Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 16 February 2021 at 4.00pm.

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

present

Chairperson	Chris Carter
Deputy Chairperson	Dr Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

ABSENT

Councillor

Shane Henderson (with apologies)

ALSO PRESENT

Councillor

Linda Cooper

Henderson-Massey Local Board 16 February 2021

1          Welcome

Chair, Chris Carter, opened the meeting with a Karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	- Safer West Community Trust	Trustee
Chris Carter (Chair)	- St Lazarus Trust - Waitemata District Health Board - Waitakere Badminton Club	Member Member Member
Peter Chan, JP	- Cantonese Opera Society of NZ - Asian Leaders Forum - NZ-Hong Kong Business Association - NZ-China Business Association - Auckland Chinese Environment Protection Association (ACEPA) - Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Matt Grey	- West Auckland Youth Development Trust - Billy Graham Youth Foundation	Director Board Member
Will Flavell (Deputy Chairman)	- Asia New Zealand Leadership Network - COMET - Te Atatū Tennis Club - Waitākere Literacy Board	Member Employee Board Member Board Member
Brooke Loader	- Waitakere Licensing Trust - Te Atatu Peninsula Business Association - Neighbourhood Support - Te Atatu Glendene Community Patrol	Member Associate Member Member Volunteer
Vanessa Neeson	- Village Green Quilters - Ranui Advisory Group	Member Chairperson
Ingrid Papau	- Liberty Impact Community Trust - #WeLoveTuvalu Community Trust - Neighbourhood Support - Liberty Church	Board Member Member Street Contact Member

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Grey and Brenda Brady

4          Confirmation of Minutes

Resolution number HM/2021/1

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 8 December 2020, as a true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Acknowledgement: Janny Thompson
	Resolution number HM/2021/2 MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell: That the Henderson-Massey Local Board: a)         recognise Janny Thompson’s long service to Auckland Council and express its appreciation and gratitude for those contributions and wish her well in her future endeavours upon retirement. CARRIED

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation: S Kaushal - Lake Panorama issues
	This item was deferred to the 16 March 2021 meeting of the Henderson-Massey Local Board.

Note: Items 8.2 and 8.4 were taken together.

8.2	Deputation: Activities update - E Tipu E Rea Whānau Services
	Resolution number HM/2021/3 MOVED by Member B Brady, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      receive the presentation providing an update on E Tipu E Rea Whānau Services activities and thank Zoe Hawke, Alina Norris-Clark and Lauren Bartley for their attendance. CARRIED

8.3	Deputation: Rivercare Group - update
	This item was deferred to the 16 March 2021 meeting of the Henderson-Massey Local Board.

8.4	Deputation: Sustainable Coastlines Flagship Education Centre - possible relocation
	A copy of the tabled report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2021/4 MOVED by Member B Brady, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      receive the presentation on potentially moving the Sustainable Coastlines Flagship Education Centre to Harbourview Orangihina Park and thank Fletcher Sunde and Josh Borthwick for their attendance. CARRIED
	Attachments a     16 February 2021 Henderson-Massey Local Board Meeting Item 8.4 Deputation: Sustainable Coastlines Flagship Education Centre - possible relocation - Presentation

8.5	Deputation: Sharon Lepper - open drain and traffic issues at the Candia Road end of Pooks Road, Ranui
	This item was deferred to the 16 March 2021 meeting of the Henderson-Massey Local Board.

Note: Items 9.1 and 9.2 were taken together.

9          Public Forum

9.1	Public Forum: Melanie Dixon - Disposal of land at 591 Te Atatu Road
	Melanie Dixon on behalf of Bike Te Atatu attended to address the meeting regarding the disposal of land at 591 Te Atatu Road (Item 13 on the Agenda).
	Resolution number HM/2021/5 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)         receive the presentation of on disposal of land at 591 Te Atatu Road and thank Melanie Dixon on behalf of Bike Te Atatu for her attendance. CARRIED

9.2	Public Forum: Nick Smale - Disposal of land at 591 Te Atatu Road
	Nick Smale attended to address the meeting regarding the disposal of land at 591 Te Atatu Road (Item 13 on the Agenda).
	Resolution number HM/2021/6 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)         receive the presentation on the disposal of land at 591 Te Atatu Road and thank Nick Smale for his attendance. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Ward Councillors' Update
	Resolution number HM/2021/7 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      thank Councillor Linda Cooper for her update. CARRIED

12	Chair's Report - February 2021
	A copy of the tabled report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2021/8 MOVED by Deputy Chairperson W Flavell, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      receive Chair Carter’s tabled report for February 2021. CARRIED
	Attachments a     16 February 2021 Henderson-Massey Local Board Item 12 Chair's Report - February 2021 - Report

13	Disposal of Land at Te Atatu Peninsula
	This item was deferred to the 16 March 2021 meeting of the Henderson-Massey Local Board.

14	Changes to the Community Facilities Work Programme
	Helen Biffin, Work Programme Lead, was in attendance to speak to this report.
	Resolution number HM/2021/9 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      note the following project savings to be reflected in the Community Facilities work programme 2020-2023: i)       ID 20452 Corbans Estate Art Centre – refurbish all buildings – revised financial year 2020/2021 project cost of $100,000, a saving of $460,112 ii)      ID 18382 West Wave Aquatic Centre – comprehensive renewal – revised financial year 2020/2021 project cost of $2,100,000, a saving of $872,216. b)      approve the reallocation of funding within the Community Facilities work programme 2020-2023: i)       ID 26347 Henderson-Massey – renew park and facility signage 2020/2021 – revised project total of $135,095, an increase of $110,000 ii)      ID 23884 Henderson-Massey – renew park fixtures and furniture 2020/2021 – revised project total of $122,805, an increase of $80,000 iii)     ID 18064 Henderson-Massey – renew park structures 2017/2018+ - revised project total of $160,289, an increase of $71,000 iv)     ID 27860 Henderson-Massey – renew surfacing on cycleway bridges – revised project total of $251,988, an increase of $118,327 v)      ID 18103 Kelston Community Centre/Te Pae o Kura – comprehensive renewal – revised project total of $568,519, an increase of $218,519 vi)     ID 27857 Level 1, 20 Alderman Drive – renew outdoor condensing unites – revised project total of $234,845, an increase of $151,000 vii)    ID 24193 Massey Community Hub – renew kitchen facility – revised project total of $70,000, an increase of $36,000. c)      approve the reallocation of funding to a new project to be added to the Community Facilities work programme 2020-2023: i)       ID 30509 Waitākere Central Library – replace ventilation system chillers stage - at a cost of $290,000 in financial year 2020/2021. d)      approve three projects for inclusion in the Risk Adjusted Programme, within the Community Facilities work programme 2020-2023: i)       ID 23892 Henderson-Massey – install drinking fountains ii)      ID 24173 McKinley Park – replace playground edging iii)     ID 26145 Royal Reserve – install mural on amenity block. CARRIED

15

Classification of land, review of expressions of interest and public notification of the intent to grant new community leases at Kaumatua Reserve, 580 Te Atatu Road, Te Atatu Peninsula

