I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 23 February 2021 9.30am The Stevenson Room, Level 1 Franklin the Centre 12 Massey Ave, Pukekohe and via video conference Either a recording or a transcript will be published to the Auckland Council website |
Franklin Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Andrew Baker |
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Deputy Chairperson |
Angela Fulljames |
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Members |
Malcolm Bell |
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Alan Cole |
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Sharlene Druyven |
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Lance Gedge |
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Amanda Kinzett |
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Matthew Murphy |
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Logan Soole |
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(Quorum 5 members)
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Denise Gunn Democracy Advisor
17 February 2021
Contact Telephone: 021 981 028 Email: denise.gunn@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Franklin Local Board 23 February 2021 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
6.1 Acknowledgement - John Scott Morel Massey (Jock), Awhitu 5
6.2 Acknowledgement - Revell Douglas 6
7 Petitions 6
8 Deputations 6
8.1 Deputation - Waiuku Business and Development Association 6
8.2 Deputation - Tour de Ranges (Paul Gunn) 7
9 Public Forum 7
10 Extraordinary Business 7
11 Renewal of lease for Castaways Resort at Karioitahi Reserve, 685 Karioitahi Road 9
12 Extension of Te Puru Community Charitable Trust Organisation Exemption 23
13 Public feedback on proposal to amend the Alcohol Control Bylaw 2014 27
14 Approval for 10 new public road names, one new private road name, and the extension of an existing public road name, at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited 247
15 Counties Manukau Sport proposal 259
16 Urgent Decision by Franklin Local Board to approve LDI Capex towards installation of access gates at Otau Mountain Road and implementing Hūnua Trail signage 275
17 Franklin Local Board achievement report 2019-2020 279
18 Governance Forward Work Calendar February 2021 301
19 Franklin Local Board workshop records 307
20 Consideration of Extraordinary Items
The Chair will open the meeting and welcome everyone present.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Franklin Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 8 December 2020 as true and correct.
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At the close of the agenda no requests for leave of absence had been received.
Te take mō te pūrongo Purpose of the report 1. The Franklin Local Board acknowledges the untimely passing of Revell Douglas, who drowned while saving children at Karioitahi Beach on 6 January 2021. Whakarāpopototanga matua Executive summary 2. Revell (Rev) Douglas died in a heroic way, giving his all and more to save another and in this case, multiple children. A rare champion of a human being whose integrity, dedication, grit, intellect and humour allowed him to do many great things in his far too short a lifetime. Often described as a true gentleman, he was known to be a formidable adversary on the rugby field, an accomplished horseman and respected project and business manager. 3. He was a dedicated and proud father to his three boys and loving partner to Lou Watkin. Huge in equine circles, Revell built the Australian Hygrain brand of horse feed from the ground up in New Zealand. 4. Revell went to school at Waiuku College before graduating from Massey University with a Bachelor of Agricultural Economics and a diploma in marketing. 5. His presence will be sorely missed in the many lives he touched throughout the years. One of Waiuku’s finest.
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Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) acknowledge the untimely passing of Revell Douglas, who drowned whilst saving children from the water at Karioitahi Beach on 6 January 2021.
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At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Te take mō te pūrongo Purpose of the report 1. Paul Gunn of Cadre Productions will attend to address the board. Whakarāpopototanga matua Executive summary 2. The Tour de Ranges took place last year in the Franklin Local Board area. Paul Gunn will be attending the meeting to report back to the board on this event. |
Ngā tūtohunga Recommendation/s That the Franklin Local Board: a) thank Paul Gunn from Cadre Productions for his attendance and presentation on the Tour de Ranges. |
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Franklin Local Board 23 February 2021 |
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Renewal of lease for Castaways Resort at Karioitahi Reserve, 685 Karioitahi Road
File No.: CP2021/00430
Te take mō te pūrongo
Purpose of the report
1. To grant a renewal and variation of the lease for Castaways Resort for the final 33-year term for part of the land at Karioitahi Reserve, 685 Karioitahi Road, Waiuku.
Whakarāpopototanga matua
Executive summary
2. The Hermitage Family Trust hold a lease for part of the land at Karioitahi Reserve, Waiuku. The current term of the lease expires on 30 November 2024 and contains one 33 year right of renewal.
3. The Trust operates Castaways Resort and owns the assets and improvements within the leased area. The management of the resort is administered by Marsden Resorts Limited under a sublease agreement.
4. The Marsden Group intends on embarking on a renewal project for the cabins/chalets that form part of the leased area within Karioitahi Recreation Reserve. The planned renewal works will require significant investment and the Hermitage Family Trust has requested an early renewal of the lease given that there is approximately only three years remaining on the current term.
5. The lease renewal will provide certainty of tenure that will assist the Trust securing funding for the renewal project. In addition, the renewal project is expected to inject money back into the local economy.
6. A Parks, Sports and Recreation strategic assessment of Karioitahi Recreation Reserve shows that Karioitahi Beach is a major local and visitor destination. The assessment supports the lease renewal which encourages public access to the wider reserve.
7. Staff recommend granting the renewal and variation of the lease to:
a) allow for the renewal to be exercised earlier than contemplated in the original lease dated 15 April 1999; and
b) amend the current public access provision so that this reflects the current development layout.
Recommendation/s
That the Franklin Local Board:
a) grant a renewal and variation of the lease to Hermitage Family Trust for part of the land legally described as Section 3 on Survey Office Plan 506161 comprising 4.2530 hectares (more or less) at Karioitahi Reserve (Attachment A) subject to the following conditions:
i) renewal term – 33 years commencing 1 March 2021
ii) amendment of the public access provision to clarify the access requirements across the leased premises
b) all other terms and conditions to be in accordance with the lease dated 15 April 1999
Horopaki
Context
8. This report considers the renewal of lease for Castaways Resort at Karioitahi Reserve.
9. The Franklin Local Board is the allocated authority relating to local, recreation, sport and community facilities, including leasing matters over parks and reserves within the local board area.
Land and buildings
10. The land comprising Karioitahi Reserve at 685 Karioitahi Road, Waiuku is legally described as Sections 1, 2 and 3 on Survey Office Plan 506161, held by the Crown through the Department of Conservation and vested in trust to Auckland Council.
11. Sections 1 and 2 are classified as local purpose (surf lifesaving, surf education, accommodation, kiosk and community buildings) reserve, while Section 3 is classified as a recreation reserve subject to the provisions of the Reserves Act 1977. The leased area lies within Section 3 of the Survey Office Plan.
12. The former Franklin County Council adopted the Karioitahi Domain Management Plan in 1985. The management plan contemplates campground or accommodation facilities.
Lease
13. The leased area comprises approximately 4.2530 hectares of reserve land running along the ridge above the beach on the North Eastern corner of the site (Attachment A).
14. The original lease was granted by the former Franklin District Council to Karioitahi Parks Limited, a duly incorporated company, for the development of a camp/accommodation resort.
15. The lease commenced on 1 December 1998 for an initial term of 26 years, expiring on 30 November 2024. The lease contains one right of renewal for a further 33 years, with final expiry on 30 November 2057.
16. On 1 August 2002, the lease was assigned from Karioitahi Parks Limited to the Hermitage Family Trust. The Trust was established to hold the assets forming part of the development, namely Castaways Resort.
