Agenda of Papakura Local Board - Wednesday, 24 February 2021

Papakura Local Board

24 February 2021

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Drury Bowls - Cenotaph upgrade 5

8.2 Deputation - Counties Manukau Sport - Kasey King 6

8.3 Deputation - COMET 6

9 Public Forum 6

10 Extraordinary Business 6

11 Governing Body Member's Update 9

12 Chairperson's Update 11

13 Local Board Capital Transport Fund 2020/21 Allocation 13

14 Public feedback on proposal to amend the Alcohol Control Bylaw 2014 17

15 Local board input into preparation of the draft 2021 Regional Parks Management Plan 23

16 Reserve classification of Rollerson Reserve, Papakura 29

17 Papakura Local Board Achievements Register 2019-2022 Political Term 39

18 Papakura Local Board Governance Forward Work Calendar - February 2021 49

19 Papakura Local Board Workshop Records 57

20 Consideration of Extraordinary Items

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday 9 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Drury Bowls - Cenotaph upgrade

Te take mō te pūrongo

Purpose of the report

1. Riet van der Gulik, from the Drury Bowls Club will present on the Drury Cenotaph upgrade.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Riet van der Gulik from the Drury Bowls Club for her presentation on the Drury Cenotaph upgrade.

8.2 Deputation - Counties Manukau Sport - Kasey King

Te take mō te pūrongo

Purpose of the report

1. Kasey King, General Manager of Counties Manukau Rugby League, will introduce the club to the board and also present on the aspirations of the club for the clubrooms at Opaheke Park.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Kasey King from Counties Manukau Rugby League for his presentation on the aspirations of the club for the clubrooms at Opaheke Park.

8.3 Deputation - COMET

Te take mō te pūrongo

Purpose of the report

1. Susan Warren, Chief Executive of COMET, will present on the activities of COMET.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) thank Susan Warren from COMET for her presentation.

Attachments

a Papakura Local Board meeting 24 February 2021 - Deputation - COMET........................................................................................................... 75

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

24 February 2021

Local Board Capital Transport Fund 2020/21 Allocation

File No.: CP2021/00086

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to allocate the remaining budget available in the Papakura Local Board Transport Capital Fund for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. The Local Board Transport Capital Fund enables local boards to fund relatively minor transport projects in their local board area.

3. Due to COVID-19 impact and some carried-over contractual commitments, the fund was substantially reduced for the current financial year of 2020/2021.

4. A previous allocation assigned to the completion of the Greenways 12 and 13 project proved to be a greater budget allocation than required, with the sum of $30,000 available for reallocation.

5. This additional amount, together with the remaining $39,779 in the Local Board Transport Capital Fund, gives the board a total of $69,779 to allocate.

6. At a workshop on Wednesday 27 January 2021, the local board was presented with three options for projects that are able to be delivered before the end of this financial year.

7. The projects are way-finding signage, a bus shelter and lighting of laneways in the town centre.

8. It is recommended that the funding for these projects be formally approved to enable delivery.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the amount of $69,799 from the Papakura Local Board Transport Capital Fund 2020/21 for project delivery as follows:

i) Bus shelter outside Rosehill Intermediate - $40,000

ii) Way-finding signage at Papakura Train Station - $11,000

iii) Safety lighting in the laneways closest to Papakura Train Station - $18,799.

Horopaki

Context

9. The Local Board Transport Capital Fund enables local boards to fund small transport projects in their local board area.

10. Due to COVID-19 impacts plus some carried-over contractual commitments, the fund was substantially reduced for the current financial year. A previous allocation assigned to the completion of the Greenways 12 and 13 project proved to more than required, resulting in the sum of $30,000 available for reallocation. This funding, together with the remaining $39,779, provides the local board with a total of $69,779 to allocate to capital fund projects.

