I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 22 February 2021

4.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

 

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

22 February 2021

 

Contact Telephone: 021 836 328

Email: sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau – Karakia/mihi

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 30 November 2020                                                                                                                                 7

6          Operations Report                                                                                                       15

7          Project Reports                                                                                                            39

8          Financial Update as at 31 January 2021                                                                   77

9          Audited Annual Performance Report for the year ended 30 June 2020 for Ngāti Whātua Ōrākei Reserves Board                                                                                 81

10        Consideration of Extraordinary Items

Whakawātea


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 30 November 2020, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 30 November 2020

File No.: CP2021/01162

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 30 November 2020 Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 30 November 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 30 November 2020

9

      

Ngā kaihaina

Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Te Kaiwhakahaere Tūpuna Maunga

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

Operations Report

File No.: CP2021/01157

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried out at Whenua Rangatira and Pourewa.

Whakarāpopototanga matua

Executive summary

2.        Refer to Operations Reports: Pourewa (Attachment A), Whenua Rangatira (Attachment B), Kaitiaki Services (Attachment C).

3.        Pourewa Nursery Official Opening in early March.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operations update and reports

·    Pourewa Operations

·    Whenua Rangatira Operations

·    Kaitiaki Service Operations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Operational Update

 

Pourewa

4.       The December 2020 and January 2021 report attached includes an update on maintenance and ecology, biodiversity, volunteers, and staffing.

5.       Official Opening of the Pourewa Nursery is scheduled to take place on Friday, 05 March 2021. Ngāti Whātua Ōrākei will conduct a Dawn Ceremony at 6am followed by an Official Opening Ceremony at 10am.

Whenua Rangatira

6.       The December 2020 and January 2021 report includes an update on maintenance and ecology, professional development and other projects that Ōkahu Rākau are participating in.

Kaitiaki Service

7.       The report includes an update on community activity, engagement, health and safety, feedback and any needed improvements/ upgrades to equipment and service levels.

Access Way

8.       A temporary access way beside Ōrākei Marae is underway. This is consistent and supports the kaupapa of the Ōrākei Visual Framework, in relation to Tomokanga and access way.

9.       Refer to the below extract from the Ōrākei Visual Framework with access road highlighted.

10.     This project has been approved under operational delegation.

Health & Safety

11.     No incidents to report.

12.     Work is being undertaken to develop a group wide risk register. This will be consistent with industry best practices and standards.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pourewa Operations

19

b

Whenua Rangatira

27

c

Kaitiaki Services

35

     

Ngā kaihaina

Signatories

Author

Tom Irvine – Technical Officer

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Te Kaiwhakahaere Tūpuna Maunga

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

Project Reports

File No.: CP2021/01151

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the active projects underway in relation to the Combined Reserve Management Plan, Urupā, Whenua Rangatira Wifi, Pourewa Activations and America’s Cup 36 (AC36) Activations.

Whakarāpopototanga matua

Executive summary

2.       Refer to Project Reports: Combined Reserve Management Plan (Attachment A), Urupā (Attachment B), Whenua Rangatira Wifi (Attachment C), Pourewa Activations (Attachment D) and AC36 Activations (Attachment E).

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

·    Combined Reserve Management Plan

·    Urupā

·    Whenua Rangatira Wifi

·    Pourewa Activations

·    America’s Cup 36 Activations

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

41

b

Urupā

45

c

Whenua Rangatira Wifi

53

d

Pourewa Activations

57

e

AC36 Activations

69

     

 

 

 

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei

Tom Irvine – Technical Officer, Ngāti Whātua Ōrākei

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Lisa Davis – Project Manager, Ngāti Whātua Ōrākei

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Te Kaiwhakahaere Tūpuna Maunga

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

 

 

 

 

Combined Reserve Management Plan

 

 

PROJECT STATUS REPORT

 

 

12 February 2020

 

 

 


PROJECT NAME:

Combined Reserve Management Plan

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$102,000

TO DATE COST:

NIL

AS AT DATE:

12 February 2021

Prepared by:

Tom Irvine / Kristy Hill

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

12 February 2021

 

Recommendations

·       That the Ngāti Whātua Ōrākei Reserves Board approve an extension to the proposed timeline for the adoption of the Combined Management Plan for Whenua Rangatira and Pourewa Creek Recreation Reserve.

