I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:

Time:

Venue:

 

Wednesday 17 February 2021

3.00pm

Te Whare Oranga ō Parakai,
5 Rere Place,
Parakai

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

(Quorum 5 members)

 

 

 

Robyn Joynes

Democracy Advisor

 

11 February 2021

 

Contact Telephone: +64 212447174

Email: robyn.joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

Brent Bailey

Central Shooters Inc

Auckland Shooting Club

Royal NZ Yacht Squadron

President

Member

Member

Steven Garner

Warkworth Tennis and Squash Club

Sandspit Yacht Club

Warkworth Gamefish Club

President

Member

Member

Louise Johnston

Blackbridge Environmental Protection Society

Treasurer

Vicki Kenny

International Working Holidays Ltd

Nannies Abroad Ltd

Waitemata Riding Club

National Party Helensville Electorate

Director/Owner/CEO

Director/Owner/CEO

Member

Treasurer

Danielle Hancock

Kaukapakapa Residents and Ratepayers Association

Pest Free Kaukapakapa

New Zealand Biosecurity Services Limited

Member

 

Pest Free Coordinator

Operations Manager

Tim Holdgate

Landowners Contractors Protection Association

Vice Chairman

Beth Houlbrooke

Kawau Island Boat Club

ACT New Zealand

Member

Contractor

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Grow West Ltd

North West Country Incorporated

Officer in Charge

Director

Manager

Colin Smith

 

 


Rodney Local Board

17 February 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: The Forest Bridge Trust                                                                 5

8.2     Deputation: Earth Beat Aotearoa                                                                       6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Wellsford Centennial Park master plan initiation                                                      7

12        Public feedback on proposal to amend the Alcohol Control Bylaw 2014             33

13        New road name in the Pacific Trees Limited subdivision at 86 Remiger Road, Puhoi                                                                                                                                       39

14        Community hall fees and charges variation delegation                                         47

15        Rodney Ward Councillor update                                                                                51

16        Rodney Local Board workshop records                                                                   53

17        Governance forward work calendar                                                                          59

18        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 9 December 2020, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: The Forest Bridge Trust

Te take mō te pūrongo

Purpose of the report

1.       The Forest Bridge Trust has requested a deputation to discuss their plans are for 2021.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank The Forest Bridge Trust for their presentation.

Attachments

a          Deputation: The Forest Bridge Trust presentation......................................... 67

 

 

8.2       Deputation: Earth Beat Aotearoa

Te take mō te pūrongo

Purpose of the report

1.       Sadra Saffari from Earth Beach Aotearoa has requested a deputation to introduce the Earth Beat Festival taking place at Ātiu Creek Regional Park.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      thank Mr Saffari from Earth Beach Aotearoa for his presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Rodney Local Board

17 February 2021

 

 

Wellsford Centennial Park master plan initiation

File No.: CP2021/00636

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report the findings of the needs assessment for, and to seek approval to begin developing a master plan for Wellsford Centennial Park.

Whakarāpopototanga matua

Executive summary

2.       Wellsford Centennial Park is a 16.4 hectare sports park; the largest recreation space in Wellsford. It provides for a variety of sports and recreation activity including netball, rugby, athletics and informal recreation.

3.       A park, sport and recreation needs assessment has been prepared to understand the future community sport and recreation needs.

4.       The needs assessment found that many of the assets are in poor condition and the park has the potential to better provide for the community’s recreation and sports needs. Key recommendations include diversifying the tennis courts to cater for other sports, supporting a shared clubrooms facility and providing a walk/cycle circuit.

5.       The master plan will guide future decision making on investment for the park by providing general design direction for the park including the approximate location of facilities and improvements. Developing the master plan will consist of two phases; a research phase to identify principles and future priority uses; and a design phase to draft the master plan.

6.       The master plan development will be funded by Rodney Local Board locally driven initiative (LDI) opex funding approved in the 2020/2021 local board work programme.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      receive the Wellsford Centennial Park needs assessment report December 2020 (Attachment A to the agenda report)

b)      endorse the approach and scope of a master plan for Wellsford Centennial Park.

