I hereby give notice that an ordinary
meeting of the Heritage Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 15
February 2021
Due
to COVID-19 restrictions this meeting has been rescheduled to Monday 15 March
2021
5.30pm
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Heritage Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson (interim)
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Sherry Reynolds
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Deputy Chairperson
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Members
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Elizabeth Aitken-Rose
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Steve Bielby
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Noelene Buckland
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John Burns
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Bridget Graham
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Caleb Hamilton
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Sally Hughes
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Alexander Jorgensen
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Margot McRae
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Nicola Short
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Lisa Truttman
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David Veart
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Liaison Councillor
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Cr Wayne Walker
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(Quorum 8 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
9 February 2021
Contact Telephone: 021704850
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse communities,
the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Heritage
Advisory Panel
15 February
2021
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
Chairperson and Deputy Chairperson 7
6 National Policy
Statement on Urban Development - Qualifying Matters 9
7 Auckland
Council Long Term Plan 13
8 Heritage
Managers Update 15
9 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Heritage Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 2 November 2020, as a true and
correct record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Heritage
Advisory Panel
15 February
2021
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Election
of Chairperson and Deputy Chairperson
File No.: CP2021/00148
Te take mō te
pūrongo
Purpose of the report
1. To elect
a chairperson and deputy chairperson for the Heritage Advisory Panel (the
panel).
Whakarāpopototanga matua
Executive summary
2. The
Mayor appointed an interim chairperson at the start of the term.
3. The terms of reference encourage the panel to formally elect a
chairperson and deputy chairperson for the remainder of the term after the
panel members have had a chance to get to know each other.
4. The
panel agreed at their meeting on 2 November 2020 that the election will be
conducted at this meeting by closed ballot and which voting system would be
followed.
5. The lead
officer will lead the process for the election of the chairperson. The
chairperson will then lead the process for the deputy chairperson.
6. There is
no provision for proxy voting. Only members present may nominate and vote for
the chairperson. Candidates can vote for themselves.
7. Panel
members who would like to put their names forward for the either role are
encouraged to identify themselves before the meeting so that staff can make any
necessary preparations for the election process.
Voting system
8. The
panel agreed to use the following voting system in accordance with Schedule 7,
Clause 25 of the Local Government Act 2002:
a) System A
requires that a person is elected or appointed if he or she receives the votes
of a majority of the members of the local authority or committee present and
voting, and has the following characteristics:
· there
is a first round of voting for all candidates
· if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
· if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
· in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
Voting procedure at the meeting
9. The
meeting will proceed as follows:
· the interim chairperson will call the meeting to order and deal with
apologies and the initial procedural items.
· the first item of substantive business will be the election of the
chairperson, and the interim chairperson will hand over the chairing role to
the lead officer for the election process, assisted by the governance advisor.
· the
lead officer will present nominees for the chairperson role who have expressed
their interest prior to the meeting. The lead officer may ask for any
additional nominees at the meeting. Each candidate must be self-nominated or
nominated by another panel member who is present at the meeting.
· if
there is only one nomination that person will be declared elected and will
assume the chair
· if
there is more than one candidate, an election will take place using the voting
system above
· the
governance advisor will undertake the vote, scrutineered by the liaison
councillor
· once
the chairperson is elected, they will assume the chair and carry out the
process for electing the deputy chairperson.
· The
meeting will then continue with the next item of business.
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Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) elect
a chairperson
b) elect
a deputy chairperson
c) note that Voting System A and a closed ballot will be used to
elect the chairperson and deputy chairperson as resolved by the Panel at its
meeting on 2 November 2020 under Resolution numbers HER/2020/9 and HER/2020/10.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authoriser
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Noel Reardon - Manager Heritage
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Heritage
Advisory Panel
15 February
2021
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National Policy Statement on Urban
Development - Qualifying Matters
File No.: CP2021/00302
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Heritage Advisory Panel an update on Council’s work plan to
respond to the National Policy Statement on Urban Development (NPS UD).
