I hereby give notice that an ordinary
meeting of the Disability Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 22
February 2021
5.00pm
This meeting
will be held virtually by Zoom
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Ngā Hui a te Rōpū Kaitohutohu
Take Hunga Hauā / Disability Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Members
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Jason Boberg
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Chantelle
Griffiths
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Kramer
Hoeflich
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Renata Kotua
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Gerard Matin
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Rachel Peterson
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Bonnie
Robinson
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Ursula Thynne
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Martine Abel-Williamson
QSM
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Liaison Councillor
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Cr Josephine
Bartley
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Chief Liaison Councillor
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Dr Cathy Casey
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(Quorum 5 members)
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Sonja Tomovska
Kaitohutohu Mana Whakahaere /
Governance Advisor
16 February 2021
Contact Telephone: 021 615 961
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those that
Council-Controlled Organisations deal with any matter of particular interest or
concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Disability
Advisory Panel
22 February
2021
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
Disability Advisory Panel co-chairs for the 2019 - 2022 term 7
6 Disability
Advisory Panel Strategic Briefing 9
7 10-year Budget
2021-2031 - Process overview 19
8 Verbal Update
from Cross-Panel Working Groups 21
9 Panel members'
and liaison councillor's updates 23
10 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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There are no
minutes to be confirmed.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member explains
at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Disability
Advisory Panel
22 February
2021
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Election
of Disability Advisory Panel co-chairs for the 2019 - 2022 term
File No.: CP2021/01136
Te take mō te pūrongo
Purpose of the report
1. To
outline the process for electing co-chairs for the Disability Advisory Panel,
for the 2019 – 2022 term.
Whakarāpopototanga matua
Executive summary
1.
The Disability Advisory Panel members are required to elect co-chairs
for the remainder of the term. The panel must decide whether the election will
be conducted by open or closed ballot. A separate attachment providing a
description of the role of the co-chairs role will be circulated prior to the
meeting.
2.
The Mayor appointed interim co-chairs at the start of the term.
Co-chairs were selected to provide some diversity of thought, and some previous
experience of working with the council to provide support and guidance to new
panel members.
3.
The terms of reference encourage each panel to confirm
these appointments, or elect new co-chairs, after the panel members have had a
chance to get to know each other. The interim co-chairs are eligible for
election if they wish to continue in the role.
4.
It is recommended that co-chairs do not also act as
co-chair for working groups.
5.
Panel members have been invited to put their names forward for the
co-chair roles so that voting can take place online or by email prior to the
meeting.
6.
The results will be announced at the start of the
meeting. These co-chairs are expected to be in place until the current term of
Auckland Council ends.
7.
Candidates can vote for themselves.
Open or closed ballot
8.
At their workshop on 16 November 2020, the panel agreed to carry out the
election of their co-chairs by closed ballot online prior to the meeting.
Voting system
9.
If there are more than four nominations for the co-chairs, there are two
possible voting systems that can be used by the panel. If required, the panel will
be asked to decide what voting system it wants to use prior to the meeting:
·
System A: The voting takes place in rounds where each round of
voting excludes the people with the lowest number of votes until the preferred people
are identified.
·
System B: There is one round of voting whereby the people with
the highest number of votes are elected – there are tiebreakers if
nominees receive the same number of votes.
10.
Further details are provided below.
11.
System A –
· requires
that a person is elected or appointed if they receive the votes of a majority
of the members of the local authority or committee present and voting, and
· has
the following characteristics:
-
there is a first round of voting for all candidates
-
if no candidate is successful in that round there is a second
round of voting from which the candidate with the fewest votes in the first
round is excluded
-
if no candidate is successful in the second round there is a
third, and if necessary subsequent, round of voting from which, each time, the
candidate with the fewest votes in the previous round is excluded
-
in any round of voting, if two or more candidates tie for the
lowest number of votes, the person excluded from the next round is resolved by
lot.
12. System
B –
· requires
that a person is elected or appointed if they receive more votes than any other
candidate, and
· has
the following characteristics:
-
there is only one round of voting
-
if two or more candidates tie for the most votes, the tie is
resolved by lot.
Voting procedure at the meeting
14. The meeting
will proceed as follows:
· One
of the interim co-chairs will call the meeting to order and deal with apologies
and the initial procedural items.
· The
first item of substantive business will be the announcement of the results of
the election of the co-chairs, and the interim co-chairs will hand over the
chairing role to the lead officer or Principal Advisor Panels for this item,
assisted by the governance advisor.
· The
lead officer or Principal Advisor Panels will outline the process followed for
the election of co-chairs and announce the results
· Once
the co-chairs have been confirmed, the meeting will continue with the next item
of business.
15. Roles of the
Panel Co-Chairs 2019-2022 document will be circulated separately.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
that the co-chairs will be elected by closed ballot, as agreed at a previous
panel workshop.
b) agree
whether the co-chairs will be elected using voting system A or voting system
B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).
c) elect
the co-chairs.
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Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Carol Hayward – Principal Advisor Panels
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Disability
Advisory Panel
22 February
2021
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Disability Advisory Panel Strategic
Briefing
File No.: CP2021/01089
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Disability Advisory Panel with an overview of the Auckland Plan
2050 outcomes and our key strategies that set the strategic context for
decision-making at Auckland Council.
Whakarāpopototanga matua
Executive summary
2. The Disability Advisory Panel provides advice to the governing body
and council staff that contributes to improving the outcomes of diverse
communities as set out in the Auckland Plan 2050.
3. This document provides the panel with an overview of the
Auckland Plan 2050 outcomes and our key strategies that set the strategic
context for decision-making at Auckland Council.
4. It
brings together other relevant information to ensure that our planning is
aligned with a clear focus on outcomes we want to deliver. It provides
advisory panel members an evidential base that supports their advice to
council.
5. The
priorities will be set through the political process where our elected members
will make decisions through the 10-year budget on what will be funded, and when
funding will be available, and how much ratepayers, residents and other users
will contribute to delivering on different outcomes of the Auckland Plan, which
also act as the Community Outcomes for Auckland Council.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the report.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Strategic Briefing document
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11
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere
/ Team Leader Governance Advisors
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Disability
Advisory Panel
22 February
2021
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Disability
Advisory Panel
22 February
2021
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10-year Budget 2021-2031 - Process
overview
File No.: CP2021/00848
Te take mō te pūrongo
Purpose of the report
1. To receive a presentation on Auckland Council’s draft 10-year
Budget 2021-2031 (long term plan).
Whakarāpopototanga matua
Executive summary
2. All
councils are required, under the Local Government Act 2002, to adopt a long-term
plan and review it every three years. The process to develop
council’s fourth long term plan (which we refer to as the 10-year Budget)
for the period 2021-2031 began in August 2020.
3. The
10-year Budget sets out Council’s activities and the community outcomes
of the Auckland region, and provides integrated decision-making and
co-ordination of the council’s resources as well as a long-term focus for
the council’s decisions and activities.
4. Staff will update budgets and prepare a consultation document and
supporting information for consultation with Aucklanders. The primary focus of
the consultation document will be to provide a fair representation of the
matters the council proposes to include in the 10-year Budget, and to clearly
set out the key issues of importance for Auckland, along with options for
addressing each issue and the implications for rates, debt and levels of
service.
5. The Governing Body has agreed the Mayoral Proposal, which is the
first step in developing the 10-year budget. When the mayor released the
proposal on 1 December 2020, he outlined the issues he thinks are most
important for Auckland. These include climate action, transport, infrastructure
for growth, community services and facilities, social investment, Māori outcomes, environmental
protection, a resilient water supply, and the level of spending and how we pay
for it.
6. The
Governing Body will meet to adopt the consultation document and supporting
material on 18 February 2021 prior to the public consultation process which is
planned to run from 22 February to 22 March 2021.
7. All
consultation information will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/ . The panel are encouraged to develop a collective response to the
draft plan.
8. All
advisory panels have been provisionally allocated a 15-minute slot on the
agenda of the 21 April 2021 Finance and Performance Committee to talk to any
collective feedback they may have as a panel on the draft budget.
9. Panel
members may also wish to provide individual feedback and encourage others from
the disability community to participate.
10. Following
feedback from the community, local boards and the Governing Body will
reconsider the draft budgets and make final decisions in May 2021. The
Governing Body will then adopt the final 10-year Budget 2021-2031 in June 2021.
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Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note
the presentation on the 10-year Budget.
b) confirm
if they would like to present to the Finance and Performance Committee workshop
on 21 April 2021 on their feedback.
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Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Carol Hayward - Principal Advisor Panels
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Disability
Advisory Panel
22 February
2021
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Verbal Update from Cross-Panel Working
Groups
File No.: CP2021/00853
Te take mō te
pūrongo
Purpose of the report
1. To
provide verbal updates to the Disability Advisory Panel from the cross panel
working groups.
Whakarāpopototanga matua
Executive summary
2. The
Climate Change working group meet quarterly. The most recent meeting on 11
February 2021 covered the 10-year budget and how climate actions were being considered
within the draft plan.
3. The
Thriving Communities working group met on 11 November 2020 and are due to meet
again in May 2021.
4. The
Elections working group met on 17 November 2020 and is due to meet again on 30
March 2021.
5. This
report provides opportunity for members from these working groups to provide
verbal updates to the Disability Advisory Panel.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note the
verbal update from the cross panel working groups.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Carol Hayward - Principal Advisor Panels
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Disability
Advisory Panel
22 February
2021
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Panel members' and liaison councillor's
updates
File No.: CP2021/00910
Te take mō te pūrongo / Purpose of the report
1. To
receive updates from Disability Advisory Panel members on recent activities.
2. To
receive an update from the panel’s liaison councillor.
Whakarāpopototanga matua / Executive summary
3. Disability
Advisory Panel members will provide updates on their recent work and
activities.
4. The
liaison councillor to the panel, Cr Josephine Bartley will provide an update of
recent council business that would be of relevance to the Disability Advisory
Panel.
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Ngā tūtohunga / Recommendation/s
That the Disability Advisory
Panel:
a) note
the panel members’ updates.
b) note
the liaison councillor’s update.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Sonja Tomovska - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Carol Hayward - Principal Advisor Panels
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