 

Horopaki

Context

7.       Wellsford Centennial Park is a 16.4 hectares sports park located on the south eastern edge of Wellsford and is the largest park in the town. The park provides for sport and recreation for the wider Wellsford area and includes a regional netball centre attracting teams from Matakana and Warkworth.

Drivers and triggers for developing a master plan for Wellsford Centennial Park

8.       An action in the Rodney Local Board Plan is to develop and implement a master plan for Wellsford Centennial Park.

9.       The Greater Wellsford District Sport and Recreation Plan prepared by the community includes an action to advocate for Wellsford Centennial Park to be the key sports and recreation hub for Wellsford.

10.     Following the tennis club surrendering its lease in 2019 and the maintenance issues with other community owned assets in the park, the local board wanted to understand the current and future park, sport and recreation needs of the community for the park and asked staff to prepare a needs assessment.

Tātaritanga me ngā tohutohu

Analysis and advice

Needs assessment findings

Organised sport

11.     A needs assessment has been prepared (refer attachment A) to look at the future park, sport and recreation needs in Wellsford using the Auckland Plan, the Parks and Open Spaces Strategic Action Plan, the Sport and Recreation Strategic Action Plan and the sports codes plans to understand the future needs.

12.     The needs assessment recommends preparing a master plan for the park to set the future direction for investment in the park.

13.     The existing six netball courts will meet the current and future needs of a regional netball centre. Future investment in netball courts should consider providing at least one court marked for multiple sports including tennis. There should also be provision to light and cover a multi-marked court to provide for all weather and evening training.

14.     The current netball courts are in a poor condition. The courts and drains require regular maintenance.

15.     The existing sports fields are in a good condition and are adequate to meet current and future needs of the Wellsford population. Indoor sport is well provided for within existing community-owned facilities outside of Wellsford Centennial Park.

Community-owned assets

16.     There are three community club room buildings at Wellsford Centennial Park. Condition assessments have identified that the buildings all require investment in maintenance and capital upgrades.

17.     Future redevelopment of these buildings by clubs should consider investment in a single shared facility which meets the needs of multiple sport and recreation groups.

Park assets

18.     Wellsford Centennial Park plays the role of both a sports park and a suburban park in the local parks network. Further investment is recommended to meet the community’s informal recreation needs now and in the future to:

•      implement the walking and cycling circuit to connect to the greenways network

•      provide social spaces, BBQs and picnic areas.

19.     The needs assessment confirmed that a master plan would define the future direction for the park. It will help determine where facilities should be located and changes in the nature and use of open areas.

20.     This report outlines the scope, approach and timeframes for developing a master plan for Wellsford Centennial Park.

Master plan development approach

21.     Developing a master plan consists of two phases: a research phase and a design phase.

22.     The research phase for the Wellsford Centennial Park master plan will build on existing information to establish the principles and long-term priority uses for the park. The research phase will include:

·     identifying a set of principles for the park to guide the development of the master plan

·     engaging with mana whenua and mataawaka

·     reviewing existing community consultation responses

·     engaging with key stakeholders and current users to understand their future aspirations for the park.

23.     The design phase will use the information gathered in the research phase to:

·   draft the master plan

·   establish an implementation plan, including staged redevelopment and indicative costs

·   engage with the community on the draft master plan.

24.     The indicative timeframe for developing the master plan is 10 months.

2020-2021

 Mar 21

Apr 21

May 21

June 21

July 21

Aug 21

Dec 21

Research phase 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Design phase 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consultation on draft master plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Analysing feedback and amending master plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Political endorsement of plan 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Master plan scope

25.     The master plan will provide the general design direction for the park including the approximate location of facilities and improvements. This will allow flexibility in detailed design of projects which may be implemented individually or as a part of a staged process over time while keeping the site-wide aspirations within view.

26.     The plan will guide asset renewal planning, identify services that are needed and where clubs can work together to develop shared assets.

