Minutes of Extraordinary Meeting of the Governing Body

Tira Kawana / Governing Body

OPEN MINUTES

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 18 February 2021 at 1.00pm.

present

Mayor	Hon Phil Goff, CNZM, JP	Physically present
Deputy Mayor	Deputy Mayor Cr Bill Cashmore	Physically present
Councillors	Cr Josephine Bartley
	Cr Dr Cathy Casey	Physically present
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom	Physically present
	Cr Linda Cooper, JP
	Cr Angela Dalton	Physically present
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Cr Shane Henderson	Physically present
	Cr Richard Hills
	Cr Tracy Mulholland
	Cr Daniel Newman, JP	Physically present
	Cr Greg Sayers
	Cr Desley Simpson, JP	Physically present
	Cr Sharon Stewart, QSM
	Cr John Watson
	Cr Paul Young	From 1.05pm, Item 3

ABsent

Cr Wayne Walker

Governing Body

18 February 2021

1 Affirmation

His Worship the Mayor will read the affirmation.

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr J Bartley	ü	Cr R Hills	ü
Cr C Casey	ü	Cr T Mulholland	ü
Cr E Collins	ü	Cr D Newman	ü
Cr P Coom	ü	Cr G Sayers	ü
Cr L Cooper	ü	Cr D Simpson	ü
Cr A Dalton	ü	Cr S Stewart	ü
Cr C Darby	ü	Cr W Walker
Cr A Filipaina	ü	Cr J Watson	ü
Cr C Fletcher	ü	Cr P Young	ü

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

Cr P Young joined the meeting at 1.03pm.

4 Petitions

There were no petitions section.

5 Public Input

There was no public input section.

6 Local Board Input

There was no local board input section.

7 Extraordinary Business

There was no extraordinary business.

Paremoremo Public Transport Targeted Rate

Resolution number GB/2021/1

MOVED by Cr D Simpson, seconded by Cr S Henderson:

That the Governing Body:

a) agree to consult through the 10-year Recovery Budget 2021-2031 on options for introducing a Transport Targeted Rate to provide public transport services in Paremoremo, as follows:

i) Option 1 – Paremoremo Public Transport Targeted Rate of $238 per Separately Used or Inhabited Part on properties in the serviced area to fund a Paremoremo–Albany bus service as part of the 10-year Recovery Budget 2021-2031.

ii) Option 2 – Paremoremo Public Transport Targeted Rate of $153 per Separately Used or Inhabited Part, to fund a Paremoremo–Albany bus service as part of the 10-year Recovery Budget 2021-2031, applied to properties in the service area of Paremoremo, including additional properties in the Upper Harbour Local Board area within the boundaries between Lucas Creek, Brookdale Road and Ridge Road, including The Avenue and its side roads (Attachment B of the report to the Finance and Performance Committee meeting of 15 December 2020).”

CARRIED UNANIMOUOSLY

Amendments to the Revenue and Financing Policy

Resolution number GB/2021/2

MOVED by Cr D Simpson, seconded by Cr S Henderson:

That the Governing Body:

a) agree to consult on the proposed amendments to the Revenue and Financing Policy to give effect to the changes consulted on in the 10-year Recovery Budget 2021-2031.

b) agree to delegate authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer.

CARRIED UNANIMOUSLY

10-year Recovery Budget 2021-2031: Adoption of consultation material

Resolution number GB/2021/3

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

a) agree to adopt the Supporting Information for the Long-term Plan 2021-2031 (referred to as the 10-year Recovery Budget).

CARRIED UNANIMOUSLY

Resolution number GB/2021/4

MOVED by Mayor P Goff, seconded by Cr D Simpson:

That the Governing Body:

b) agree to adopt the Consultation Document for the Long-term Plan 2021-2031 (referred to as the 10-year Recovery Budget).

c) agree to delegate responsibility to the Chair of Finance and Performance Committee and the Group Chief Financial Officer to jointly approve any final edits required to the Consultation Document and Supporting Information in order to finalise the documents for uploading online and physical distribution.

CARRIED UNANIMOUSLY

10-year Recovery Budget 2021-2031 Communications and Engagement Plan

Resolution number GB/2021/5

MOVED by Cr D Simpson, seconded by Cr S Henderson:

That the Governing Body:

a) agree to the proposed communication and engagement approach for the 10-Year Recovery Budget 2021-2031 as set out in this report, noting:

i) public consultation will run from Monday 22 February 2021 to midday Monday 22 March 2021

ii) feedback can be provided through written, in person, telephone and digital channels

iii) various events and community forums will be held across the region to allow Aucklanders to have their views heard and provide feedback

iv) an independent, representative survey will be run separate to the consultation feedback

v) webinar information sessions will be available throughout the consultation period to give the public an opportunity to listen to and ask questions of elected members and/or subject matter experts

vi) post consultation, regional and local briefing reports will be prepared to provide a summary of public feedback received across all channels for decision makers

vii) the council will participate in a joint deliberations meeting with the Tūpuna Maunga Authority on their draft Annual Operational Plan

viii) a summary of the final decisions made will be prepared then made publicly available and widely communicated in July 2021.

b) agree to delegate to the following elected members and council officers the responsibility to hear feedback at the Have Your Say events for consultation on the 10-year Recovery Budget 2021-2031:

i) mayor and councillors

ii) local board chairs and local board members

iii) staff approved by the Group Chief Financial Officer.

CARRIED UNANIMOUSLY

12 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.10pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................