I hereby give notice that an extraordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 18
February 2021
11.30am or at
the conclusion of the Finance and Performance Committee whichever is later
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Deputy Mayor Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Cr Fa’anana Efeso Collins
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Cr Daniel Newman, JP
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Cr Pippa Coom
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Angela Dalton
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Wayne Walker
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Cr Alf Filipaina
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Cr John Watson
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Cr Christine Fletcher, QSO
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Cr Paul Young
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Cr Shane Henderson
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(Quorum 11 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
12 February 2021
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Those powers
which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the Long-Term Plan
(d) the
power to adopt a long-term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy
Additional responsibilities retained by the Governing Body:
(h) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(i) approval
of a draft bylaw prior to consultation
(j) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(k) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(l) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(m) overview
of and decisions relating to any CCO review including the implementation of any
resulting changes to CCOs
(n) oversight of
work programmes of all committees of the governing body.
Exclusion of the
public – who needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
18 February
2021
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ITEM TABLE OF
CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of
Interest 7
4 Petitions 7
5 Public Input 7
6 Local Board Input 7
7 Extraordinary
Business 7
8 Paremoremo
Public Transport Targeted Rate 9
9 Amendments to
the Revenue and Financing Policy 11
10 10-year Budget
2021-2031: Adoption of consultation material 13
11 10-year Budget 2021-2031
Communications and Engagement Plan 15
12 Consideration
of Extraordinary Items
His Worship the Mayor will read the
affirmation.
2 Apologies
At the close of the agenda no apologies
had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
4 Petitions
There is no petitions section.
5 Public
Input
There is no public input section.
6 Local
Board Input
There is no local board input.
7 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Governing Body
18 February
2021
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Paremoremo
Public Transport Targeted Rate
File No.: CP2021/00218
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations of the 18 February 2021 Finance and Performance
Committee regarding the Paremoremo Public Transport Targeted Rate.
Whakarāpopototanga matua
Executive summary
2. The
comprehensive report for this item is contained in the agenda of the 18
February 2021 Finance and Performance Committee.
3. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of the 18 February 2021 Finance and Performance Committee
regarding the Paremoremo Public Transport Targeted Rate.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
18 February
2021
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Amendments to the Revenue and Financing
Policy
File No.: CP2021/00225
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations of the 18 February 2021 Finance and Performance
Committee regarding the Amendment to the Revenue and Financing Policy.
Whakarāpopototanga matua
Executive summary
2. The
comprehensive report for this item is contained in the agenda of the 18
February 2021 Finance and Performance Committee.
3. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of the 18 February 2021 Finance and Performance Committee
regarding the Amendment to the Revenue and Financing Policy.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
18 February
2021
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10-year Budget 2021-2031: Adoption
of consultation material
File No.: CP2021/00223
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations of the 18 February 2021 Finance and Performance Committee
regarding the 10-year Budget 2021-2031: Adoption of consultation material.
Whakarāpopototanga matua
Executive summary
2. The
comprehensive report for this item is contained in the agenda of the 18
February 2021 Finance and Performance Committee.
3. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
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Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of the 18 February 2021 Finance and Performance Committee
regarding the 10-year Budget 2021-2031: Adoption of consultation material.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere
/ Team Leader Governance Advisors
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Authoriser
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Jim Stabback - Chief Executive
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Governing Body
18 February
2021
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|
10-year Budget 2021-2031 Communications
and Engagement Plan
File No.: CP2021/00221
Te take mō te
pūrongo
Purpose of the report
1. To
consider recommendations of the 18 February 2021 Finance and Performance
Committee regarding the 10-year Budget 2021-2031 Communications and Engagement
Plan.
Whakarāpopototanga matua
Executive summary
2. The
comprehensive report for this item is contained in the agenda of the 18
February 2021 Finance and Performance Committee.
3. The
recommendations will be provided after the Finance and Performance Committee
meeting concludes.
|
Ngā tūtohunga
Recommendation/s
That the Governing Body:
a) consider
the recommendations of the 18 February 2021 Finance and Performance Committee
regarding the 10-year Budget 2021-2031 Communications and Engagement Plan.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
|
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Authoriser
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Jim Stabback - Chief Executive
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