BID has also provided comprehensive support and communication to the Balmoral business community in the form of a bi-lingual and translation resource.

20. A workshop was hosted on 27 October 2020 to provide an overview of what the expanded Dominion Road BID programme would look like and to demonstrate the opportunities that would be associated with being part of a BID programme.

21. The workshop was hosted by Auckland Council staff and attended by the Dominion Road BID Manager, several Balmoral business owners, Auckland Council staff from the CEU and BID teams. The workshop was led by the owner of My Kitchen NZ and chair of the Balmoral Chinese Business Association.

22. The chair of the Balmoral Chinese Business Association provided an overview of the benefits of a BID programme and the opportunity to join and become part of the Dominion Road BID programme. The workshop concluded with unanimous support to progress the Dominion Road BID expansion project including holding a postal ballot before 30 March 2021.

23. A second workshop was held on 24 November 2020 to recap and provide more detailed BID programme information and a schedule of key milestones and project reporting deadlines.

24. A third workshop is scheduled for 2 February 2021 to provide an update and view the draft ballot and voting documents.

BID Policy requirements

25. In May 2020 DRBA met with the council’s BID team to discuss this new BID expansion proposal. DRBA provided a proposed BID expansion map and this was presented and approved by the membership at the 2020 DRBA AGM held on 21 October 2020.

26. The BID policy states that there are two areas of a BID programme project that require approval by the local board and where local boards have allocated governance and decision-making responsibilities to:

· approve new BID programme boundary maps

· approve BID programme boundary expansions.

27. The Albert-Eden Local Board must approve the proposed BID expansion map identifying the expanded Dominion Road BID programme before the DRBA carries out their postal ballot.

28. All BID expansion projects require further local board approval after the BID expansion project, voter engagement and ballot have been completed. This ensures the local board has the opportunity to see the final outcome of the establishment project, review the ballot results and are satisfied the criteria for a BID establishment has been completed against the BID policy.

29. Council staff is seeking Albert-Eden Local Board approval for the proposed Dominion Road BID expansion map (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

BID expansion process

30. The decision to revisit the Dominion Road BID programme expansion is a result of increasing interest and interaction with the Balmoral Chinese Business Association and their member businesses located within the Balmoral business community. This group are keen to be part of a collaboration and can see the benefit from being part of a collective group.

31. The proposed BID programme expansion will mean all business-rated properties within the BID expansion area will be subject to a Dominion Road BID targeted rate.

32. If the BID establishment project is successful, staff will work with both the DRBA and the BCBA to develop an agreement between the two associations to identify how the two associations will share the delivery of BID programme initiatives at the local street level.

33. The successful BID expansion will increase BID membership of the Dominion Road BID programme to about 310. The BID targeted rate grant will be $280,000 as at 1 July 2021. This will be funded by the new BID targeted rated members.

34. Council staff support this BID establishment project and recommend the Albert-Eden Local Board approve the proposed Dominion Road BID expansion map (Attachment A). There is no reason under the BID policy not to support the proposed Dominion Road BID expansion project and map.

Campaign, consultation and voter engagement

35. The DRBA will implement a professional and detailed communication plan to all eligible BID voters from the period December 2020 to the last voting date in March 2021. This is to ensure that all eligible voters receive a one-on-one visit or contact, are provided with detailed information on the proposal, and have the opportunity to find out more about the BID programme and ballot process.

36. All ballot information including the voting paper will be provided in two languages English and modern Chinese. Voters will be able to vote on-line, post and or at arranged independent voting collection points.

37. The council BID policy requires DRBA to host a minimum of three public meetings, inviting eligible voters to an information briefing and question and answer session. This policy requirement will be completed during the BID campaign process.

38. Election Services Ltd. has been commissioned by the DRBA to provide an independent polling service for the Dominion Road BID expansion ballot.

39. Each eligible voter will receive a ballot pack, which will be lodged with NZ Post in February 2021. There will be postal and online voting available. The ballot period must be no less than four weeks with the last day for voting must be before 31 March 2020.

40. The ballot must achieve a return of votes of 25 per cent or more and 51 per cent of those returned need to be in support of the BID boundary establishment proposal for the ballot to be successful.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. There are no implications for council as the Dominion Road BID programme establishment has no specific impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The DRBA engages across council and council groups, the Dominion Road BID programme will provide a platform for the wider business community to be involved.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The Albert-Eden Local Board have approved the Dominion Road BID expansion to be included in its Local Board Agreement consultation documents (resolution number AE/2020/164). The unfortunate timing of this report to approve the proposed BID expansion map was due to the Local Board Agreement 2021 consultation document time frame.

44. The results of the DRBA BID expansion ballot will determine if there is a sufficient level of support for this new BID programme expansion and associated BID targeted rate.

45. Albert-Eden Local Board has supported the BID approach in the past, as it brings together local businesses to invest collectively in improvements that enhance the local business environment such as better security for business centres. A BID can also advocate and collaborate with the council on behalf of local businesses.

Tauākī whakaaweawe Māori

Māori impact statement

46. All businesses within the Dominion Road BID expansion boundary will be included in the ballot process and BID policy requirements. The expanded BID programme may identify opportunities for niche support or development of any Māori business sector in the area.

Ngā ritenga ā-pūtea

Financial implications

47. The Dominion Road BID targeted rate levied on business-zoned property owners will raise a BID targeted rate grant of $280,000 and fund the Dominion Road BID programme. The programme will be cost neutral to the council and local board.

48. We have sought and received the input of the Commercial Finance Manager and agreed the relevant financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Council staff are satisfied all requirements of the BID policy have been completed up to this point by the DRBA in relation to the proposed BID expansion map and project.

50. There is a risk to DRBA should the BID expansion ballot fail to reach the required mandate. If the BID ballot fails, the BID policy requires a two-year stand-down before any subsequent ballot can be held.

Ngā koringa ā-muri

Next steps

51. The table below shows the reporting path for a BID expansion project and indicates where this project currently sits in that process.

52. Council staff will advise the DRBA of the Albert-Eden Local Board decision regarding the proposed Dominion Road BID boundary expansion map.

53. Following a successful outcome in the ballot, the results will be brought to the Albert-Eden Local Board for consideration and recommendation to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Dominion Road BID Proposed Map	13

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 February 2021

Albert-Eden shade/shelter provision assessment

File No.: CP2021/00226

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Albert-Eden Shade/Shelter Provision Assessment 2020 (Attachment A).

Whakarāpopototanga matua

Executive summary

2. In FY2020 the Albert-Eden Local Board commissioned an assessment of both existing and potential future shade and shelter opportunities throughout the local board area (Attachment A).

3. This assessment responds directly to outcomes and recommendations in the Albert-Eden Diversity in Parks Needs Assessment (2017) and will support the delivery of a well-planned network of shelter/shade facilities throughout Albert-Eden.

4. It will also support the prioritisation of future renewals and enhancement using Locally-driven Initiative (LDI) budgets.

5. The investigation involved the mapping and analysis of current provision and identifying opportunities for future investment. It considered provision principles (why to invest) and network opportunities (how/where to invest) as well as design principles.

6. From a service perspective, the principal area of study was the provision of shade for play spaces, with additional consideration given to selected sports fields.

7. Options provided are a starting point for discussion, and a suggested prioritisation of investment across the network with the local board and community. These are high-level and will require further assessment to fully understand individual site opportunities and constraints.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Shade/Shelter Provision Assessment 2020 (Attachment A).

Horopaki

Context

8. The Albert-Eden Local Board commissioned an assessment of both existing and potential future shade and shelter opportunities throughout the local board area.

9. The provision assessment is a network assessment which considers provision principles (why to invest) and network opportunities (how/where to invest) as well as design principles.

10. The key service provision principles fundamental to the assessment are aligned to three categories:

Shade for play spaces

· Encourage personal/parental responsibility for protection from Ultraviolet Radiation (UVR).

· Consider natural shade solutions.

· Prioritise shade provision for passive play areas (sand or water play, toddler play areas) and caregiver seating ahead of active play areas (jumping/climbing equipment).

· Use of temporary shade structures in destination play spaces.

· Provision of permanent or demountable shade in destination play spaces.

Shade for other recreational facilities

· Encourage personal/parental responsibility for protection from UVR.

· Consider natural shade solutions.

· Prioritise shade provision for informal recreation areas that are used continuously.

· Provision of temporary shade structures for community events.

· Provision of permanent or demountable shade where there is a high level of use by children and adolescents (who are most at risk from UVR exposure).

Significant shelters

· In order to maximise use of any built shelter, ensure formal programming/booking by council and/or a community group.

· As budget allows, consider smaller permanent structures for areas with a high level of use, for an average duration of use of one hour or greater, in locations where the provision of shelter from sun and rain would significantly enhance recreational use.

· Work with local schools that have weatherproof covered outdoor recreation areas to facilitate shared use outside of school hours.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Nine of the 44 playgrounds in the Albert-Eden Local Board have permanent or temporary shade structures, including demountable shade sails, permanent shade sails and permanent shade structures.

12. There are 22 of the 44 play spaces within Albert-Eden parks which have sufficient shade provision from trees, although additional planting is recommended in some locations.

13. There are a number of shade or shade/shelter structures within parks in adjacent local board areas. Most of these comprise shade sails over play areas or seating/picnic/BBQ areas. There are also permanent shade/shelter structures for other activities at Olympic Park and Te Kotuitanga Park in Whau, Walmsley Park in Puketāpapa, and at Cornwall Park (not under Auckland Council ownership).

14. Large shade structures or waterproof shelters over basketball courts or other outdoor learning environments are present in some schools within the Puketāpapa area and adjacent areas. These include Three Kings School, Cornwall Park School, Gladstone Primary School, Western Springs College and Maungawhau School.

15. With regard to the provision of more shaded playgrounds and recreation areas, investment should be targeted around facilities or areas that have a high level of use by children and adolescents, used continuously for more than one hour, and where provision of built shade would enhance recreational use.

16. Permanent or demountable built shade should be considered for new destination play spaces, particularly for passive play areas and caregiver seating. Permanent or demountable shade is recommended in three locations (Mt Albert War Memorial Park, Potters Park and Waterview Reserve).

17. Five sites have potential for development of adult exercise areas in the Albert-Eden Play Network Gap Analysis including Gribblehirst Park, Griffin Reserve, Mt Albert War Memorial Reserve, Owairaka Park and Walker Park, and it is recommended that permanent shade or shelter is considered for these sites.

18. Tree or permanent shade is recommended for four locations covering Fowlds Park, Gribblehirst Park, Kuaka Park and Windmill Reserve. The recommendations are for bbq areas, with the exception of Kuaka Park where shade could be provided over the preschool area.

19. Natural shade for play equipment or caregiver seating/picnic tables is lacking at the new Waterview Reserve play space and skate park, at Potters Park, and at Eric Armishaw Park.

20. The assessment recommends a total of 16 sites in the board area that would benefit from new, or additional, tree planting in order to create natural shade.

21. A further two sites (Anderson Park and Alan Wood Reserve) are identified where additional shade is desirable but not essential.

22. Tree planting should be completed in conjunction with the Albert-Eden Urban Ngahere Action Plan and with council arborist staff. There may be funding available to support this from the LDI funding for the Ngahere programme.

23. Any significant permanent built shelters should be co-located in suburb parks with other existing facilities, accommodate multiple uses, and ideally be programmed to maximise their use.

24. Potential locations for a larger permanent shelter sufficient for up to 30 people have been identified at Fowlds Park, Gribblehirst Park and Mt Albert War Memorial Reserve.

25. While the majority of playgrounds in the board area contain elements of shade, it is rarely provided at a level where an entire playground is covered during all day light hours and for this reason the protection from UVR exposure should prioritise personal/parental responsibility first, including use of sunblock and protective clothing.