Local parks management plan

27.     Staff are currently preparing a local parks management plan for the local parks in the Rodney Local Board area. The phase one master plan findings will guide the development of the management intentions for Wellsford Centennial Park in the local parks management plan. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     The recommendations in this report have no direct climate impact. Climate impacts will be assessed in future work on the master plan and will be aligned with Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan. This could include considerations such as water sensitive design, use of sustainable and ethical products, use of healthy products and construction waste.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     Staff from Parks, Sport and Recreation provided input into the needs assessment including specialist sports code advice and the current operational issues at the park.

30.     Staff from various council departments will provide input in future phases of this project, including Parks Sport and Recreation, Community Facilities and Local Board Services. Additional resource from other council departments such as communication and engagement, legal and landscape architecture will input as required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     The Wellsford Sports Collective prepared the Greater Wellsford Sport and Active Recreation Plan (March 2018) which has been used to assess the needs for Wellsford Centennial Park and provides the foundation for understanding the aspirations of local clubs.

32.     Our proposed engagement approach is to use the existing material gathered rather than re-engage with the wider community in the first instance. If it is found through the research phase that wider community engagement is required, then this will be undertaken accordingly, and project timeframes will be extended.

33.     The existing lessees and clubs operating in the park will be involved in the development of the master plan. These include the Wellsford Rugby Club, Netball Rodney Centre Incorporated, Wellsford A&P Society, Wellsford Athletics and Wellsford Tennis.

34.     Community engagement will be undertaken once a draft plan has been developed.

35.     Staff discussed the Wellsford parks, sport and recreation needs assessment at a workshop in February 2020. The attached needs assessment focuses on the recommendations for Wellsford Centennial Park. The local board indicated their support for the preparation of a master plan for the park.

36.     The local board will be involved in the development of the master plan through feedback and input at workshops. All formal decisions regarding the project will be taken to the local board at its business meetings. The board will also receive project updates through quarterly reporting.

Tauākī whakaaweawe Māori

Māori impact statement

37.     Sport and leisure contribute to outcomes under three directions in the Māori Plan for Tāmaki Makaurau (2017). The plan, published by the Independent Māori Statutory Board (IMSB), provides a framework to Auckland Council for implementing desired cultural, economic, environmental and social outcomes for Māori:

•        Direction – Whanaungatanga: social outcome, Māori communities are connected and safe; action, wellbeing of tamariki through provision of facilities and services such as libraries, community centres, swimming pools

•        Direction – Manaakitanga: social outcome, Māori enjoy a high quality of life

•        Direction – Wairuatanga: social outcome, Māori social institutions and networks thrive.

38.     Staff will work with mana whenua throughout the development of the master plan. In addition, we will plan our engagement approach to target local Māori noting that twenty four percent of Wellsford residents identify as Māori; this is higher than the Auckland average.

39.     If implemented the master plan has the potential to positively impact on Māori in the community by improving access to sport and recreation facilities.

Ngā ritenga ā-pūtea

Financial implications

40.     Council staff time required to develop the master plan is possible within existing staff resource in the 2020/2021 financial year.

41.     The local board has allocated $30,000 LDI operating expenditure for developing the master plan in the 2020/2021 financial year, which is sufficient to complete the project.

42.     Implementing the master plan is subject to the availability of funding. Asset renewal is the main funding mechanism available to the local board to invest in Wellsford Centennial Park. In the current local board work programme, there is $2 million allocated for renewal of existing council-owned assets within the park over the next five years. The amount and timing of funding is subject to the draft 2021-2031 Long-term Plan and associated work programme development.

43.     Many of the buildings and the netball courts are owned by clubs and there is an expectation that clubs will be involved in raising funds to maintain and improve their assets on the park.

44.     The master plan will include an implementation plan that will consider staging development and estimated investment requirements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45.     The following table outlines the risks and mitigation associated with the recommendations in this report.

Risks

Mitigations

The potential to raise community expectations through the development of a master plan.

Any engagement on the master plan will need to clearly communicate the timeframes and the limited budget to deliver on the master plan.

The master plan and development of the park could be constrained by existing lease arrangements.

 

An implementation plan will be developed following development of the master plan to understand how staged development can be used to mitigate any constraints.

Lack of agreement and buy in from the existing lessees on the direction and development of the master plan.

Work closely with existing lessees to ensure they are involved in the development of the master plan.

Ngā koringa ā-muri

Next steps

46.     Following approval of this report, we will undertake the first phase of the research for developing the master plan including:

·     reviewing existing community consultation responses in the local parks management plan and local board plan feedback

·     investigating further the proposed sport and recreation services

·     engaging with mana whenua, mataawaka and key stakeholders.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Wellsford Centennial Park needs assessment

13

      

Ngā kaihaina

Signatories

Author

Shyrel Burt - Service and Asset Planning Specialist

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator



PDF Creator



PDF Creator

PDF Creator

PDF Creator


Rodney Local Board

17 February 2021

 

 

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00502

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on public feedback to the proposal to amend the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3.       The Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4.       The proposal seeks to improve the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 easier to read and understand.

5.       Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

b)      provide views on the public feedback to assist the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 Panel in its deliberations on all public feedback to the proposal:

c)      appoint a local board member to present the views to the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 Panel on Friday 19 March 2021.

 

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8.       Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9.       The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities the Regulatory Committee, local boards and the Auckland Domain Committee.

10.     The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11.     On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).

12.     The proposal arose from a statutory review of the Bylaw (see figure below).

13.     The proposal seeks to better reduce alcohol-related crime and disorder by making:

·    new temporary alcohol bans for major events[1] at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

·    the Bylaw easier to read and understand. 

14.     The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

 

 

 

 

 

 

 

 

 

 

 

The local board has an opportunity to provide views on public feedback

15.     The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16.     Local board views must be provided by resolution to the Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 Panel (Bylaw Panel). The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17.     The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

·    indicate support for public feedback by people from the local board area

·    recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

18.     A total of 20 people from the local board area provided feedback to the proposal via online and written feedback.[2] There was majority support for the proposal, lower than the total support from all people who provided feedback.

          Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1A:   New temporary alcohol ban for all major events at Pukekawa / Auckland Domain

60 per cent

75 per cent

1B:   New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain

60 per cent

75 per cent

1C:   New temporary alcohol ban for all major events at Eden Park

67 per cent

72 per cent

1D:   New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium

71 per cent

78 per cent

1E:   New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium

60 per cent

75 per cent

2:     Replace unnecessary clauses with a ‘related information’ note

60 per cent

70 per cent

3:     Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording

80 per cent

87 per cent

19.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·     reduces alcohol-related crime and disorder and improves public safety

·     creates clearer, more efficient and enforceable rules.

20.     The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24.     Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

25.     Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27.     Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28.     Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

29.     This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31.     Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32.     The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policies that support the spiritual, cultural and community significance of the maunga.

33.     The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36.     The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback (Under Separate Cover)

 

b

Public feedback from people in the Rodney Local Board area (Under Separate Cover)

 

c

'Have Your Say' event feedback (Under Separate Cover)

 

d

Operational and non-bylaw-related feedback (Under Separate Cover)

 

e

Draft Bylaw Panel deliberations report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

New road name in the Pacific Trees Limited subdivision at 86 Remiger Road, Puhoi

File No.: CP2021/00400

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve one new name for a new public road and private way that extends off it in the Pacific Trees Limited subdivision at 86 Remiger Road, Puhoi.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Pacific Trees Limited has submitted the following name for the new road and private way.

Preferred Name

Alternative Name

Sugarloaf Close                  

Natura Road                        

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      approve the name “Sugarloaf Close” for the new public road and private way in the Pacific Trees Limited subdivision at 86 Remiger Road, Puhoi, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

Horopaki

Context

4.       This subdivision creating 11 residential lots at Remiger Road, Puhoi has been approved and the council reference is SUB60036643.

