Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held virtually by Skype for Business on Wednesday, 17 February 2021 at 10.12am. Either a recording or written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

ABSENT

 

 

 

 

 

 

Kaipātiki Local Board

17 February 2021

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

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2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2021/1

MOVED by Member A Tyler, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 9 December 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Mr Samuel Edwin Isaac Judd (Sam)

 

Resolution number KT/2021/2

MOVED by Member M Kenrick, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)     congratulate Mr Samuel Edwin Isaac Judd for being awarded as a Member of the New Zealand Order of Merit in the 2021 New Year Honours List for services to the environment and sustainability education.

CARRIED

 

 

6.2

Graeme Rutherford

 

Resolution number KT/2021/3

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       acknowledges the passing of Graeme Rutherford, a prominent member of the Kaipātiki community, and sends its condolences to his family and friends.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

New community leases to Northcote Point Community Crèche Incorporated at 152 Queen Street, Northcote Point, Auckland

 

Phillipa Carroll, Senior Community Lease Advisor, was in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/4

MOVED by Member A Hartley, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       grant a new community lease to Northcote Point Community Crèche Incorporated under the Reserves Act 1977 for Lot 1, Allotment 53 Parish of Takapuna, being 337m2 (more or less) at 152 Queen Street, Northcote Point and Lot 2, Allotment 53 Parish of Takapuna, being 64m2 (more or less) at 2 Rodney Road, Northcote Point (refer Attachment A to the agenda report), on the following terms and conditions:

i)          term – five (5) years commencing 1 January 2021, with one five-year (5) right of renewal

ii)         rent - $1.00 plus GST per annum if demanded

iii)       maintenance fee - $500 plus GST per annum

iv)       all other terms and conditions in accordance with Reserve Act 1977, and the Auckland Council Community Occupancy Guidelines 2012.

b)       approve the Northcote Point Community Crèche Incorporated Community Outcomes Plan (refer Attachment B to the agenda report), that will be attached to the lease document.

CARRIED

 

 

12

Grant of landowner approval and renewal of community lease with deed of additional premises to Men’s Shed North Shore Trust for land at Elliott Reserve, Elliott Avenue, Bayview, Auckland

 

Phillipa Carroll, Senior Community Lease Advisor and Haya Hamilton, Land Use Advisor, were in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/5

MOVED by Deputy Chairperson D Grant, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)         grant landowner approval to Men’s Shed North Shore Trust for the construction of the building extension outlined in yellow and marked B on Attachment A to the agenda report, at Elliott Reserve, Bayview.

b)        grant the renewal of the community lease to Men’s Shed North Shore Trust at Elliott Reserve, Elliott Street, Bayview as comprising 427m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Lot 38 DP 46696 subject to the following terms and conditions:

i)       term – 10 years commencing 1 May 2021

ii)     final expiry 30 April 2031

iii)    rent – $1.00 plus GST per annum if requested

iv)    note all other terms and conditions are per original lease dated 20 May 2011 and variations dated 18 September 2014 and 20 December 2016.

c)     grant a lease for additional premises to the Men’s Shed North Shore Trust at Elliott Reserve as comprising approximately 100m2 more or less, shown outlined in blue and marked B on Attachment A to the agenda report on the land described as Part Lot 38 DP 46696 subject to the following terms and conditions:

i)       term – 10 weeks commencing 20 February 2021

ii)     renewal term -10 years commencing 1 May 2021

iii)    final expiry 30 April 2031

iv)    rent - $1.00 plus GST per annum if demanded

v)     note all other terms and conditions are per original lease dated 20 May 2011 and variations dated 18 September 2014 and 20 December 2016.

CARRIED

 

 

13

New community lease to Seniornet at the Mayfield Centre, 5 Mayfield Road, Glenfield.

 

Phillipa Carroll, Senior Community Lease Advisor, was in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/6

MOVED by Deputy Chairperson D Grant, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)       grant a new community lease to Seniornet at the Mayfield Centre, 5 Mayfield Road, Glenfield, described as Part Lot 466 Parish of Takapuna (refer to Attachment A of the agenda report) on the following terms and conditions:

i)       term - five (5) years commencing 1 March 2021 plus one right of renewal for five (5) years

ii)      rent – $1.00 plus GST if demanded

iii)    operational fee - $1,775.00 plus GST per annum.

b)       approve the community outcomes plan (refer to Attachment B of the agenda report) that will be attached as a schedule to the lease.

c)       note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and The Reserves Act 1977.

d)       note correction of operational costs to $1,775.00 per year due to tenant having 71m2  rather than 108m2 (equating to $2,700 + GST) as mentioned in paragraph 9 of the agenda report. 

CARRIED

 

 

14

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

 

Eric Perry, Local Area Manager, was in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/7

MOVED by Member M Kenrick, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)       note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

b)       adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:

i)             the Kaipātiki Local Board does not support proposal 1B for a new temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain for the following reasons:

A)        the board believes such a ban is an unreasonable limitation on what is essentially a family event;

B)        the board believes that most people at this event behave and drink responsibly; and

C)        there are other means available to manage anti-social behaviour without the use of a temporary alcohol ban.

CARRIED

 

Secretarial note: Under Standing Order 1.9.7 Member A Shaw requested that his abstention from voting on this item be recorded.

 

 

15

Kaipātiki Community Places Quarterly Reports

 

Resolution number KT/2021/8

MOVED by Member A Shaw, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)       receive the Kaipātiki community places quarter two 2020/2021 reports. 

CARRIED

 

 

16

Auckland Council’s Performance Report: Kaipātiki Local Board for July to October 2020

 

Paul Edwards, Senior Local Board Advisor and Mark Purdie, Lead Financial Advisor, were in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/9

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         receive the performance report for July to October 2020.

b)        confirm the local board’s commitment to the two year project to refresh the Kaipātiki Connections Network Plan, acknowledging by commencing the project this financial year, the local board has agreed in principle for an additional $20,000 of LDI Opex to be committed from its 2021/2022 financial year budget.

c)         establish an additional political working group for the 2019 – 2022 political term for the Kaipātiki Connections Network Plan refresh project, consisting of Chairperson John Gillon, Deputy Chairperson Danielle Grant, Member Paula Gillon, Member Andrew Shaw, with the responsibility to receive regular project updates and provide informal feedback to staff on the direction being taken for the project, noting all decisions regarding the project will be taken by the local board at its business meetings.

CARRIED

 

 

17

Wairau catchment working group meeting, Monday 14 December 2020

 

Eric Perry, Local Area Manager, was in attendance virtually via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/10

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)       receive the following documents from the Wairau catchment working group meeting held on Monday 14 December 2020 at the Devonport-Takapuna Local Board office:

i)       Wairau catchment working group meeting notes and action points

ii)     Kaipātiki Local Board targeted rate snapshot, August 2020

iii)    Memo to Environment and Climate Committee – update on Safe Swim programme 27 October 2020.

CARRIED

 

 

18

Kaipātiki Local Board Chairperson's Report

 

There was no report provided at this time.


 

 

19

Members' Reports

 

19.1

Member Report - C Schmidt

 

A document titled ‘Cindy Schmidt Members Report January/February 2021’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2021/11

MOVED by Member C Schmidt, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)         note the tabled report from Member Cindy Schmidt.

CARRIED

 

Attachments

a     17 February 2021 - Kaipātiki Local Board Business Meeting - Cindy Schmidt Members Report January/February 2021

 

19.2

Member Report - D Grant

 

Deputy Chairperson D Grant provided a verbal update on the Kiwibuild ballot in Northcote. However, difficulties have arisen due to the lastest level three lockdown and change in alert levels.

 

 

Resolution number KT/2021/12

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         note the verbal update from Deputy Chairperson Danielle Grant.

CARRIED

 

 

20

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no updates provided at this time.

 

 

21

Governance Forward Work Calendar

 

Resolution number KT/2021/13

MOVED by Member A Shaw, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)       note the Kaipātiki Local Board March - June 2021 governance forward work calendar and February - March 2021 workshop forward work plan.

CARRIED

 

 

 

22

Workshop Records - Kaipātiki Local Board - December 2020

 

Resolution number KT/2021/14

MOVED by Member A Tyler, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)       note the record for the Kaipātiki Local Board workshop held on Wednesday 2 December and Wednesday 16 December 2020. 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

10.47 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................