26. Subject to local board approval, the recommendations outlined in the assessment will be investigated further by the relevant Project Manager in Community Facilities, as funding becomes available.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Adequate shade provision, either natural or constructed, helps alleviate the negative environmental impacts of climate change and the heat island effect (the urban heat island is the amount of heat absorbed and held by the surface in urban areas). The benefits of shade are linked to positive health and environmental outcomes and shade provision should be improved at any opportunity. Increased temperatures and UV levels have a direct effect on community activity within local park areas and shade development and renewals programmes planned by local boards should be supported now and into the future. The provision of adequate hydration stations within areas of open space is also a topic that local boards are being requested to consider and address within their open space network planning.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Auckland Council’s Kia Manawaroa Tātou 2022 ‘Our Strategy’ specifically focusses on two objectives that are supported by Albert-Eden Local Board outcomes:

Kia Manawaroa Tātou – Our Strategy:	Albert-Eden Local Board Plan outcomes:
Deliver within our means	Resilient, connected and empowered communities who value diversity.
Focus on communities that need us most	Parks and community facilities meet a wide range of needs.

29. The Albert-Eden Shade/Shelter Provision Assessment work will enable the board to programme future investment in shade through informed decision making on shade development and relevance of provision from a network perspective.

30. The board area has experienced less population growth (4.1 per cent) than the median within Auckland (11 per cent). Nevertheless, the requirement for provision of shade remains relevant and is a consistent subject in customer enquiries at the most popular parks and reserves. The Albert-Eden Shade/Shelter Provision Assessment work provides the board with accurate information on current shade provision at the 44 parks and reserves with playgrounds and identifies where improvements can be made to the shade provision in support of this growing community need.

31. The report can guide board advocacy to the governing body and developers on the importance of providing increased investment in reserve and playspace development which includes the provision of shade. This work will be used to guide agreed improvement in development provision.

32. Internally, the analysis work will be the guiding document used by Community Facilities (CF) linked to development of new shade provision and shade renewal within Albert-Eden. The information provided within the Albert-Eden Shade/Shelter Provision Assessment work will ensure a holistic understanding of the relationships between current shade provision and distribution.

33. If the Albert-Eden Shade/Shelter Provision Assessment is adopted, staff will work together and with the local board to identify opportunities for funding as part of future Community Facilities work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The Albert-Eden Shade/Shelter Provision Assessment will help to meet outcomes one and five of the Albert-Eden Local Board Plan 2020, “our parks and open space meet the needs of growing populations and diverse communities” and “parks and facilities meet a wide range of needs.”

35. The draft provision assessment was workshopped with the board in April 2020. Feedback from the workshop has been incorporated into the final document.

36. The board contributed feedback on:

· Clarifying criteria for prioritising recommendations which is included in the table in Section 5 of the assessment.

· Indicating a preference for native tree planting. This will be supported by the Ngahere Strategy and Action Plan and consultation with council arborists.

· Ensuring expert advice within council is sought on tree planting regarding species suitability and selection, which can be supported by the Ngahere Strategy and the arborist team.

· Clarifiying costs associated with storage of demountable shade sails which has been added to the assessment.

· Agreeing that Potters Park is lacking in shade as a Destination Playground.

Tauākī whakaaweawe Māori

Māori impact statement

37. Mana whenua will be engaged to provide input in the design and planning stages of all future tree planting and associated shade development or renewal projects.

Ngā ritenga ā-pūtea

Financial implications

38. The assessment will inform future Community Facilities work programmes, as funding becomes available through park renewals or new LDI projects. Limited LDI Capex funding ($25,000) has been allocated to the Ngahere Programme and there is potential for some of this funding to be spent on tree planting outcomes identified in the shade/shelter provision assessment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The protection from UVR is ultimately the responsibility of the park user or relevant care giver but council providing a baseline of shade provision will play an important part in lowering health risks and increasing levels of user enjoyment.

40. The investigation and design phase of project delivery may identify site specific issues that require the feasibility of the project to be reassessed. This would be facilitated by the Community Facilities Investigation and Design Team in discussion with the Albert-Eden Local Board.

