Agenda of Aotea / Great Barrier Local Board

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member V Toki will lead a karakia.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - John Ogden, dogs and biodiversity on Aotea

Te take mō te pūrongo / Purpose of the report

John Ogden, a resident of Aotea / Great Barrier Island, would like to attend and raise a matter concerning dogs and biodiversity protection on Aotea.

Ngā tūtohunga / Recommendation/s

That the Aotea / Great Barrier Local Board:

a) thank John Ogden for his attendance and presentation.

Attachments

a Letter from John Ogden - dogs and biodiversity on Aotea.......................... 207

8.2 Deputation - Roading situation Schooner Bay / Puriri Bay Road, Tryphena, Aotea / Great Barrier Island

Te take mō te pūrongo / Purpose of the report

Hilde Hoven and residents from the Schooner Bay and Puriri Bay area will be in attendance to present to the board their increasing concern over the road condition in the area.

Ngā tūtohunga / Recommendation/s

That the Aotea / Great Barrier Local Board:

a) thank Hilde Hoven and residents from the Schooner Bay and Puriri Bay area for their attendance and presentation.

Attachments

a Letter from Hilden Hoven on roading situation in Schooner Bay, Puriri Bay, Tryphena, Aotea / Great Barrier Island................................................ 209

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Aotea / Great Barrier Natural Environment-Islands monthly update - December 2020 to February 2021	11
b ⇩	Aotea / Great Barrier Environmental Trust update - February 2021	21
c ⇩	Department of Conservation Operations report - February 2021	23
d ⇩	Motu Kaikoura Trust Supporters' Newsletter Issue - 30 December 2020	25

Aotea / Great Barrier Local Board

23 February 2021

Mid-year accountability reports of Aotea / Great Barrier Island community groups

File No.: CP2021/01010

Te take mō te pūrongo

Purpose of the report

1. To present six mid-year accountability reports submitted by five Aotea / Great Barrier community groups funded by the Aotea / Great Barrier Local Board.

Whakarāpopototanga matua

Executive summary

2. The Aotea / Great Barrier Local Board supports the following five community groups via the Community Empowerment Unit to undertake work in the community:

· Aotea Family Support Group (Attachment A and Attachment B additionally for the Community Worker project)

· Building a Flourishing Community Aotea (Attachment C)

· Destination Great Barrier Island (Attachment D)

· Aotea Ora Community Trust (Attachment E)

· Aotea Education Trust (Attachment F)

3. Funding is provided to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021.

4. The five community groups’ funding agreements stipulate that they must submit accountability reports mid-way through and at the end of the funding period.

5. This report presents the community groups’ mid-year accountability reports.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) receive the mid-year accountability reports from:

i. Aotea Family Support Group (x2)

ii. Building a Flourishing Community Aotea

iii. Destination Great Barrier Island

iv. Aotea Ora Community Trust

v. Aotea Education Trust

Horopaki

Context

6. The 2020/2021 local board work programme includes funding five community groups via the Community Empowerment Unit, to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021. The groups, purpose and funding amounts are outlined in table 1.

Table 1 Community groups funding table:

Community Group	Purpose of funding	Amount of funding
Aotea Family Support Group (AFSG)	Support the Aotea Family Support Group to develop a range of services that meet the needs of the community including children and youth support, family support programmes, support programmes for the older community, crisis support and community support. Support the community worker to achieve successful community development outcomes, with a focus on community health and social services, safety, and marae capacity building.	$40,000 $42,000
Building a Flourishing Community Aotea (BFCA)	To progress potential housing solutions. To purchase and install all necessary office equipment to fully function as a trust, including laptop, printer and wi-fi.	$10,000
Destination Great Barrier Island (DGBI)	Support Destination Great Barrier Island to manage the Claris visitor site, advance Great Barrier Island as a destination, provide marketing, promotion and economic development outcomes, implement the Aotea/GBI Visitor Strategy, maintain and improve the www.greatbarrier.co.nz website and welcome signs as required.	$54,000
Aotea Education Trust (AET)	To govern the Aotea Lifelong Learning Strategy and Action Plan (which aims to improve education outcomes among all age groups on the island – from Under 5s to adult learners) and to contribute to the running of the Aotea Learning Hub.	$40,000
Aotea Ora Community Trust (AOCT)	To employ an administration person to manage accounts and administration, allowing the Trust to get on with core business i.e. promotion of sustainable social and economic development on GBI.	$10,000
Total		$196,000

7. The five community groups’ funding agreements stipulate that they must provide an accountability report to the local board for January 31st (mid-year) and for July 31st (end of year).