17. Karioitahi Parks Limited, since renamed Castaways Accommodation Limited, retained the management rights for the resort. Castaways Accommodation Limited held a sublease agreement with the Hermitage Family Trust.
18. In May 2005, the management rights were transferred with the consent of the Department of Conservation and the Franklin District Council, from Castaways Accommodation Limited to Marsden Resorts Limited.
19. Castaways Resort operates a scheme with a divided form of ownership or use rights. Private individuals can acquire an interest in one or more of the villas forming part of the resort. These are typically formalised under a sub-lease, thereby creating a tiered ownership and management structure that is contingent on the overriding head lease between council and Hermitage Family Trust.
Resort expansion
20. In 2009, the Shine Family Trustee Company Limited acquired the land parcels adjacent to Karioitahi Reserve, legally described as Lots 1 and 2 on Deposited Plan 407196. The adjacent land parcels fall within the Waikato District Council boundary (Attachment B).
21. The directors of the Shine Family Trustee Company Limited are also the trustees of the Hermitage Family Trust which holds the operative lease agreement.
22. The Shine Family Trustee Company Limited acquired Lots 1 and 2 DP 407196 comprising 63.1310 hectares of the adjacent private land for the expansion of the resort. The expansion plans consist of constructing 100 two-bedroom villas, a conference centre, wedding venue and associated infrastructure on the privately owned adjoining land parcels. This expansion will increase the existing resort by five times to a capacity of 550 beds.
23. The Shine Family Trustee Company Limited has received resource consent for the proposed expansion from the Waikato District Council and has completed construction of the first villa.
24. In view of the expansion plans on the adjacent land parcels, the Hermitage Family Trust intends on embarking on a project of renewing the cabins/chalets that form part of the leased area. The objective is to align the existing cabins with the overall aesthetic and design of the broader development.
25. The footprint and exterior design of the cabins will not change as the renewal works are focused on the interior of the cabins. The planned renewal upgrades are estimated at $1.47 million.
26. The Hermitage Family Trust, in 2019, completed an upgrade of the restaurant at a cost of $150,000. It plans to invest considerable sums of money into the existing resort as well as the expansion and seeks certainty of tenure longer than the four years approximately remaining in the existing term of lease.
Tātaritanga me ngā tohutohu
Analysis and advice
The renewal proposal
27. The current term of the lease expires on 30 November 2024 and the lease contains one right of renewal for a term of 33 years. The Hermitage Family Trust has expressed its desire to renew the lease early. The current renewal date is 1 December 2024. However, the exercise of the right to renew the lease is subject to the conditions outlined in paragraph 29 below. While the tenant is able to exercise its right to renew, it is considered that council is not in a position to confirm that the conditions are satisfied this far in advance and the rent will not be determined until the renewal date. As such, the tenant has proposed varying the lease to bring forward the current expiry date of the term to enable council to make the necessary assessment and to enable the rent to the reviewed to provide the tenant certainty. If the lease was varied the expiry date of the current term would be changed from 30 November 2024 to 28 February 2021 and this would result in the final expiry date of the new term of the lease changing from 30 November 2057 to 28 February 2054.
28. The right of renewal is considered as the tenant’s option to enter into a new lease. Should the variation not be supported to bring forward the expiry date to enable the lease to be renewed on 1 March 2021 and the rent determined at the time same, the tenant will still be entitled to exercise its right to renew the lease. However, the council would undertake its assessment relating to the renewal conditions closer to the expiry date. If the conditions were satisfied following the assessment, council will be obliged to renew the lease for a 33 year term at the expiry of the current term in 2024.
The renewal provision
29. The renewal provision is conditional on:
a) the lessee having observed and performed its obligations under the lease; and
b) that the council, as administrator of the land, is satisfied:
i) that there is sufficient need for the lessee’s activity; and
ii) that there is no other recreational use which would have priority over the use of the land.
30. The Hermitage Family Trust, as the current lessee, has complied with its obligations under the lease and is not currently in breach of the lease.
Parks assessment
31. A strategic assessment of Karioitahi Recreation Reserve was undertaken by Parks, Sport and Recreation in July 2020 to assess the land use under the second element of the renewal condition. The assessment supported the recreational outcomes and continuation of activities currently within the reserve.
32. The Franklin area is experiencing significant growth which is expected to result in increased demand for public open spaces. Karioitahi Recreation Reserve is a major local and visitor destination due to its unique rugged West Coast environment and expansive black sand beaches.
33. Castaways Resort contributes to the local and wider community by:
a) providing a high quality local and international tourist destination
b) employing over 60 full and part-time staff most of whom are employed locally
c) it is involved with and donates to many local community initiatives and charities including local schools, Franklin Silver Lining Trust, Auckland Rescue Helicopter Trust (Westpac helicopter) and more recently has contributed to the murals at Karioitahi Beach and Waiuku Township.
34. A key outcome of the open space recommendation outlined in the strategic assessment indicated the need to improve public access over the reserve. In addition, it also recommended the need to improve the environmental and cultural values through development of a plan for Karioitahi Reserve. The plan is intended to guide improvement and renewal programmes for Karioitahi Reserve to meet current and future recreational demand.
35. As lessee, the Hermitage Family Trust contributes to the improvement of these values. The current lease makes provision for public access. However, the public access clause dates back to 1998 and makes reference to the “development concept plan”. This development plan does not appropriately reflect that current layout of Castaways Resorts and the accessible areas. A variation is sought in order to rectify this and ensure that the access plan reflects the current layout of the development.
36. Additionally, the Trust has voluntarily undertaken extensive planting, weed and pest control of the leased area supporting the environmental management objectives of the reserve.
Tauākī whakaaweawe āhuarangi
Climate impact statement
37. Karioitahi Reserve is located on the Western coastline. The leased area is unlikely to be impacted by coastal inundation or flooding due to its elevation. Climate change has an unlikely potential to impact the term proposed because the site does not sit directly within a flooding or coastal inundation zone of 1-in-100 years (Attachment C).
38. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.
39. Adaptation is increased due to the lessee’s activation of ecosystem services through coastal plantings which support erosion controls and weed and pest control.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
40. In progressing the renewal, staff sought feedback about the proposal from wider council teams including:
Department/Team |
Feedback |
Community and Social Policy |
No objections to the renewal |
Parks Sports and Recreation, Parks and Places Specialist |
Supportive. |
Service Strategy and Integration |
Karioitahi Reserve Management Plan was adopted in 1985 and will be reviewed at a future date (yet to be determined) as part of developing a local parks management plan for the Franklin Local Board area. |
Nga Matarae – Māori Outcomes |
Request to engage with Te Ara Rangatū o Te Iwi o Ngāti Te Ata Waiohua the main Ngāti Te Ata representative entity in Treaty settlement negotiations. |
41. The proposed lease renewal has no identified impacts on other parts of the council group. However, given that this site was previously managed by Panuku Development Auckland, staff worked with Panuku regarding the proposed renewal. The views of other council-controlled organisations were not required for the preparation of the advice in this report.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
42. Karioitahi Recreation Reserve is used by a number of community groups and for a number of activities. It supports recreational activities such as hang/para gliding which utilise the cliff area above the beach as a launch site.
43. Correspondingly, Castaways Resort provides direct benefits to the local community in the form of the tourism it attracts and contribution to the local economy including local employment opportunities. The Trust has advised that the planned renewal project for the cabins is “shovel ready” and will inject money back into the local economy.