Ngā koringa ā-muri

Next steps

41. If Albert-Eden Shade/Shelter Provision Assessment is adopted, staff will work with the local board to identify possible opportunities for funding as part of future Community Facilities work programmes.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Shade/Shelter Provision Assessment 2020	21

Ngā kaihaina

Signatories

Author

Paul Murphy - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 February 2021

Albert-Eden Play Network Gap Analysis

File No.: CP2021/00259

Te take mō te pūrongo

Purpose of the report

1. To adopt the Albert-Eden Play Network Gap Analysis.

Whakarāpopototanga matua

Executive summary

2. In 2019/2020 the Albert-Eden Local Board funded preparation of a Play Network Gap Analysis to help prioritise investment in play provision and create a network of play that delivers fun, excitement and challenge for all ages and abilities now and into the future.

3. The Play Network Gap Analysis identified the board’s current play provision, geographical network gaps and under-provision for specific age-groups.

4. Findings revealed that in general the 44 playspaces within Albert-Eden meet a baseline in the provision of climbing/crawling, swinging and sliding play. There are gaps in jumping, rocking, creative/imaginative, balancing, spinning and specialised playspaces.

5. With Albert-Eden experiencing residential population growth through increased residential development, the Play Network Gap Analysis graphically mapped these growth areas highlighting the indicative spread of playspaces within these areas and showing locations where new playspaces will be required.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Play Network Gap Analysis document to guide future decision-making on playspace development priorities and locations.

Horopaki

Context

6. Play is essential for the development and well-being of individuals. Play develops creativity and imagination whilst building physical, cognitive and emotional strength.

7. Since 2013 Albert-Eden’s population has increased by 4.1 per cent and is growing at a rate that is lower than the wider Auckland average of 11 per cent. Albert-Eden has 16.9 per cent of the population under the age of 15 compared to an Auckland median of 20 per cent.

8. To better understand the current play network the Albert-Eden-Local Board provided $24,750 Locally-driven Initiatives (LDI) operating expenditure (opex) budget to fund the preparation of a Play Network Gap Analysis in 2019/2020.

9. The purpose of the analysis is to assist the board to prioritise investment in play provision to develop a diverse network of play for all ages and abilities.

10. The analysis was developed through an individual assessment of the 44 current playspace areas within Albert-Eden and focused on the following principles:

- Network provision

- Location and access

- Population

- Age group and experience.

11. Findings revealed that all of the local board’s 44 playgrounds provide play experiences for early childhood and junior age (0-8) and approximately 91 per cent of playspaces cater for senior age groups (9-12). However, 59 per cent of senior play is provided by poor quality standard play, wheeled play and court experiences. This is symptomatic of style and legacy modular play equipment.

12. Specifically, the network has low provision of specialised play experiences including water play, sand, nature and all ability play. There is currently no provision for sound play.

13. The 44 playspaces have been assessed to help the board determine the priorities for further development with the playspace investment need being rated high, medium and low.

Tātaritanga me ngā tohutohu

Analysis and advice

14. It is recommended future play network development and renewal planning decisions are based on priorities. The data capture spread sheet for reference is included in Appendix A of the document. These priorities have been identified by analysing current play provision in terms of catchments, age groups, play experiences and future population growth. The raw data capture that informed this analysis is provided in Appendix A of the gap analysis document.

15. The table below summarises the suggested park improvements.

16. Gaps in play provision across the network at a neighbourhood level have been identified in Unitec, North Epsom, Point Chevalier East and Greenlane West. Geographic gaps in these areas could be filled by play developments at the following parks:

- Griffin Reserve

- Moa Reserve

- Premier Reserve

- Ballantyne Square

- Balmoral Heights Reserve

- Morvern Reserve

- Chamberlain Park

- Kerr-Taylor Park.

17. Future play network development has been identified for the following growth areas; Waterview, Owairaka, Point Chevalier and Mt Albert.

18. The play network provision gaps will require planning and funding through LDI capital expenditure (capex). In many parks the gaps can be addressed through careful analysis of the findings to guide playspace capex renewal programmes rather than a straight ‘like for like’ delivery option. LDI capex could be required to top up these renewal projects to improve the playspace gap provision identified.