Resolution number HM/2021/10 MOVED by Deputy Chairperson W Flavell, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      publicly notify the intent to classify Part Section 1 SO 70218, Kaumatua Reserve, 580 Te Atatu Road, Te Atatu Peninsula, as a local purpose (community buildings) reserve pursuant to Section 61 (2A) of the Reserves Act 1977 (Attachment A). b)      subject to any submissions or objections being satisfied, publicly notify the intent to grant a new community lease to Royal New Zealand Plunket Trust for the community house and West Auckland Parents Centre Incorporated for the brick building on Kaumatua Reserve, 572C and 580 Te Atatu Road, Te Atatu Peninsula. c)      subject to any submissions or objections being satisfied, grant a new community lease to Royal New Zealand Plunket Trust for the council-owned site being 150 square metres (more or less) located on the parcel legally described as Section 1 SO 70218, 572C Te Atatu Road, Te Atatu Peninsula (Attachment B) on the following terms and conditions: i)       term – five years commencing 17 November 2020 with one right of renewal for a period of five years ii)      rent - $1.00 plus GST per annum if requested iii)     maintenance fee - $500 plus GST per annum iv)     provision of a community outcomes plan as approved by local board members and attached to the lease document. v)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002. d)      subject to any submissions or objections being satisfied, approve a new community lease to West Auckland Parents Centre Incorporated for the council-owned site being 60 square metres (more or less) located on the parcel legally described as Lot 44 DP 40799, 580 Te Atatu Road, Te Atatu Peninsula (Attachment C) on the following terms and conditions: i)       term – five years commencing 17 November 2020 with one right of renewal for a period of five years ii)      rent - $1.00 plus GST per annum if requested iii)     maintenance fee - $250 plus GST per annum iv)     provision of a community outcomes plan as approved by local board members and attached to the lease document v)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002. CARRIED

Note:   Page amended at the meeting of the Henderson-Massey Local Board held on 15 June 2021 under Item 13 Rescind resolution HM/2021/10 and grant a new community lease to Te Atatu Peninsula Business Association Incorporated for the building located at 580 Te Atatu Road, Te Atatu Peninsula, amending clause d).

16

Review of expressions of interest and new community lease to E Tipu E Rea Whānau Services, 247 Edmonton Road, Te Atatu South

Resolution number HM/2021/11 MOVED by Chairperson C Carter, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)      approve a new community lease to E Tipu E Rea Whānau Services for the upper floor area 180 square metres (more or less) on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South, described as Lot 38 DP 37137 – 1.1938 hectares – Part NA203/7 (Cancelled), Attachment A, on the following terms and conditions: i)       term – five years with one five year right of renewal    ii)      rent - $1.00 plus GST per annum if demanded iii)     maintenance fee - $500 plus GST per annum iv)     provision of a community outcomes plan as approved by Henderson-Massey Local Board members and attached to the lease document v)      all other terms and conditions of the proposed new community lease be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Reserves Act (1977). b)      request that staff engage with mana whenua to seek their views on the proposed community lease prior to the granting of a lease to E Tipu E Rea Whānau Services for the upper floor area on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South. CARRIED

17

Licence to occupy and community lease to Triangle Park Community Teaching Garden Charitable Trust, 385 Don Buck Road, Massey

Resolution number HM/2021/12 MOVED by Member B Brady, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)      approve a licence to occupy and community lease to Triangle Park Community Teaching Garden Charitable Trust for 1,130 square metres (more or less) on part of Triangle Park, 385 Don Buck Road, Massey, described as Lot 31 DP 74830 and Part Lot 1 DP 80003 (Sec A SO 66733) (Attachment A), on the following terms and conditions: i)       term: five years commencing 16 February 2021 with one five year right of renewal ii)      rent: $1.00 plus GST per annum if requested iii)     the Triangle Park Community Teaching Garden Charitable Trust Community Outcomes Plan as approved be attached to the community lease document (Attachment B) iv)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the Local Government Act 2002. CARRIED

18	Public feedback on proposal to amend the Alcohol Control Bylaw 2014
	Wendy Kjestrup, Senior Local Board Advisor, was available to speak to this report.
	Resolution number HM/2021/13 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report. CARRIED

19	Governance Forward Work Calendar
	Resolution number HM/2021/14 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      receive the Governance forward work calendar for February 2021. CARRIED

20	Confirmation of Workshop Records
	Resolution number HM/2021/15 MOVED by Chairperson C Carter, seconded by Member P Chan: That the Henderson-Massey Local Board: a)      note the workshop records for 1 December 2020. CARRIED

Note: Returned to Item 6.1 Acknowledgement: Janny Thompson.

Member Will Flavell closed the meeting with a Karakia.

21        Consideration of Extraordinary Items

There were no extraordinary items.

5.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................