44. The recommendations within this report support the 2020 Franklin Local Board Plan outcomes for:
a) Our strengths generate local opportunity and prosperity – facilitating local economic development opportunity, and recovery by protecting and promoting our natural resources, local narrative and local talents
b) Kaitiakitanga and protection of our environment - support community and iwi driven initiatives that will protect and restore the natural environment and address the impacts of climate change.
45. The Franklin Local Board in its 2020 Local Board Plan has a key initiative to: ‘Develop a plan for Karioitahi Reserve that draws from the experiences of other black-sand beaches in the Auckland region, identifying and prioritising opportunities to protect, enhance and leverage local economic benefit from its unique environment’.
46. At its workshop of 27 October 2020, the Franklin Local Board was presented with a memorandum and discussed the renewal of the lease for Castaways Resort with relevant staff from Parks, Sports and Recreation and Community Facilities in attendance. The Local Board indicated its informal support for the renewal at this time
Tauākī whakaaweawe Māori
Māori impact statement
47. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.
48. Karioitahi is a significant site for Ngati Te Ata Waiohua. It is a place tupuna resided and used frequently and this relationship continues today. Council engaged with Ngāti Te Ata as part of the strategic assessment with iwi representatives supporting the preservation of the environment and the need to improve public access.
49. In addition, engagement with Te Ara Rangatū o Te Iwi o Ngāti Te Ata Waiohua Incorporated occurred during December 2020. The Pou Kaitiaki for Te Ara Rangatū raised no objection to the renewal.
Ngā ritenga ā-pūtea
Financial implications
50. The only direct cost to council associated with the renewal and variation of the lease was for the procurement of an independent valuation to determine the ground lease rental.
51. In addition, the rent review triggered by the renewal will improve the rent level derived from the lease. However, the impact of COVID-19 has had an impact on the rent level and the current restrictions on international travel will likely have a lasting effect on the Trust’s operations.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
52. Should the lease renewal and variation not be granted it will affect the availability of investment funding for the renewal project. Correspondingly, it will affect the wider business operations and will have a negative impact on local tourism, employment and the local economy.
53. The current lease would, in circumstances where the renewal and variation is not granted, remain operable and the activities will persist as contemplated under the agreement until expiry of the current term on 30 November 2024. As noted in paragraph 28 above, the Trust would still be eligible to renew the lease at that time.
54. In addition, postponement of the renewal project increases the risk of failing assets and council’s exposure. Under Schedule 1 of the Reserves Act 1977, on termination of a lease, all improvements on the land revert to council, as lessor. As such, there is a real benefit in ensuring that the assets are preserved and maintained to a good standard.
55. In the event that the lease is renewed early, it will encumber the leased area for some time. This may constrain some of the outcomes that may come out of the proposed consultation and planning process for Karioitahi Recreation Reserve and impede any design and development options to improve the amenity of the reserve. The scope of the proposed park plan will primarily focus on improving the environmental, cultural and recreational aspects of the beach area at Karioitahi Recreation Reserve, thereby mitigating some of the constraints noted above.
Ngā koringa ā-muri
Next steps
56. Subject to the Franklin Local Board granting the renewal and variation of the lease, council staff will prepare the relevant documentation for signing by the lessee and subsequent execution by council.
Attachments
No. |
Title |
Page |
a⇩ |
Attachment A Site Plan (approx area) |
17 |
b⇩ |
Attachment B Castaways Development Concept |
19 |
c⇩ |
Attachment C Climate Change Impact |
21 |
Ngā kaihaina
Signatories
Author |
Yusuf Khan - Senior Community Lease Advisor |
Authorisers |
Rod Sheridan - General Manager Community Facilities Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Franklin Local Board 23 February 2021 |
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Extension of Te Puru Community Charitable Trust Organisation Exemption
File No.: CP2021/00146
Te take mō te pūrongo
Purpose of the report
1. To extend the exemption from CCO requirements for the Te Puru Community Charitable Trust (Te Puru) until 2024.
Whakarāpopototanga matua
Executive summary
2. Te Puru is a legacy council-controlled organisation (CCO) of Auckland Council which operates a community recreation centre at Te Puru Park, in Beachlands/Maraetai. Te Puru has been operating with an exemption from the CCO requirements of the Local Government Act 2002 under Section 7, Exempt Organisations, since 2015.
3. Exempt status means that Te Puru does not need to prepare a Statement of Intent (SOI) or report semi-annually to the governing body as non-exempt CCOs are required to do.
4. Staff believe that the lease and funding agreement between Te Puru and council contain all necessary accountability and oversight measures, and that a SOI would be redundant. The funding agreement keeps Te Puru accountable to the local board and offers better local oversight of services than if Te Puru reported against a SOI to the governing body.
5. Staff recommend that the local board supports the continuation of exemption from the Local Government Act CCO requirements, as there would be no additional benefit to either the local board or Te Puru, and would simply impose compliance costs on Te Puru.
6. The final decision whether to or not to exempt Te Puru rests with the Governing Body.
Recommendation/s That the Franklin Local Board: a) support the continuation of the exemption of the Te Puru Community Charitable Trust from council-controlled organisation status until 2024.
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Horopaki
Context
7. Te Puru is a council-controlled organisation (CCO) of Auckland Council. It was established as a CCO by Manukau City Council in 2002 to provide recreational and cultural community services, particularly for those who live and work in the Clevedon area. It is governed by the trust board in partnership with Counties Manukau Sports Foundation.
8. Te Puru is a CCO because Auckland Council appoints the majority of its trustees in consultation with the Chair of the trust and Counties Manukau Sports Foundation. It is also considered a public entity (requiring audit by the Office of the Auditor-General or its appointee), due to its CCO status.
9. The Local Government Act 2002 (section 7), allows councils to exempt CCOs from certain requirements, including preparation of a SOI, and semi-annual reporting to the governing body. The CCO audit requirement is not affected by exempt status.
10. Exemption was first approved by the Council Controlled Organisations Governance and Monitoring Committee at their 3 February 2015 meeting. (Resolution COU/2015/4)
11. Since that time, Te Puru has been operating under this exemption without incident and wishes to retain this status.
12. Te Puru receives approximately $325,000 in operational funding per year from Auckland Council. This is provided through a funding agreement with the Parks, Sports and Recreation department. This budget sits with the Franklin Local Board.
13. The terms of the funding agreement are considered to be equivalent to or stronger than the accountability that would be required for a non-exempt CCO.
Tātaritanga me ngā tohutohu
Analysis and advice
14. When considering whether or not to exempt a CCO, the Local Government Act requires council to consider the following matters:
(a) the nature and scope of the activities provided by the organisation; and
(b) the costs and benefits, if an exemption is granted, to the local authority, the council-controlled organisation, and the community.
15. As Te Puru is a provider of local recreation services, it is believed that oversight of those services is best provided by the local board and locally-based Parks, Sports and Recreation staff.
16. There is the option of removing the exemption which would trigger the preparation of a SOI. However, that would not provide a higher level of accountability than is already embodied in the funding agreement, so a SOI would be redundant.
17. Any reporting against the performance targets and deliverables contained in an SOI would go to the Governing Body. Pursuant to legislation, the Governing Body is responsible for the governance of CCOs.