Whakarāpopototanga matua
Executive summary
2. The NPS
UD came into force on 20 August 2020. Specific timeframes are set out in the
NPS UD for implementation of the provisions.
3. The NPS
UD is a Resource Management Act 1991 (RMA) instrument relating to
spatial strategy land use planning. The purpose is to require councils to plan
well for growth and ensure a “well-functioning urban environment”
for all people, communities and future generations.
4. As a
high growth, tier 1 local authority, Auckland Council is subject to a range of
directive policies related to planning for growth.
5. Plans
& Places and Auckland Plan Strategy & Research have developed a work
programme to address and meet the requirements of the NPS UD. The work
programme reports to the Planning Committee for guidance and decision making.
An oversight group, comprising John Duguid and Jacques Victor, has been
established and is working closely with the Chair and Deputy Chair of the
Planning Committee.
6. Seven
initial workstreams have been established:
· Workstream
1: Well-functioning urban environment,
· Workstream
2: Housing and Business Development Capacity Assessment,
· Workstream
3: Significant Development Capacity,
· Workstream
4: Intensification workstream,
· Workstream
5: Infrastructure requirements,
· Workstream
6: Responsiveness, and
· Workstream
7: Removal of carparking minimums.
7. Timeframes
are set out for each workstream through to July 2021. Between February and
April this year, Planning committee workshops will be held, and political
direction and approach will be established. Beyond July 2021, timeframes are
broader and based on those specified in the NPS UD, but the focus will be on
preparing changes to the Unitary Plan to implement the intensification
requirements and of the NPS UD and the removal of minimum car parking
requirements from the Unitary Plan.
8. Workstream
4 is of particular relevance to the panel, as intensification requirements of
the NPS UD are most likely to impact on Auckland’s historic heritage and
special character values.
9. Workstream
4 will determine what the NPS UD intensification policies mean for Auckland,
including determining:
· the
definitions of ‘walkable catchment’ and ‘rapid transit
stop’,
· building
heights and density in all other locations, based on accessibility and demand
(NPS UD Policy 3(d)),
· the
qualifying matters for Auckland (clause 3.32 and 3.33), and
· building
height requirements, to lead into a plan change or changes to the Unitary Plan.
10. Policy 3 of the NPS
UD specifies building heights and densities in particular areas of Auckland, as
a tier 1 urban environment. The NPS UD allows for the specified levels of
intensification to be modified (i.e. reduced), but only to the extent necessary
to accommodate a qualifying matter in an area.
11. In the NPS UD
(clause 3.32), qualifying matters include a matter of national importance that
decision makers are required to recognise and provide for under section 6 of
the RMA (including s6(f) historic heritage), and land that is subject to a
heritage order.
12. Qualifying matters
can also include “any other matter” that makes high density development
as directed by Policy 3 of the NPS UD inappropriate in an area. Such matters
may include amenity and the quality of the environment, being section 7 RMA
matters.
13. If Council
determines a qualifying matter exists in an area, the NPS UD requires an
assessment of whether it is necessary to modify the building height or
densities required by the NPS UD in order to provide for the particular
qualifying matter. To be a qualifying matter of “any other matter”
further site-specific analysis is required.
14. Is it important to
realise that the NPS UD is likely to result in intensification across parts of
Auckland, even in some of the areas that are identified as qualifying matters.
15. The outcomes of
other parts of the intensification workstream (e.g. walkable catchments) will
need to be considered as part of the work to determine the NPS UD
intensification requirements across Auckland.
16. Key issues relevant
to this panel remain the same as those reported to you in November 2020, being:
· the
need to enable development in locations, and at a scale, not currently
identified in the Auckland Plan nor provided for in the Unitary Plan,
· the
need to initiate changes to the Unitary Plan by August 2022 to implement the
NPS UD intensification provisions, and
· the
potential impacts on existing character, amenity and other values and potential
community concern and opposition, to both increased and decreased
intensification.
