I hereby give notice that an ordinary meeting of the Manukau Harbour Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Friday, 12 February 2021

12.15 pm

Pukeko Room, Civic Centre L1
31 - 33 Manukau Station Road
Manukau

 

Manukau Harbour Forum

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Jon Turner

Puketapapa Local Board

Deputy Chairperson

Alan Cole

Franklin Local Board

Members

Lemauga Lydia Sosene

Māngere-Ōtāhuhu Local Board

 

Rangi McLean

Manurewa Local Board

 

Chris Makoare

Maungakiekie-Tāmaki Local Board

 

Dawn Trenberth

Ōtara-Papatoetoe Local Board

 

Sue Smurthwaite

Papakura Local Board

 

Kay Thomas

Whau Local Board

 

Saffron Toms

Waitākere Ranges Local Board

 

Alternates

Amanda Kinzett

Franklin Local Board

 

Togiatolu Walter Togiamua

Māngere-Ōtāhuhu Local Board

 

Melissa Atama

Manurewa Local Board

 

Maria Meredith

Maungakiekie-Tāmaki Local Board

 

Ofa Dewes

Ōtara-Papatoetoe Local Board

 

George Hawkins

Papakura Local Board

 

Ella Kumar

Puketāpapa Local Board

 

Michelle Clayton

Waitākere Ranges Local Board

 

Jessica Rose

Whau Local Board

 (Quorum 5 members)

 

 

 

Brenda Railey

Democracy Advisor

 

8 February 2021

 

Contact Telephone: 021 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Manukau Harbour Forum

12 February 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Approval of the Manukau Harbour Forum 2020/2021 work programme                 7

12        Chairperson's Report - February 2021                                                                      13

13        Elected Member updates                                                                                            17

14        Confirmation of Workshop Record                                                                            19

15        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Manukau Harbour Forum:

a)         confirm the ordinary minutes of its meeting, held on Friday, 27 November 2020, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manukau Harbour Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manukau Harbour Forum

12 February 2021

 

 

Approval of the Manukau Harbour Forum 2020/2021 work programme

File No.: CP2021/00641

 

   

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Manukau Harbour Forum’s work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents the forum’s work programme and associated budgets for approval for delivery within the 2020/2021 financial year.

3.       The work programme responds to the following outcomes and objectives in the forum’s Terms of Referenceto provide for a means of collective local board advocacy on issues affecting the Manukau Harbour, and the adjacent foreshore’.

4.       The proposed work programme has a total value of $59,400. Part of this funding ($15,750) has been allocated to the Manukau Harbour Forum work programme by the member local board’s locally driven initiatives budget for the 2020/2021 financial year. The remainder ($43,650) is comprised of carry-forward of unspent budget from the 2019/2020 locally-driven initiatives budget.

5.       The forum made a request for budget to be carried forward specifically to cover the Manukau Harbour Forum coordinator role. This accounts for $40,000 of the 2020/2021 Manukau Harbour Forum budget.

6.       The forum provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in 2020/2021 through a workshop workshops in November 2020. The forum indicated support for the following:

·        Manukau Harbour Forum coordinator - $40,000

·        Youth Sustainability Wānanga - $13,500

·        Youth freshwater monitoring training programme - $5,900.

7.       Updates on the delivery of this work programme will be provided at Manukau Harbour Forum workshops throughout the financial year, and through the individual local board’s performance reports.

Ngā tūtohunga

Recommendation/s

That the Manukau Harbour Forum:

a)      approve its work programme 2020/2021 including associated budget as summarised in the table below:

Activity name

2020/2021

Manukau Harbour Forum coordinator

$40,000

Youth Sustainability Wānanga

$13,500

Youth freshwater monitoring training programme

$5,900

Total

$59,400

b)      note that $19,200 of the carry-forward budget from 2019/2020 has already been spent on the Manukau Harbour Forum coordinator.

 

Horopaki

Context

8.       The Manukau Harbour Forum is comprised of nine member local boards: Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards. All of these local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the Manukau Harbour.

9.       Each year, the member local boards decide which activities to allocate their annual budget toward, through a series of workshops. The local board feedback in these workshops informs the work programme.

10.     In 2019/2020, eight of the member local boards provided $8,000 and the Franklin Local Board provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to several activities, including a communications budget, a Manukau Harbour Forum coordinator, SeaWeek engagement, and the South Auckland Young Environmentalists group.

11.     Some activities planned for 2019/2020 were unable to be delivered within the financial year, due to COVID-19 restrictions. A combined local board budget of $43,650 has been carried forward to support the continuation of the forum’s work programme in the 2020/2021 financial year.

12.     At their August 2020 business meetings, the nine-member local boards allocated $1,750 each to enable the delivery of the forum’s 2020/2021 work programme. This brought the total budget available for the forum in 2020/2021 to $59,400. 

