2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 27 November 2020, as true and
correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Manukau
Harbour Forum
12 February
2021
|
|
Approval
of the Manukau Harbour Forum 2020/2021 work programme
File No.: CP2021/00641
Te take mō te
pūrongo
Purpose of the report
1. To
approve the Manukau Harbour Forum’s work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This
report presents the forum’s work programme and associated budgets for
approval for delivery within the 2020/2021 financial year.
3. The
work programme responds to the following outcomes and objectives in the
forum’s Terms of Reference ‘to provide for a means of collective local board advocacy on issues
affecting the Manukau Harbour, and the adjacent foreshore’.
4. The
proposed work programme has a total value of $59,400. Part of this funding
($15,750) has been allocated to the Manukau Harbour Forum work programme by the
member local board’s locally driven initiatives budget for the 2020/2021
financial year. The remainder ($43,650) is comprised of carry-forward of
unspent budget from the 2019/2020 locally-driven initiatives budget.
5. The forum made a request for budget to be carried forward
specifically to cover the Manukau Harbour Forum coordinator role. This accounts
for $40,000 of the 2020/2021 Manukau Harbour Forum budget.
6. The
forum provided feedback to Infrastructure and Environmental Services staff on
the projects it would like to fund in 2020/2021 through a workshop workshops in
November 2020. The forum indicated support for the following:
· Manukau Harbour Forum coordinator
- $40,000
· Youth Sustainability Wānanga - $13,500
· Youth
freshwater monitoring training programme - $5,900.
7. Updates
on the delivery of this work programme will be provided at Manukau Harbour
Forum workshops throughout the financial year, and through the individual local
board’s performance reports.
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour Forum:
a) approve
its work programme 2020/2021 including associated budget as summarised in the
table below:
|
Activity
name
|
2020/2021
|
|
Manukau Harbour Forum
coordinator
|
$40,000
|
|
Youth Sustainability Wānanga
|
$13,500
|
|
Youth freshwater
monitoring training programme
|
$5,900
|
|
Total
|
$59,400
|
b) note that $19,200 of the carry-forward budget from 2019/2020 has
already been spent on the Manukau Harbour Forum coordinator.
Horopaki
Context
8. The
Manukau Harbour Forum is comprised of nine member local boards: Franklin,
Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe,
Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards. All of
these local boards border the Manukau Harbour and have an interest in
protecting and restoring the mauri of the Manukau Harbour.
9. Each
year, the member local boards decide which activities to allocate their annual
budget toward, through a series of workshops. The local board feedback in these
workshops informs the work programme.
10. In 2019/2020,
eight of the member local boards provided $8,000 and the Franklin Local Board
provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to
several activities, including a communications budget, a Manukau Harbour Forum
coordinator, SeaWeek engagement, and the South Auckland Young Environmentalists
group.
11. Some
activities planned for 2019/2020 were unable to be delivered within the
financial year, due to COVID-19 restrictions. A combined local board budget of
$43,650 has been carried forward to support the continuation of the
forum’s work programme in the 2020/2021 financial year.
12. At their
August 2020 business meetings, the nine-member local boards allocated $1,750
each to enable the delivery of the forum’s 2020/2021 work programme. This
brought the total budget available for the forum in 2020/2021 to $59,400.
13. The proposed
work programme was discussed with Manukau Harbour Forum members at a workshop
on 27 November 2020.
14. The proposed
work programme responds to the purpose of the Manukau Harbour Forum as
identified in the Terms of Reference. The specific issues identified in the
Terms of Reference which are reflected in the work programme are ‘advocacy on issues related to both natural and human activities
affecting the harbour foreshore’, and
‘the role of mana whenua in relation to the
Manukau Harbour’.
Tātaritanga me ngā
tohutohu
Analysis and advice
15. The proposed
work programme is made up of activities continuing from previous financial
years, including annually occurring events or projects and ongoing programmes.
It also includes a new initiative supported by the Manukau Harbour Forum
16. The proposed
activities for delivery as part of the Manukau Harbour Forum’s work
programme 2020/2021 are detailed below.
Manukau Harbour Forum coordinator -
$40,000
17. Staff
recommend that the forum allocate $40,000 total to fund a Manukau Harbour Forum
coordinator. Please note that as part of the carry-forward budget, $19,200 has
already been spent on the coordinator’s role. The
Manukau Harbour Forum coordinator role was proposed following an identified
need for resource to deliver the forum’s aspirations in a governance
review completed in August 2018.
18. The
coordinator role currently:
· works with the forum to support the delivery of its vision
· assists with planning a work programme, project identification,
management, and some administration
· helps to ensure the recommendations of the governance review of the
forum are delivered
· improves the operational and governance support for the forum.
19. The remit of the coordinator role is subject to change following
feedback from the forum. This may include the coordinator undertaking more
engagement specialist work.
20. The
forum’s locally-driven initiatives funding experienced a gap in delivery
over July and August 2020, due to the Emergency Budget process. A carry-forward
of $43,650 enabled the coordinator to continue to support the forum during this
period.
21. At a workshop
with the forum on 16 October 2020 the forum members indicated that they want
the forum coordinator role to start engaging with community groups and
organisations to understand the work they are undertaking around the Manukau
Harbour.
Youth Sustainability Wānanga -
$13,500
22. Staff
recommend that the forum allocate $13,500 towards the Youth Sustainability
Wānanga for the 2020/2021 financial year. This wānanga has been run
over the last few years in partnership with the forum, Sustainable Schools in
Auckland Council, and mana whenua hapu Ngaati
Te Ahiwaru and Ngāti Mahuta of Te Wai-o-hua iwi, from Makaurau marae.
23. The Young
Leaders Sustainability Programme is a three-year programme to build capability
of Auckland’s rangatahi to take on a role as future leaders and
influencers within their communities. Each year a series of workshops are
delivered which includes the three-day Youth Leadership Sustainability
Wānanga. In previous years, students from all the 19 local boards who have
secondary schools, have participated in the programme (excluding Waitākere
Ranges and Aotea / Great Barrier Local Boards).
24. The proposed
budget of $13,500 would allow staff to offer the programme to 40 new students
attending a wānanga in Manukau in April or May of 2021. The budget will
support programme logistics including venue, catering and transport costs and
contracting mana whenua expert expert services. This wānanga builds the
capacity of returning leaders to work with mana whenua for action around the
Manukau Harbour.
Youth freshwater monitoring training
programme - $5,900
25. Staff
recommend that the forum allocate $5,900 towards providing a freshwater
monitoring training programme to support Auckland youth to take action to
improve water quality in their communities. The programme will involve two
training days in May or June for youth to learn how to monitor water quality
and stream biodiversity in a stream in the Manukau Harbour catchment. Each day would involve approximately 20 youth. Youth will also
demonstrate their monitoring skills and improve inanga spawning habitat, through
a community planting event.
26. The training days would involve a full day programme for youth to
participate in water quality testing, macroinvertebrate sampling and fish
investigations. The training days and community planting event will help youth
develop practical knowledge and skills to monitor freshwater ecosystems and
allow them to work alongside experts in water quality monitoring and ecological
restoration around the Manukau Harbour.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
27. The projects
within this work programme will provide resilience to the community by
promoting protection and enhancement of waterways and the marine environment.
Freshwater and marine ecosystems provide many ecosystem services such as flood
mitigation, habitat for native biodiversity and carbon sequestration. These
services are enhanced when the ecosystems are restored.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. The budget
for the Manukau Harbour Forum is held by Healthy Waters. The Youth
Sustainability wānanga will be delivered by staff in Environmental
Services. A cross-council working group has been meeting to assist with
planning for the Manukau Harbour Forum which has participants from Natural
Environment Strategy, Healthy Waters, Local Board Services, and Environmental
Services.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
29. The projects
proposed for inclusion in the board’s environment work programme will
have positive environmental outcomes across the Manukau Harbour. No particular
geographic areas will be focused on in this work programme, however the youth
sustainability wānanga will take place at Makaurau Marae in Māngere.
30. The projects
noted above align with the Manukau Harbour Forum’s goals outlined in the
terms of reference including ‘restoration of the health and wellbeing of
the Manukau Harbour’, and ‘a unified management approach to the
Manukau Harbour’. The proposed environment work programme has been
considered by the forum in workshops in June and October 2020. The views
expressed by forum members during the workshops have informed the recommended
work programme.