Discussion

Combined Management Plan (CMP) Progress

·       The process for the Reserves Board to adopt its CMP is behind schedule.  To date, the following activities have been completed:


Project team and budget established

Dec 2019

Public notification of intention to prepare a Management Plan

March 2020

Public submissions on suggestions for Management Plan closed

April 2020

Hearing Panel confirmed comprising of Chairperson Marama Royal, Member Willis Maihi, Cr Linda Cooper, Member Scott Milne

Nov 2020

Communication and Engagement Plan principles approved by the Board

Nov 2020

Principles for compiling the draft Combined Reserve Management Plan approved by the Board

Nov 2020


Ngāti Whātua Ōrākei Strategy

·       Progress on producing the draft CMP document has been delayed.  The Board approved the principles for the development of the CMP which included: -

·      The look and feel of the document – online and hardcopy – is uniquely Ngāti Whātua Ōrākei

·      Te Reo me ōna tikanga of Ngāti Whātua Ōrākei is woven throughout the document and is a platform for Ngāti Whātua Ōrākei placenames, whakatauki and kupu

·       Management have had recent discussions with the NWO Trust Board Chair to confirm the method for how the above principles could be achieved.  The CMP will be one way to give life to the wider Trust strategy.

·       Management will work with the NWO Trust and the Reserves Board to confirm the wider strategy and values that should be at the forefront of the development of the CMP alongside the Ōrākei Visual Framework.  This work needs to be in place before the development of the CMP. 

 

 

 

Timelines

·       The timelines proposed for the CMP, taking into account the work required to confirm how the principles will be bought to life in the document, and the position of the Reserves Board are proposed as follows: -

Board approve Communication and Stakeholder Engagement Plan

April 2021

Board approve draft Reserve Management Plan

June 2021

Publicly notify draft RMP and two month submission period

July – Aug 2021

Implement Communication and Stakeholder Engagement Plan

July - Aug 2021

Submissions Close

Sep 2021

Hearings (2 days to be set aside)    

Sep 2021

Board consider Hearings Report and approve amendments to draft            

Oct 2021

Board adopt final amended plan, receive Decisions Report and resolve delegations   

Dec 2021

Seek Ministerial approval and CMP becomes operative

Feb 2022

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

 

 

 

 

Urupā

 

 

PROJECT STATUS REPORT

 

 

12 February 2021

 

 

 


 

PROJECT NAME:

Urupā

PROJECT MANAGER:

Monique Pihema (Ngāti Whātua Ōrākei)

TOTAL BUDGET:

$50k

TO DATE COST:

$

AS AT DATE:

January 2021

Prepared by:

Jamie Sinclair

Authorised by:

Nicholas Turoa

Date:

12 February 2021

 

1.1         Highlights and Progress

·      Key legal steps identified to enable an urupā to be sited at the Whenua Rangatira

·      Positive engagement with Taumata Executive and Urupā Working Group

·      Taumata preferred site noted in Appendix A

·      Engagement with designer underway to begin the process of considering elements of the urupā and how they can be represented/conceptualised

1.2         Objectives/Deliverables Achieved

·      Legislative amendment process flowchart (Appendix B)

1.3         Objectives/Deliverables Not Achieved

·      Increase stakeholder engagement – project introduction to whānau

1.4         Plan Schedule for Next 2 Months

·      Increase stakeholder engagement - project introduction to whānau

·      Conceptualise urupā site

·      Project information whānau hui

·      Auckland Council Legal Team to review legislative amendment process flowchart

1.5         Plan Changes

·      N/A


 

1.6         Performance

1.6.1          Overall

 

 

1.6.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

1.7         Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

April-20

Stakeholder/community interest and potential opposition could slow down the project.