11. At a workshop on Wednesday 27 January 2021 the local board were presented with three options for projects that can be delivered before the end of this financial year. These options were a bus shelter outside Rosehill Intermediate School, way-finding signage near Papakura Train Station and safety lighting.

Tātaritanga me ngā tohutohu

Analysis and advice

Bus shelter

12. There was informal discussion with the local board about three potential shelter sites, but the general indication was that Rosehill intermediate was the most practical as it has a high number of passengers boarding there and is adjacent to the school boundary. This is important because landowners adjacent to proposed shelters have the right to object and have a hearing. With this proposal being a school site, objections are less likely, meaning installation could be completed by the end of this financial year.

Way-finding signage

13. The Papakura Train Station has two main exits to the east and west of the station. As the town centre and key public buildings are not within direct line of sight, way-finding signage would be of great assistance to travellers. Way-finding signage has recently been rolled-out at Manurewa and Ellerslie train stations.

14. The exact location and content will be discussed with the local board over the next month, if approved. As the sites for the plinths are on either council or Auckland Transport (AT) land, approvals should be straight-forward. Recent advice has confirmed that the construction and materials used is robust and resistant to vandalism.

Safety lighting

15. A 2018 report to the local board identified a number of issues near the town centre in Papakura relating to personal safety. This included laneways with poor or no lighting.

16. Implementation of safety lighting is likely to cost approximately $3,500 per site to install modern standard street lighting. Cost may vary due to proximity to power supply. Although the recommended funding could implement five sites, the top ten priority sites will also be investigated, in case one site is found to be prohibitively expensive, therefore the next priority site will be progressed.

17. At the workshop in January 2021 the local board provided feedback that the initial priority be based on proximity to the train station.

18. The safety lighting sites are:

Address	Reference (Beca)	Priority	Details
Central Park	32F	Top	Wood St, Near Police Station
Service near Wood St	33H	Top	Wood St to East St
Ron Keat Drive	32E	Top	Near Aquatic Centre
Train station ramp	35k	Top
O’Shannessey St	30B	Top	Lane near Peaches and Cream shop
Great South Rd near Library	36M	Top	Pedestrian accessway to the service
Great South and Queen	31D	Top	Near public toilet
Railway St	31C	Top	Near Noel Leeming
Service Lane East St	34J	Second	Near carpark
Great South Road	30A	Second	Lighting in verandas
Great South Road	20	Second	Lighting in verandas
Roselands pedestrian cycle link	34L	Second

Allocation

It is therefore recommended the amount of $69,799 be allocated as below from the Papakura Local Board Transport Capital Fund:

· Bus shelter outside Rosehill Intermediate - $40,000

· Way-finding signage at the Papakura Train Station - $11,000

· Safety lighting in laneways closest to the Papakura Train Station - $18,799.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. These projects support increased use of passenger transport and pedestrian movement, therefore supporting the objective of reducing Auckland’s carbon footprint.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. These are local projects are delivering local outcomes. However, the increased amenity will benefit not only residents, but also visitors to Papakura.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Local Board Transport Capital Fund is a key instrument in delivering local outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

22. There is the opportunity for way-finding signage to be in Te Reo Māori.

Ngā ritenga ā-pūtea

Financial implications

23. This report allocates funds that are within the approved budget of the Local Board Transport Capital Fund 2020/21.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Given the relatively minor nature of these projects, the public good outcomes and that construction is on public land; the risks are deemed minor.

Ngā koringa ā-muri

Next steps

25. The board will be regularly updated on progress.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas, Elected Member Relationship Manager, Auckland Transport

Authorisers

Paul Patton – Communications Manager, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

24 February 2021

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00522

Te take mō te pūrongo

Purpose of the report

1. To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3. The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

[Recommendations (b), (c) and (d) are optional]

b) adopt the following views on the public feedback in (a) to assist the Bylaw Panel in its deliberations on all public feedback to the proposal:

i) [local board to determine at meeting]

c) appoint [insert one or more local board members] to present the views in (b) to the Bylaw Panel on Friday 19 March 2021.

d) delegate authority to the local board chair to make replacement appointment(s) to the persons in (c) if a member is unavailable.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.

10. The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11. On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better reduce alcohol-related crime and disorder by making:

· new temporary alcohol bans for major events^{^[1]} at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

· the Bylaw easier to read and understand.

14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

· indicate support for public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area somewhat supports the proposal

18. A total of 24 people from the local board area provided feedback to the proposal via online and written feedback.^{^[2]} There was majority support for Proposals 2 and 3, similar to the total support from all people who provided feedback.

19. There was around 50 per cent support for the remaining proposals, significantly lower than the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain	42 per cent	75 per cent
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain	54 per cent	75 per cent
1C: New temporary alcohol ban for all major events at Eden Park	58 per cent	72 per cent
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium	58 per cent	78 per cent
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium	44 per cent	75 per cent
2: Replace unnecessary clauses with a ‘related information’ note	71 per cent	70 per cent
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording	88 per cent	87 per cent

20. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· reduces alcohol-related crime and disorder and improves public safety

· creates clearer, more efficient and enforceable rules.

21. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

25. Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

26. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

28. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

29. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

30. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

31. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

32. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

33. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

34. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

37. The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Summary of public feedback (Under Separate Cover)
b ⇨	Public feedback from people in the Papakura Local Board area (Under Separate Cover)
c ⇨	'Have Your Say' event feedback (Under Separate Cover)
d ⇨	Operational and non-bylaw-related feedback (Under Separate Cover)
e ⇨	Draft Bylaw Panel deliberations report (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst, Community and Social Policy

Authorisers

Paul Wilson - Team Leader Bylaws

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

24 February 2021

Local board input into preparation of the draft 2021 Regional Parks Management Plan

File No.: CP2021/01118

Te take mō te pūrongo

Purpose of the report

1. To enable local boards to provide formal input into the preparation of the draft Regional Parks Management Plan 2021.

Whakarāpopototanga matua

Executive summary

2. The Parks, Arts, Community and Events (PACE) Committee initiated the 10-year review of the Regional Parks Management Plan (RPMP) in 2020. Written suggestions from 758 submitters were received on the intention to draft the plan, and in December 2020 a summary was sent to local board members.

3. The main overarching theme in the suggestions is that people highly value the natural, undeveloped nature of the regional parks, particularly in the face of continuing growth of Auckland’s population and urban area. They want to be able to access and enjoy regional parks while at the same time protecting these natural spaces.

4. Track closures to prevent the spread of kauri dieback continue to be a source of frustration and the council received numerous requests for it to do more to re-establish access while protecting kauri. Vehicles on Muriwai Beach, dog control, visitor impacts on wildlife, and the need for greater plant and animal pest control were other sources of concern.

5. People highlighted that regional parks can play a positive role in responding to climate change as natural carbon sinks, with many people suggesting ‘that more trees be planted’. Other suggestions included ways for farming to be more sustainable, regenerative and diverse and for visitor vehicle emissions to be reduced.

6. Submitters also suggested regional parks play an important role in connecting and educating people about nature, Māori heritage, and farming. They suggested volunteering and partnerships could support this role.

7. There was both opposition and qualified support for revenue generation from regional parks. Some suggested donations could be sought to support projects in parks.

8. The next steps are to consider these suggestions in the preparation of the draft RPMP, together with local board input provided through this report, and engagement with mana whenua. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) resolve formal feedback to inform the preparation of the draft Regional Park Management Plan 2021.

Horopaki

Context

9. The regional parks management plan guides the management and use of regional parks. The regional park network has been managed via an omnibus management plan since 2002 and the 2010 version is still operative. Having a management plan is a statutory requirement under the Reserves Act 1977 and the Waitakere Ranges Heritage Area Act 2008.

10. The PACE Committee initiated the 10-year review of the RPMP^{^[3]} in 2020. The review encompasses 28 regional parks comprising approximately 41,000 hectares of park land.

11. The process for the review is as follows.

12. On 20 August 2020, Auckland Council notified its intention to prepare a new plan and sought written suggestions from the community and organisations, as required under the Reserves Act 1977.

13. During an eight-week consultation period from 1 September to 26 October 2020, comments and suggestions were received from 758 people and organisations along with a petition from 3681 petitioners.

14. Elected members were provided with a summary of the suggestions in December 2020. The summary of suggestions was publicly released in January 2021 and is available on the RPMP review webpage.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of suggestions from organisations and the community

15. The suggestions ranged from general comments about what people value about regional parks and the role the parks should play, to comments and suggestions about specific regional parks.

16. Comments included brief suggestions from many different park users, through to multiple-page submissions quoting clauses of the current RPMP and in-depth suggestions from those who have had years of close association with the regional parks. Organisations representing specific recreation, community or conservation interests put forward their members’ views.

Key themes

· Almost universally, people told us they love the natural, undeveloped character of regional parks, and value the ability to freely access natural and open spaces as Tāmaki Makaurau continues to grow.

· Many value native biodiversity for its own sake and want to protect and restore the natural environment.

Issues that the largest numbers of submitters felt strongly about were:

· The impact of kauri dieback related track closures on wellbeing, with requests to improve access while protecting kauri.

· Vehicles on beaches, particularly at Muriwai, drew comment about conflicts with other users and concerns about safety and environmental damage.

· In response to climate change, people saw regional parks as fulfilling the role of a carbon sink. By far the most common suggestion was to ‘plant more trees.’ Other common suggestions were for farming to be more sustainable, regenerative and diverse, and to build cycle trails and bus links between parks and communities so people don’t have to drive.

· Some requested more spaces to take dogs, while others wanted to keep areas dog-free with a greater focus on enforcing dog bylaws.

· Many raised concerns about plant and animal pest infestations and suggested priority go to conservation and pest control and suggested actions to reduce visitor impacts on wildlife.

Other key themes raised by the community and organisations included:

· Requests from many outdoor recreation groups and users (trampers, horse riders, mountain bikers, vehicle-based campers, four-wheel drive recreation, dog walkers and others) for more opportunities to enjoy their activities in more parts of regional parks.

· Regional parks were viewed as the natural place to educate and build connections to nature including through volunteering, and to learn about farming and provide experiences with animals. Suggestions to provide visitor information, nature education, support volunteers and provide a more visible ranger presence were received.

· A petition from 3681 people sought an end to the killing of farmed animals for food production at Ambury and other regional parks, on the grounds that animals deserve to live out their full lives.

· People said they want to understand and connect with the heritage and history of the whenua, particularly its Māori history.

· Commercial use was both opposed and given conditional support, providing it fits into the natural character of the regional parks. Some suggested donations could help fund projects and volunteering could be increased.

· The Waitākere Ranges drew the most comment by far of all the regional parks, including comments on kauri dieback and tracks, and the impact of visitor pressures in many areas.

· The Hūnua Ranges were seen to have considerable untapped potential for active recreation, with many suggestions for horse riding, mountain biking, tramping, day walks and cycle links.

17. Further detail is available in the Summary of Suggestions, published on the RPMP review webpage.

18. Staff are seeking formal feedback from local boards by resolution in local board meetings held in February or March 2021 to help inform the draft RPMP preparation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Climate change is one of the key topics of the review. We invited comment on the role that regional parks might play in responding to the climate change emergency and many suggestions were received on this topic, as summarised in the section above.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The preparation of the draft RPMP in 2021 involves subject matter experts from many parts of the council including Infrastructure and Environmental Services, Plans and Places, Regional Parks, Community Facilities; as well as council controlled organisations such as Auckland Unlimited, Auckland Transport, and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Following workshops in early 2021 with those local boards who requested it, this report seeks formal feedback from local boards to be considered in preparation of the draft RPMP.

22. Local boards will have a further opportunity to comment on the draft 2021 RPMP following the public submission process.

Tauākī whakaaweawe Māori

Māori impact statement

23. We are engaging with mana whenua during the drafting stage of the RPMP. In addition, we have requested region-wide input through the Tāmaki Makaurau Mana Whenua Forum. The forum’s response to this request is being considered in February 2021.

Ngā ritenga ā-pūtea

Financial implications

24. The cost of the plan review will be met within existing Regional Parks and Regional Service Planning, Investment and Partnerships budgets and resources, confirmed in the Emergency Budget 2020/2021.

25. Revising the RPMP does not commit the council to future expenditure. The feedback received during the review and direction in the RPMP will guide priorities within available funding for regional parks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The table sets out risks and mitigations relating to the preparation of a draft RPMP in 2021.

Risk	Mitigation
If there is any move back into a higher level of Covid-19 Emergency during the plan drafting period, direct contact methods of engagement with mana whenua and key stakeholders may be disrupted.		· Aim to move engagement to remote methods such as Skype, if necessary. · Consider moving the deadlines if sufficient engagement cannot be undertaken.
The review may raise expectations for a higher level of facilities or services on regional parks.		· Manage expectations regarding the review scope and the relationship between the draft RPMP and the Long-term Plan and annual plan in all communications.
If we do not follow the correct processes under the Reserves Act 1977 and other legislation, the review process could be open to challenge.		· Confirm the legal status of regional park land holdings and check the statutory and other obligations over each land parcel to ensure compliance. · Ensure legal requirements regarding consultation processes are correctly followed.

Ngā koringa ā-muri

Next steps

27. Analysis of the range of suggestions received from the community, feedback from local boards and mana whenua will help to inform the preparation of the draft RPMP in 2021, which will also draw on extensive staff expertise across the council group.

28. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jo Mackay - Project Manager, Service and Asset Planning

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

24 February 2021

Reserve classification of Rollerson Reserve, Papakura

File No.: CP2021/00413

Te take mō te pūrongo

Purpose of the report

1. To approve the classification of Rollerson Reserve in Papakura as a recreation reserve under the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. Classification of reserves according to their principal or primary purpose is required by the Reserves Act. Council proposes to classify the currently unclassified Rollerson Reserve as recreation reserve subject to Section 16(2A) of the Reserves Act.

3. Rollerson Reserve is a flat open grassed area that can be used for informal recreation purposes. The southern portion is currently used as a community garden by Rollerson Park Community Garden Committee (RPCGC). Classification is necessary to enable the process to grant a licence to the RPCGC under the Reserves Act.

4. Council specialists and mana whenua have been consulted on the proposal and support the proposed classification.

5. Local boards hold delegated authority under Section 16(2A) of the Reserves Act to classify all council owned reserves.

6. Once classified, a gazette notice will be published to record the classification.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve Rollerson Reserve, Papakura to be classified as recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

Horopaki

Context

7. The Reserves Act 1977 (RA77) requires that Council classify all reserves it manages according to their principal or primary purpose. Classification is a necessary step to enable the administering body to grant third parties rights over reserves.

8. Classification involves assigning a reserve (or parts of a reserve) to the appropriate classification under the Reserves Act as defined in sections 17 to 23. When reviewing the land status options, staff consider the following:

· Why does the council own the land and how was it acquired?

· What is the primary purpose of the land?

· What is the status of adjacent parcels of land within the same park?

· What is the current and likely future main use of the land?

· What potential does the land have for protection, enhancement and development?

9. Rollerson Reserve, as shown in Figure 1, is an unclassified recreation reserve and as such requires classification.

10. An area of approximately 2702m²in the south-eastern portion of Rollerson Park is occupied by Rollerson Park Community Garden Committee (RPCGC).

11. In November 2020, the Papakura Local Board provided their support for staff to exercise their delegation to approve an application to construct a public wastewater line within Rollerson Reserve, Papakura for a two-lot development at 36 Rollerson Road, Papakura.

12. To formalise public wastewater lines on council land, council standard practice is to enter into an agreement to grant easement with the applicant which transfers to Watercare once the pipe is vested.

13. Classification is a necessary step to enable the council to enter into the agreement to grant easement and if supported, in future decide to grant a lease or licence to the RPCGC.

14. Local boards hold delegated authority under Section 16(2A) of the Reserves Act to classify all council owned reserves.

Figure 1. Aerial map showing Rollerson Reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

Rollerson Reserve

15. The land sited at 44R Rollerson Street in Papakura is described as Lot 132 DP 46368 comprising 8106 square meters. Lot 132 originally formed part of a larger block of privately owned land which was transferred to the Papakura Borough Council in 1958 as a recreation reserve when the land was subdivided.

16. Rollerson Reserve is subject to the RA77 and is zoned as Open Space – Informal Recreation Zone under the Auckland Unitary Plan.

17. As shown in Figure 1 and Attachment A, Rollerson Reserve is a flat open grassed area. The reserve is bordered by high fences and there is little street frontage. Features of the reserve are:

· the community garden located at the southern end of the reserve

· pedestrian access from Cross Street, Sutton Crescent and Rollerson Street

· a picnic table and rubbish bin

· there are no trees within the reserve

· there are no cultural, heritage or archeological sites located within the reserve.

· there is an existing public 150 mm diameter wastewater pipe which runs along the western boundary.

Rollerson Park Community Garden Committee (RPCGC)

18. The RPCGC has been operating a community garden on the southern portion of Rollerson Park since 18 July 2014. The garden is made up of five large communal garden beds, 20 smaller garden beds for individuals and 14 fruit trees, as well as three raised gardens for those with disabilities.

19. The Papakura Local Board provides for an annual allocation of Locally Driven Initiatives (LDI) Funding to the Rollerson Reserve for maintenance and resourcing of the garden. This is negotiated annually as part of the Community Services work programme. Funding has been provided in the Arts, Community and Events Work Programme 2020/2021 (Resolution number PPK/2020/134), Line 964 – ‘Placemaking: Mara Kai – community gardens’.

Table 1. Arts, Community and Events Work Programme 2020/2021 - Line 964

20. The specialist advisor in the community empowerment unit supports the reserve classification provided it allows for community use as a community garden, food systems and food security, social enterprise, active recreation, events (within controlled hours) and construction/ installation of approved public structures.

Proposed recreation classification

21. The purpose of recreation reserves as set out in section 17 of the RA77 is to provide for “recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty of the countryside, with emphasis on the retention of open spaces and on outdoor recreational activities, including recreational tracks in the countryside”.

22. Staff have considered the values listed in paragraph 8 and consider that classification of the reserve as recreation reserve is most appropriate as:

· the reserve was acquired for recreation purposes

· the current use of Rollerson Reserve is for recreation purposes

o it is an open space that allows formal and informal recreation in an almost totally urbanised area.

o a community garden may be considered a form of active outdoor recreation for the enjoyment of the public

· There are no plans to change the use of the reserve.

Alternative Classification of Local Purpose (community garden) Reserve

23. The area of Rollerson Reserve which is currently used for the community garden could be reclassified as Local Purpose (community garden) Reserve.

24. Staff consider a recreation classification to be sufficient as ‘recreation’ encompasses a wide meaning including general ‘leisure activities’ and do not consider that it is limited to sports or activities that require physical exertion.

25. A local purpose classification would require the area of the community garden to be surveyed which would add a cost to the council. A local purpose would also constrain the future use of the area if the group was to move on in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The proposal to classify Rollerson Reserve is not expected to have any climate related impacts as the proposed classification is only administrative in nature.

27. Rollerson Reserve does not sit within the five-year, 100 year and 100 year with 1 metre sea level rise coastal inundation risk zones. The reserve is not within a flood plain or flooding zone.

28. The use of the reserve as a community garden may increase carbon capture if trees are planted.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Staff from the community empowerment unit, parks sports and recreation, service and asset planning, community leasing, legal services and area operations were consulted and support the proposed classification of recreation reserve.

30. The proposed classification has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. In November 2020, the Papakura Local Board provided its support for staff to undertake the classification process for Rollerson Reserve.

32. The application is consistent with and supports the Papakura Local Board Plan 2020 outcomes:

· a community enriched by its diversity, where people feel connected and lead active, healthy lives

· a treasured environment and heritage

Tauākī whakaaweawe Māori

Māori impact statement

33. Prior to any reserve classification proceeding under the Reserves Act, the council is required under Section 4 of the Conservation Act 1987 to consult with local iwi and advise of the classification proposed.

34. The proposal to classify Rollerson Reserve was presented to the Parks and Recreation Central South Mana Whenua Engagement forum on 2 December 2020. Te Uri O Hau were the only mana whenua group in attendance.

35. Following the forum, all mana whenua who have a registered interest in the Papakura Local Board were contacted via an email. No objections to the classification proposal were received.

36. Rollerson Reserve is not shown as a site and place of significance to mana whenua.

37. The proposed classification will not change the use or values of the reserve and does not affect any of the mana whenua values such as discharges into air or water and is not a significant ecological area

Ngā ritenga ā-pūtea

Financial implications

38. The classification of Rollerson Reserve is an administrative exercise and will not result in any costs to the Papakura Local Board for the proposed classification.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The Reserves Act 1977 requires that council classify all unclassified reserves which are either held or managed by the council. Council is complying with its statutory requirements in classifying Rollerson Reserve.

40. The risks and mitigations for approving the recreation classification are shown in table 2 below.

Table 2. Identified risks of approving the application.

Risk	Mitigation	Risk rating
Statutory	The council will be complying with its statutory requirements to classify the reserve. This will allow council to grant any third party rights such as licences, leases or easements in the future.	Low
Incorrect classification	Staff have received legal advice that a community garden can be considered a recreational activity.	Low

Ngā koringa ā-muri

Next steps

41. Once classified, a gazette notice will be published to record the classification of Rollerson Reserve.

42. Any third party application to undertake an activity of the reserve will be assessed on their impact on the ability of recreational activities to be undertaken on the reserve.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site maps and photos	35

Ngā kaihaina

Signatories

Author

Glenn Riddell - Land Use Advisor, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

No.	Title	Page
a ⇩	Papakura Local Board Achievements Register 2019-2022 Political Term	41

Papakura Local Board

24 February 2021

Papakura Local Board Governance Forward Work Calendar - February 2021

File No.: CP2021/00089

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 15 February 2021.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, local board forums

9. Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - February 2021	53

Ngā kaihaina

Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

24 February 2021

Papakura Local Board Workshop Records

File No.: CP2021/00090

Te take mō te pūrongo

Purpose of the report

1. To note the Papakura Local Board record for the workshops held on 2, 9 and 16 December 2020, 27 January and 3 February 2021.

Whakarāpopototanga matua

Executive summary

2. In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Papakura Local Board workshop records held on:

i) 2 December 2020

ii) 9 December 2020

iii) 16 December 2020

iv) 27 January 2021

v) 3 February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record 2 December 2020	59
b ⇩	Papakura Local Board Workshop Record 9 December 2020	63
c ⇩	Papakura Local Board Workshop Record 16 December 2020	65
d ⇩	Papakura Local Board Workshop Record 27 January 2021	69
e ⇩	Papakura Local Board Workshop Record 3 February 2020	71