17. Officers are
currently working to determine the qualifying matters for Auckland, including
any “other matters”. As a matter of national importance, the
Historic Heritage Overlay will be a qualifying matter. Other overlays including
the Special Character Areas Overlay, Notable Trees Overlay and Volcanic
Viewshafts and Height Sensitive Areas Overlay will be recommended as qualifying
matters that are “any other matters” for Auckland. These overlays
were determined via a robust process during the preparation of the Proposed
Auckland Unitary Plan (PAUP) and were subject to analysis via submissions
and hearings on the PAUP.
18. Officers are
currently reviewing the Unitary Plan to identify other amenity controls that
may be proposed as “other matters” and any controls in the Unitary
Plan that limit height or density (e.g. Single House Zone), to determine how
such controls translate into qualifying matters and/or impact on the ability to
provide the level of intensification required by the NPS UD .
19. Feedback from the
panel is sought on the potential impact on Auckland’s historic heritage
and special character arising from the implementation of the intensification
provisions of the NPS UD.
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) provide
advice on the Council potential impact on Auckland’s historic heritage
and special character arising from the implementation of the intensification
provisions of the NPS UD.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Emma Rush - Senior Advisor Special Projects
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Authorisers
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John Duguid - General Manager - Plans and Places
Noel Reardon - Manager Heritage
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Heritage
Advisory Panel
15 February
2021
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Auckland Council Long Term Plan
File No.: CP2021/00549
Te take mō te pūrongo
Purpose of the report
1. Panel
members to consider inputting into the Long-Term Plan.
Whakarāpopototanga matua
Executive summary
2. Auckland Council continues to experience
significant financial impacts from COVID-19. Because of this, the 10-year
Budget will not be a business as usual budget – it will be a Recovery
Budget.
3. Like many businesses and organisations
throughout New Zealand, the Council has seen a sharp drop in our revenue. This
is predicted to have an ongoing impact for the next three years, with an
estimated shortfall in revenue of $540 million between now and 2024 –
bringing the cumulative total to around $1 billion since the start of the
pandemic.
4. Despite this, the council is committed to
prudent management of our finances and a continued focus on savings, while
maintaining the essential services that Aucklanders rely on and supporting the
region’s economic recovery.
5. From 22 February – 22 March,
Aucklanders will have the opportunity to provide feedback on the proposed 10-year
Budget – asking them what’s important to them and how it should be
paid for.
6. The Heritage Advisory Panel also has the
opportunity to present to Councils Finance Committee on the LTP.
7. Previously the panel has supported the
Heritage Units budget and advocated for the retention of 4 key areas:
· The Heritage Units current level of funding
· The Built Heritage Acquisition Fund
· The Heritage Grants Fund
· The
Heritage Assets Fund.
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory Panel:
a) support
the proposed LTP including the following matters: The Heritage
Units current level of funding, The Built Heritage Acquisition Fund, The
Heritage Grants Fund and the Heritage Assets Fund
b) agree
that the final format and presentation of the Panels input be delegated to the
Chair of the Heritage Advisory Panel.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authoriser
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Noel Reardon - Manager Heritage
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Heritage
Advisory Panel
15 February
2021
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Heritage Managers Update
File No.: CP2021/00732
Te take mō te
pūrongo
Purpose of the report
1. To provide
the Panel with a brief update on current heritage issues that the Council is
involved with.
2. To
include items that Panel members wish to discuss.
Whakarāpopototanga matua
Executive summary
Items raised by Panel members
3. The following items have been raised:
Sherry Reynolds
update on the Heritage team if there have
been any structural changes and impacts
Noelene Buckland
How the Climate Change Commission might interface with the
work the HAP engages in.
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) receive
the Heritage Managers report.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authoriser
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Noel Reardon - Manager Heritage
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