JS

 

 

R02

April-20

Regulatory/legal considerations associated with developing an Urupa on Reserve land.

JS

 

 

R03

October-20

Geotech physical testing at Pourewa requires resource consent due to historical heritage overlay of the area and could slow down the project.

LD

 

 

R04

October-20

Competing Taumata interests could slow down the progress with increasing stakeholder and whānau engagement and development of a Ngāti Whātua Ōrākei whānau long term urupā plan. Due to the sensitivity of the project, the Taumata Kaumātua request patience to ensure we find the right solution for future generations.

LD

 

 

 

1.8         Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$20k

$k

$50k

 

 

 

Appendix A

Taumata Preferred Site

 

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Appendix B

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

 

 

 

 

Whenua Rangatira Wifi Project

 

 

PROJECT STATUS REPORT

 

 

12 February 2021

 

 

 


PROJECT NAME:

Whenua Rangatira WiFi Project

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$30,000

TO DATE COST:

$26,343

AS AT DATE:

12 February 2021

Prepared by:

Tom Irvine

Authorised by:

Jamie Sinclair / Nick Turoa

Date:

12 February 2021

 

1.1         Highlights and Progress

·      This project will enable a WiFi mesh and also Security Cameras in the vicinity of Michael Joseph Savage Memorial.

·      At the June 2020 NWORB hui the board approved the CAPEX spend and confirmed we needed Landowner approval from the Orakei Local Board.

·      The Wifi will allow public benefit for internet access and will enable visitor access to information about the immediate location or broader Tamaki Makaurau. The addition of security cameras will enable us to monitor appropriate areas of the Whenua.

·      The Wifi Mesh can be modified or extended (line of site) to other areas of the Whenua Rangatira (subject to an available power source).

·      In September 2020, the Orakei Local Board (the landowner) requested a formal letter from the NWORB. This request was passed onto Nick Turoa.

·      Landowner approval received November 2020.

 

1.2         Objectives/Deliverables Achieved

·      Pricing and scope confirmed and proven contractor ready to proceed

·      Approval by the NWORB in June 2020

·      Land-owner approval received in November 2020

·      Project kick off and equipment ordered in November 2020

·      Installation Completed January 2021

·      Camera’s and Wifi fully operational

Objectives/Deliverables Not Achieved

·      N/A

1.3         Plan Schedule for Next 1-2 Months

·      Confirm Wifi access requirements for public including sign in and splash page

 

1.4         Plan Changes

·      Delay to original completion date. Originally November 2020, now January 2021

 

1.5         Performance

1.5.1          Overall

 

1.5.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

1.6         Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

Aug-20

Landowner approval is not received. Scott Milne and Tom Irvine have met in July to review. In September Scott Milne has requested a formal letter from the NWORB. Nick Turoa is working on this request

Tom I / Scott M

October 2020

November 2020

 

1.7         Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$28,438 CAPEX

$513 / month OPEX

$26,343

$28,438 CAPEX,

$513 / month OPEX

 

1.8         Timelines

·     Detailed design scope, quotation / BOM received (refer appendices)

b)                   June 2020

·     NWORB Approval

c)                    June 2020

·     Landowner Approval

d)                   Oct 2020

·     Project kick off

e)                   Nov 2020

·     Project completion

f)                     Jan 2021

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

 

 

 

 

 

 

Pourewa Activation Projects

 

 

STATUS REPORT

 

 

12 February 2021

 

 

 


 

PROJECT NAME:

Pourewa Activation Projects

PROJECT MANAGER:

Andrew Taylor / Tom Irvine

TOTAL BUDGET:

Mara Kai: $500,000 FY 20/21

Mahi Toi: $250,000 FY 20/21

Access and Pathways: $250,000 FY 20/21

TO DATE COST:

Mara Kai: $311,796

Mahi Toi: $82,291

Access and Pathways: $149,342

AS AT DATE:

End January 2021

Prepared by:

Andrew Taylor/ Tom Irvine

Authorised by:

Jamie Sinclair/ Nicholas Turoa

Date:

12 February 2021

 

1.1         Highlights and Progress

Mara Kai:

·      Construction of mara kai beds and pathways largely complete

·      Irrigation system installation close to completion

·      Compost machine delivered and commissioned, now operational.  Canopy installed over.