5.       A condition of the subdivision consent was to suggest to council a name for the new road and private way.

6.       In accordance with the national addressing standards all public road require a name and the private way requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect:

·      a historical or ancestral linkage to an area

·      a particular landscape, environment or biodiversity theme or feature

·      an existing (or introduced) thematic identity in the area

·      the use of Māori names is actively encouraged

 

9.       The applicant has submitted the following names and their meaning for consideration.

Proposed Names

Meaning

Sugarloaf

This is the European name of one of the close offshore islands that the development overlooks

Natura

Reference to the natural setting of the lots and their surroundings

 

10.     The applicant has proposed two names which are both related to the locality of Puhoi.

11.     Local iwi have been contacted for their comment. Only one response was received from Ngati Whatua Orakei who deferred their comments to the whanunga of Te Kawerau a Maki who have not responded. No other responses have been received.

12.     Land Information New Zealand has confirmed that both of the proposed names are acceptable for use at this location

13.     Staff acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan.

14.     The proposed names are deemed to meet the council’s road naming guidelines and the staff recommendation is to approve the applicant’s choice

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

19.     By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

Ngā ritenga ā-pūtea

Financial implications

20.     The road naming process does not raise any financial implications for the council.

21.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Remiger Road Locality Plan

43

b

BUN20453076 Scheme Plan Remiger Road (Sugarloaf Close)

45

     

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

PDF Creator


Rodney Local Board

17 February 2021

 

 

PDF Creator


Rodney Local Board

17 February 2021

 

 

Community hall fees and charges variation delegation

File No.: CP2021/00978

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To delegate any decisions needed on the waiver or adjustment of fees for the community halls in the Rodney Local Board area to a local board member for the remainder of the 2019-2022 triennium.

Whakarāpopototanga matua

Executive summary

2.       To enable effective and efficient decision-making, the Governing Body and local boards delegate some responsibilities to individual elected members or staff.

3.       In August 2020, the Rodney Local Board allocated $10,000 within its work programme towards subsidising the venue hire cost of council-managed halls and centres in Rodney (work programme ID 1026: Hire Fee Subsidy Rodney).

4.       This fund is intended to support not-for-profit community groups who find the standard venue hire costs for council-managed halls and centres prohibitive and a barrier to using these council facilities.

5.       Previously, decisions on the waiver or adjustment of fees charged to groups was delegated to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee.

6.       Since the disestablishment of the Rodney Local Board Parks and Recreation Committee this electoral term, the decision sits with the full llocal board. However, this creates delays in the decision to subsidise users of council-managed halls.

7.       This report seeks to delegate decision-making for the Rodney rural hall hire fee subsidy to a local board member for the remainder of the 2019-2022 electoral term.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      delegates the decision-making for the Rodney rural hall hire fee subsidy applications to Local Board Member Brent Bailey for the remainder of the 2019-2022 electoral triennium.

Horopaki

Context

8.       Decision-making within Auckland Council is shared between the Governing Body and local boards. Local boards have made a general delegation to the chief executive of all of their responsibilities, duties and powers subject to the exclusions, restrictions and clarifications set out in the Chief Executive’s Delegations Register. The Chief Executive has in turn delegated those responsibilities, duties and powers to staff. The exercise of those responsibilities, duties and powers is subject to a set of delegation protocols. These protocols provide a set of expectations and directions to staff and require a number of actions that are relevant to all local activities. These delegations help Auckland Council to operate efficiently and effectively.

9.       In some cases, delegations are given to individual local board members, usually due to short timeframes constrained by operational requirements, customer expectations and deadlines set by statute. Having a delegation in place to one local board member helps to ensure that council can continue to undertake its normal business practices without undue delays.

10.     Local boards have allocated responsibility for decision-making with respect to local parks and have delegated landowner consent decisions to staff subject to a number of delegation protocols. The delegation protocols require that the nominated local board member is consulted on every landowner consent. Landowner consents encompass a broad range of activities, including affected party approvals, filming and events. Local boards also are able to provide their formal views in a report at liquor licence hearings.

11.     Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area. Local boards’ ability to provide local views can be affected because of statutory timeframes or external agency deadlines. Delegating authority for providing local board views to individual members provides local boards the opportunity to give local views within prescribed timeframes.

Hire fee subsidy

12.     In August 2020, the Rodney Local Board approved its 2020/2021 Arts Community and Events work programme (resolution RD/2020/104). As part of this work programme, $10,000 was allocated towards subsidising the venue hire cost of council-managed halls and centres in Rodney (work programme ID 1026: Hire Fee Subsidy Rodney).

13.     This fund is intended to support not-for-profit community groups who find the standard venue hire costs for council-managed halls and centres prohibitive and a barrier to using these council facilities.

14.     Not-for-profit groups are already entitled to a 50 per cent reduction of the hire fee, and this subsidy enables the discount to be further increased or waived altogether.

15.     The fund applies to the eight rural halls that are council-managed: Kaukapakapa Memorial Hall, Te Hana, South Head, Wainui, Helensville War Memorial, Waimauku War Memorial, Warkworth Masonic, and Shoesmith Hall.

16.     Previously, decisions on the waiver or adjustment of fees charged to groups was delegated to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks and Recreation Committee.

Since the disestablishment of the Rodney Local Board Parks and Recreation Committee, the decision has come to the full Rodney Local Board. However, this creates a delay in the process from when the application is first received to when the approval is provided, which could be streamlined by delegating authority to approve the subsidy applications to an elected member.

17.     It is proposed that the local board delegates the decision-making for the Rodney rural halls hire fee subsidy applications to an elected member to increase the timeliness of decisions.

18.     The local board would receive an update on the application outcomes as part of the work programme reporting process.

Tātaritanga me ngā tohutohu

Analysis and advice

19.     Rural halls are important gathering places in our community. The Rodney hire fee subsidy provides a valuable opportunity for not-for-profit groups to access additional support with the venue hire cost of their community events, and to support usage of our community hall network.

20.     Steps have been taken by council staff to raise awareness of the additional subsidy (such as local newsletter/e-news articles, communication of the council website and booking form, and promotion on Facebook), and members are also encouraged to raise awareness of this fund within their communities.

21.     There is also an opportunity to streamline the process for confirming the subsidy allocations, and staff believe that delegating the decision-making authority to an elected member will have a positive impact on the timeliness of the process, and on user experience.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     These decisions are procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     This report recommends the appointment of a nominated local board member to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     This report seeks to appoint a nominated local board member to perform particular functions.

25.     Any local board member who is appointed should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

26.     A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

27.     A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     If the Rodney Local Board chooses not to delegate the decision making for the Rodney rural halls hire fee subsidy applications, the decision making will continue to sit with the local board, and reports will be presented at the monthly business meetings. This will continue to cause a delay in the process of confirming the outcome to the applicant, potentially by up to six weeks. In cases where bookings are made at shorter notice this could require a decision under urgency or could lead to a decision not being made in time for the booking.

29.     This lengthier process can cause undue pressure on staff, unnecessary delays for the applicant, and pose a risk of reputational damage to the local board.

Ngā koringa ā-muri

Next steps

30.     Staff will work with the nominated local board member to present and assess the hire fee subsidy applications in accordance with the Local Board Delegation Protocols.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Anwen Robinson – Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

Rodney Ward Councillor update

File No.: CP2021/00070

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      receive Cr Sayers’ update on the activities of the Governing Body.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

Rodney Local Board workshop records

File No.: CP2021/00093

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the Rodney Local Board workshop records for 3 and 10 February 2021.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the workshop records for 3 and 10 February 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 3 February

55

b

Workshop record 10 February

57

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

PDF Creator

PDF Creator


Rodney Local Board

17 February 2021

 

 

PDF Creator

PDF Creator


Rodney Local Board

17 February 2021

 

 

Governance forward work calendar

File No.: CP2021/00096

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Rodney Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

1.       This report contains the governance forward work calendar, a schedule of items that will come before the Rodney Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

2.       The calendar aims to support local boards’ governance role by:

·      ensuring advice on agendas and workshop material is driven by local board                                  priorities

·      clarifying what advice is required and when

·      clarifying the rationale for reports.

3.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar

61

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

17 February 2021

 

 

PDF Creator

PDF Creator

PDF Creator

 


Rodney Local Board

17 February 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Deputation: The Forest Bridge Trust presentation Page 67


Rodney Local Board

17 February 2021

 

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator



[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2]    Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.