Tātaritanga me ngā tohutohu

Analysis and advice

8. The following accountability reports for 2020-21 have been received (Attachments A-F):

· Aotea Family Support Group

· Aotea Family Support Group (Community Worker project)

· Building a Flourishing Community Aotea

· Destination Great Barrier Island

· Aotea Ora Community Trust

· Aotea Education Trust

9. Collectively, the groups’ work includes core social service provision, education and family support, management of Aotea’s tourism sector, progressing potential housing solutions, and promotion of sustainable social and economic development of the island.

10. All of the organisations have reported significant progress in meeting most of their objectives, and have noted a range of ways in which they have been able to increase their client / student engagement and services.

11. Key themes are a growing demand for the services provided by the more established community groups, an increase in mental health issues, an increase in visitor numbers and consequent pressures on businesses and services, improved engagement with Kawa Marae, and steady progress with regards to financial and governance sustainability.

12. The six reports have all clearly covered the areas of progress, challenges and successes experienced by the community trusts over the last six months.

Aotea Family Support Group (AFSG)

13. A key success for the group has been continuing their essential caregiving services, mental health support and individual assistance, enabled by now having the community worker as part of their team.

14. Highlights for AFSG have been the high participation numbers of children in the school holiday programmes; the increased provision of home maintenance for older people enabling them to stay in their homes longer; responding to the needs of this group by providing telephone calls, extra visits and special assistance during the COVID lockdowns; and finding ways to ensure access to AFSG support for mana whenua.

15. Challenges have included being able to provide clients with the professional caregivers and health support that are required by the increasing number of older people.

Aotea Family Support Group – Community Worker

16. Changes and challenges noted for this last reporting period are: a significant increase in requests for assistance and referring these to MSD, due partly to increased basic living costs; more people with mental health issues; mothers struggling with isolation and lack of respite; and the lack of availability and inadequacy of housing.

17. Highlights and progress include: implementing the Warmer Homes project; running with Perinatal Anxiety and Depression Aotearoa (PADA) a peri-natal hui for parents; working from both marae every forthnight to improve access to support; a well-attended First Aid workshop; Manawa workshops for mothers of children under 5 years.

Building a Flourishing Community Aotea

18. The trust is fully functioning with all necessary equipment installed to ensure efficient administration.

19. Progress on other goals for the last six months has been identifying potential land for community housing, raising the profile of the trust within the community, and identifying prospective avenues of support and assistance; connecting with the Waiheke Community Housing Trust.

Destination Great Barrier Island (DGBI)

20. The Trust has been extremely busy over the past six months, holding a successful and well attended AGM, appointing three new trustees, and hosting a familiarization session with key Auckland Unlimited personnel to discuss the development of a destination plan.

21. Major developments over the last six months for DGBI were: making significant changes to the visitor information centre in September, contracting a new visitor information manager; having a mural and welcoming message created by Paula Williams (Motairehe Marae); creating more space for the sale of visitor products that can then contribute to DGBI’s financial sustainability; rebuilding the website and engaging more fully and usefully with business owners through the social media pages.

22. Challenges have been the high level of domestic tourism and earlier than usual start to the season, creating some onflows for businesses related to staffing and freight.

23. Considerable promotional efforts over the past six months have included working with travel writers, film makers, Tourism Institute Aotearoa (TIA), and the completion of two videos.

Aotea Education Trust

24. Key successes over the past six months have been:

· the Ministry of Education started to pay the rent for the Aotea Learning Hub, more than a year after they had promised to begin paying it.

· the recent appointment of an Aotea Learning Hub manager who has brought with her many years of teaching experiences, an intimate knowledge of the NCEA system, and Tikanga Māori.

· increased engagement from our students and a more harmonious work environment for both the staff and students, with the introduction of a new timetable

· good adjustment to working from home during the COVID lockdown period.

· increased Hub engagement with Māori students from the north of the island, with the aid of a second bus.

· positive engagement with Chloe Swarbrick, MP for Auckland Central.

· working closely with Kawa Marae to benefit from their expertise in meeting the cultural needs of the students.

25. Challenges encountered have been the protracted negotiations with Playcentre NZ / Aotearoa with regards to the establishment of the Early Childhood Education Service, and the lack of sufficient staff resource to provide the one-on-one support for students’ behavioural and learning needs.

Aotea Ora Community Trust

26. In the last six months, the focus has been on meeting administrative and governance objectives, with the administrator now doing four hours per week, a new accountant in place, three trust meetings held, with the result that required reports have been completed. Engagement with the community has commenced to explore various opportunities and priorities in terms of sustainable low carbon outcomes.

27. A challenge has been the poor internet coverage for the administrator with the upcoming challenge being to organise the postponed Off the Grid event for May this year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Nothing has been noted in the accountability reports in terms of climate impacts by the groups in general. However, Aotea Ora Community Trust is making progress on sustainability projects to achieve low carbon, water and food resilience outcomes. They are also working in partnership with Anamata to identify circular economy and waste upcycling options and with Destination Great Barrier Island on sustainable tourism.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no significant council group impacts associated with this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Funding is provided to the five community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan 2020 and the Aotea / Great Barrier Local Board Agreement 2020/2021.