18. The performance targets and deliverables that would be contained in a SOI would be substantially similar (if not the same) as is currently in the Te Puru funding agreement. Therefore, the SOI mechanism would not provide any additional accountability.
19. Staff are of the view that it is more appropriate that Te Puru be accountable to the local board via a funding agreement, than being accountable to the Governing Body through an SOI. It is local board funding that is provided to Te Puru, therefore it is more appropriate that Te Puru is accountable to the local board.
20. There is nothing in the scale or scope of Te Puru’s activities that would suggest that it should not be exempted.
Tauākī whakaaweawe āhuarangi
Climate impact statement
21. Addressing the challenges that climate change presents for Auckland continues to be a priority for the council group.
22. Approving an exemption for Te Puru does not have a direct impact on greenhouse gas emissions.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. There are no significant impacts on other parts of the council group as a result of these extension of Te Puru’s exemption.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. The Franklin Local Board has expressed its support for extending the exemption in 2018 (FR/2018/62).
Tauākī whakaaweawe Māori
Māori impact statement
25. Te Puru undertakes a range of activities that contribute to Māori well-being, about which it reports on as part of its six-monthly reports. Through reporting against the terms of its funding agreement and engagement with Franklin Local Board, Te Puru will regularly inform the council of its contribution to Māori well-being.
Ngā ritenga ā-pūtea
Financial implications
26. Granting the exemption does not affect council funding as accountability for that funding is governed by the funding agreement between Te Puru and the Franklin Local Board.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
27. Risks are mitigated considerably by the terms of the funding agreement which allow council to withhold funding for any breach of terms of the agreement. Lease terms also protect council’s financial interest in the facility and land under lease.
Ngā koringa ā-muri
Next steps
28. Upon approval of the recommendation of this report staff will present a report to the CCO Governance Oversight Committee for their final approval of the exemption, and express the Franklin Local Board’s support.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Josie Meuli - Senior Advisor |
Authorisers |
Alastair Cameron - Manager - CCO Governance & External Partnerships Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Franklin Local Board 23 February 2021 |
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Public feedback on proposal to amend the Alcohol Control Bylaw 2014
File No.: CP2021/00515
Te take mō te pūrongo
Purpose of the report
1. To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.
Whakarāpopototanga matua
Executive summary
2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.
3. The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.
4. The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.
5. Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.
6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.
7. The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.
Recommendation/s
That the Franklin Local Board:
a) note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.
[Recommendations (b), (c) and (d) are optional]
b) adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:
i) [local board to determine at meeting]
c) appoint [insert one or more local board members] to present the views in (b) to the Bylaw Panel on Friday 19 March 2021.
d) delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.
Horopaki
Context
The Alcohol Control Bylaw enables council to make alcohol bans
8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.
9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.
10. The New Zealand Police enforce alcohol bans.
Council proposed amendments to improve the Bylaw for public feedback
11. On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).
12. The proposal arose from a statutory review of the Bylaw (see figure below).
13. The proposal seeks to better reduce alcohol-related crime and disorder by making:
· new temporary alcohol bans for major events[1] at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)
· the Bylaw easier to read and understand.
14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.
Decisions
leading to the proposal
The local board has an opportunity to provide views on public feedback
15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.
16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.
17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:
· indicate support for public feedback by people from the local board area
· recommend how the Bylaw Panel should address matters raised in public feedback.
Tātaritanga me ngā tohutohu
Analysis and advice
Feedback from people in the local board area supports the proposal
18. A total of 40 people from the local board area provided feedback to the proposal via online and written feedback.[2] There was majority support for the proposal greater than the total support from all people who provided feedback.
Percentage support of proposal in the local board area
Proposal |
Total support from local board area |
Total support from people across Auckland |
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain |
92 per cent |
75 per cent |
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain |
81 per cent |
75 per cent |
1C: New temporary alcohol ban for all major events at Eden Park |
86 per cent |
72 per cent |
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium |
88 per cent |
78 per cent |
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium |
93 per cent |
75 per cent |
2: Replace unnecessary clauses with a ‘related information’ note |
73 per cent |
70 per cent |
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording |
90 per cent |
87 per cent |
19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:
· reduces alcohol-related crime and disorder and improves public safety
· creates clearer, more efficient and enforceable rules.
20. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.
Staff recommend the local board provide its views on public feedback
21. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.
Tauākī whakaaweawe āhuarangi
Climate impact statement
22. There are no implications for climate change arising from this decision.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.
24. Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.
25. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.
27. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.
28. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).
29. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.
Tauākī whakaaweawe Māori
Māori impact statement
30. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.
31. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.
32. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.
33. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.
Ngā ritenga ā-pūtea
Financial implications
34. There are no financial implications from this decision.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
35. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.
Ngā koringa ā-muri
Next steps
36. The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.
Attachments
No. |
Title |
Page |
a⇩ |
Summary of public feedback |
33 |
b⇩ |
Public Feedback on alcohol control bylaw proposals |
61 |
c⇩ |
Have Your Say event feedback |
223 |
d⇩ |
Operational and non-bylaw related public feedback |
225 |
e⇩ |
Draft Bylaw Panel deliberations report |
227 |
Ngā kaihaina
Signatories
Author |
Elizabeth Osborne - Policy Analyst |
Authorisers |
Paul Wilson - Team Leader Bylaws Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Approval for 10 new public road names, one new private road name, and the extension of an existing public road name, at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited
File No.: CP2021/00563
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Franklin Local Board to name ten new public roads and one new private road, being a commonly owned access lot (COAL), created by way of a subdivision development known as Paerata Rise, at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited.
2. Formal approval is also sought to name a new section of public road as ‘Jonah Lomu Drive’, this being an extension of the existing public road ‘Jonah Lomu Drive’ in Pukekohe.
Whakarāpopototanga matua
Executive summary
3. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.
4. The applicant, Chris Johnston of Grafton Downs Limited, has proposed the names presented in the table below for consideration by the local board for the 10 new public roads and one new private road that require names.
5. Any of the 11 proposed road name options presented in the tables below would be acceptable for the local board to approved for use in this location, having been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the standard). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the guidelines.
6. Formal approval from the local board is also required to enable the continuation of the name ‘Jonah Lomu Drive’ from the existing road into the newly extended section of the same road, which connects to form one continuous stretch of public road. The existing road name ‘Jonah Lomu Drive’ was approved by the local board on 2nd May 2017 under resolution FR/2017/56.