13.     The proposed work programme was discussed with Manukau Harbour Forum members at a workshop on 27 November 2020.

14.     The proposed work programme responds to the purpose of the Manukau Harbour Forum as identified in the Terms of Reference. The specific issues identified in the Terms of Reference which are reflected in the work programme are ‘advocacy on issues related to both natural and human activities affecting the harbour foreshore’, and ‘the role of mana whenua in relation to the Manukau Harbour’.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes a new initiative supported by the Manukau Harbour Forum

16.     The proposed activities for delivery as part of the Manukau Harbour Forum’s work programme 2020/2021 are detailed below.

Manukau Harbour Forum coordinator - $40,000

17.     Staff recommend that the forum allocate $40,000 total to fund a Manukau Harbour Forum coordinator. Please note that as part of the carry-forward budget, $19,200 has already been spent on the coordinator’s role. The Manukau Harbour Forum coordinator role was proposed following an identified need for resource to deliver the forum’s aspirations in a governance review completed in August 2018.

18.     The coordinator role currently:

·        works with the forum to support the delivery of its vision

·        assists with planning a work programme, project identification, management, and some administration

·        helps to ensure the recommendations of the governance review of the forum are delivered

·        improves the operational and governance support for the forum.

19.     The remit of the coordinator role is subject to change following feedback from the forum. This may include the coordinator undertaking more engagement specialist work.

20.     The forum’s locally-driven initiatives funding experienced a gap in delivery over July and August 2020, due to the Emergency Budget process. A carry-forward of $43,650 enabled the coordinator to continue to support the forum during this period.

21.     At a workshop with the forum on 16 October 2020 the forum members indicated that they want the forum coordinator role to start engaging with community groups and organisations to understand the work they are undertaking around the Manukau Harbour.

Youth Sustainability Wānanga - $13,500

22.     Staff recommend that the forum allocate $13,500 towards the Youth Sustainability Wānanga for the 2020/2021 financial year. This wānanga has been run over the last few years in partnership with the forum, Sustainable Schools in Auckland Council, and mana whenua hapu Ngaati Te Ahiwaru and Ngāti Mahuta of Te Wai-o-hua iwi, from Makaurau marae.

23.     The Young Leaders Sustainability Programme is a three-year programme to build capability of Auckland’s rangatahi to take on a role as future leaders and influencers within their communities. Each year a series of workshops are delivered which includes the three-day Youth Leadership Sustainability Wānanga. In previous years, students from all the 19 local boards who have secondary schools, have participated in the programme (excluding Waitākere Ranges and Aotea / Great Barrier Local Boards).

24.     The proposed budget of $13,500 would allow staff to offer the programme to 40 new students attending a wānanga in Manukau in April or May of 2021. The budget will support programme logistics including venue, catering and transport costs and contracting mana whenua expert expert services. This wānanga builds the capacity of returning leaders to work with mana whenua for action around the Manukau Harbour.

Youth freshwater monitoring training programme - $5,900

25.     Staff recommend that the forum allocate $5,900 towards providing a freshwater monitoring training programme to support Auckland youth to take action to improve water quality in their communities. The programme will involve two training days in May or June for youth to learn how to monitor water quality and stream biodiversity in a stream in the Manukau Harbour catchment. Each day would involve approximately 20 youth. Youth will also demonstrate their monitoring skills and improve inanga spawning habitat, through a community planting event. 

26.     The training days would involve a full day programme for youth to participate in water quality testing, macroinvertebrate sampling and fish investigations. The training days and community planting event will help youth develop practical knowledge and skills to monitor freshwater ecosystems and allow them to work alongside experts in water quality monitoring and ecological restoration around the Manukau Harbour.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The projects within this work programme will provide resilience to the community by promoting protection and enhancement of waterways and the marine environment. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The budget for the Manukau Harbour Forum is held by Healthy Waters. The Youth Sustainability wānanga will be delivered by staff in Environmental Services. A cross-council working group has been meeting to assist with planning for the Manukau Harbour Forum which has participants from Natural Environment Strategy, Healthy Waters, Local Board Services, and Environmental Services.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Manukau Harbour. No particular geographic areas will be focused on in this work programme, however the youth sustainability wānanga will take place at Makaurau Marae in Māngere.

30.     The projects noted above align with the Manukau Harbour Forum’s goals outlined in the terms of reference including ‘restoration of the health and wellbeing of the Manukau Harbour’, and ‘a unified management approach to the Manukau Harbour’. The proposed environment work programme has been considered by the forum in workshops in June and October 2020. The views expressed by forum members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

31.     It is recognised that mana whenua are kaitiaki of the Manukau Harbour and will be acknowledged as such in all project delivery of this work programme. In addition, environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

32.     The youth sustainability wānanga will be co-delivered with representatives from Makaurau marae.

Ngā ritenga ā-pūtea

Financial implications

33.     The proposed work programme outlined in this report has a total budget of $59,400. This will see the full allocation of the forum’s 2020/2021 budget, which, is comprised of a $43,650 carry-forward budget from 2019/2020, and $15,750 from the nine member local board’s 2020/2021 locally driven initiatives (LDI) operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s four-level alert system specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

35.     Table 1 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.


 

Table 1: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Manukau Harbour Forum coordinator

This project is dependent on the sourcing of a suitable contractor to coordinate the forum.

Low attendance of the forum would mean that coordinator hours do not achieve value for money in times spent organising meetings and activities.

 

A coordinator is currently contracted until the end of the 2020/2021 financial year.

The forum coordinator is currently undertaking a stocktake and gap analysis of all of the work being undertaken in the Manukau Harbour catchments to identify opportunities which can be used to inform future decision making.

Low

Youth Sustainability wānanga

This project is dependent on the availability of a mana whenua contractor to co-deliver the wānanga.

 

 

 

 

The delivery of the wānanga is kanohi ki te kanohi (face-to-face). It might need to be postponed if COVID-19 levels change from Alert Level 1.

 

 

 

 

The delivery of the wānanga could be affected by an extreme weather event as it involves water-related activities

The mana whenua contractor has worked on the project for the past two years. The contractor has indicated they can continue to support the wānanga in 2021, subject to the forum’s agreement to continue to fund the project.

 

The project team will reschedule the wānanga within 2 months of original delivery date subject to COVID-19 levels returning to Alert Level 1. The project team will also consider in the project plan alternative delivery models for the 2021 wānanga.

 

The project team will reschedule the wānanga within 2 months of original delivery date. The project team will also consider in the project plan alternative delivery models for the 2021 wānanga. 

Low

 

 

 

 

 

 

Medium

 

 

 

 

 

 

 

Medium

Youth freshwater monitoring training programme

This project is dependent on the sourcing of a suitable contractor to run the programme.

 

 

 

The delivery of the programme will be kanohi ki te kanohi (face-to-face). It might need to be postponed if COVID- 19 levels change from Alert Level 1.

 

 

 

The delivery of the training programme could be affected by an extreme weather event.

A discussion with possible coordinator has taken place with the coordinator available to undertake the work subject to the forum’s agreement to fund the programme.

 

 

The project team will consider in their project plan alternative delivery models for undertaking the training programme in an event of COVID-19 restrictions.

 

The project team will reschedule the training programme with options considered for rain days.

Low

 

 

 

 

 

 

Medium

 

 

 

 

 

Low

36.     Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signaled to the forum members at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

37.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to each member local board through their regular performance reporting and to the forum in workshops throughout the financial year.

38.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Prasanthi Cottingham - Relationship Coordinator

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Local Area Manager

 


Manukau Harbour Forum

12 February 2021

 

 

Chairperson's Report - February 2021

 

File No.: CP2021/00818

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide the Chairperson, Jon Turner, with an opportunity to update forum members on the Manukau Harbour Forum activities.

Whakarāpopototanga matua

Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation

That the Manukau Harbour Forum:

a)      receive Chair Turner’s report from November 2020 to January 2021.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair's report for period November 2020 - January 2021

15

     

Ngā kaihaina / Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 


Manukau Harbour Forum

12 February 2021

 

 

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Manukau Harbour Forum

12 February 2021

 

 

Elected Member updates

File No.: CP2021/00713

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of 15 minutes has been set aside for the attending elected members to update the Forum on significant matters relating to Manukau Harbour.

 

Ngā tūtohunga

Recommendation/s

That the Manukau Harbour Forum:

a)      receive any elected member verbal or tabled updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 


Manukau Harbour Forum

12 February 2021

 

 

Confirmation of Workshop Record

File No.: CP2021/00714

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the workshop record held by the Manukau Harbour Forum.

Whakarāpopototanga matua

Executive summary

Briefings provided at the workshop held on 16 October 2020 are as follows:

          27 November 2020

1.      Welcome from Chair/Deputy Chair and update on attendance at Environment and Climate Change Committee (ECC) to introduce selves and to speak to Manukau item

2.      Reflection on presenting Achieving Better Outcome for the Manukau Harbour report to ECC Committee

3.       Introduction of new Forum co-ordinator Fraser Stobie

4.       MHF 20-21 Work Programme allocation

5.       Other board business

 

 

Ngā tūtohunga

Recommendation/s

That the Manukau Harbour Forum:

a)      note the workshop record for the workshop held on 27 November 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 27 November 2020

21

     

Ngā kaihaina

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 


Manukau Harbour Forum

12 February 2021

 

 

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