31. The work of the community groups align with the Aotea / Great Barrier Local Board Plan 2020 outcome: Ko te tino hia ki a manawaroa to toatou motu / Our island is resilient. The key objectives in the plan that the community groups align with are:

· Mana whenua will prosper

· Preservation of our island identity

· Our community groups are resilient

· Our local economy is strong, stable and sustainable

· We have sustainable tourism

· Smarter housing opportunities will be explored

· Our community is resilient to the impacts of climate change.

Tauākī whakaaweawe Māori

Māori impact statement

32. All five community groups whose accountability reports have been received work with mana whenua when appropriate and seek to incorporate iwi concerns, aspirations and heritage into their work programmes.

33. It is anticipated that once an iwi liaison person is appointed, that person will work actively with all five groups.

34. Aotea Family Support Group’s Community Worker’s increased presence at the two marae has made it easier for residents to access her services.

35. Destination Great Barrier Island commissioned a mural from a local artist from Motairehe Marae.

36. Aotea Education Trust report an increased level of engagement with Kawa Marae and with Māori students in the north of the island.

Ngā ritenga ā-pūtea

Financial implications

37. The local board allocated a total of $196,000 across the five community groups in 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The development of a destination management plan for the island will require a close working relationship with Auckland Unlimited to ensure that the needs and specific characteristics of Aotea / Great Barrier Island are well understood.

39. Continued protraction of the negotiations concerning the Early Education Centre will exacerbate the social isolation and mental health experienced by mothers of pre-school tamariki and absence of early childhood social and learning experiences.

Ngā koringa ā-muri

Next steps

40. A workshop has been scheduled with the community groups on Thursday 11 March to discuss the six-monthly accountability report, their future priorities and how the local board can boost support for Māori aspirations.

41. The community groups’ funding agreements end of year accountability reports are due 31 July 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea Family Support Group accountability report	39
b ⇩	Community worker project accountability report	45
c ⇩	Building a Flourishing Community Aotea accountability report	53
d ⇩	Destination Great Barrier Island accountability report	57
e ⇩	Aotea Education Trust accountability report	73
f ⇩	Aotea Ora Community Trust accountability report	87

Ngā kaihaina

Signatories

Author

Mary Dawson – Manager Strategic Brokers

Authorisers

Christine Olsen, Manager Community Empowerment Unit

Glenn Boyd - Local Area Manager

Aotea / Great Barrier Local Board

23 February 2021

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00520

Te take mō te pūrongo

Purpose of the report

1. To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3. The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.

10. The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11. On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better reduce alcohol-related crime and disorder by making:

· new temporary alcohol bans for major events^{^[1]} at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

· the Bylaw easier to read and understand.

14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

· indicate support for public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area does not support the proposal

18. A total of two people from the local board area provided feedback to the proposal via online and written feedback.^{^[2]} There was 50 per cent support for Proposal 3 and no support for other proposals, which is significantly lower than the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain	0 per cent	75 per cent
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain	0 per cent	75 per cent
1C: New temporary alcohol ban for all major events at Eden Park	0 per cent	72 per cent
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium	0 per cent	78 per cent
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium	0 per cent	75 per cent
2: Replace unnecessary clauses with a ‘related information’ note	0 per cent	70 per cent
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording	50 per cent	87 per cent

19. Key themes from feedback from people in the local board area include that the proposal creates inequity and restricts people’s rights and freedoms. This is inconsistent with key themes from all public feedback that the proposal reduces alcohol-related crime and disorder and improves public safety, and creates clearer, more efficient and enforceable rules.

20. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24. Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

25. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

29. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

33. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of public feedback	101
b ⇩	Public feedback from people in the Aotea / Great Barrier Local Board area	129
c ⇩	'Have Your Say' event feedback	139
d ⇩	Operational and non-bylaw-related feedback	141
e ⇩	Draft Bylaw Panel deliberations report	143

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Glenn Boyd - Local Area Manager

No.	Title	Page
a ⇩	Councillor Pippa Coom - February 2021 update	165

No.	Title	Page
a ⇩	February 2021 Aotea / Great Barrier Local Board governance forward work calendar	189

No.	Title	Page
a ⇩	20201208 Aotea / Great Barrier Local Board Workshop Record	195
b ⇩	20210202 Aotea / Great Barrier Local Board Workshop Record	197
c ⇩	20210209 Aotea / Great Barrier Local Board Workshop Record	199

[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2] Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

Author	Guia Nonoy - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager