Agenda of Kaipātiki Local Board - Wednesday, 17 February 2021

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At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Mr Samuel Edwin Isaac Judd (Sam)

Te take mō te pūrongo

Purpose of the report

1. To acknowledge and congratulate Mr Samuel Edwin Isaac Judd (Sam) for being awarded as a Member of the New Zealand Order of Merit in the New Year Honours List 2021 for his services to the environment and sustainability education.

Whakarāpopototanga matua

Executive summary

2. Mr Sam Judd is an environmentalist and involved in sustainability education, founding Sustainability Coastlines in 2008. This charity coordinates large-scale coastal and beach clean-up events as well as public awareness campaigns and educational programmes. Mr Sam Judd remained CEO of Sustainability Coastlines until 2020.

3. Sustainable Coastlines has worked with more than 100,000 volunteers on tree planting and coastline clean-up events. Sam Judd was instrumental in bringing together 144 organisations and 2,000 people for the construction of the Flagship Education Centre in 2017, through which Sustainable Coastlines actively educates New Zealanders on how to protect their local environment. The Flagship Education Centre received the globally prestigious World Energy Globe Award in the youth category for its design and construction as a low-emissions and sustainability-minded building.

4. Mr Judd has delivered more than 200 days of work with offenders on conservation projects and collaborated extensively with prisons to develop opportunities for employment pathways. He was the founding chairperson of Pūniu River Care, which now employs 30 local rangatahi Māori and produces more than 500,000 native seedlings annually for restoration projects.

5. Mr Judd was named New Zealander of the Year for the Environment in 2010 and Young New Zealander of the Year in 2013.

6. Sustainable Coastlines was recognised with the Supreme Award at the 2013 Ministry for the Environment Green Awards.

7. The Kaipātiki Local Board wishes to acknowledge and congratulate Mr Samuel Edwin Isaac Judd for being awarded as a Member of the New Zealand Order of Merit for his services to the environment and sustainability education and thank him for his work in our community.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) congratulate Mr Samuel Edwin Isaac Judd for being awarded as a Member of the New Zealand Order of Merit in the 2021 New Year Honours List for services to the environment and sustainability education.

6.2 Graeme Rutherford

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of a well-known North Shore businessman Graeme Rutherford who passed away tragically in an accident. The Kaipātiki Local Board send its condolences to his family and friends.

Whakarāpopototanga matua

Executive summary

2. Graeme Rutherford generously supported local schools, the Birkenhead Bowling Club, and the Westpac Rescue helicopter.

3. Graeme Rutherford was not a bowler – he loved fishing and cooking – but got to know members of the Birkenhead Bowling Club and became a sponsor. Westlake Boys’ High School, Glenfield College and Pinehurst School in Albany also benefited from his generosity.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) acknowledges the passing of Graeme Rutherford, a prominent member of the Kaipātiki community, and sends its condolences to his family and friends.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Kaipātiki Local Board

17 February 2021

New community leases to Northcote Point Community Crèche Incorporated at 152 Queen Street, Northcote Point, Auckland

File No.: CP2021/00129

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to the Northcote Point Community Crèche Incorporated at 152 Queen Street, Northcote Point, Auckland.

Whakarāpopototanga matua

Executive summary

2. Northcote Point Community Crèche Incorporated (the crèche) holds an operative lease for the crèche in the council-owned building at 152 Queen Street, Northcote Point.

3. The lease commenced on 1 May 1998 for 10 years, plus one 10-year right of renewal. The lease fully expired on 30 April 2018; however, the current lease remains operative on a month-by-month basis until a new lease is formalised.

4. The crèche has applied for a new community lease.

5. The crèche occupies two land parcels as detailed below:

i) 152 Queen Street, Northcote Point, described as Lot 1 Allotment 53 Parish of Takapuna, and is a classified local purpose (community use) reserve, subject to the Reserves Act 1977.

ii) 2 Rodney Road, Northcote Point, described as Lot 2 Allotment 53 Parish of Takapuna, and is a classified local purpose (community use) reserve, subject to the Reserves Act 1977.

6. New leases on land held as local purpose reserve do not require public notification if the purpose of the lease aligns to the purpose of the classification. However, the proposed lease requires iwi engagement. For this purpose, it was presented at a Mana Whenua Forum in December 2018 for feedback and followed up with a formal email to iwi representatives. No concerns or comments were raised.

7. Staff recommend the granting of a new community lease to the crèche for a term of five years commencing 1 January 2021, with one right of renewal for a further five years. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012 for council-owned building/s on council land.

8. The recommendations within this report align with the Kaipātiki Local Board Plan 2020 outcomes: “Te Whai Wāhitanga me te Oranga | Belonging and Wellbeing”.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) grant a new community lease to Northcote Point Community Crèche Incorporated under the Reserves Act 1977 for Lot 1, Allotment 53 Parish of Takapuna, being 337m² (more or less) at 152 Queen Street, Northcote Point and Lot 2, Allotment 53 Parish of Takapuna, being 64m²(more or less) at 2 Rodney Road, Northcote Point (refer Attachment A to the agenda report), on the following terms and conditions:

i) term – five (5) years commencing 1 January 2021, with one five-year (5) right of renewal

ii) rent - $1.00 plus GST per annum if demanded

iii) maintenance fee - $500 plus GST per annum

iv) all other terms and conditions in accordance with Reserve Act 1977, and the Auckland Council Community Occupancy Guidelines 2012.

b) approve the Northcote Point Community Crèche Incorporated Community Outcomes Plan (refer Attachment B to the agenda report), that will be attached to the lease document.

Horopaki

Context

9. The Northcote Point Community Crèche has a lease for the council owned building and grounds at 152 Queen Street, Northcote Point. The lease fully expired on 30 April 2018.

10. The Northcote Point Community Crèche has requested a new lease and this report recommends approval of a new lease.

Land, buildings and lease

11. The land the crèche occupies is legally described as Lot 1 and Lot 2 Allotment 53 Parish of Takapuna and is held as a classified local purpose (community use) reserve, subject to the provisions of the Reserves Act 1977.

12. The crèche previously had a community lease from 1 May 1998 for 10 years, plus one 10-year right of renewal. The lease fully expired on 30 April 2018; however, the current lease will remain operative on a month-by-month basis until a new lease is formalised.

13. The converted house and grounds are owned by Auckland Council. The facility is well maintained by both the crèche and council.

The crèche

14. The premises are used as a community crèche and run by Northcote Point Community Crèche Incorporated. The crèche is extremely popular within the community and has a full roll and waiting list.

15. Auckland Council and the crèche are responsible for maintaining different areas of the site and building. A site visit on 10 August 2018 found the leased area and building to be very well maintained, and a proactive maintenance programme is in place.

16. The site provides a unique opportunity for the children to view the activities of the surrounding community. Recently the crèche invited some of the road crew working outside the crèche to give a talk to the children on their activities.

17. The crèche is open to all children within the 2-5-year age group and actively encourages parents and caregivers to be involved. The crèche holds events after hours for parents and caregivers. This helps foster a sense of community and belonging for the whole family.

18. The crèche covers all its running costs via Ministry of Education funding, donations, and grants, in addition to having a reserve fund to undertake projects.

19. The crèche is run by qualified staff who follow the Early Childhood curriculum, which incorporates Te Reo. The centre has the support of a Northcote kapa haka group, who provide workshops for the teachers.

20. Council staff have negotiated and agreed on a community outcomes plan with the crèche. The crèche is already working towards complying with all the outcomes.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The recommended procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of multiple proposals to ensure the best community outcomes are delivered.

22. Local boards, however, have discretion to forgo seeking expressions of interest, where existing groups already provide identified community outcomes. In the current case the incumbent group is needed in the area, is performing well, and satisfies the requirements under the Auckland Council Community Guidelines 2012. Additionally, the premises are suitable for its purposes.

23. The crèche satisfies the required criteria specified in the guidelines in the following ways:

· it is a registered incorporated society;

· it has complied with the terms and conditions of the current lease;

· it has a history of delivering services to the local community;

· the crèche is professionally managed as evidenced by its longevity and roll; and

· the crèche has provided a copy of its financial accounts, which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

25. Climate change has an unlikely potential to impact the lease as the site does not sit in proximity of the coast.

26. No portion of the land is within a flood plain (refer to Attachment C of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. In compiling the recommendations staff obtained input from Operational Management and Maintenance and Community Empowerment, a new lease is supported.

28. The proposed new lease has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The new lease to Northcote Point Community Crèche Incorporated is contemplated in the Kaipātiki Local Board Community Lease Work Programme 2020/2021.

30. A workshop was held with the local board on 14 November 2018 regarding the requirement to classify the land, whether to undertake an expression of interest process and the proposed new community lease. The board indicated support for the classification of the land and new community leases to the crèche without the need for an expressions of interest process. The board requested the land classification be done as part of the open space management plan being undertaken by Service Strategy and Integration.

31. The recommendations within this report fall within the local board’s allocated decision-making authority. The crèche’s activities align with the Kaipātiki Local Board Plan 2020 outcomes of “Te Whai Wāhitanga me te Oranga | Belonging and Wellbeing”.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises that these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local board plans.

33. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

34. Engagement for the land classification was undertaken in December 2018 and February 2019 with the 12 iwi groups identified as having an interest in land in the Kaipātiki Local Board area. Iwi were informed about the proposed new community lease.

35. Iwi engagement for the proposed lease involved:

i) presentation at the Mana Whenua Forum held at Orewa on 5 December 2018; and

ii) email contact containing detailed information on the land, the crèche and inviting iwi representatives to hui or a kaitiaki site visit to comment on any spiritual, cultural, or environmental impact with respect to the proposal.

36. No objections were raised from the any of the iwi groups who responded.

Ngā ritenga ā-pūtea

Financial implications

37. There are no cost implications for the local board approving a new lease to Northcote Point Community Crèche Incorporated. The current and new lease both have a rental of $1.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Should the Kaipātiki Local Board resolve not to grant new community leases to the Northcote Point Community Crèche Incorporated, this decision will materially affect the group’s ability to undertake its core activities. Additionally, the community outcomes that are created by the group will be reduced.

Ngā koringa ā-muri

Next steps

39. Subject to the grant of a new community lease and land classification, council staff will work with the group to finalise the deed of lease.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment A Site Plan for Northcote Point Community Creche Queen Street	15
b ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment B Northcote Point Community Creche Community Outcomes Plan	17
c ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment C Flood plain overview Northcote Point Community Creche	21

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 February 2021

Grant of landowner approval and renewal of community lease with deed of additional premises to Men’s Shed North Shore Trust for land at Elliott Reserve, Elliott Avenue, Bayview, Auckland

File No.: CP2021/00140

Te take mō te pūrongo

Purpose of the report

1. To request the Kaipātiki Local Board:

a) grant a renewal of the community lease and deed of additional premises to Men’s Shed North Shore Trust at Elliott Reserve, Elliott Avenue, Bayview, Auckland; and

b) grant landowner approval to the Men’s Shed North Shore Trust at Elliott Reserve, Bayview to allow for a larger communal area to be accommodated at the facility due to an increase in membership.

Whakarāpopototanga matua

Executive summary

2. Men’s Shed North Shore Trust has applied for landowner approval for an extension of their leased area at Elliott Reserve, Bayview. The extension is to allow for a larger communal area to be accommodated at the Men’s Shed facility, due to its increase in membership.

3. Men’s Shed North Shore Trust holds a community lease for land at Elliott Reserve, Elliott Avenue, Bayview, Auckland. The initial term will expire on 30 April 2021.

4. The club has applied to renew their lease along with a deed for additional premises to house their proposed extension. The building and improvements on the site are owned by the tenant.

5. The provisions of the operative lease dated 20 May 2011 allows for an initial term of 10 (ten) years and one right of renewal for a further term of 10 (ten) years commencing 1 May 2021.

6. The lease renewal and deed for additional premises will be aligned with the group’s landowner approval for the additional land required for their proposed building addition.

7. The landowner approval and deed of lease for additional premises does not replace any regulatory requirements for any proposed building work.

8. The proposed extension is outside of the current leased footprint at the back of the building, in an unused area of the reserve.

9. Staff are satisfied that the club complies with the requirements under the occupancy guidelines, and recommend that the landowner approval be granted and the current lease and deed of additional premises be renewed under the existing terms of the agreement.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) grant landowner approval to Men’s Shed North Shore Trust for the construction of the building extension outlined in yellow and marked B on Attachment A to the agenda report, at Elliott Reserve, Bayview.

b) grant the renewal of the community lease to Men’s Shed North Shore Trust at Elliott Reserve, Elliott Street, Bayview as comprising 427m² more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Lot 38 DP 46696 subject to the following terms and conditions:

i) term – 10 years commencing 1 May 2021

ii) final expiry 30 April 2031

iii) rent – $1.00 plus GST per annum if requested

iv) note all other terms and conditions are per original lease dated 20 May 2011 and variations dated 18 September 2014 and 20 December 2016.

c) grant a lease for additional premises to the Men’s Shed North Shore Trust at Elliott Reserve as comprising approximately 100m² more or less, shown outlined in blue and marked B on Attachment A to the agenda report on the land described as Part Lot 38 DP 46696 subject to the following terms and conditions:

i) term – 10 weeks commencing 20 February 2021

ii) renewal term -10 years commencing 1 May 2021

iii) final expiry 30 April 2031

iv) rent - $1.00 plus GST per annum if demanded

v) note all other terms and conditions are per original lease dated 20 May 2011 and variations dated 18 September 2014 and 20 December 2016.

Horopaki

Context

10. The Men’s Shed North Shore Trust holds a community ground lease at Elliott Reserve, Elliott Street, Bayview, that commenced 1 May 2011. The initial 10-year term of the lease will expire on 30 April 2021, there is one 10-year right of renewal available.

11. The club has requested a renewal of its current lease area and permission to extend its leased area to include the proposed building extension.

12. The club therefore requires landowner approval for the proposed building extension.

Men’s Shed North Shore Trust

13. Men’s Shed North Shore Trust is a non-profit organisation that has been in operation since 2010. The club has been at the current site since 2011.

14. The club has grown significantly over the last ten years, already extending their workshop to accommodate the services it offers to its members.

15. The Men’s Shed North Shore has grown to a membership of over 200.

16. The group are a community-based facility for both men and women. They provide space for people to work on both personal and community projects. Many people are now living in downsized homes with no garage/hobby space.

17. The Men’s Shed provides a space for both men and women to maintain their social network, a sense of purpose and to allow them to remain active. In many cases “shed life” has also become part of physical rehabilitation after injury.

18. The Men’s Shed work on community projects such as fixing toys for local kindergartens, pest traps for environmental groups, floats for the local Santa parade and restoring items such as the Glenfield Library train.

19. The group holds a monthly barbeque for the members that also include speakers. This event is a great way for the members to socialise.

Land and buildings

20. The tenant-owned building and improvements are situated on land that is held in fee simple by Auckland Council. The land parcel on which the Men’s Shed is situated is held as local purpose (community buildings) reserve. The classification permits the proposed activity undertaken by the group.

21. The current lease is for the footprint of their existing building only, approximately 427m².

22. A site visit was conducted by Land Advisory staff on application of the landowner approval, where it was evident the building is well-kept and maintained.

Proposal

23. The proposal is to construct a 10 metre by 10 metre extension north of the existing building at Elliott Reserve.

24. The extension will provide the Men’s Shed with a larger gathering area to hold meetings, lunches and social gatherings. It will also give the Men’s Shed a larger workshop area to store equipment and material safely.

25. As the proposal will involve an addition of 100m² to their building, the Men’s Shed North Shore Trust will require a deed of additional premises to accommodate the proposal should landowner approval be approved.

26. The Men’s Shed had also applied for a licence for the area behind the building to establish a flower garden for the group’s use. The group had not intended for this to be a community garden. A licence for this type of garden was not supported by the board at a workshop held in November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements.

28. Staff have determined that the Men’s Shed North Shore Trust meets the renewal requirements under the terms of the original lease as evidenced below:

i) it is a registered charitable trust;

ii) it has complied with the terms of the operative lease;

iii) it has a history of delivering quality services to the local community;

iv) Men’s Shed North Shore Trust has provided a copy of its financial accounts, which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves;

v) the shed is managed appropriately as evidenced by its longevity and programmes offered; and

vi) the shed holds all necessary insurance, including public liability cover.

Options for proposed additional leased area

Option one

29. The first option is to grant landowner approval and a lease for the building extension only. This option will not allow the applicant to establish a garden bed in the lawn area.

Option two

30. The second option is the status quo. If this option is chosen, then the Men’s Shed North Shore Trust’s application for a building extension will be declined. The Men’s Shed would need to manage issues of overcrowding and lack of storage space.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity, and does not introduce any new sources of emissions.

32. Climate change will not impact the lease as the site sits away from the coast and is well above sea level.

33. The building is not located in a flood-sensitive area (refer to Attachment B of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Parks and Places Specialist, Facilities Manager, Senior Urban Forest Specialist, Senior Community Lease Advisor and Land Use Advisor provided input on the landowner approval application and alignment of the leased area.

35. All specialists are supportive of the full proposal, as described as ‘Option one’ which includes the proposed building extension, as conditions will be included in the landowner approval letter to mitigate any potential adverse impacts, including but not limited to arboricultural conditions, pre-start and completion inspections, and health and safety conditions.

36. The proposed lease renewal has also been discussed with the Parks and Places Specialist, Facilities Manager and the Strategic Broker, and no concerns regarding this lease renewal were raised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The lease renewal to Men’s Shed North Shore Trust is contemplated in the Kaipātiki Community Lease Work Programme 2020/2021.

38. The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, sport and community facilities. This report asks the local board for a decision to grant a renewal of a community lease.

39. This application is aligned with the Kaipātiki Local Board Plan 2020 Outcome 1: “Te Whai Wāhitanga me te Oranga /Belonging and Wellbeing”. The Men’s Shed North Shore Trust’s presence in Kaipātiki helps create a sense of belonging and connects people of all ages to their community through shared knowledge and skills. The Men’s Shed initiative provides local support to elderly men and plays a vital role in addressing mental health issues among the elderly.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and local board plans.

41. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

42. Iwi engagement has been undertaken and involved:

· a presentation at the North-West Mana Whenua Forum held at Orewa Service Centre on 5 August 2020, where those in attendance supported the lease of additional land; and

· formal, written engagement which commenced on 26 November 2020 and concluded on 23 December 2020. Detailed information on the land and The Men’s Shed North Shore Trust was provided to mana whenua, inviting iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

43. No objections were raised and there were no requests for hui or kaitiaki site visits received from any of the iwi groups who responded.

44. Nga Maunga Whakahii o Kaipara responded with support for the proposed new lease.

Ngā ritenga ā-pūtea

Financial implications

45. There are no financial operational implications for the local board over and above the existing maintenance requirements of this park. The applicant will be responsible for the maintenance of the building.

46. All costs relating to the granting of this renewal is borne by Auckland Council’s Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. There are no risks to council as the building extension and on-going maintenance will be the responsibility of Men’s Shed North Shore Trust.

48. Should the Kaipātiki Local Board resolve not to grant a renewal of the community lease to Men’s Shed North Shore Trust, this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

49. Subject to the local board’s approval, a decision will be communicated to the applicant with a formal landowner approval letter. Conditions will be placed on the landowner approval regarding (but not limited to):

· health and safety conditions;

· arboricultural conditions; and

· reinstatement of council land and assets.

50. Subject to the grant of a renewal of a community lease, council staff will work with the club to finalise the deed of renewal and deed of additional premises.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment A Site Plan Men's Shed North Shore Trust	29
b ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment B Flood Plain over view Mens Shed North Shore Trust	31

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Haya Hamilton - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 February 2021

New community lease to Seniornet at the Mayfield Centre, 5 Mayfield Road, Glenfield.

File No.: CP2021/00168

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Seniornet for rooms at the Mayfield Centre, 5 Mayfield Road, Glenfield.

Whakarāpopototanga matua

Executive summary

2. Seniornet holds a community lease for rooms at the Mayfield Centre, 5 Mayfield Road, Glenfield. The lease expired on 28 February 2019. The lease remains operative on a month-by-month basis until a new lease is formalised.

3. Seniornet has applied for a new community lease. The building and improvements on the site are owned by council.

4. Staff recommend that a new community lease be granted to Seniornet for a term of five years commencing 1 March 2021 with one right of renewal for a further five years.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) grant a new community lease to Seniornet at the Mayfield Centre, 5 Mayfield Road, Glenfield, described as Part Lot 466 Parish of Takapuna (refer to Attachment A of the agenda report) on the following terms and conditions:

i) term - five (5) years commencing 1 March 2021 plus one right of renewal for five (5) years

ii) rent – $1.00 plus GST if demanded

iii) operational fee - $2,700 plus GST per annum.

b) approve the community outcomes plan (refer to Attachment B of the agenda report) that will be attached as a schedule to the lease.

c) note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and The Reserves Act 1977.

Horopaki

Context

5. The previous lease commenced 1 March 2017 for an initial term of one year plus a one year right of renewal. The lease fully expired on 28 February 2019, and a new lease has been requested by Seniornet. The lease remains operative on a month-by-month basis until a new lease is granted.

6. This report recommends granting a new lease to Seniornet.

Land and building

7. The Mayfield Centre is sited on land held in fee simple by Auckland Council as classified local purpose (community buildings) reserve. The land status supports the proposed activity. The land is legally described as Part Allotment 466 Parish of Takapuna with an area of 5883m² in Certificate of Title NA5B/706 (Part-Cancelled).

8. The building was assessed by council’s Asset Management team in May 2020 and the building was found to be in a moderate condition. Minor maintenance issues, including repairs to the handrail and replacement of a missing glass pane in the entrance way, have been raised with the operational maintenance team who are attending to the required maintenance.

9. The building is council-owned and whilst the rent is only $1 per annum, the tenant pays a rate of $25 per square metre for the operational running costs of the facility. The tenant currently rents 108m²within the building, which equates to an annual operational fee of $2,700 + GST.

10. This operational charge is in line with the other tenants at the Mayfield Centre and Seniornet’s current lease.

Seniornet

11. Seniornet Glenfield is a non-profit organisation that has occupied the premises at the Mayfield Centre since 2002.

12. Seniornet Glenfield caters for members of the community over 55 years of age and provides members with the opportunity to gain information and computer-based technology skills.

13. It is open Monday to Friday and runs four sessions daily, offering a variety of programmes as well as workshops.

14. Seniornet also has courses or workshops covering the internet, password management, as well as programmes for to increase smartphone user capability.

15. There are currently 275 members.

16. Seniornet Glenfield has an excellent relationship with the North Shore Women’s Centre and Shakti Community Council, the other tenants at the Mayfield Centre.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The recommended procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of multiple proposals to ensure the best community outcomes are delivered.

18. Local boards, however, have discretion to forgo seeking expressions of interest, where existing groups already provide identified community outcomes. Seniornet satisfies the requirements specified in the Community Occupancy Guidelines in the following ways:

i) it is a registered society;

ii) it has a history of delivering quality services to the local community;

iii) Seniornet has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves; and

iv) Seniornet is managed appropriately, evidenced by its longevity and extent of programmes offered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

20. Climate change has an unlikely potential to impact the lease as the site does not sit near the coast nor is it in a flood plain (refer to Attachment C of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Input on the new community lease was sought from council staff in council’s Area Operations and Community Empowerment teams. No concerns were raised.

22. The proposed lease to the group has no identified impacts on other parts of the council group. The views of other council-departments were not required for preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Consideration of a new lease to Seniornet is in the Kaipātiki Community Lease Work Programme 2020/2021.

24. The recommendations within this report fall within the local board’s allocated decision-making authority relating to local recreation, sport and community facilities.

25. Seniornet’s activities align with the Kaipātiki Local Board 2020-23 Plan outcome of Outcome 1 “Te Whai Wāhitanga me te Oranga | Belonging and Wellbeing”.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

27. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

28. Iwi engagement has been undertaken relating to granting a new lease and involved:

i) a presentation at the Mana Whenua Forum held on 5 August 2020;.

ii) formal iwi engagement under Section 4 of the Conservation Act was initiated on 7 December 2020 and concluded on 15 January 2021; and

iii) no objections or requests for hui or for a kaitiaki site visits were received from any of the iwi groups responding.

Ngā ritenga ā-pūtea

Financial implications

29. The current operational fee and rent are the same as the proposed operational fee and rent, therefore there are no cost implications for the local board approving a new lease to Seniornet.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Should the Kaipātiki Local Board resolve not to grant a renewal of the community lease to Seniornet this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

31. Subject to the grant of a new community lease, council staff will work with the group to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment A Site Plan Seniornet	37
b ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment B Seniornet Community Outcomes Plan	39
c ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Attachment C Flood Plain Seniornet	41

Ngā kaihaina

Signatories

Authors

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 February 2021

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00376

Te take mō te pūrongo

Purpose of the report

1. To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014 (the Bylaw), staff have prepared summary and deliberation reports.

3. The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

[Recommendations (b), (c) and (d) are optional]

b) adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:

i) [local board to determine at meeting]

c) appoint [insert one or more local board members] to present the views in (b) to the Bylaw Panel on Friday 19 March 2021.

d) delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (the Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.

10. The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11. On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, resolution number GB/2020/109).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better reduce alcohol-related crime and disorder by making:

· new temporary alcohol bans for major events^{^[1]} at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

· the Bylaw easier to read and understand.

14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

· indicate support for public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

18. A total of 51 people from the Kaipātiki Local Board area provided feedback to the proposal via online and written feedback.^{^[2]} There was majority support for the proposal, similar to the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain	83 per cent	75 per cent
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain	69 per cent	75 per cent
1C: New temporary alcohol ban for all major events at Eden Park	70 per cent	72 per cent
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium	76 per cent	78 per cent
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium	70 per cent	75 per cent
2: Replace unnecessary clauses with a ‘related information’ note	75 per cent	70 per cent
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording	92 per cent	87 per cent

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· reduces alcohol-related crime and disorder and improves public safety

· creates clearer, more efficient and enforceable rules.

20. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24. Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

25. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

29. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

33. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of public feedback	49
b ⇩	Public feedback from people in the Kaipātiki Local Board area	77
c ⇩	'Have Your Say' event feedback	283
d ⇩	Operational and non-bylaw-related feedback	285
e ⇩	Draft Bylaw Panel deliberations report	287

Ngā kaihaina

Signatories

Authors

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Eric Perry - Local Area Manager

Kaipātiki Local Board

17 February 2021

PDF Creator

No.	Title	Page
a ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Bayview Community Centre quarter two report 2020/2021	309
b ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Birkdale Beach Haven Community Project quarter two report 2020/2021	313
c ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Glenfield Communtiy Centre quarter two report 2020/2021	317
d ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Hearts and Minds quarter two report 2020/2021	321
e ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Highbury House quarter two report 2020/2021	323
f ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Youth Development Trust quarter two report 2020/2021	329

Kaipātiki Local Board

17 February 2021

Auckland Council’s Performance Report: Kaipātiki Local Board for July to October 2020

File No.: CP2020/17833

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

3. The key activity updates from this period include:

· completing the construction of the skate park at Marlborough Park

· approving the concept design for the toddler park at Jean Sampson Reserve

· completing the renewal of the playground and furniture at Lynn Reserve

· receiving the Little Shoal Bay Coastal processes issues and options assessment

· completing the resealing of the Bayview Community Centre carpark

· completing site visits as part of the Industrial Pollution Prevention Programme.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery (refer to Attachment A of the agenda report). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity is reported with a status of red (behind delivery, significant risk):

· Parks, Sport and Recreation – KT: Te Kete Rukuruku tranche two

5. The financial performance report compared to budget 2020/2021 is provided as Attachment B to this report. There are some points for the local board to note:

· Overall, the net operational financial performance of the board is tracking at 84 percent against revised budget to date. Revenue is above budget for the year to date due to revenue collected at various lease sites and Glenfield Pool and Recreation Centre. From the local boards’ Locally Driven Initiatives (LDI) funding, the majority of projects are underway and on track to be completed during the year. Capital projects underway or completed include Shepherds Park bank seating, Lynn Reserve playground and furniture renewal, Marlborough Park skate park renewal and Le Roy`s Bush/Little Shoal Bay track upgrades.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the performance report for July to October 2020.

Horopaki

Context

6. The Kaipātiki Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Facilities: Community Leases

· Infrastructure and Environmental Services

· Plans and Places

· ATEED.

7. Graph 1 below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph. [standard paragraph]

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

8. Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

9. Graph 3 below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

10. The key activity updates to report from the July – October 2020 period are as follows:

Activity name	RAG status	Activity status	July – October 2020 update
Marlborough Park - renew skate park	Green	In Progress	Current status: The skatepark was opened to the public in September 2020. Additional works to improve the drainage is scheduled to commence in the summer. Next steps: Drainage works to be completed and new bin installed.
Jean Sampson Reserve - upgrade toddler park	Green	In Progress	Current status: An updated concept plan was presented to the local board in a memo and at a workshop on 2 September 2020. Feedback was incorporated in the concept which was formally approved at the business meeting on 21 October. The detailed design process has been initiated. Next steps: Continue with the detailed design, finalise positioning of equipment and prepare final drawings and specifications. Update cost estimate and prepare tender documentation.
Lynn Reserve - renew playground and furniture	Green	In Progress	Current status: The construction works have been tendered and the contract was awarded in October 2020. The works commenced on Wednesday 21 October 2020 with a pre-start meeting confirming details and the programme of works. Works on site have commenced. Next steps: Continue works on site including earthworks and preparation of the safety surface and edging. This will be followed by the relocation of the swing and installation of new play equipment. Shade sails for the play space have been ordered and are scheduled to be installed prior to the play space construction works being completed.
Little Shoal Bay - implement priority coastal asset options	Green	In Progress	Current status: Staff presented the findings of the "Coastal processes issues and options assessment" report to the Kaipātiki Local Board (October 2020). Actions from the workshop are as follows: 1. Put together a working party/steering group consisting of local board members, staff (from Community Facilities, Healthy Waters, Auckland Transport, Regulatory and Service Strategy and Integration), members of the community and Iwi and 2. put together a draft framework of what the working party need to establish. Next steps: Confirm representatives for the working party and set a date for the first meeting - aim for end November 2020.
Bayview community hall carpark renewal	Green	Completed	Project complete October 2020.
Industrial Pollution Prevention Programme Wairau Valley and Glenfield - Phase Three	Green	In Progress	Site visits have been completed and the target number of 120 sites was reached. The drain fish signs have been ordered and will be installed during follow up visits in early 2021. A report will be completed for the local board at the end of the financial year.

Activities with significant issues

11. The following work programme activity has been identified by operating departments as having significant issues as of 30 October 2020:

Activity name

RAG status

Activity status

July – October 2020 update

KT: Te Kete Rukuruku tranche two

Red

On Hold

Delays in the negotiation of mana whenua interests has impacted on the delivery of Te Kete Rukuruku tranche one names (line #2234). Tranche one needs to be completed before tranche two can commence. Tranche one is not expected to be finalised until later this financial year. Our recommendation is to:

- reallocate the 2020/2021 budget to another activity;

- allocate $16,000 to another Māori Outcome focussed activity that can be delivered by 30 June 2021.

- in the 2021/2022 work programme prioritise the activity for Te Kete Rukuruku tranche two.

Activities on hold

12. The following work programme activities have been identified by operating departments as on hold as of 30 October 2020:

Activity name

RAG status

Activity status

July – October 2020 update

KT: Te Kete Rukuruku tranche two

Red

On Hold

Update provided in ‘Activities with significant issues’ section above.

Birkenhead War Memorial Park - shared path

Green

On Hold

Current status: Project is on hold.

Next steps: Commence in FY22 after funding is provided.

Changes to the local board work programme

Deferred activities

13. There were no activities deferred from the 2020/2021 work programme in the July – October 2020 period.

Cancelled activities

14. There were no activities cancelled from the 2020/2021 work programme in the July – October 2020 period.

Activities merged with other activities for delivery

15. There was no merging of activities from the 2020/2021 work programme in the July – October 2020 period.

Activities with changes

16. There were no changes to activities from the 2020/2021 work programme in the July – October 2020 period that required formal approval by the board.

17. The following work programmes activities were amended to reflect minor change, the implications of which are reported in Table 1 below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 1: Minor change to the local board work programmes

ID / Ref	Work Programme Name	Activity Name	Details	Current 2020/2021 Budget	Budget Variation	New 2020/2021 Budget
3535	Community Facilities: Build Maintain Renew	Bayview community hall carpark renewal	The cost of the carpark renewal is	$20,000		$42,000
2695	Community Facilities: Build Maintain Renew	Fernglen Reserve - renew path and water feature	$84,000, council will contribute 50% towards the renewal.	$85,080		$55,170
2420	Community Facilities: Build Maintain Renew	John Kay Park - renew car park and path	The quote received is less than the budget allocated to the project.	$20,726		$5,000
3487	Community Facilities: Build Maintain Renew	Kaipātiki - minor sports field asset renewals	Project is closed, minor costs to be paid.	$20,000		$40,000
3454	Community Facilities: Build Maintain Renew	Kaipātiki - renew furniture and fixtures 2021/2022	Additional budget is required as per the forecast from the project manager.	$80,000		$60,000
2185	Community Facilities: Build Maintain Renew	Kaipātiki - renew walkways and paths at Lancelot, Linley and Little Shoal Reserve	The project manager has forecasted costs below the allocated budget.	$81,219		$71,000
2926	Community Facilities: Build Maintain Renew	Kaipātiki Park - renew field three	The quote received is less than the budget allocated to the project.	$50,000		$30,000
2434	Community Facilities: Build Maintain Renew	Lynn Reserve - renew playground and furniture	The project manager has forecasted costs below the allocated budget.	$20,000		$55,122
2341	Community Facilities: Build Maintain Renew	Marlborough Park - renew skate park	Completed in July 2020, additional budget is required for final costs.	$390,119		$265,384
2103	Community Facilities: Build Maintain Renew	Onewa Domain - renew park assets	Completed in July 2020, minor costs to be paid.	$40,000		$700
2374	Community Facilities: Build Maintain Renew	Birkenhead War Memorial Park - renew bleachers - Harvey Wright field	Completed in July 2020, but there is an outstanding invoice to be paid.	$0		$16,498
2422	Community Facilities: Build Maintain Renew	Kaipātiki - install new signage	Completed in July 2020, but there is an outstanding invoice to be paid.	$0		$14,575
2219	Community Facilities: Build Maintain Renew	Rewi Alley Reserve - renew pathways, boardwalk and pedestrian bridge	Completed in July 2020, but there is an outstanding invoice to be paid.	$0		$143,725

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Kaipātiki Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

22. A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus:

Activity name	RAG status	Activity status	July – October 2020 update
Manaakitanga	Green	In Progress	The Strategic Broker engaged in discussions to progress this year’s Manaakitanga Kaipātiki programme. Kaipātiki Project have confirmed they will be going to stage two of the Mātauranga Māori programme, noting they are awaiting to present the video produced from stage one of the Mātauranga Māori programme to the local board in November. Discussions have taken place around the proposed 2020/2021 Funding Agreement. The outcome will be finalised during the November to February period. Discussions are ongoing between the community organisations involved with the Auckland-wide community-led Waitangi Day 2021 celebrations. Due to COVID-19, in depth planning has been required and the groups are collaborating across the region on whether to proceed with the event, the scale of the event and contingency plans around COVID-19 scenarios. A further update will be provided to the local board by the Strategic Broker at the outcome of this decision. There is a strong indication due to the calibre of the event and stakeholders involved that a robust event management plan with COVID-19 contingency is being considered and formulated to go ahead with the celebrations.
Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Kaipātiki	Green	In Progress	Leading into Māori Language Week and in celebrating Matariki, Northcote Library engaged with 3,742 people through online daily programming for 1 month celebrating Mātauranga Māori related to Maramataka- phases/influences of the moon. This included daily updates on the maramataka phases and weekly craft videos related to Matariki and Maramataka. During Maori language week we offered daily performances by staff as flash mob waiata. The Māori collection was highlighted through rotating displays. All three libraries start each day with a Karakia. This sets a collegial tone and makes for productive morning hui.
CARRY FORWARD KT: Te Kete Rukuruku (Māori naming of parks and places) tranche one	Green	In Progress	All names received. Presentation of names delayed pending resolution of discussions with iwi in regards to naming interests. Confirmation expected in Q2.
KT: Te Kete Rukuruku tranche two	Red	On Hold	Delays in the negotiation of mana whenua interests has impacted on the delivery of Te Kete Rukuruku tranche one names (line #2234). Tranche one needs to be completed before tranche two can commence. Tranche one is not expected to be finalised until later this financial year. Our recommendation is to: - reallocate the 2020/2021 budget to another activity; - allocate $16,000 to another Māori Outcome focussed activity that can be delivered by 30 June 2021. - in the 2021/2022 work programme prioritise the activity for Te Kete Rukuruku tranche two.

Ngā ritenga ā-pūtea

Financial implications

23. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

24. Operating expenditure relating to Asset Based Services (ABS) is tracking below budget by $879,000 for the year to date, while the LDI operational projects are currently $212,000 above budget. This is due to a variety of projects having paid out funding in the first four months.

25. Capital spend of $1.5 million represents investments in the Shepherds Park bank seating, Lynn Reserve playground and furniture renewal, Marlborough Park skate park renewal and Le Roy`s Bush/Little Shoal Bay track upgrades.

26. The complete Kaipātiki Local Board Financial Performance report can be found as Attachment B to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

28. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

29. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki work programme update, July - October 2020	351
b ⇩	17 February 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki financial performance, July - October 2020	387

Ngā kaihaina

Signatories

Authors	Paul Edwards - Senior Local Board Advisor
Authorisers	Eric Perry - Local Area Manager

[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2] Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Ann Hartley, JP
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler

Authors	Jacinda Short - Democracy Advisor
Authorisers	Eric Perry - Local Area Manager