7. The proposed names for the new public and private road at 741 & 801 Paerata Rise, Pukekohe are:
Road Reference |
Applicant Preferred name |
|
ROAD 1 |
Te Rātā Boulevard |
|
ROAD 2 |
Arohaina Avenue |
|
ROAD 3 |
Manatika Road |
|
ROAD 4 |
Kenehi Road |
|
ROAD 7 |
Metorita Crescent |
|
ROAD 8 |
Arohanui Road |
|
ROAD 9 |
Haukake Street |
|
ROAD 10 |
Karaipiture Road |
|
ROAD 11 |
Manaakitia Road |
|
ROAD 12 |
Whakatuora Road |
|
COAL Stage 3 |
Arohanoa Lane |
|
Pool of Alternative Names: |
||
These alternative names can be used for any the public roads/COAL listed above. |
Hareruia Road |
Rongomau Road |
Ihowa Road |
Tumanako Road |
|
Kaihanga Road |
Weteriana Road |
|
Kawenata Road |
Whakamoemiti Road |
|
Maungarongo Road |
Whakanoa Road |
|
Nahareta Road |
Whakapaingia Road |
|
Ngakau Pai Road |
Poropiti Road |
|
Whakawhetai Road |
Recommendation/s
That the Franklin Local Board:
a) approves 10 names for the following new public roads and one name for the new private road (COAL or commonly owned access lot) within stages 3, 7 and 8 of the Paerata Rise subdivision at 741 & 801 Paerata Rise, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338930 and BUN60338879):
I) Public Road 1 (Paerata Rise Stage 7 & 8): Te Rātā Boulevard
II) Public Road 2 (Paerata Rise Stage 7 & 8): Arohaina Avenue
III) Public Road 3 (Paerata Rise Stage 7 & 8): Manatika Road
IV) Public Road 4 (Paerata Rise Stage 7 & 8): Kenehi Road
V) Public Road 7 (Paerata Rise Stage 7 & 8): Metorita Crescent
VI) Public Road 8 (Paerata Rise Stage 7 & 8): Arohanui Road
VII) Public Road 9 (Paerata Rise Stage 7 & 8): Haukake Street
VIII) Public Road 10 (Paerata Rise Stage 7 & 8): Karaipiture Road
IX) Public Road 11 (Paerata Rise Stage 7 & 8): Manaakitia Road
X) Public Road 12 (Paerata Rise Stage 7 & 8): Whakatuora Road
XI) COAL (Paerata Rise Stage 3): Arohanoa Lane
b) approves the name Jonah Lomu Drive for the new section of public road that connects to the existing section of Jonah Lomu Drive, providing access to the new subdivision at the end of this road, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60338930 and BUN60338879).
Horopaki
Context
8. Paerata Rise is a large-scale housing development owned by Grafton Downs Limited, set across 286ha of land surrounding Wesley College in Paerata, Auckland. The development will ultimately provide for 4500 - 5000 new homes over a 10-year period, with 1000 proposed for the first stage of development, which is already underway.
9. There are over 200 new roads within the development that require naming, and the Franklin Local Board have already approved names for many of those roads, including; ‘Puhitahi Hill Road’, ‘Jonah Lomu Drive’, ‘Walter Lawry Road’, ‘Lauti Lane’, ‘Buddle Road’, ‘Winstone House Road’, ‘School House Road’, ‘Simmonds House Road’, ‘Te Paea Avenue’, ‘Stanton House Road’, ‘Kenilorea Road’, ‘Hiwi Tauroa Road’, ‘Wesleyan Street’ and ‘Fetter Lane’ to name a few.
10. All road names have been suggested by Te Taha Māori (the Māori side of the Methodist Church), who chose Te Reo names connected to the Bible and the Methodist Church for Stage 7 & 8 of the development.
11. Due to the volume of roads that require names within this development, many different themes have been drawn upon, including those that acknowledge the history of the land, Wesley College, the Methodist Church, and many that have been sourced from mana whenua involved in the development.
12. It is proposed to name 10 new public roads located within Stages 7 and 8 of the development, and also extend the existing road name Jonah Lomu Drive onto a newly extended section of that road, which connects to form one continuous stretch of public road.
13. The one minor private road that is subject of this report is a commonly owned access lot that will remain in private ownership; and is from Stage 3 of the development. In accordance with the National Addressing Standards for road naming (AS/NZS 4819-2011), this one COAL requires a road name because it serves more than five lots.
14. Site and location plans of the development, the public roads, the COAL and extension of the existing public road ‘Jonah Lomu Drive’ can be found in Attachment A.
Tātaritanga me ngā tohutohu
Analysis and advice
15. The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval
16. The guidelines provide for road names to reflect one of the following local themes, with the use of Maori names being actively encouraged:
· a historical, cultural, or ancestral linkage to an area; or
· a particular landscape, environmental or biodiversity theme or feature; or
· an existing (or introduced) thematic identity in the area.
17. Themes: The applicant has been working closely with Te Taha Māori, who suggested Te Reo names connected to the Bible and the Methodist Church for Stages 7 & 8 of the development, as outlined in the table below. Te Taha Māori also provided the English translations of their suggested names. The names were considered important by Te Taha Māori in claiming Te Taha Māori Weteriana (Methodist) identity at Paerata.
18. The Applicant,who is also General Secretary of Wesley College Trust Board, has made the following comments regarding the theme and context of the names: “in the entire project of developing Paerata Rise we will need around 200 road names. We have sought names from the Methodist Church, Wesley Historical Society, Te Taha Māori, Kingiitanga, Wesley College, the Bible, native trees and birds, and our historical assessment and research into the local area. We continue to request more names for our road naming toolbox and welcome any suggestions”.
19. The Applicant’s proposed names and meanings (as translated by Te Taha Māori) are set out in the table below:
Proposed Name |
Meaning (as described and translated by Te Taha Māori) |
|
ROAD 1 |
Te Rātā Boulevard |
The rātā tree belongs to the myrtle family of trees, and is one of the best know native trees in New Zealand. Rātā trees have glossy dark green leaves and trunks that are often gnarled and twisted. They are best known for their brilliant red flowers. This road will have rātā trees planted on it. |
ROAD 2 |
Arohaina Avenue |
Compassion |
ROAD 3 |
Manatika Road |
Justice |
ROAD 4 |
Kenehi Road |
Genesis (first book of the Bible) |
ROAD 7 |
Metorita Crescent (Applicant Preferred) |
Methodist |
ROAD 8 |
Arohanui Road (Applicant Preferred) |
Abundant Love |
ROAD 9 |
Haukake Street (Applicant Preferred) |
Harvest |
ROAD 10 |
Karaipiture Road (Applicant Preferred) |
Scripture |
ROAD 11 |
Manaakitia Road (Applicant Preferred) |
To show respect |
ROAD 12 |
Whakatuora Road (Applicant Preferred) |
To enable wellness |
COAL |
Arohanoa Lane (Applicant Preferred) |
Grace |
The applicant has also provided a pool of names that can be use as alternatives at 741 & 801 Paerata Rise, Pukekohe:
Pool of alternatives |
Meaning (as described and translated by Te Taha Māori) |
Hareruia Road |
Hallelujah |
Ihowa Road |
Jehovah |
Kaihanga Road |
Creator |
Kawenata Road |
Covenant |
Maungarongo Road |
Peace |
Nahareta Road |
Nazareth |
Ngakau Pai Road |
Good heart |
Rongomau Road |
Peace settlement |
Tumanako Road |
Hope |
Weteriana Road |
Wesleyan (Methodist) |
Whakamoemiti Road |
To praise |
Whakanoa Road |
To make common (free from tapu) |
Whakapaingia Road |
To prepare, to praise |
Poropiti Road |
Prophet |
Whakawhetai Road |
To give thanks |
20. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.
21. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.
22. Road Type: ‘Road’, ‘Boulevard’, ‘Street’, ‘Lane’, ‘Crescent’ and ‘Avenue’ are acceptable road types for the new public and private roads, suiting the form and layout of each road. Note that the road types should remain assigned to the roads as per the tables above e.g. Road 1 should remain as ‘Boulevard’ regardless of the name the local board approves for it.
23. Consultation: Te Taha Māori suggested names for this stage, and mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.
Tauākī whakaaweawe āhuarangi
Climate impact statement
24. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
25. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
26. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
27. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.
28. All road name options are in Te Reo Māori and have been suggested by Te Taha Māori and adopted by the applicant, in consultation with the three main iwi groups involved in this development. The ongoing relationship between the applicant and iwi is outlined below.
29. Mana whenua engagement: The applicant has undertaken extensive consultation with mana whenua as part of the Paerata Rise development, from the early planning stages and throughout the development process:
· Consultation with local iwi groups Ngāti Tamaoho, Ngāti Te Ata Waiohua and Te Ākitai Waiohuai was carried out by the applicant, starting in 2014, before the re-zoning of the land occurred. All three iwi groups agreed to produce a cultural values assessment (CVA) of the site and surrounding area as part of the zone change process. Two other iwi groups declined the CVA option, instead opting to support the views of the three main iwi.
· In February 2015 the applicant met with King Tūheitia Paki and discussed the development plans with him and gained his support.
· The ground-breaking ceremony for the development was held on 1 October 2016 and had Kaumātua leadership from Ted Ngataki of Ngāti Tamaoho and Nigel Denny of Ngāti ti Akitai, as well as a blessing from the President of the Methodist Church.
· The applicant held a hui in order to develop a name for the development and the new town being created, and this meeting was attended by both mana whenua groups, members of Te Taha Māori, and other local representatives from the Franklin region. The name Paerata Rise was decided upon in 2016, with support from local iwi and the hui participants.
· Ngāti Tamaoho, Ngāti Te Ata Waiohua and Te Ākitai Waiohuai have visited the site before earthworks began and continue to visit at least once every 6 – 8 months, or when requested by the Applicant. Another iwi site visit was scheduled in June 2020.
· In March 2018 Kaumātua of Ngāti Tamaoho lead the blessing of the first precinct road, ‘Jonah Lomu Drive’.
30. This site is not listed as a site of significance to mana whenua.
Ngā ritenga ā-pūtea
Financial implications
31. The road naming process does not raise any financial implications for the Council.
32. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
33. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.
Ngā koringa ā-muri
Next steps
34. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.
Attachments
No. |
Title |
Page |
a⇩ |
Attachment A - Site & Location Plan |
255 |
Ngā kaihaina
Signatories
Author |
Andrea Muhme - Planner |
Authorisers |
David Snowdon - Team Leader Subdivision Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Counties Manukau Sport proposal
File No.: CP2021/00517
Te take mō te pūrongo
Purpose of the report
1. To approve the allocation of $24,409.99 to Counties Manukau Sport from the 2020/2021 work programme activity Community-Led Placemaking and Safety.
Whakarāpopototanga matua
Executive summary
2. Staff recommend that the local board allocates $24,409.99 from the 2020/2021 work programme activity Community-Led Placemaking and Safety to Counties Manukau Sport (CMS) to deliver the Franklin Activities Proposal.
3. Staff have worked with CMS to develop this programme of activities targeted to young people that responds to COVID-19 impacts and aligns to the findings of the 2019 Wairoa Youth Survey.
4. The cost to deliver the full programme of activities is approximately $38,459.99. CMS are contributing a budget of $14,050 to deliver the programme and staff recommend that the local board allocates the remaining in programme costs.
5. The Franklin Activities Proposal includes the following activities:
· BMX Have a go.
· Dance programmes.
· Skateboarding have a go/scooter skills.
· Franklin Junior Sports Awards.
· Off road riding holiday programme.
6. These programmes will be delivered by CMS in partnership with other local community organisations and providers.
Ngā tūtohunga
Recommendation/s
That the Franklin Local Board:
a) approve the allocation of $24,409.99 to Counties Manukau Sport from the 2020/2021 work programme activity Community-Led Placemaking and Safety to deliver the Franklin Activities Proposal (Attachment A to the agenda report).
Horopaki
Context
7. The 2020/2021 work programme includes an allocation of $141,000 to Community-Led Placemaking and Safety. This includes an amount of $66,000 targeted to respond to post COVID-19 opportunities that builds connection and resilience and provides free local activities.
8. This activity has alignment to the following Auckland Council strategic plans:
· Auckland Plan focus areas - ‘Create safe opportunities for people to meet, connect, participate in and enjoy community life’ and ‘Recognise the value of sport and recreation to quality of life’.
· Auckland Sport and Active Recreation Strategic Action Plan (ASARSAP) focus on encouraging children and young people to be more physically active, providing more, free and family friendly recreation opportunities, and to celebrate and recognise talent in sport via local award events.
9. In 2019, the local board surveyed youth and parents in the Wairoa subdivision to understand the needs and aspiration of youth in this area. The survey engaged parents and young people and the results indicated a deficit in activities and places for young people to gather. The available budget targeted to post COVID-19 opportunities can support the local board to implement activity that responds to the needs of young people as indicated in the survey.
10. The local board has indicated a preference to build partnership opportunities for future programme delivery to reduce the burden on community groups, applying for and acquitting local grants. Counties Manukau Sport (CMS) are an organisation consistently applying for grant funding to deliver local activities to engage young people and their families in active recreation and build connection with others in their community.
11. The Community Empowerment Unit (CEU) has captured insights from local community organisations during and after the COVID-19 lock-down, resulting in the guide for local boards ‘Building Resilient Whanau and Connected Communities’. This guide highlights the need to work at a local community level to build stronger connections at the neighbourhood and village levels.
Tātaritanga me ngā tohutohu
Analysis and advice
12. Staff recommend that part of the available $66,000 budget within the Community-Led Placemaking and Safety work programme targeted to support post COVID-19 opportunities can be implemented through funding a community organisation to deliver a variety of programmes.
13. Staff have assessed the capacity of local community organisations to deliver programmes that respond to the intended purpose of the available budget and have found that many local service agencies are running at full capacity responding to new and intensified needs resulting from the impacts of COVID-19.
14. CMS is an organisation that has shown to have the capacity and capability to deliver a programme of activities using a partnership model with council, which was signaled by the local board an intention of the designated budget.
15. CEU staff have been working with CMS on the opportunity to utilise part of the funding set aside to support post COVID-19 Community-Led Placemaking and Safety activities. Through these discussions, a programme of proposed activities has been developed that is specifically targeted to young people.
16. Staff have identified that young people need support to reconnect at a neighbourhood level after experiencing isolation during COVID-19 lockdowns.
17. CMS specialise in delivering recreation activities for young people and this strategically aligns to the findings of the 2018 Wairoa youth survey, and also responds to the new emerging needs for young people in relation to COVID-19 impacts.
18. The Franklin Activities Proposal will be delivered by CMS in partnership with other local community organisations and providers between 1 March and 30 July 2021.
19. The programmes in the proposal are designed to achieve the following outcomes for young people:
· Support participation in response and recovery activities relating to COVID-19 impacts.
· Engage and connect young people at the neighbourhood level.
· Provide active recreation opportunities and new experiences.
· Create opportunities to test partnerships to deliver activities that will connect communities through physical recreation.
20. Full details of the activities, costs and benefits are set out in the Franklin Activities Proposal (Attachment A). The programme also includes a local junior awards event to celebrate and recognise local talent and commitment in sport.
21. Table 1 shows a summary of the programmes in the proposal:
Table 1: Programme summary
Programme |
Location of delivery |
Partner organisation |
Target age |
Timeframe for delivery |
BMX “Have a go” |
Puni |
Sunset Coast BMX Club |
8 - 14 |
April and July 2021 school holidays |
Off-Road Riding holiday programme |
Beachlands, Clevedon, Pukekohe |
Counties Manukau Sport |
$2,150 |
April 2021 school holidays |
After school dance |
Waiuku and Pukekohe |
Groovit Dance |
5 - 8 |
School terms 2 and 3 |
After school dance |
Kawakawa Bay |
Groovit Dance |
5 - 8 |
School terms 2 and 3 |
Franklin Junior Sprots Awards |
Pukekohe (central Franklin) |
Local caterers, venue, trophy and engraving/prizes |
5 - 18 |
July 2021 |
Skateboarding “Have a Go” |
Beachlands, Clevedon, Pukekohe, Waiuku |
Young Guns skate school |
8 - 14 |
April and July 2021 school holidays |
22. The cost to deliver the full programme of activities is $38,459.99. CMS are contributing a budget of $14,050 to deliver the programme and staff recommend that the local board allocates the remaining $24,409.99 in programme costs.
23. The joint funding approach signals a partnership between the local board and CMS. A partnership approach enables the local board to support community organisations to receive funding in a way that reduces the resourcing required to apply for funding through a contestable process.
24. Table 2 shows the total cost of the programmes and the funding contributions
Table 2: Budget summary
Programme |
Quantity of programmes/event |
Total cost |
CMS contribution |
Recommended local board contribution |
BMX “Have a go” |
2 programmes |
$6,273.99 |
$2,150 |
$4,123.99 |
Off-Road Riding holiday programme |
3 programmes |
$5,531 |
$2,150 |
$3,381 |
After school dance |
2 programmes |
$5,635.50 |
$1,300 |
$4,335.50 |
After school dance |
2 programmes |
$5,168.50 |
$1,500 |
$3,668.50 |
Franklin Junior Sports Awards |
1 awards |
$7,573 |
$2,950 |
$4,623 |
Skateboarding “Have a Go” |
4 programmes |
$8,278 |
$4,000 |
$4,278 |
Total |
14 |
$38,459.99 |
$14,050 |
$24,409.99 |
25. This funding allocation will leave a balance of $41,590.01 available for the local board to allocate to Community-Led Placemaking and Safety activities that support COVID-19 recovery. If further opportunities cannot be identified within the current financial year, then staff advise that the local board allocate the remaining budget to their Community Grants.
Tauākī whakaaweawe āhuarangi
Climate impact statement
26. Staff have not identified any negative climate impacts associated with the delivery of the proposed programme of activities.
27. The emphasis of the programme on forms of active transport including cycling and skateboarding supports positive climate impacts by promoting carbon neutral alternatives to driving and public transportation.
28. The local delivery of the programme reduces the need for participants to travel long distances to access the activities.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. There is an opportunity to cross promote the activities in the proposed CMS programme with activation programmes in the Parks, Sport and Recreation work programme (line 61), specifically aligning the timing of the off-road riding programme with the Pohutukawa Coast and Waiuku Trails rides so that people could participate in both activities.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. The local board undertook a survey of young people in the Wairoa subdivision in 2019, this proposal responds to some of the survey findings that identified a lack of activities and facilities available across the subdivision that young people could access in their neighbourhood.
31. The local board has indicated an intent to partner with community organisations to achieve local outcomes. This is the first opportunity to demonstrate a partnership approach to funding programmes and reducing the resource requirement of a contestable process.
32. The CMS proposal was presented to the local board for feedback at a workshop on 26 January 2021.
Tauākī whakaaweawe Māori
Māori impact statement
33. In 2019, the local board adopted their Māori Responsiveness Action Plan (MRAP), which has three focus areas – Grow Respectful and Reciprocal Relationships; Celebrate Māori Culture and Practices; Empowered and Future Ready.
34. Staff have provided CMS with the MRAP to ensure their programme aligns with its outcomes.
35. The programme proposed by CMS responds to the MRAP in the following ways:
· Embedding tikanga practises in the programme including an opening karakia.
· Promoting connection through whanaungatanga.
· Delivering a programme for young people attending a holiday programme in the Pukekohe North area, held in the grounds of the local marae.
Ngā ritenga ā-pūtea
Financial implications
36. The 2020/2021 work programme includes an allocation of $141,000 to Community-Led Placemaking and Safety. This includes an amount of $66,000 targeted to respond to post COVID-19 opportunities that builds connection and resilience and provides free local activities.
37. Staff recommend that the local board allocates $24,409.99 to CMS to deliver a programme of activity targeted at local young people from the 2020/2021 work programme activity Community-Led Placemaking and Safety.
38. This funding allocation will leave a balance of $41,590.01 available in the Community-Led Placemaking and Safety activity line.
39. If further opportunities cannot be identified within the current financial year, then staff advise that the local board allocate the remaining budget to their Community Grants.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
40. Staff have discussed with CMS the potential risks associated with COVID-19, including the event of a lockdown. CMS will follow Ministry of Health guidelines and have advised that they have capacity to be flexible with the delivery timeframes.
41. The Wairoa Youth Survey highlighted areas of need for local young people. There is a risk that community groups will be unable to deliver programmes for young people if they do not receive funding. This could result in local young people experiencing continued isolation and not receive the support indicated in the survey.
Ngā koringa ā-muri
Next steps
42. CEU staff will administer a funding agreement with CMS.
43. The programme outlined in the Franklin Activities Proposal will be delivered by CMS between 1 March and 30 July 2021.
Attachments
No. |
Title |
Page |
a⇩ |
Franklin Activities Proposal |
265 |
Ngā kaihaina
Signatories
Author |
Coral Timmins – Strategic Broker |
Authorisers |
Mirla Edmundson - General Manager Libraries & Information Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Urgent Decision by Franklin Local Board to approve LDI Capex towards installation of access gates at Otau Mountain Road and implementing Hūnua Trail signage
File No.: CP2021/00143
Te take mō te pūrongo / Purpose of the report
1. To report on the urgent decision made by Franklin Local Board to approve use of LDI Capex towards installation of access gates at Otau Mountain Road and towards implementing the Hūnua Trail signage plan.
Whakarāpopototanga matua / Executive summary
2. At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:
That the Franklin Local Board:
a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.
b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.
c) agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.
d) note that all urgent decisions will be reported to the next ordinary business meeting of the local board.
3. In 2016 ATEED identified a cycling and walking track through the Hunua Ranges as a tourism opportunity. The track would connect Clevedon with the network of cycle trails outside Auckland. A likely connection was with the Hauraki Rail Trail at Kaiaua.
4. In August 2018, the vision for a Hunua Trail was outlined in the Hunua Trail Aspirational Plan.
5. In July 2019, the aspirational plan received formal endorsement from the governing body.
6. In August 2020, the Franklin Local Board approved funding for the implementation of minor capital works to enable the launch of the Hunua Trail.
7. The minor capital works are ready to be designed and constructed to enable the start of the trial period of the Hunua Trail in early 2021.
8. The timeline for design and construction is tight due to Christmas and New Year holiday shutdown of many council business processes. An early approval from the local board will allow for the work to proceed without delay in the new year.
9. An
urgent decision was required to provide approval to allocate
Locally Driven Initiatives Capex toward the design and installation of access
control gates at Otau Mountain Road and implementation of the Hūnua Trail
route signage plan.
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Urgent Decision 11 January 2021 approve LDI Capex towards access control gates and implementtion of Hūnua Trail route signage |
277 |
Ngā kaihaina / Signatories
Author |
Denise Gunn - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Franklin Local Board achievement report 2019-2020
File No.: CP2021/00981
Te take mō te pūrongo
Purpose of the report
1. To provide the board an overview of the achievements for the 2019-2020 financial year set against the Franklin Local Board Plan 2017 outcomes.
Whakarāpopototanga matua
Executive summary
2. The Franklin Local Board Plan 2017 (the plan) set out the aspirations, required outcomes and priorities for the Franklin community over a three-year period, including projects and areas of advocacy that the board undertakes on behalf of the community.
3. The local board developed five outcomes from the plan and attachment A highlights some of the achievements that the local board has delivered to the community that it serves in the 2019-2020 financial year.
4. The local board agreement was entered into with the governing body, which included areas for advocacy and budgets to deliver key projects and initiatives in the local board plan.
5. As part of the local board agreement, a list of advocacy initiatives was developed, identifying each area of advocacy and the entity that the board will advocate to for the progression of initiatives - either the governing body or a council-controlled organisation.
Recommendation/s
That the Franklin Local Board:
a) receive the Franklin Local Board term achievements 2019-2020 report (see attachment A).
Horopaki
Context
6. The Franklin Local Board Plan 2017 (the plan) set out the aspirations, required outcomes and priorities for the Franklin community over a three-year period.
7. The board undertook community consultation to develop the local board plan, which it adopted in September 2017. The plan contained the following aspirational outcomes for the Franklin community:
· A well-cared for natural environment - enhance, protect and maintain our diverse natural environment and make sure it is able to be enjoyed
· A thriving local economy - Franklin has a strong economy that attracts people to live, work locally and visit its attractions
· An improved transport system - continue to work towards better public transport and safer roads in Franklin
· Growth is dealt with effectively - make full use of existing outdoor space and community facilities before developing new ones
· Communities feel ownership and connection to their area - support community participation in helping to shape people’s quality of life, creativity, health and wellbeing.
8. This report highlights the local board achievements during the 2019-2020 financial year set against the five outcomes in the Local Board Plan 2017.
9. Over this 2019-2020 financial period many of the projects and advocacy initiatives have been affected by the Coronavirus pandemic (COVID-19) but the board still has many achievements to be acknowledged and celebrated (see Attachment A). Some of these achievements include:
· the Pest Free Franklin programme to empower community groups conducting pest control
· a collaborative project across council departments to enhance the sense of community pride in McShane Reserve, Pukekohe, using the playground renewal as a catalyst. This delivered a playground to the community that was well-received and had a wonderful opening that was attended by the local schools and community.
· the Hunua Trail received New Zealand Heartland Trail status in 2018. The Aspirational Hunua Trail Plan was endorsed by the board in March 2019 and by the Governing Body in July 2019
· Kahawairahi Drive Reserve playground was completed in December 2019 with plenty of fun things for the community to enjoy
· adoption of the Franklin Maori Responsiveness Action Plan in June 2019, which included key aspirations and priorities for Maori in the Franklin area, with ways to build stronger relationships and share information
· increase diverse participation - The Franklin Youth Advisory Board (FYAB) planned and held the Franklin Youth Talent Show on 17 August 2019 with 15 acts, 12 community sponsors and approximately 100 people in the audience
Tātaritanga me ngā tohutohu
Analysis and advice
10. No specific analysis and advice has been included in this report as the purpose of this report is to highlight achievements through the local board work programme for the 2019-2020 financial year.
Tauākī whakaaweawe āhuarangi
Climate impact statement
11. Attachment A to this report outlines the work that the local board has supported through its work programme, including initiatives that mitigate climate change in waste minimisation, community education, waterway protection funding and riparian planting. These projects come out of the Local Board Plan 2017 outcome to support a well-cared for natural environment – to enhance, protect and maintain our diverse natural environment and make sure it is able to be enjoyed.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. To deliver the outcomes in the plan the local board has worked with various Council Controlled Organisations to deliver the work programme including ATEED, Regional Facilities Auckland, Watercare and Auckland Transport.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
13. This report highlights local board work programme delivery within the Franklin Local Board area to the community that it supports.
Tauākī whakaaweawe Māori
Māori impact statement
14. The local board has included in its work programme initiatives to work with mana whenua and Māori through various projects.
Ngā ritenga ā-pūtea
Financial implications
15. This report highlights the achievements for the 2019-2020 financial year (attachment A), consequently no budget discussions is required as this has been reported separately.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
16. The report highlights the achievements for the 2019-2020 financial year (attachment A) so there are no risks and mitigations to be considered within this report.
Ngā koringa ā-muri
Next steps
17. No next steps are required.
Attachments
No. |
Title |
Page |
a⇩ |
Franklin Local Board Achievement report 2019-2020 |
283 |
Ngā kaihaina
Signatories
Author |
Orrin Kapua - Local Board Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Governance Forward Work Calendar February 2021
File No.: CP2021/00663
Te take mō te pūrongo
Purpose of the report
1. To present the Franklin Local Board with a governance forward work calendar.
Whakarāpopototanga matua
Executive summary
2. This report contains the governance forward work calendar, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local board priorities
· clarifying what advice is required and when
· clarifying the rationale for reports.
4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.
Recommendation/s That the Franklin Local Board: a) note the governance forward work calendar dated February 2021 (Attachment A). |
Attachments
No. |
Title |
Page |
a⇩ |
Franklin Local Board governance forward work calendar February 2021 |
303 |
Ngā kaihaina
Signatories
Authors |
Denise Gunn - Democracy Advisor |
Authorisers |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
23 February 2021 |
|
Franklin Local Board workshop records
File No.: CP2021/00448
Te take mō te pūrongo
Purpose of the report
1. To receive the Franklin Local Board workshop records for workshops held on 1 and 8 December 2021 and 26 January 2021.
Whakarāpopototanga matua
Executive summary
2. The Franklin Local Board holds weekly workshops to facilitate oversight of projects in their work programme or on matters that have significant local implications.
3. The local board does not make decisions at these workshops.
4. Workshops are not open to the public, but a record of what was discussed and presented at the workshop are reported retrospectively.
5. Workshop records for the Franklin Local Board are attached for 1 and 8 December 2021 and 26 January 2021.
Recommendation/s That the Franklin Local Board: a) receive the Franklin Local Board workshop records for1 and 8 December 2021 and 26 January 2021.
|
Attachments
No. |
Title |
Page |
a⇩ |
1 December 2020 Franklin Local Board workshop record |
309 |
b⇩ |
8 December 2020 Franklin Local Board workshop record |
311 |
c⇩ |
26 January 2021 Franklin Local Board workshop record |
313 |
Ngā kaihaina
Signatories
Author |
Denise Gunn - Democracy Advisor |
Authoriser |
Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura |
Franklin Local Board 23 February 2021 |
|
Item 8.1 Attachment a Waiuku Business & Development Association AGM Booklet Page 317