·      Harvested to date ~150kg kai that has been distributed to whanau, community and charities.

 

Mahi Toi:

·      The overarching narrative, a unifying idea to establish a cohesive approach to mahi toi across Pourewa has been developed by Ngāti Whātua Ōrākei Whai Māia with whanau and hapū and with creative assistance from Haumi:

·      The whakapapa is derived from the interconnectedness of wellbeing (oranga), land (whenua), and our people (tangata). This whakatauki gives intention and direction to the next phase of development at Pourewa.

“Ko te toto o te tangata he kai, ko te oranga o te tangata he whenua”

While food provides the blood in our veins, our wellbeing is drawn from the land

·      Design and construction of the mara kai beds and pathways largely complete, based on the concept of the maramataka compass.

 

Access and Pathways:

·      Pathways to and around the mara kai largely complete.

·      Design complete for pathways around the mara rongoā, between the nursery and Kepa Rd


 

 

1.1.1          Objectives/Deliverables Achieved

·      Projects on budget

·      Whanau engagement ongoing.

·      Mara kai construction largely complete.

 

1.1.2          Objectives/Deliverables Not Achieved

·      N/A

 

1.1.3           Plan Schedule for Next 2 Months

·      Complete construction of Mara kai including watercress pond.

·      Complete irrigation installation including UV filtration.

·      Commence work on construction of pathways around the future mara rongoā.

 

1.2         Plan Changes

·      N/A

 

1.3         Performance

1.3.1          Overall

 

1.3.2          Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

 

 

 

1.4         Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

1

Sept 2020

Whanau Communication: Prior to any work being undertaken, proposals for the garden communicated to the Ngāti Whātua Ōrākei whanau to promote understanding and support.  Dane and Wyllis have been progressing engagement with kaumātua and whanau with open days at Pourewa. 

Dane Tumahai

October 2020

October 2020

2

Sept 2020

Ground Conditions: There garden is to be constructed on the area of land that received excavated material from the nursery site construction.  This fill site may settle over time and in addition the nature of the steep slopes at Pourewa mean that gradual ongoing ground movement / creep over time is likely.  The gardens are designed and constructed so that any localised areas of settlement can be readily maintained and will not be detrimental to the gardens as a whole.

Rob Small

November 2020

November 2020

3

Sept 2020

Rock Supply: Free supply of rock from CRL Link Alliance work at Maungawhau may not be adequate to provide all that is required for the project.  Alternative sources of local volcanic rock have been sourced.

Tom Irvine

November 2020

November 2020

4

Oct 2020

Shallow Pond: Potential risk of drowning in the shallow watercress pond proposed to be built on the edge of the mara kai. Considered that fencing not required - there are many unfenced ponds and waterways in Domains and Reserves around Auckland. 

Tom Irvine

December 2020

Pond construction complete March 2021.

 

1.5         Cost and Revenue

 

Planned to Date

Actual to Date

Estimate at Completion

Budget at Completion

Mara Kai

$300,000

$311,796

$501,750

$500,000

Pathways

$150,000

$149,342

$248,845

$250,000

Mahi Toi

$100,000

$82,291

$250,000

$250,000

 


 

1.6         Project Milestones

Milestone

Completion Date

Status

Māra Kai

 

 

Approve Project Plan – approval to proceed

End September 2020

complete

Commence construction plant beds

October 2020

complete

Plant first vegetable plants

October 2020

complete

Complete first phase construction

March 2021

On programme

 

 

 

Pathways

 

 

Approve Project Plan – approval to proceed

October 2020

complete

Commence construction Māra Kai pathways

October 2020

complete

Complete construction Māra Kai pathways

December 2020

95% complete

Confirm Design Māra Rongoā pathways

December 2020

complete

Commence construction Māra Rongoā pathways

March 2021

 

Complete construction Māra Rongoā pathways

June 2021

 

 


 

1.7         Original Budget

Mara Kai

 

A

Drainage

22,000

 

B

Planting beds

225,000

 

C

Irrigation

60,000

 

D

Composting

70,000

 

E

Storage & Accom

30,000

 

F

Fencing

15,000

 

G

Services

28,000

 

H

Equipment

25,000

 

I

Professional – Survey, management, etc.

25,000

 

 

TOTAL

500,000

Mahi Toi

 

A

Professional Design and Advice to develop narratives

$50,000

 

B

Procurement and installation of mahi toi

$200,000

 

 

TOTAL

250,000

Pathways and Access

 

A

Māra Kai pathways

100,000

 

B

Māra Rongoā pathways

120,000

 

C

Professional – Design, Survey, management, etc.

30,000

 

 

TOTAL

250,000

 

                 

 

1.8         Project Layout

 

1.9         Recent site images

                   

 

 

 

 

 

 

 

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

 

 

 

 

AC36 Activation Project

 

STATUS REPORT

 

 

12 February 2021

 

 

 


 

PROJECT NAME:

AC36 Activation Project

PROJECT MANAGER:

Lisa Davis

TOTAL BUDGET:

$100,000

TO DATE COST:

$

AS AT DATE:

12 February 2021

Prepared by:

Lisa Davis

Authorised by:

Nick Turoa / Jamie Sinclair

Date:

12 February 2021

 

1.1                                                       Highlights and Progress

·      Kia Kotahi Race Days on Takaparawhau Key Dates confirmed:

20-21 February – Prada Cup Finals (under review due to current COVID19 cases in the community)

6-7 March – America’s Cup Race 1-4

13-14 March – America’s Cup 9-12

·      Press release issued (Appendix A)

·      Marketing activity commenced

·      Sign and Photo-ops confirmed

·      Okahu Rakau confirmed for Parakore

·      Sustainable Coastlines included

·      Activation programme underway

1.2                                                       Objectives/Deliverables Achieved

·      Marketing plan finalised

·      Activation plan finalised

·      Design for event collateral finalised (Appendix B)

1.3                                                       Objectives/Deliverables Not Achieved

·      Plan for Hapimana St closure in final stages with supplier

1.4                                                       Plan Schedule for Next Month

·      Finalise Summernova agreement

·      Continue to deliver marketing plan

·      Finalise scope for Carving Symposium

·      Progress activation programme

1.5                                                       Plan Changes

·      Due to the current COVID19 community cases we are assessing the cancelation of the 20th and 21st of February 2021.  At this stage the March dates will continue as planned but will be reviewed depending on the current COVID19 level.  Of upmost importance is the safety of our staff, crew and the community.

 

1.6                                                       Performance

Overall

 

Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

 

 

1.7                                                       Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R1

12 February

Summernova funding is not yet confirmed.

Contract issues have been escalated and agreement near ready for signing.

Lisa

17/02/2021

 

R2

12 February

COVID 19 cases are being monitored closely.

Regular monitoring of MOH and ACE/COR event plans to review impacts on AC36 event.

Currently reviewing the continuation of the 20/21 February event dates due to recent COVID19 community cases.

Lisa

Ongoing

 

R3

12 February

Carving Symposium is not yet confirmed.

Space has been allocated in event plan awaiting confirmation on funding support.

Lisa

18/02/2021

 

R4

12 February

Plans for Hapimana St closure to be discussed.

Transport Plan to be submitted.

Lisa

17/02/2021

 

 

1.8                                                       Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

Budget at Completion

$100,000

$

$100,000

$

 


Appendix A



Appendix B


 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

Financial Update as at 31 January 2021

File No.: CP2021/01058

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 January 2021.

Whakarāpopototanga matua

Executive summary

2.       As at 31 January 2021, operational expenditure was over budget by about $87k mainly due to timing of project works payment.  It should be noted that unallocated funds of about $261k from underspend in prior years can be used for any unbudgeted item, pending the required approval to spend.