Type of improvement	Park and location
Optimisation	Watling Reserve, Balmoral – suggestion to relocate existing playground to Morvern Reserve to improve street frontage and visibility Rawalpindi Reserve – suggestion to remove playground and reallocate funding to Chamberlain Park playground development Moa Reserve, Point Chevalier – suggestion to relocate the playground to Walmer Reserve North to improve street frontage and visibility
Baseline improvements	Rawalpindi Reserve, Mount Albert – optimisation proposed with playspace established at Chamberlain Park instead Alan Wood Reserve, Ōwairaka
Age provision improvements
· Senior and Youth ages 9 – 13+ years	Morvern Reserve, Epsom Harbutt Reserve, Mount Albert Fowlds Park, Mount Albert Walmer Reserve North, Point Chevalier Chamberlain Park, Mount Albert Taumata Reserve, Sandringham School Reserve, Kingsland
· Older adults 65+ years	Gribblehirst Park, Sandringham Griffin Reserve, Epsom Mt Albert War Memorial Park 01 (Rocket Park), Mount Albert Ōwairaka Park, Ōwairaka
Specialised play improvements
· Wheeled play and courts	Centennial Park, Mount Eden Ōwairaka Park, Ōwairaka Coyle Park, Point Chevalier Mt Albert War Memorial Park 02 Balmoral Heights Reserve, Mount Eden Fowlds Park, Morningside
· Water and sand play	Carrington (Unitec) Residential Development, Mount Albert Gribblehirst Park, Sandringham Mt Albert War Memorial Park 01 (Rocket Park), Mount Albert
· Sound	Gribblehirst Park, Sandringham Edenvale Park, Mount Eden Ōwairaka Park, Ōwairaka Potters Park, Mount Eden Ballentyne Square, Mount Eden
· All abilities items	Coyle Park, Point Chevalier Kuaka Park, Waterview Chamberlain Park, Mount Albert Morvern Reserve, Epsom Potters Park, Mount Eden
· Nature play	Harbutt Reserve, Mount Albert Melville Park, Epsom Walmer Reserve North, Point Chevalier Mt Albert War Memorial Park 01 (Rocket Park), Mount Albert Murray Halberg Park, Ōwairaka Chamberlain Park, Mount Albert School Reserve, Kingsland Morvern Reserve, Epsom Bellevue Reserve, Mount Eden

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Increased temperatures and ultra-violet levels have a direct effect on community activity within local park areas. Adequate shade provision, either natural or constructed, must be considered specifically with playspace design development and renewals programmes planned by local boards now and into the future. The provision of adequate hydration stations within areas of open space is also a topic that local boards are being requested to consider and address within their open space network planning.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council’s Kia Manawaroa Tatou ‘Our Strategy’ 2022 specifically focuses on two objectives that are supported by Albert-Eden Local Board outcomes:

Kia Manawaroa Tātou – Our Strategy:	Albert-Eden Local Board Plan outcomes:
Deliver within our means	Resilient, connected and empowered communities who value diversity.
Focus on communities that need us most	Parks and community facilities meet a wide range of needs.

21. The Albert-Eden Play Network Gap Analysis work will enable the board to programme future investment in play to make informed decisions on playspace development and relevance of provision from a network perspective.

22. The board intend to advocate to both the Governing Body and developers on the importance of providing increased investment in playspace development. This work will be used to guide agreed playspace development provision.

23. Internally the analysis work will be the guiding document used by Community Facilities (CF) linked to development and playspace renewal within Albert-Eden. The information provided within the Albert-Eden Play Network Gap Analysis work will ensure a holistic understanding of the relationships between current playspace distribution, catchment levels of service, play experience and group provision of individual playspaces.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Albert-Eden Local Board Plan 2020 identifies the importance of developing community services and facilities that enrich, connect and help their community lead active and healthy lifestyles.

25. The local board provided direction on the scope for the Play Network Gap Analysis project in 2019. The board provided feedback on the analysis findings at the November 2020 workshop and acknowledged that the Play Network Gap Analysis document will guide decision making in relation to playspace development and renewal projects into the future.

26. The board also provided feedback emphasising play provision challenges are also relevant for a growing older population. The board has received feedback that creative mature play elements and the inclusion of fitness equipment in park development could assist in addressing this perceived gap. Albert-Eden presently has 10.1 per cent of the population aged 65 plus (Auckland median 12 per cent).