Tauākī whakaaweawe
Māori
Māori impact statement
31. It is
recognised that mana whenua are kaitiaki of the Manukau Harbour and will be
acknowledged as such in all project delivery of this work programme. In
addition, environmental management, water quality and land management have integral
links with the mauri of the environment and concepts of kaitiakitanga.
32. The youth
sustainability wānanga will be co-delivered with representatives from
Makaurau marae.
Ngā ritenga
ā-pūtea
Financial implications
33. The proposed
work programme outlined in this report has a total budget of $59,400. This will
see the full allocation of the forum’s 2020/2021 budget, which, is
comprised of a $43,650 carry-forward budget from 2019/2020, and $15,750 from the
nine member local board’s 2020/2021 locally driven initiatives (LDI)
operational budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
34. The COVID-19
pandemic could have a further negative impact on the delivery local board work
programmes if the COVID-19 Alert Level changes (New Zealand’s four-level
alert system specifies measures to be taken against COVID-19 at each level).
The deliverability of some activities will decrease if there is an increase to
the COVID-19 Alert Level.
35. Table 1 shows
the identified significant risks associated with activities in the proposed
2020/2021 work programme.
Table
1: Significant risks and mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after mitigation
|
|
Manukau Harbour Forum
coordinator
|
This project is dependent on
the sourcing of a suitable contractor to coordinate the forum.
Low attendance of the forum
would mean that coordinator hours do not achieve value for money in times
spent organising meetings and activities.
|
A coordinator is currently
contracted until the end of the 2020/2021 financial year.
The forum coordinator is
currently undertaking a stocktake and gap analysis of all of the work being
undertaken in the Manukau Harbour catchments to identify opportunities which
can be used to inform future decision making.
|
Low
|
|
Youth Sustainability wānanga
|
This project is dependent on the availability of a
mana whenua contractor to co-deliver the wānanga.
The delivery of the wānanga is kanohi ki te kanohi
(face-to-face). It might need to be postponed if COVID-19 levels change from
Alert Level 1.
The delivery of the wānanga could be affected by
an extreme weather event as it involves water-related activities
|
The mana whenua contractor has worked on the project
for the past two years. The contractor has indicated they can continue to
support the wānanga in 2021, subject to the forum’s agreement to
continue to fund the project.
The project team will reschedule the wānanga
within 2 months of original delivery date subject to COVID-19 levels
returning to Alert Level 1. The project team will also consider in the
project plan alternative delivery models for the 2021 wānanga.
The project team will reschedule the wānanga
within 2 months of original delivery date. The project team will also
consider in the project plan alternative delivery models for the 2021
wānanga.
|
Low
Medium
Medium
|
|
Youth freshwater
monitoring training programme
|
This project is dependent on
the sourcing of a suitable contractor to run the programme.
The delivery of the programme will be kanohi ki te kanohi (face-to-face). It might need to be
postponed if COVID- 19 levels change from Alert Level 1.
The delivery of the training programme could be affected by an extreme
weather event.
|
A discussion with possible
coordinator has taken place with the coordinator available to undertake the
work subject to the forum’s agreement to fund the programme.
The project team will
consider in their project plan alternative delivery models for undertaking
the training programme in an event of COVID-19 restrictions.
The project team will reschedule
the training programme with options considered for rain days.
|
Low
Medium
Low
|
36. Resourcing of the proposed work programme is based on current staff
capacity within departments. If changes to staff capacity have an impact on
work programme delivery, this will be signaled to the forum members at the
earliest opportunity. Staff will also signal if any other unforeseen circumstances
may impact on the delivery of the activities outlined in this report, alongside
options to address such challenges.
Ngā koringa ā-muri
Next steps
37. Delivery of
the activity in the approved work programme will commence once approved and continue
until 30 June 2021. Activity progress will be reported to each member local
board through their regular performance reporting and to the forum in workshops
throughout the financial year.
38. Where the
work programme identifies further decisions and milestones for each activity,
these will be brought to the local board when appropriate.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Prasanthi Cottingham - Relationship Coordinator
|
|
Authorisers
|
Barry Potter - Director Infrastructure and
Environmental Services
Glenn Boyd - Local Area Manager
|