3.       Capex expenditure payment relating to the work programmes for Pourewa Creek developments was paid in December and these projects are currently underway.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 January 2021

 

 

Financial update

4.       An overview of the operational and capital expenditure for the financial year is included in the table below.

 

5.       The operational expenditure was over budget mainly due to timing. It should be noted that unallocated funds of about $261k from underspend in prior years can be used for any unbudgeted item. 

6.       Capital expenditure for Pourewa Creek developments was approved for payment was made in December.  The progress against budget will be covered under projects update.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Te Kaiwhakahaere Tūpuna Maunga

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

Audited Annual Performance Report for the year ended 30 June 2020 for Ngāti Whātua Ōrākei Reserves Board

 

File No.: CP2021/01059

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board with:

·   the letter of representation for external auditor Moore Markhams

·   the audited financial performance report for year ended 30 June 2020.

 

 

Ngā tūtohunga / Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a)      delegate authority to the Chair and Deputy Chair to sign the letter of representation for external auditor Moore Markhams for the year ended 30 June 2020 (Attachment A)

b)      delegate authority to the Chair and Deputy Chair to adopt and sign the audited financial performance report for the year ended 30 June 2020 (Attachment B)

c)      approve the distribution of a copy of the audited financial performance report to the Ngāti Whātua Ōrākei Trust, the trustee of the reserves board and to Auckland Council.

 

 

Audit of annual financial performance

2.       The financial statements of Ngāti Whātua Ōrākei Reserves Board (reserves board) are the responsibility of the reserves board.  The reserves board members are made up of equal representation from Ngāti Whātua Ōrākei and Auckland Council.  In this regard, the reserves board is responsible for:

·   ensuring that it keeps accounting records which at any time disclose with reasonable accuracy the financial position of its operations

·   establishing and maintaining an internal control structure

·   preparing financial statements which present fairly, in all material respects, the reserves board’s financial position and performance

·   ensuring the reserves board complies with laws and regulations applicable to its activities and safeguarding of its assets

·   the audit of performance report does not relieve the reserves board of these responsibilities.

3.       In accordance with the Ngāti Whātua Ōrākei Claims Settlement Act 2012, Schedule 4 clause 5(3), the financial accounts for each year must be audited by a chartered accountant.  At the hui on 22 June 2020, the reserves board agreed to engage Moore Markhams as the external auditor.


 

Scope of audit

4.       The audit opinion provides reasonable assurance to board members that the financial performance reports are free of material misstatements and comply with generally accepted accounting practice in New Zealand. 

5.       The procedures used to form an audit opinion include examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements. It also includes evaluation of accounting policies and adequacy of internal control structure to gain an understanding of the accounting system as a basis for the preparation of the financial statements.

 

Letter of Representation

6.       Attachment A is the letter of representation.

7.       The reserves board is required to sign a letter of representation as a matter of standard audit practice.  This letter involves the reserves board making representations to the auditor that the financial statements are materially correct and that the reserves board approved all expenditure incurred on its behalf as reflected in the financial statements.

 

Annual financial performance report

8.       Attachment B includes annual financial performance report of the reserves board covering the period 1 July 2019 to 30 June 2020.

9.       The annual performance report:

·   reflects the current understanding of the reporting requirements for the reserves board under the Ngāti Whātua Ōrākei Claims Settlement Act 2012

·   meets the generally accepted accounting practice in New Zealand

·   is prepared independently by the Auckland Council’s Financial Control team

 

Final signing of all documents

10.     It is proposed that the reserves board approve all recommendations and adopt the annual financial performance report for year ended 30 June 2020.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ngāti Whātua Ōrākei Reserves Board - Performance Report for the year ended 30 June 2020

85

b

Letter of representation

99

     

Ngā kaihaina / Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Te Kaiwhakahaere Tūpuna Maunga

 


Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

22 February 2021

 

 

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