27. The board may consider development possibilities for a pilot playspace catering specifically for older adults at some point in the future.

Tauākī whakaaweawe Māori

Māori impact statement

28. Developing a network of playgrounds that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

29. Mana whenua consultation will occur as part of the investigation and design process.

Ngā ritenga ā-pūtea

Financial implications

30. Within the approved three-year Albert-Eden Community Facilities (CF) work programme there are a large number of playground renewal projects to be completed. The Albert-Eden Play Network Gap Analysis will be used by CF to assist in the planning and delivery of renewed playspaces, reflecting the gaps in provision outlined in the document. The board may be required to provide LDI capex at times to address gaps in provision through a top-up of the renewal budget.

31. The present financial crisis within Auckland has resulted in local board capital budgets being reduced and in some cases development projects pushed out to future years. This could impact the rate at which play network improvements are delivered.

32. The current rate of population growth continues to climb along with development of residential housing areas within Albert-Eden. The Albert-Eden Play Network Gap Analysis work has highlighted significant gaps in play provision. The board will rely on this work to assist them in future discussions with both the Governing Body and developers specifically regarding increasing their investment in play provision within Albert-Eden.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Adoption of the Albert-Eden Play Network Gap Analysis and priority playspace developments may set community expectations that the local board will fund development of these priority playgrounds.

34. Gaps in playspace provision identified rely at this time on being addressed specifically through a renewal programme and potential LDI capex investment top up. This may result in gaps in provision being partially improved only.

Ngā koringa ā-muri

Next steps

35. That the local board use the Albert-Eden Play Network Gap Analysis as the guiding document to assist informed decision making on playspace development priorities and location provision from a network perspective.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Play Network Gap Analysis	73

Ngā kaihaina

Signatories

Author

Paul Murphy - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 February 2021

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00331

Te take mō te pūrongo

Purpose of the report

1. To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3. The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

b) consider providing views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:

c) appoint one or more local board members to present the views in (b) to the Bylaw Panel on Friday 19 March 2021.

d) delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.

10. The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11. On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better reduce alcohol-related crime and disorder by making:

· new temporary alcohol bans for major events^{^[1]} at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

· the Bylaw easier to read and understand.

14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

· indicate support for public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

18. A total of 84 people from the local board area provided feedback to the proposal via online and written feedback.^{^[2]} There was majority support for the proposal consistent with or slightly lower than the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain	70 per cent	75 per cent
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain	67 per cent	75 per cent
1C: New temporary alcohol ban for all major events at Eden Park	68 per cent	72 per cent
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium	76 per cent	78 per cent
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium	73 per cent	75 per cent
2: Replace unnecessary clauses with a ‘related information’ note	71 per cent	70 per cent
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording	86 per cent	87 per cent

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· reduces alcohol-related crime and disorder and improves public safety

· creates clearer, more efficient and enforceable rules.

20. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24. Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

25. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

29. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

33. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of public feedback	135
b ⇩	Public feedback from people in the Albert-Eden Local Board area	163
c ⇩	'Have Your Say' event feedback	505
d ⇩	Operational and non-bylaw-related feedback	507
e ⇩	Draft Bylaw Panel deliberations report	509

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

Albert-Eden Local Board

16 February 2021

PDF Creator

No.	Title	Page
a ⇩	Member Maskill Board Member Report - February 2021	535

No.	Title	Page
a ⇩	Albert-Eden Local Board Governance Forward Calendar - February 2021	545

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop Record - 24 November 2020	551
b ⇩	Albert-Eden Local Board Workshop Record - 1 December 2020	555
c ⇩	Albert-Eden Local Board Workshop Record - 8 December 2020	557
d ⇩	Albert-Eden Local Board Workshop Record - 2 February 2021	561
e ⇩	Albert-Eden Local Board Workshop Record - 9 February 2021	563

[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2] Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.

Chairperson	Margi Watson
Deputy Chairperson	Lee Corrick
Members	Graeme Easte
	Rachel Langton
	Ben Lee
	Julia Maskill
	Christina Robertson
	Kendyl Smith

Author	Michael Mendoza - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager