Agenda of Finance and Performance Committee - Thursday, 18 February 2021

Terms of Reference

Responsibilities

The purpose of the committee is to:

a) advise and support the mayor on the development of the Long-term Plan (LTP) and Annual Plan (AP)

b) monitor the overall financial management and performance of the council parent organisation and Auckland Council group

c) make financial decisions required outside of the annual budgeting processes.

The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:

· advising and supporting the mayor on the development of the LTP and AP for consideration by the Governing Body including:

o local board agreements

o financial policy related to the LTP and AP

o setting of rates

o preparation of the consultation documentation and supporting information, and the consultation process, for the LTP and AP

· monitoring the operational and capital expenditure of the council parent organisation and Auckland Council Group, and inquiring into any material discrepancies from planned expenditure

· approving the financial policy of the council parent organisation

· establishing and managing a structured approach to the approval of non-budgeted expenditure (including grants, loans or guarantees) that reinforces value for money and an expectation of tight expenditure control

· approve the council insurance strategy and annual insurance placement for Council

· performance measures and monitoring

· write-offs

· acquisition of property in accordance with the LTP

· disposals in accordance with the LTP

· recommending the Annual Report to the Governing Body

· funding for achieving improved outcomes for Māori.

Powers

(i) All powers necessary to perform the committee’s responsibilities, including:

(a) approval of a submission to an external body

(b) establishment of working parties or steering groups.

(ii) The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii) If a decision is a budgetary or financial decision that relates primarily to the Finance and Performance Committee responsibilities, the Finance and Performance Committee has the powers to make associated decisions on matters that would otherwise be decided by other committees. For the avoidance of doubt, this means that matters do not need to be taken to multiple committees for decisions.

(iii) The committee does not have:

(a) the power to establish subcommittees

(b) powers that the Governing Body cannot delegate or has retained to itself (section 2)

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting held on Thursday, 19 November 2020, including the confidential section; the extraordinary minutes of its meeting held on Wednesday, 9 December 2020; and the extraordinary minutes of its meeting held on Tuesday, 15 December 2020, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

6.1 Local Board Input - Upper Harbour Local Board - Paremoremo Public Transport Targeted Rate

Te take mō te pūrongo

Purpose of the report

1. For local board input from Margaret Miles, Chairperson of the Upper Harbour Local Board, to the Finance and Performance Committee regarding a proposed public transport targeted rate in Paremoremo.

Whakarāpopototanga matua

Executive summary

2. Margaret Miles, Chairperson of the Upper Harbour Local Board wishes to address the committee regarding a proposed public transport targeted rate in Paremoremo.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) receive and thank Upper Harbour Local Board Chairperson, Margaret Miles, for her presentation regarding a proposed public transport targeted rate in Paremoremo.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Finance and Performance Committee

18 February 2021

Paremoremo Public Transport Targeted Rate

File No.: CP2021/00133

Te take mō te pūrongo

Purpose of the report

1. To amend the recommendation made by the Finance and Performance Committee to the Governing Body at its meeting on 15 December 2020 to consult through the 10-year Budget 2021-2031 on options for introducing a targeted rate to fund a bus service between Paremoremo and Albany.

Whakarāpopototanga matua

Executive summary

2. On 15 December 2020, the Finance and Performance Committee recommended to the Governing Body to consult through the 10-year Budget 2021-2031 on two options for introducing an Upper Harbour Local Board Transport Targeted rate to fund a bus service between Paremoremo and Albany.

3. Following completion of the standard internal checking processes used to prepare the 10-year Budget consultation materials, officers have recalculated the rate for option one. The proposed rate for option one should be $238 (GST incl) per Separately Used or Inhabited Parts (SUIP) rather than $160 (GST incl) per SUIP as per the resolution.

4. The proposed new transport services serve the Paremoremo area. Officers recommend changing the name of the targeted rate from Upper Harbour Local Board Transport Targeted rate to the Paremoremo Public Transport Targeted Rate.

5. The Consultation Document and Supporting Information have been prepared on the basis of recommendations set out in this report.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) agree to amend resolution number FIN/2020/98 from the 15 December 2020 meeting recommending consultation through the 10-year Budget 2021-2031 on two options for introducing a targeted rate to provide public transport services in the Paremoremo area to read:

recommend to the Governing Body that it agree to consult through the 10-year Budget 2021-2031 on options for introducing a Transport Targeted Rate to provide public transport services in Paremoremo, as follows:

i) Option 1 – Paremoremo Public Transport Targeted Rate of $238 per Separately Used or Inhabited Part on properties in the serviced area to fund a Paremoremo–Albany bus service as part of the 10-year Budget 2021-2031.

ii) Option 2 – Paremoremo Public Transport Targeted Rate of $153 per Separately Used or Inhabited Part, to fund a Paremoremo–Albany bus service as part of the 10-year Budget 2021-2031, applied to properties in the service area of Paremoremo, including additional properties in the Upper Harbour Local Board area within the boundaries between Lucas Creek, Brookdale Road and Ridge Road, including The Avenue and its side roads (Attachment B of the report to the Finance and Performance Committee meeting of 15 December 2020).

Horopaki

Context

6. On 15 December 2020, after considering a recommendation from the Upper Harbour Local Board, the Finance and Performance Committee recommended to the Governing Body that it agree to consult through the 10-year Budget 2021-2031 on two options for introducing a targeted rate to provide public transport services in the Paremoremo area (resolution number FIN/2020/98).

7. The standard checking process followed by officers identified that a smaller number of properties would be liable for the rate under option one. Spreading the cost of the proposed bus service over a smaller number of properties means the rate will be higher at $238 rather than $160 in the December 2020 report. This was identified prior to the 17 December 2020 Governing Body meeting where the recommendation from the Finance and Performance Committee was to be considered. The item was subsequently withdrawn from the agenda so that the Finance and Performance Committee could amend the recommendation ahead of the consultation materials being adopted.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Analysis and advice for the resolutions are in the attached report and memo to the 15 December 2020 Finance and Performance Committee on options for the Upper Harbour Local Board Transport Targeted rate. The option one analysis of ratepayers in the service area, and the rates impact, have been amended as a result of the recalculation.

9. Analysis of the ratepayers in the service area for option one: Paremoremo bus service area (500m walking distance) is set out in the following table.

		Residential	Business	Farm/lifestyle
Properties	Total	498	14	139
Properties	Proportion	76%	2%	21%
Separately used or inhabited parts (SUIPs)	Total	627	14	173
Separately used or inhabited parts (SUIPs)	Proportion	77%	2%	21%
Capital value	Total	$490.9m	$252.3m	$244m
Capital value	Proportion	50%	26%	25%

10. Average rates impact of the amended option one targeted rate on residential, business and farm/lifestyle properties in the service areas is set out in the following table. This will be in addition to the increase in general and other rates.

Option

Targeted rate $ per SUIP (GST incl)

Average rates impact (%)

Residential Business Farm/lifestyle

Option 1: Bus service in Paremoremo (500m benefit area)

$238

11.1%

0.3%

8.1%

11. The consideration of statutory criteria in section 101(3) of the Local Government Act 2002 and other matters laid out in the attached reports are otherwise unaffected by this change.

Renaming the targeted rate

12. The original report to the Upper Harbour Local Board included options for funding public transport in the Paremoremo and Albany Heights areas through the proposed Upper Harbour Local Board Transport Targeted Rate. The Upper Harbour Local Board ultimately recommended on providing public transport services in the Paremoremo area only. Officers recommend that targeted rate now be renamed the Paremoremo Public Transport Targeted Rate to reflect the service area.

Amending the resolution

13. Standing orders set out the requirements for amending resolutions previously made by the Finance and Performance Committee. The recommendations in this report comply with those requirements.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Introducing public transport services in the Paremoremo and Albany Heights will provide an increase in sustainable transport options for residents in the service area. These new services will not have a material impact on emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Integrated Network team within Auckland Transport have contributed to the proposal and they are confident that the proposed service can be delivered within the existing bus operator framework.

16. The report has been reviewed by Legal Services.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The Governing Body has decision-making authority for setting rates. The Upper Harbour Local Board recommended consultation on both options. The public transport options and potential targeted rate discussed in this report do not impact on any other local boards.

Tauākī whakaaweawe Māori

Māori impact statement

18. The council does not hold information on the ethnicity of ratepayers so is not able to identify the exact impact of rates changes on Māori. The impact of the policy options on Māori will be similar to that on other residents in the proposed service area.

19. Consultation on the 10-year Budget 2021-31 includes formal engagement with the 19 iwi authorities recognised by council (including the regional forum), and two of the largest mataawaka authorities that council has a formal relationship with. Other Māori hapori groups and individuals will be included in the public consultation.

Ngā ritenga ā-pūtea

Financial implications

20. Additional capital expenditure of around $60,000 is required for new bus stops which can be accommodated within Auckland Transport’s existing capital programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. There are no additional risks associated with the recommendations in this report.

Ngā koringa ā-muri

Next steps

22. The recommendations will be considered by the Governing Body at the meeting scheduled to start at the end of this meeting. The Paremoremo Public Transport Targeted Rate will then be consulted on as part of the 10-Year Budget 2021-2031.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report to 15 December 2020 Finance and Performance Committee on Upper Harbour Transport Targeted Rate	13
b ⇩	Memo to 15 December 2020 Finance and Performance Committee on Upper Harbour Transport Targeted Rate	47
c ⇩	Proposal for Paremoremo Public Transport Targeted Rate	51

Ngā kaihaina

Signatories

Authors

Aaron Matich - Principal Advisor – Financial Policy

Andrew Duncan - Manager Financial Policy

Beth Sullivan - Principal Advisor Policy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

18 February 2021

Amendments to the Revenue and Financing Policy

File No.: CP2021/00056

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Governing Body consultation on changes to the Revenue and Financing Policy that reflect the changes to rating policy proposed in the draft 10-year Budget 2021-2031.

Whakarāpopototanga matua

Executive summary

2. The purpose of the Revenue and Financing Policy is to provide predictability and certainty about sources and levels of funding available to the council. It explains the rationale for, and the process of selecting, various tools to fund the operating and capital expenditure of the council. The council must identify all its sources of funding in the Revenue and Financing Policy, and consultation is required when changes are proposed to be made to it.

3. As part of the 10-year Budget 2021-2031, the Governing Body has agreed to consult on potential changes to council’s rating policy. To implement these changes requires consultation on amendments to the:

· Funding Impact Statement (FIS)

· Revenue and Financing Policy.

4. Other changes required to the Revenue and Financing Policy are removing references to ATEED (now part of Auckland Unlimited), updates to reflect the revised timing for fully funding depreciation, and an editorial change to clarify the description of the long-term differential strategy.

5. The 10-year Budget 2021-2031 Consultation Document and Supporting Information (a separate item on the agenda for today’s meeting) include the proposed changes to the FIS. Changes to the Revenue and Financing Policy must be consulted on and adopted separately as this policy does not form part of the 10-year Budget – although a copy with the proposed changes is included in the Supporting Information to support consultation on the 10-year Budget.

6. Consideration of feedback from consultation and adoption of the Revenue and Financing Policy will proceed along the same decision-making timeframe as the 10-year Budget 2021-2031. The draft Revenue and Financing Policy is attached as Attachment A: Draft Revenue and Financing Policy.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) agree to recommend to the Governing Body that it consult on the proposed amendments to the Revenue and Financing Policy to give effect to the changes consulted on in the 10-year Budget 2021-2031.

b) agree to recommend to the Governing Body that it delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer.

Horopaki

Context

7. The Governing Body has previously agreed to consult on the following rating changes in the proposed 10-year Budget 2021-2031 that also require amendments to the Revenue and Financing Policy:

· change the definition of the general rate Urban Rating Area to align with Auckland Unitary Plan zones and designations so it captures all areas where urban development is now permitted, excluding Warkworth – this requires changes to the matters used to define rates differentials in the Revenue and Financing Policy

· adding the Electricity Network Resilience Targeted Rate to fund the maintenance of trees near powerlines

· adding the Rodney Drainage Districts Targeted Rate to fund maintenance of drainage assets in the drainage districts

· adding the Clevedon Wastewater and Water Connection Targeted Rate to fund connection costs to reticulated wastewater and water systems.

8. Other changes proposed to be included for consultation are changing the service being funded by the Accommodation Provider Targeted Rate to remove reference to ATEED (now part of Auckland Unlimited), updates to reflect the revised timing for fully funding depreciation and an editorial change to clarify the description of the long-term differential strategy.

Tātaritanga me ngā tohutohu

Analysis and advice

9. To implement these changes requires amendments to the Funding Impact Statement (FIS) and Revenue and Financing Policy. The draft 10-year Budget 2021-2031 Consultation Document and Supporting Information include the proposed changes to the FIS.

10. Changes to the Revenue and Financing Policy must be consulted on and adopted separately from the 10-year Budget 2021-2031. The proposal for amending the Revenue and Financing Policy will be made available separately from the 10-year Budget 2021-2031 consultation on the council’s website. While the consultations will be conducted separately we will include a draft of the Revenue and Financing Policy with the proposed amendments in the Supporting Information of the 10-year Budget 2021-2031 given the connections between the two.

11. Feedback will be able to be provided online via council’s website. Any feedback received on the Revenue and Financing Policy as part of 10-year Budget 2021-2031 consultation will also be captured.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The climate impact of the proposed changes to the Revenue and Financing Policy were included in the reports on those matters considered by the Finance and Performance Committee at its 9 December 2020 and 15 December 2020 meetings.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The proposals in this report and the changes already agreed by the Governing Body for consultation in the 10-year Budget 2021-2031 have been agreed by the following departments or business units of the Auckland Council group:

· Healthy Waters

· Watercare Services Limited

· Community Facilities

14. The proposals in this report have been reviewed by Legal Services.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local board representatives have participated in the workshops leading up to the Mayoral Proposal and expressed their views through this process including a specific opportunity to feedback on regional issues held on 11 November 2020. The views of Local Boards have been reported separately to the Finance and Performance Committee meeting on 9 and 15 December 2020.

16. Local boards will have opportunities to express their views on the impacts of regional decisions on their local community, including the changes proposed to the Revenue and Financing Policy, before final decisions are made in May 2021.

17. The Franklin Local Board supported the adoption of the Clevedon Wastewater and Water Connection Targeted Rate as part of the Emergency Budget 2020/2021. The board has been informed of the proposed changes through a memorandum from officers and will be able to consider the proposal and provide their feedback as part of the 10-year Budget 2021-2031 process.

Tauākī whakaaweawe Māori

Māori impact statement

18. The impact on Māori of the proposed changes to the Revenue and Financing Policy were included in the reports on those matters considered by the Finance and Performance Committee at its 9 December 2020 and 15 December 2020 meetings.

19. Consultation on the 10-year Budget 2021-2031 includes engagement with the 19 Iwi Authorities. Targeted engagement to include mataawaka is also being planned for. The 10-year Budget 2021-2031 Communications and Engagement Plan is a separate item on the agenda for today’s meeting.

Ngā ritenga ā-pūtea

Financial implications

20. The financial implications of the proposed changes to the Revenue and Financing Policy were included in the reports on those matters considered by the Finance and Performance Committee at its 9 December 2020 and 15 December 2020 meetings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. If the council does not consult on the changes to the Revenue and Financing Policy, then it will be unable to implement the decisions proposed through the 10-year Budget 2021-2031 consultation.

Ngā koringa ā-muri

Next steps

22. The proposed amendments to the Revenue and Financing Policy will be consulted on alongside the 10-year Budget 2021-2031.

23. Consideration of feedback from consultation and adoption of amendments to the Revenue and Financing Policy will proceed along the same decision-making timeframe as the 10-year Budget 2021-2031.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Revenue and Financing Policy	63
b ⇩	Draft proposal to amend the Revenue and Financing Policy	79

Ngā kaihaina

Signatories

Authors

Aaron Matich - Principal Advisor – Financial Policy

Andrew Duncan - Manager Financial Policy

Beth Sullivan - Principal Advisor Policy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

18 February 2021

10-year Budget 2021-2031: Adoption of consultation material

File No.: CP2021/00235

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Governing Body adoption of the Consultation Document and Supporting Information for the Long-term Plan 2021-2031, referred to as the 10-year Budget.

Whakarāpopototanga matua

Executive summary

2. The 10-year Budget is statutorily required to be adopted every three years (with annual budgets prepared in between) and includes local board agreements and the Summary of the Tūpuna Maunga Authority Annual Operational Plan.

3. Between August and December 2020, a series of 10-year Budget workshops with the Finance and Performance Committee were held. These workshops involved both local board chairs and council controlled organisation (CCO) representatives at various times.

4. On 9 December 2020 the Governing Body made decisions on the consultation topics for the 10-year Budget 2021-2031 and adopted the draft Tūpuna Maunga Operational Plan 2021/2022.

5. On 9 December 2020, the Finance and Performance Committee also approved the draft revised CCO accountability policy for consultation. Subsequently, some corrections have been made to the draft policy.

6. Local boards made decisions in December 2020 on priorities and preferences for their 2021/2022 Local Board Agreements and key advocacy initiatives.

7. To support the consultation for the 10-year Budget, a Consultation Document has been created (Attachment A) together with Supporting Information (Attachment B). It is anticipated that a member of the public would read the Consultation Document and have enough information to provide informed feedback.

8. The 10-year Budget Consultation Document has been developed in conjunction with council’s legal team to ensure it meets legislative requirements. The questions on the feedback form have been developed in conjunction with the University of Auckland.

9. Audit NZ are due to complete their audit of the 10-year Budget Consultation Document and Supporting Information and provide their audit opinion to the Governing Body by 18 February 2021. A representative of the Office of the Auditor-General will be (virtually) present at the meeting.

10. The Audit and Risk Committee have been part of the 10-year Budget process and have provided an oversight of the relevant controls, risks and risk mitigations. By way of committee resolution on 9 February 2021 (AUD/2021/3), the committee has provided assurance to the Governing Body that effective internal controls and risk management processes have been followed. The committee also resolved to advise the Governing Body that there were no significant outstanding audit issues other than one matter that was discussed at the committee meeting. The Audit and Risk Committee Chair has been delegated authority to provide further advice to the Governing Body about any significant audit issues if required.

11. The 10-year Budget 2021-2031 Consultation Document and Supporting Information need to be adopted by the Governing Body before being released for public consultation from 22 February to 22 March 2021.

12. Following the consideration of feedback, final decisions will be made on the 10-year budget on 25 May 2021 and the Governing Body will meet to adopt the final 10-year Budget on 29 June 2021.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) agree to recommend to the Governing Body to adopt the Supporting Information for the Long-term Plan 2021-2031 (referred to as the 10-year Budget).

b) agree to recommend to the Governing Body to adopt the Consultation Document for the Long-term Plan 2021-2031 (referred to as the 10-year Budget).

c) agree to recommend to the Governing Body to delegate responsibility to the Chair of Finance and Performance Committee and the Group Chief Financial Officer to jointly approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution.

Horopaki

Context

13. The 10-year Budget 2021-2031 (LTP) sets out the council’s activities, community outcomes, service levels and budgets for the next 10 years, and enables rates to be set for 2021/2022. The 10-year budget is statutorily required to be completed every three years (with annual budgets prepared in between) and includes local board agreements and a Summary of the Tūpuna Maunga o Tāmaki Makaurau Authority Annual Operational Plan 2021/2022.

14. In order to consult with the community a Consultation Document and Supporting Information are required to be produced. As the key vehicle for consultation on the 10-year Budget, it is anticipated that a member of the public would read the Consultation Document and have enough information to provide informed feedback on the proposals. The Supporting Information is also available should a person be interested to drill down into underlying information that supports the Consultation Document.

Tātaritanga me ngā tohutohu

Analysis and advice

Developing the 10-year Budget 2021-2031

15. The process to develop the council’s LTP began with an introduction from the Mayor which was presented to the Finance and Performance Committee on 26 August 2020. This identified priorities to be addressed in the 10-year Budget such as climate change, housing and growth, community facilities and the environment.

16. Following the Mayor’s introduction, a series of 10-year Budget workshops with the Finance and Performance Committee were held between August and December 2020. The local board chair from each local board was invited to most of the workshops leading up to the Mayor’s Proposal in November.

17. CCOs were involved in the development of the 10-year Budget topics. All CCO board chairs and senior staff were invited to a workshop with the Finance and Performance Committee on 9 September 2020 to collectively discuss strategy on how best to tackle the key financial and strategic challenges the council is facing. CCOs had follow up workshops on their relevant plans, pressures, options available and risks associated with these options.

18. On 30 November 2020, the Finance and Performance Committee received the Mayoral Proposal for consultation on the LTP.

19. On 9 December 2020 the Finance and Performance Committee and the Governing Body considered this proposal and agreed the items for consultation in the 10-year Budget 2021-2031.

20. Following the 9 December 2020 meeting, feedback form questions were drafted with input from various departments including a Mayoral Office representative. The University of Auckland also provided input through an iterative process. In addition, Colmar Brunton, with support from the University of Auckland, qualitatively tested the questions with Aucklanders to check understanding. Some small wording changes were suggested but overall, the advice received is that the questions on the feedback form are not leading, and refer respondents to further detail in the Consultation Document when needed.

21. The decisions made at the Governing Body meeting on 9 December 2020 allowed staff to produce a Consultation Document and the Supporting Information. Both documents have been reviewed by Audit NZ as discussed in the audit process section of this report and will be tabled at the meeting.

22. Public consultation is proposed to run from Monday 22 February 2021 to midday on Monday 22 March 2021. For more detailed information on the engagement approach, please refer to the 10-year Budget 2021-2031 Communications and Engagement Plan report on this agenda.

23. Originally, consultation on the LTP was to align with timing for Auckland Transport’s consultation on the Regional Land Transport Plan (RLTP). However, due to the Auckland Transport Alignment Plan (ATAP) being finalised later than planned (now around March 2021) consultation on the RLTP will now be delayed.

24. Recent funding decisions by central government for certain transport projects such as Mill Road and Penlink, combined with changes from ATAP, mean that the council will need to update the allocation of Regional Fuel Tax (RFT) funding to specific transport projects. This will require further public consultation which is proposed to coincide with the RLTP consultation (noting that these are separate consultation processes). Following this consultation, decisions for the RFT project funding allocations will be made at the same time as the LTP decisions planned for 25 May 2021.

CCO accountability policy

25. On 9 December 2020, the Finance and Performance Committee approved the draft revised CCO accountability policy for consultation. Subsequently, some corrections have been made to the draft policy to:

· address formatting errors and reflect correct entity legal names

· clarify that the statement of expectations is still to be developed

· ensure consistency with section references in the Auckland Airport Shareholding Policy and assets listed in the Significance and Engagement Policy.

26. The updated draft policy is detailed in Section 5.2 of the Supporting Information (Attachment B).

Developing local board agreements

27. Each year a local board agreement is developed for each local board that sets out priorities, budgets and intended levels of service for local activities, and the capital and operating expenditure required to fund these activities. Local board agreements are agreed between the local board and the Governing Body as part of the annual plan or long-term plan process.

28. Local boards held workshops in November 2020 ahead of meetings in December 2020 to adopt their content for consultation on their 2021/2022 Local Board Agreement. Each local board’s proposed local priorities for 2021/2022 and key advocacy initiatives are set out in the Consultation Document with an additional two pages of information per local board in the Supporting Information.

Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan

29. Each year a Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan is developed to provide a framework in which the council will carry out its functions for the routine management of the maunga and administered lands for that financial year. The Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan must be prepared and adopted concurrently with the council’s LTP and must be included in summary form in the 10-year Budget consultation material.

30. The Tūpuna Maunga Authority met on 16 November 2020 and adopted the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan 2021/2022 and Summary of the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan 20201/2022. On 9 December 2020 the Governing Body also adopted both products. Content relating to the Draft Tūpuna Maunga o Tāmaki Makaurau Authority Operational Plan has been referred to in the Consultation Document and the summary of the plan is in Section 4.5 of the Supporting Information (Attachment B).

Audit process

31. The 10-year Budget Consultation Document and Supporting Information are statutorily required to be audited. Audit NZ have been working alongside relevant staff for some months and the audit process for the consultation phase has now been concluded. The Office of the Auditor-General (OAG) will issue their opinion before the Governing Body formally adopt the Consultation Document and Supporting Information. A representative of the OAG will be virtually present at the Governing Body meeting on 18 February 2021 to answer any questions that may arise.

32. In addition, the Audit and Risk Committee have provided oversight of the relevant process controls, risks and mitigations. On 9 February 2021, following reports from staff, Audit NZ and the Office of the Auditor-General, the Committee resolved (AUD/2021/3) to advise the Governing Body that:

a) effective internal control and risk management processes have been followed during the preparation of the Consultation Document and Supporting Information, and

b) there were no significant outstanding audit issues other than one matter that was discussed at the committee meeting. This matter relates to disclosures around stormwater assets in the draft Infrastructure Strategy and council staff are working closely with Audit NZ to resolve this matter. The Audit and Risk Committee Chair has been delegated authority to provide further advice to the Governing Body about any significant audit issues if required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Climate impact considerations regarding the consultation materials and engagement approach have been considered in the 10-year Budget 2021-2031 Communication and Engagement approach report on this agenda.

34. The items for consultation in this 10-year Budget were previously agreed by the Finance and Performance Committee and the Governing Body on 9 December 2020. Climate impact considerations regarding the key consultation items were considered at that time.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The 10-year Budget is an Auckland Council Group document and will include budgets at a consolidated group level.

36. Consultation items and proposed draft budgets reflect information from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. Local boards have been involved throughout the development of the consultation material for the 10-year budget.

38. Local board representatives were invited to workshops with the Finance and Performance Committee between August and November 2020 which focused on key regional topics.

39. Local board chairs presented their key advocacy and views on proposed regional topics for consultation on 11 November 2020 to the Finance and Performance Committee.

40. Local boards held workshops and meetings in November and December 2020 to adopt their proposed local priorities for 2021/2022 and key advocacy initiatives.

41. Content supporting the development of each local board agreement is set out in Section 6 of the Supporting Information (Attachment B). In addition, local board proposed local priorities for 2021/2022 and key advocacy is listed in Part Six of the Consultation Document (Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

42. Māori outcomes are discussed on page 37 of the Consultation Document (Attachment A) and also in the Strategic Overview, Section 1.0 of the Supporting Information (Attachment B).

43. For information about the planned Māori engagement activities please refer to the 10-year Budget 2021-2031 Communications and Engagement Plan report on this agenda.

Ngā ritenga ā-pūtea

Financial implications

44. The 10-year Budget is a statutory process which must be completed every three years. The council budget provides for the resourcing to deliver this project. The 10-year Budget project has been budgeted at $1.2 million excluding Audit NZ’s fee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. The 10-year Budget process delivers an LTP that enables the council to fund its ongoing operations and underpins key decisions. Not completing the 10-year Budget in accordance with statutory requirements has the potential to have a major impact on the ability to continue to deliver the services and projects that Auckland needs.

46. There are many risks at each stage of the process which are being actively managed and are being overseen by the Risk team, 10-year Budget Project Control Group and the Audit and Risk Committee.

47. Adoption of the Consultation Document and Supporting Information at this meeting will enable the timetable for consultation and subsequent decision-making to be met.

Ngā koringa ā-muri

Next steps

48. Following decisions today, all consultation material will be finalised for print and distributed to libraries, service centres, local board offices, and made available online in time for the start of the consultation process on Monday 22 February 2021.

49. A detailed review of the budgets for the 10 years will be undertaken from February to March 2021. This will include a review of the capital and operating budgets and consider cost pressures, savings targets and any political resolutions with budget impacts. It will also include an update on the significant forecasting assumptions applied in the preparation of the budget.

50. A briefing on the updated group budget position following this process will be provided to a Finance and Performance Committee workshop on 14 April 2021 (with local board chairs in attendance). This information, along with feedback from public consultation, will inform final decision making for the 10-year Budget.

51. The key steps for finalising the 10-year budget are set out below:

Table Three: Key steps to finalise the 10-year Budget 2021-2031

Phase	Timing - 2021
Public consultation	22 Feb - 22 Mar
Finance and Performance Committee workshop on budget refresh update	14 April
Finance and Performance Committee workshop on public consultation feedback	21 April
Finance and Performance Committee workshop topics planned: - Community facilities - Housing and growth	28 April
Finance and Performance Committee hold discussions with local boards	12 May
Finance and Performance Committee workshop topics planned: - Proposed investment package	3 May
Finance and Performance Committee workshop topics planned: - Rating issues/Water quality targeted rate (WQTR)	5 May
Finance and Performance Committee workshop topics planned: - Climate action - Wrap up	10 May
Finance and Performance Committee workshop topics planned: - Local boards input and advocacy	12 May
Finance and Performance Committee workshop on Mayoral Proposal and final decisions for the LTP	19 May
Finance and Performance Committee/Governing body meeting – to make final decisions for the LTP	25 May
Audit NZ review of final documents	4 – 15 June
Audit and Risk Committee meeting to approve the process followed	22 June
Finance and Performance workshop final LTP documents ahead of final adoption meeting	23 June
Governing Body meet to adopt the final 10-year Budget 2021-2031	29 June
Documentation will be published and made available to the public and information on the decisions made will be shared with people who participated in the consultation process.	July

Ngā tāpirihanga

Attachments

Please note the attachments referred to in this report will be tabled at the meeting.

Ngā kaihaina

Signatories

Authors

Kylie Thompson - Programme Manager

Michael Burns - Manager Financial Strategy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

18 February 2021

10-year Budget 2021-2031 Communications and Engagement Plan

File No.: CP2021/00234

Te take mō te pūrongo

Purpose of the report

1. To recommend to the Governing Body the proposed communication and engagement approach for public consultation on the 10-year Budget 2021-2031.

Whakarāpopototanga matua

Executive summary

2. Every three years, councils are required to adopt a Long-term Plan (referred to by the council as the 10-year Budget)

3. Councils must use the special consultative procedure (as set out in the Local Government Act 2002) in adopting the 10-year Budget. This formal process enables the council to consider the views and preferences of those who may be affected by, or interested in, the content of the 10-year Budget.

4. A purpose-built online hub has been created to engage Aucklanders to complement a range of events that will be held across the region enabling Aucklanders to have their say on the 10-year Budget in ways that suit them. Targeted engagement will take place for various groups affected by specific rating changes in addition to general engagement on other topics.

5. The proposed approach set out in this report has in-built contingencies for different COVID-19 Alert Levels, based on experience from the council’s consultation on the Emergency Budget 2020/2021.

6. The proposed approach will meet our statutory obligations for this type of consultation and is designed to ensure council hears from a wide range of Aucklanders, including Māori, Pacific, diverse communities and young people.

7. In particular, Auckland Council has obligations under Te Tiriti o Waitangi and the Significance and Engagement Policy to take special consideration when engaging with Māori to enable Māori participation in council decision making to promote Māori well-being. A Māori engagement plan has been developed to meet those obligations.

8. The public consultation on the 10-year Budget 2021-2031 will run from 22 February 2021 to midday 22 March 2021.

9. Following the consultation period, a summary of public feedback received will be prepared for decision makers. After decisions have been made, this will be communicated widely to all submitters and stakeholder groups involved in the process.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) agree to recommend to the Governing Body the proposed communication and engagement approach for the 10-Year Budget 2021-2031 as set out in this report, noting:

i) public consultation will run from Monday 22 February 2021 to midday Monday 22 March 2021

ii) feedback can be provided through written, in person, telephone and digital channels

iii) various events and community forums will be held across the region to allow Aucklanders to have their views heard and provide feedback

iv) an independent, representative survey will be run separate to the consultation feedback

v) webinar information sessions will be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts

vi) post consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels for decision makers

vii) the council will participate in a joint deliberations meeting with the Tūpuna Maunga Authority on their draft Annual Operational Plan

viii) a summary of the final decisions made will be prepared then made publicly available and widely communicated in July 2021.

b) agree to recommend to the Governing Body to delegate to the following elected members and council officers the responsibility to hear feedback at the Have Your Say events for consultation on the 10-year Budget 2021-2031:

i) mayor and councillors

ii) local board chairs and local board members

iii) staff approved by the Group Chief Financial Officer.

Horopaki

Context

10-year Budget 2021-2031

10. Once every three years, councils are required to adopt a Long-term Plan (referred to by Auckland Council as the 10-year Budget), and in the intervening years an Annual Plan (referred to by Auckland Council as the Annual Budget). In 2020, due to the financial impacts of COVID-19, the council adopted the Emergency Budget 2020/2021 (in place of a standard Annual Budget), and this year will adopt the 10-year Budget 2021-2031.

11. Each year our budget enables rates to be set for the year. It also includes setting the local board priorities for each of our 21 local boards as part of each local board agreement for the year. As part of this process, public consultation is conducted to get feedback on the proposed budget from citizens, customers and stakeholders, so that the council can consider the views and preferences of those who may be affected by or interested in, the proposal. The feedback received feeds into the final proposal for the consideration of the Governing Body.

Engagement at Auckland Council

12. The council views engagement as a genuine dialogue with Auckland’s communities to help us make better decisions. High quality engagement with Aucklanders will allow us to make robust decisions that benefit communities and produce plans that are fit for purpose.

13. Consultation on the 10-year Budget must be conducted through a special consultative procedure in accordance with the Local Government Act 2002. As part of this, Aucklanders must be given an opportunity for “spoken interaction” with decision makers.

Significance and Engagement Policy

14. Auckland Council’s Significance and Engagement Policy has been in effect since 1 December 2014 as required under the Local Government Act (2002).

15. The policy specifies how and when communities can expect to be engaged with on a wide range of decisions and enables council and our communities to understand the significance that council places on certain issues.

16. As part of the policy implementation, the council follows the International Association of Public Participation (IAP2) good practice approach, which is the most widely recognised international body for public participation.

17. Staff considered the Significance and Engagement policy when identifying the key issues included in the Consultation Document for the 10-year Budget and worked closely with the council’s legal team to ensure that the Consultation Document, Supporting Information and the consultation approach meet legislative requirements.

Communications and engagement approach

Introduction

18. The Finance and Performance Committee were provided with the draft approach to gathering feedback in November 2020. This includes Have Your Say (HYS) events, regional stakeholder events, a quantitative survey and other hui and community events.

19. To ensure that all public feedback delivered through HYS events can be incorporated into formal feedback, a delegation is sought to give the responsibility for hearing feedback to all elected members, and staff that are approved by the Group Chief Financial Officer.

20. The Integrated Communications and Engagement Plan is provided in Attachment A.

Communications

21. Communication activities has been designed to reach out to Aucklanders to encourage participation and to submit feedback. This will include:

· paid marketing campaign running across digital, social media, radio, print and outdoor (for example street posters)

· proactive media relations

· use of Auckland Council channels, including OurAuckland and digital screens

· mail out to databases and targeted emails

· hardcopies of the consultation materials in libraries and service centres.

22. Webinar information sessions will also be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts.

Consultation documentation and translations

23. The consultation material and process should provide an effective basis for the public to participate in council’s decision-making process.

24. The table below summarises the material developed to support consultation on the 10-year Budget.

Table One: Material prepared to support consultation

Document	Description
Consultation Document	A document where Council seeks feedback on the key budget issues. Includes the feedback form which sets out the consultation questions for the 10-year Budget (see below).
Feedback form	A feedback form setting out the consultation questions for the 10-year Budget. Translated into five languages, and New Zealand sign language. Questions have been reviewed by Dr Catherine Frethey-Bentham, Senior Lecturer and market research specialist, from The University of Auckland. In addition, the questions have been tested with a cross section of Aucklanders.
Translated summary of Consultation Document	A summary of the 10-year Budget key issues in the Consultation Document created for translation purposes and available in five languages as well as a New Zealand sign language video.
Supporting Information	Includes the relevant strategies, policies, detailed service level and budget information that support the Consultation Document and provide the basis for the preparation of the final 10-year Budget.

25. In order to support Aucklanders to be able to provide feedback in a way that suits them best, all information will be provided online and in hard copy. Hard copies will be available at all libraries, service centres and local board offices as well as at the events.

26. To enable a wide reach across Auckland’s diverse communities, a high-level summary, the feedback form and an informative video will be translated into New Zealand Sign Language, Te Reo Māori, Samoan, Tongan, Korean and Chinese.

27. All consultation material will also be available online at www.akhaveyoursay.nz which is the HYS hub for the Auckland Council. People will be able to read through all the reference information before providing their feedback in an online form. The online forms will also be available for submission in translated languages.

Feedback channels

28. Aucklanders can submit their feedback in a number of ways:

· Written feedback received through feedback forms (online and hard copy), emails, letters, and proformas (a group templated response)

· Spoken interaction (verbal feedback) from events

· Social media (Facebook, Twitter and Instagram)

· Telephone interviews for those who prefer a non-digital option of providing feedback.

Māori Engagement

29. Auckland Council has obligations under Te Tiriti o Waitangi and the Significance and Engagement Policy to take special consideration when engaging with Māori to enable Māori participation in council decision making to promote Māori well-being.

30. The engagement programme includes:

i) one on one workshops with each mana whenua entity who have expressed an interest in being involved

ii) Mana whenua meeting with the Governing Body and Independent Māori Statutory Board on 17 March: an opportunity to discuss priorities and feedback on the proposed 10-year Budget 2021-2031

iii) targeted Māori community engagement through partners and their networks, covering our high population areas and region wide, supporting feedback through online and hard copy submission forms.

31. More detailed information on the engagement approach with Māori is provided in Attachments B and C.

Have Your Say (HYS) events

32. HYS events with communities will be held across the region. Local boards will host most of these and have decided (in conjunction with councillors) on the number of events and format events (round table, drop-in session or traditional hearing style) that they believe best suits their community. These events provide an opportunity for the community to have their views on local and regional issues heard by decision makers or staff members acting under delegation to receive feedback.

33. At local events, ward councillors will speak to regional issues and consultation materials where possible and be available to answer any questions about the proposals for members of the public.

34. Local boards will seek feedback specifically on the proposed priorities and preferences for their local board agreements, however understanding local views on regional issues is also a priority.

35. An event to receive spoken feedback on the Draft Tūpuna Maunga Authority Operational Plan will be scheduled during the consultation period. This event will be attended by Tūpuna Maunga Authority members.

36. In addition to local events, a number of regional events will take place to cater to a range of communities such as attendance at Pasifika Festival and Orientation Week at The University of Auckland.

37. People who attend events will, where practical, be asked to provide their demographic information. This will not be compulsory but should give an indication of those who have had a spoken interaction as part the consultation in addition to those who provide written feedback by hard copy and online.

Engaging with diverse communities

38. Auckland is home to communities diverse in age, gender, sexuality, disability, nationality, religion and culture. Auckland Council is committed to supporting and including voices from Auckland’s diverse communities.

39. Auckland’s advisory panels have been provided with a briefing on the issues that are being considered during the consultation process through a co-chairs forum and have had some initial engagement with councillors and senior staff to share initial community issues and priorities. All panels will be provided with an opportunity to provide feedback on the draft 10-year Budget. In addition, several will be hosting open meetings during the consultation period to encourage participation from their communities.

40. Through partnerships with a number of community organisations and advocacy groups, targeted events and forums will also be held to reach different demographic groups and communities. Community partners use their expertise, relationships, and networks to lead engagement with their communities.

Independent representative survey

41. Separate to the consultation feedback; an independent, representative survey will be run in line with the timing of the statutory consultation process. The quantitative nature of the survey will ensure that we achieve census level representation from demographic communities in Auckland. Results of the independent survey will be presented as a separate input into decision making.

42. The survey will adopt a hybrid approach involving approximately 85 per cent of respondents being contacted online and around 15 per cent of respondents to be contacted via telephone. This ensures representation from communities where internet penetration is not high. Details about the survey approach follow:

i) The survey is to be a 10-minute interview. This ensures response rates are maximised and dropout rates are minimised. Given the amount of information needed to present to respondents, it looks likely that we can cover two topics in depth

ii) At a regional level the sample size will be approximately 4050. This allows for an average of 200 completed surveys per local board (with the exceptions of Waiheke and Great Barrier where combined total would reach 50). At a regional level the margin of error is +-1.6 per cent and at a local board level the margin of error is 6.9 per cent

iii) An industry leading market research company will be commissioned to design and conduct the survey to ensure independence. This will be peer reviewed by The University of Auckland to ensure best practice principles are adhered to.

Social media

43. While social media will be predominantly used to promote the consultation; feedback that uses the #akhaveyoursay tag will be captured through the council’s Facebook, Instagram and Twitter pages. This feedback will be reported on separately.

44. Social media is not an ideal tool for collecting feedback; people are less likely to have read consultation materials and there may be concerns for digital safety, particularly where people have opposing views.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. Digital feedback will be encouraged where possible which will reduce the need for printed materials and waste produced from this process. Online webinars will also be offered for members of the public to discuss key issues with elected members and subject matter experts. These digital options will reduce the need to travel to a specific location to either give feedback or find out more information.

46. Staff will minimise the number of printed documents (including reference copies of the larger documents) although reordering will be possible. This will minimise wastage, encourage online participation whilst maintaining the opportunity for people to have their say on paper.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Subject matter experts (SMEs) from across the council family have been involved in developing the draft 10-year Budget. They will analyse the feedback received in order to produce a summary of feedback report for the 10-Year Budget for political consideration prior to final decisions being made. Subject matter experts will also be available at events to present information and answer questions from the public.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. Local boards are an integral part of the public consultation approach. A range of locally held HYS events (detailed on the council website), have been scheduled across the region to collect feedback on regional and local issues to inform the 10-year Budget 2021-2031. Local boards will approve any recommended local priorities, while any regional decisions will be made by the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

49. Auckland Council has obligations under Te Tiriti o Waitangi and the Significance and Engagement Policy to take special consideration when engaging with Māori to enable Māori participation in council decision making to promote Māori well-being.

50. Resources have been allocated to ensure there is a dedicated approach to engagement with Mana whenua and mataawaka Māori communities that builds on the relationships established during previous consultations.

Ngā ritenga ā-pūtea

Financial implications

51. The overall budget LTP project including the proposed communications and engagement approach is $1.2 million, excluding Audit New Zealand’s fee.

Ngā rītenga ā-pūtea o Kowheori-19

Financial Impacts of COVID-19

52. Consultation on this 10-year Budget will be carried out in an environment where the council continues to feel the impacts of COVID-19. Similar to the ‘Emergency Budget’ 2020/2021, tough choices will be required to ensure we are balancing the needs of Aucklanders by delivering essential services, continuing to invest in Auckland’s future and in areas that support economic recovery, and keeping debt at prudent levels.

53. The aim is to continue to demonstrate that Auckland Council is prudent with ratepayers’ money, considers feedback from the public and actively seeks cost efficiencies while continuing to deliver on the aspirations of the Auckland Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Change to COVID-19 alert levels may impact in the following ways: · The overall reach to Aucklanders and particularly to diverse communities · Event schedule and face to face spoken interactions may be limited if Auckland is affected by lockdowns or social distancing · The ability to process/analyse submissions due to impact on logistics and resourcing	The current plan accommodates for all alert levels but should alert levels increase, there would be more of a focus on online and phone feedback
Not reaching Auckland’s diverse communities	· Continue to engage with and through advisory panels · Work with community partners to help engage with diverse communities across the region · Go to where communities are online and offline
Risk that people may believe that all social media comments contribute as official feedback	Monitor and make sure people are clear that the #akhaveyoursay is to be used and it must be on an Auckland Council social media site for it to count as official feedback

Ngā koringa ā-muri

Next steps

54. Consultation will take place from 22 February 2021 until midday 22 March 2021. The processing of feedback and decision-making approach will follow the steps below:

Following consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels which will be available for decision makers. A summary of the final decisions made will be prepared in June 2021 and widely communicated with all submitters following adoption of the final 10-year Budget on 29 June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Integrated Communications and Engagement Plan LTP 2021-2031	97
b ⇩	Māori Engagement Plan - Mataawaka Summary	119
c ⇩	Māori Engagement Plan - Mana Whenua Summary	133

Ngā kaihaina

Signatories

Author

Wendy Filip, Principal Citizen and Customer Engagement Specialist

Authorisers

Kenneth Aiolupotea - General Manager Democracy and Engagement

Phil Wilson - Governance Director

Peter Gudsell - Group Chief Financial Officer

No.	Title	Page
a ⇩	Original report to the Parks, Arts, Community and Events Committee meeting of 10 December 2020	155

Finance and Performance Committee

18 February 2021

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 18 February 2021

File No.: CP2020/19391

Te take mō te pūrongo

Purpose of the report

1. To review and note progress on the 2021 forward work programme appended as Attachment A.

2. For transparency, the 2020 Work Programme has been appended as Attachment B.

3. To receive a summary and provide a public record of workshops, memoranda or briefing papers that may have been held or been distributed to Finance and Performance Committee members.

Whakarāpopototanga matua

Executive summary

4. This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memoranda/briefings or other means, where no decisions are required.

5. The following information has been circulated to members:

Date	Subject
27/11/2020	Memorandum from Principal Advisor, Quality Advice Programme and Manager – Governance Capability (Quality Advice Programme update – October 2019 – October 2020) – Attachment C
4/12/2020	Memorandum from Manager Financial Policy, (Rates affordability) – Attachment D
22/12/2020	Memorandum from Chair Desley Simpson and Deputy Chair Tracy Mulholland – Update on Value for Money Programme – Attachment E
29/1/2021	Memorandum from General Manager Financial Strategy and Planning – Local board budget update – 10-year Budget process – Attachment F

6. The following workshops/briefings have taken place:

Date	Workshop/Briefing
18/11/2020	Finance and Performance Committee confidential workshop – 10 -year Plan 2021-2031 (no attachment)
19/11/2020	Finance and Performance Committee confidential workshop – Asset Recycling (no attachment)
25/11/2020	Finance and Performance Committee confidential workshop – 10-year Plan 2021-2031 (no attachment)
2/12/2020	Finance and Performance Committee confidential workshop – 10-year Plan 2021 – 2031 (no attachment)
10/2/2021	Finance and Performance Committee confidential workshop – 10-year Plan 2021 – 2031 (no attachment)

These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/

o at the top left of the page, select meeting/Te hui “Finance and Performance Committee” from the drop-down tab and click “View”;

o under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

7. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Finance and Performance Committee:

a) receive and review the progress on the 2021 forward work programme as appended in Attachment A of the agenda report.

b) receive and note the 2020 forward work programme as appended in Attachment B of the agenda report.

c) receive the Summary of Finance and Performance Committee information memorandum and briefings as 18 February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Finance and Performance Committee - Forward Work Programme 2021	165
b ⇩	Finance and Performance Committee - Forward Work Programme 2020	171
c ⇨	Memorandum from Principal Advisor, Quality Advice Programme and Manager – Governance Capability (Quality Advice Programme update – October 2019 – October 2020) - 27 November 2020 (Under Separate Cover)
d ⇨	Memorandum from Manager Financial Policy, (Rates affordability) - 4 December 2020 (Under Separate Cover)
e ⇨	Memorandum from Chair Desley Simpson and Deputy Chair Tracy Mulholland – Update on Value for Money Programme, 22 December 2020 (Under Separate Cover)
f ⇨	Memorandum from General Manager Financial Strategy and Planning – Local board budget update – 10-year Budget process - 29 January 2021 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Sandra Gordon - Senior Governance Advisor
Authoriser	Peter Gudsell - Group Chief Financial Officer

Finance and Performance Committee

18 February 2021

Te Komiti ā-Pūtea, ā-Mahi Hoki/Finance and Performance Committee
Forward Work Programme 2021/22

This committee controls expenditure across the Auckland Council Group and deals with the overall financial management and performance of the council parent organisation and Auckland Council Group and makes financial decisions outside of the annual budgeting processes. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Expected timeframes 2021
Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Planning and funding
10-year Budget (Long Term Plan) 2021-2031 General Manager Financial Strategy and Planning	Statutory Process	Hold workshops regarding process/content/policies Decision to agree Mayoral Proposal (9 Dec 2020) Recommend consultation document to consult with public (Feb 2020) Adopt consultation document to consult with public (18 Feb 2020) (Governing Body) Consultation period – 22 February 2021 – 22 March 2021 Hear feedback and deliberate budget scenarios (Apr/May 2021) Decisions made for Long-Term Plan (25 May 2021) Recommend final Long-Term Plan (25 May 2021) Adopt final Emergency Budget (Governing Body) (29 June 2021) Progress to date: Workshops held (26 August 2020, 9 September 2020, 16 September 2020, 23 September 2020, 14 October 2020, 21 October 2020, 28 October 2020, 4 November 2020, 11 November 2020, 18 November 2020, 25 November 2020 and 2 December 2020) 10-year Budget 2021-2031 – Process overview – Link to decision 10-year Budget 2021-2031 – 10-Year Budget 2021-2031 - Adoption of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan 2021/2022 and summary – Link to decision Link to governing body decision 10-year Budget 2021-2031: regional topics for consultation - local board input– Link to decision 10-year Budget 2021-2031 - Mayoral Proposal items for consultation – Link to decision Link to governing body decision 10-year Budget 2021-2031 - Other matters for consultation – Link to decision – Link to Governing Body decision Changes to the Urban Rating Area and Rating of Farm and Lifestyle Properties within the Urban Rating Area – Link to decision Link to Governing Body decision Other Rates and Fees Issues for 10-Year Budget 2021-2031 – – Link to decision Link to Governing Body decision Upper Harbour Local Board Transport Targeted Rate for consultation - Link to decision Item withdrawn at Governing Body meeting, 17 December 2020.
Annual Budget (2022/2023) General Manager Financial Strategy and Planning	Statutory Process	Hold workshops regarding process/content/policies Decision to agree Mayoral Proposal (Dec 2021) Recommend consultation document to consult with public (Feb 2022) Adopt consultation document to consult with public (Feb 2022) (Governing Body) Consultation period – To be confirmed Hear feedback and deliberate budget scenarios (Apr/May 2022) Decisions made for Long-Term Plan (May 2022) Recommend final Long-Term Plan (June 2022) Adopt final Emergency Budget (Governing Body) (June 2022) Progress to date:
Half-yearly and annual reporting Group Treasurer and Group Financial Controller	Statutory requirement and NZX listing requirement	Receive and approve half-year and preliminary full year NZX release (delegation to chair and deputy chair) (Feb) Receive annual report (16 Sept - extraordinary) Recommend adoption of annual report to Governing Body (16 Sept - extraordinary) Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2022. · Formal adoption of annual report is by the Governing Body Progress to date:
Financial and Budget Updates General Manager Financial Strategy and Planning	Financial Management	Receive updates and make decisions on any recommended budget changes outside of the Annual Budget/Long-term Plan, as required Note: This includes significant unbudgeted one-off expenditure. Progress to date:
Loan guarantees and grant funding Group Treasurer	Financial management	Review information and make decisions on loan guarantees and restructuring (including Parks) Receive an update on the Eden Park loan guarantee and grant funding (six-monthly) Receive progress update memos when appropriate Progress to date:
Reporting and performance
Performance reporting quarterly – parent General Manager Financial and Business Performance	Financial management	Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure. Q2 (Mar), Q3 (May), Q4 (16 Sept - Extraordinary), Q1 (Dec) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date:
Performance reporting quarterly – group General Manager Financial Strategy and Planning	Financial management	Monitor Auckland Council group financial requirements on a quarterly basis. Q2 (Mar), Q3 (May), Q4 (16 Sept - Extraordinary), Q1 (Dec) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date:
Operational
Disposals Auckland Council and Panuku Development Auckland	Panuku, working with all areas of council, is required through its Statement of Intent to identify and recommend to council properties that are surplus to requirements and can be considered for disposal. These include general disposals to fund Long-term Plan projects.	Agree to proceed with recommended disposals or acquisition, as required. Progress to date: Note: Properties are recommended for acquisitions and disposal to the committee for approval in accordance with the Long-term Plan. Properties are also identified for disposal via the Emergency Budget 2020/2021 asset recycling process.	As required
Funding and Levies (including Auckland Regional Amenities Funding Board, Museum of Transport and Technology and Auckland War Memorial Museum) Manager CCO/ External Partnerships team	Statutory process	Approve annual funding levies for Auckland Regional Amenities Funding Board (Mar); Museum of Transport and Technology (Apr); and Auckland War Memorial Museum (Apr) Receive presentations from amenities via memorandum (Jun) Progress to date:
Insurance Strategy and Placement GM Risk and Assurance		Approve the council group insurance strategy 2021-2023 Approve the annual insurance placement for Council Group 2021/2022 Progress to date:
Review of Policies		Approve council policies: · Business Improvement District Policy · Development Contribution Policy · Group Procurement Policy · Revenue and Financing Policy (through the 10-year Budget process) · Significance and Engagement Policy · Treasury Management Policy Progress to date:
Review of committee forward work programme Governance	Regular reporting	Receive updates (bi-monthly) Review content of the forward work programme (six-monthly) Progress to date:

Updated: 11 February 2021

Finance and Performance Committee

18 February 2021

Te Komiti ā-Pūtea, ā-Mahi Hoki/Finance and Performance Committee
Forward Work Programme 2020/2021 and 2021/22

Area of work and Lead Department	Reason for work		Committee role (decision and/or direction)	Expected timeframes 2020
Area of work and Lead Department	Reason for work		Committee role (decision and/or direction)	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Planning and funding
10-year Budget (Long Term Plan) 2021-2031 General Manager Financial Strategy and Planning	Statutory Process		Hold workshops regarding process/content/policies Decision to agree Mayoral Proposal (9 Dec 2020) Recommend consultation document to consult with public (Feb 2020) Adopt consultation document to consult with public (18 Feb 2020) (Governing Body) Consultation period – 22 February 2021 – 22 March 2021 Hear feedback and deliberate budget scenarios (Apr/May 2021) Decisions made for Long-Term Plan (25 May 2021) Recommend final Long-Term Plan (25 May 2021) Adopt final Emergency Budget (Governing Body) (29 June 2021) Progress to date: Workshops held (26 August 2020, 9 September 2020, 16 September 2020, 23 September 2020, 14 October 2020, 21 October 2020, 28 October 2020, 4 November 2020, 11 November 2020, 18 November 2020, 25 November 2020 and 2 December 2020) 10-year Budget 2021-2031 – Process overview – Link to decision 10-year Budget 2021-2031 – 10-Year Budget 2021-2031 - Adoption of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan 2021/2022 and summary – Link to decision Link to governing body decision 10-year Budget 2021-2031: regional topics for consultation - local board input– Link to decision 10-year Budget 2021-2031 - Mayoral Proposal items for consultation – Link to decision Link to governing body decision 10-year Budget 2021-2031 - Other matters for consultation – Link to decision – Link to Governing Body decision Changes to the Urban Rating Area and Rating of Farm and Lifestyle Properties within the Urban Rating Area – Link to decision Link to Governing Body decision Other Rates and Fees Issues for 10-Year Budget 2021-2031 – – Link to decision Link to Governing Body decision Upper Harbour Local Board Transport Targeted Rate for consultation - Link to decision Item withdrawn at Governing Body meeting, 17 December 2020.
Half-yearly and annual reporting Group Treasurer and Group Financial Controller	Statutory requirement and NZX listing requirement		Receive and approve half-year and preliminary full year NZX release (delegation to chair and deputy chair) (March) Receive annual report (Oct) Recommend adoption of annual report to Governing Body (Oct) Note: · NZX announcements are presented to the Audit and Risk Committee · There is a delegation from the Committee to Chair and Deputy Chair of Finance and Performance to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2022. · Formal adoption of annual report is by the Governing Body Progress to date: Delegation for approval for releasing the interim and full year Auckland Council Group results to the NZX – Link to decision Councillor approval of results announcement to the market for the half year ended 31 December 2019 – NZX Half Year Announcement – Link to document Recommendation of the draft Auckland Council Annual Report 2019/2020 and draft Auckland Council Summary Annual Report 2019/2020 – Link to decision Adoption of the draft Auckland Council Annual Report 2019/2020 and draft Auckland Council Summary Annual Report 2019/2020 – Link to Governing Body decision Link to Annual Report released 30 October 2020
Financial and Budget Updates General Manager Financial Strategy and Planning	Financial Management		Receive updates and make decisions on any recommended budget changes outside of the Annual Budget/Long-term Plan, as required Note: This includes significant unbudgeted one-off expenditure. Progress to date: Monthly updates – August - Link to decision Monthly update – September – Link to decision Monthly update – October – Link to decision Monthly update – November – Link to decision
Loan guarantees and grant funding Group Treasurer	Financial management		Review information and make decisions on loan guarantees and restructuring (including Parks) Receive an update on the Eden Park loan guarantee and grant funding (six-monthly) Receive progress update memos when appropriate Progress to date: Presentation from the Eden Park Trust Board – Link to decision Woodhill Sands Trust - Guarantee (Loan Reset Request) – Link to decision Community Loans Under $1 million – Link to decision Presentation from the Eden Park Trust Board – Link to decision
Reporting and performance
Performance reporting quarterly – parent General Manager Financial and Business Performance	Financial management		Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure. Q1 (Nov), Q2 (Mar), Q3 (Jun), Q4 (Sept) Q1 (Nov) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date: Auckland Council Group and Auckland Council 2019/2020 quarter one performance report to 30 September 2019 – Link to decision – Link to decision Auckland Council Group and Auckland Council quarter two performance report to 31 December 2019 – Link to decision Auckland Council Group and Auckland Council quarter three performance report to 31 March 2020 – refer to information memorandum contained on the agenda for 18 June 2020 – Link to decision Memorandum from General Manager Financial Strategy and Planning, General Manager Financial and Business Performance, Group Treasurer and Group Financial Controller regarding the Summary of Auckland Council and Auckland Council Group quarter three performance – Link to information memorandum Auckland Council Group and Auckland Council quarter four performance report to 3 June 2020 – Link to decision Auckland Council Group and Auckland Council quarterly performance report to 30 September 2020 – Link to decision
Performance reporting quarterly – group General Manager Financial Strategy and Planning	Financial management		Monitor Auckland Council group financial requirements on a quarterly basis. Q1 (Nov), Q2 (Mar), Q3 (Jun), Q4 (Sept), Q1 (Nov) Note: Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date: Auckland Council Group and Auckland Council 2019/2020 quarter one performance report to 30 September 2019 – Link to decision – Link to decision Auckland Council Group and Auckland Council quarter two performance report to 31 December 2019 – Link to decision Auckland Council Group and Auckland Council quarter three performance report to 31 March 2020 – refer to information memorandum contained on the agenda for 18 June 2020 – Link to decision Memorandum from General Manager Financial Strategy and Planning, General Manager Financial and Business Performance, Group Treasurer and Group Financial Controller regarding the Summary of Auckland Council and Auckland Council Group quarter three performance – Link to information memorandum Auckland Council Group and Auckland Council quarter four performance report to 3 June 2020 – Link to decision Auckland Council Group and Auckland Council quarterly performance report to 30 September 2020 – Link to decision
Operational
Funding and Levies (including Auckland Regional Amenities Funding Board, Museum of Transport and Technology and Auckland War Memorial Museum) Manager CCO/ External Partnerships team		Statutory process	Approve annual funding levies for Auckland Regional Amenities Funding Board (Apr); Museum of Transport and Technology (Apr); and Auckland War Memorial Museum (Jun) Approve Auckland Regional Amenities Funding Board (Apr) Receive presentations from amenities via memorandum (Jun) Progress to date: Auckland Regional Amenities Funding Board: Delegate approval of Auckland Council’s submission for the 2020/2021 Funding Levy – Link to decision Approval of the Auckland Regional Amenities Funding Levy 2020-2021 – Item had been deferred from the Finance and Performance Committee meeting held on 19 March 2020 to the meeting scheduled to be held on 23 April 2020. Due to COVID-19, the item was considered at the Emergency Committee meeting held on 23 April 2020- Link to decision MOTAT Annual Plan 2020-2021 – Item had been deferred from the Finance and Performance Committee meeting held on 19 March 2020 to the meeting scheduled to be held on 23 April 2020. Due to COVID-19, the item was considered at the Emergency Committee held on 30 April 2020 – Link to decision Auckland War Memorial Museum 2020/2021 levy – Item had been deferred from the Finance and Performance Committee meeting held on 19 March 2020 to the meeting scheduled to be held on 18 June 2020 – Link to decision
Disposals Auckland Council and Panuku Development Auckland		Panuku, working with all areas of council, is required through its Statement of Intent to identify and recommend to council properties that are surplus to requirements and can be considered for disposal. These include general disposals to fund Long-term Plan projects.	Agree to proceed with recommended disposals or acquisition, as required. Progress to date: Emergency Budget 2020/2021 - Asset recycling – 16 July 2020 – Link to committee decision Emergency Budget 2020/2021 - Asset recycling – 16 July 2020 – Link to GB decision Emergency Budget 2020/2021 - Asset recycling – 17 September 2020 – Link to decision Emergency Budget 2020/2021 - Asset recycling – 22 October 2020 – Link to decision Note: Properties are recommended for acquisitions and disposal to the committee for approval in accordance with the Long-term Plan. Properties are also identified for disposal via the Emergency Budget 2020/2021 asset recycling process.	As required
Review of committee forward work programme Governance		Regular reporting	Approve forward work programme (Mar) Receive updates (bi-monthly) Review content of the forward work programme (six-monthly, commencing Sept) Progress to date: Finance and Performance Committee Forward Work Programme – Link to decision Finance and Performance Committee Forward Work Programme – Updated Finance and Performance Committee Forward Work Programme – Updated and reviewed Finance and Performance Committee Forward Work Programme – Updated

Completed - 2020

Lead Department

Area of work

Committee role

(decision and/or direction)

Decision

Annual Budget

General Manager Financial Strategy and Planning

Statutory Process including review of rating policies

Decision to agree to the Consultation items

Recommend consultation document to consult with public (Feb); Emergency Budget (May 2020)

Adopt consultation document to consult with public (Governing Body)

Consultation period – 21 February 2020 – 22 March 2020; 29 May 2020 – 19 June 2020 (Emergency Budget)

Hear feedback and deliberate budget scenarios (Apr 2020)

Decisions made for Emergency Budget (Jul 2020)

Recommend final Emergency Budget (Jul 2020)

Adopt final Emergency Budget (Governing Body) (Jul 2020)

Release confidential decisions and related information (Nov 2020)

February

Mayoral Proposal for the Annual Budget 2020/2021 - Link to decision

Annual Budget 2020/2021 – consultation material overview - Link to decision Link to Governing Body decision

Rates and Fees Issues for Annual Budget 2020/2021 - Link to decision Link to Governing Body decision

Adoption of consultation Material: Annual Budget 2020/2021 – Link to decision; Link to Governing Body decision

Amendments to the Revenue and Financing Policy – Link to decision; Link to Governing Body decision

Annual Budget 2020/2021 communication and engagement approach – Link to decision; Link to Governing Body decision

Annual Budget 2020/2021 consultation part 1 - local board feedback – Link to Emergency Committee decision

May

Rates and Fees Issues for the Emergency Budget 2020/2021 - Link to Emergency Committee decision

Rates Postponement for properties affected by COVID-19 - Link to Emergency Committee decision

Annual Budget 2020/2021 Emergency Budget public consultation approach - Link to Emergency Committee decision

Adoption of Consultation material: Emergency Budget Annual Budget 2020/2021- Link to Emergency Committee decision

Recommendations from the Emergency Committee 28 May 2020 on the Adoption of Consultation Material: Emergency Budget Annual Budget 2020/2021 -Link to Governing Body decision

July

Emergency Budget 2020/2021 - Asset Recycling Link to decision Link to Governing Body decision

Rates Issues for the Emergency Budget 2020/2021 Link to decision Link to Governing Body decision

Budget decision-making for 2020/2021 / Emergency Budget 2020/2021 - Mayoral Proposal Link to decision Link to Governing Body decision

Adoption of the Emergency Budget 2020/2021 (Annual Budget) – Link to Governing Body decision

Rates setting 2020/2021 – Link to Governing Body decision

Summary of Confidential Decisions and related information released into Open – Link to decision

Insurance Strategy and Placement

Chief Risk Officer

Approve the council insurance strategy

Approve the annual insurance placement for Council

Collection for data for insurance renewals currently underway and preparations being made for insurance roadshows where deductibles, limits and policy coverage will be assessed against market expectations.

Council Group Insurance Renewal 2020 – Link to decision

Updated: 11 February 2021

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley	Mayor Hon Phil Goff, CNZM, JP
	IMSB Member Renata Blair	Cr Richard Hills
	Cr Dr Cathy Casey	Cr Tracy Mulholland
	Deputy Mayor Cr Bill Cashmore	Cr Daniel Newman, JP
	Cr Fa’anana Efeso Collins	Cr Greg Sayers
	Cr Pippa Coom	Cr Sharon Stewart, QSM
	Cr Linda Cooper, JP	IMSB Chair David Taipari
	Cr Angela Dalton	Cr Wayne Walker
	Cr Chris Darby	Cr John Watson
	Cr Alf Filipaina	Cr Paul Young
	Cr Christine Fletcher, QSO