Agenda of Seniors Advisory Panel - Monday, February 15, 2021

I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 15 February 2021

1.00pm

Council Chambers, Ground Floor
Auckland Town Hall
301-305 Queen Street
Auckland

Te Rōpū Kaitohutohu Take Kaumātua /

Seniors Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Gayle Marshall, QSM
Deputy Chairperson	David Wong Hop, MNZM, JP
Members	Claire Dale
	Zahra Fazelnia
	Jane Messer
	Jay Reid
	Judy Smyth
	Jeet Suchdev, QSM, JP
	Lindsay Waugh

Liaison Councillor	Cr Tracy Mulholland
Chief Liaison Councillor	Cr Dr Cathy Casey

(Quorum 5 members)

Michelle Judge

Kaitohutohu Mana Whakahaere / Governance Advisor

9 February 2021

Contact Telephone: (09) 977 6730

Email: michelle.judge@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panel will advise through their agreed strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans. The panel should advise on council’s organisational strategies relevant to diverse communities.

The governing body and council staff should work with the panel for the development of their strategic agendas and work programme. An appropriate committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel must not make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2019.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

There are no minutes to confirm.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Seniors Advisory Panel

15 February 2021

Election of Seniors Advisory Panel co-chairs for the 2019 - 2022 term

File No.: CP2021/00068

Te take mō te pūrongo

Purpose of the report

1. To outline the process for electing co-chairs for the Seniors Advisory Panel, for the 2019 – 2022 term.

Whakarāpopototanga matua

Executive summary

2. The Seniors Advisory Panel members are required to elect co-chairs for the remainder of the term. The panel must decide whether the election will be conducted by open or closed ballot. Attachment A provides a description of the role of the co-chairs.

3. The Mayor appointed interim co-chairs at the start of the term. Co-chairs were selected to provide some diversity of thought, and some previous experience of working with the council to provide support and guidance to new panel members.

4. The terms of reference encourage each panel to confirm these appointments, or elect new co-chairs, after the panel members have had a chance to get to know each other. The interim co-chairs are eligible for election if they wish to continue in the role.

5. The election will take place at this meeting. These co-chairs are expected to be in place until the current term of Auckland Council ends.

6. The panel must also choose a voting system. Staff recommend that the panel adopt one of the two voting systems outlined in the Local Government Act 2002 (refer to paragraphs 14 and 15 of this report). Once the panel has made these choices, the Lead Officer will lead the process for the election of the co-chairs.

7. There is no provision for proxy voting. Only members present may vote for the co-chairs. Candidates can vote for themselves.

Open or closed ballot

8. At their workshop on 14 December 2020, the panel agreed to carry out the election of their co-chairs by closed ballot.

Voting system

9. If there are more than four nominations for the co-chairs, there are two possible voting systems that can be used by the panel. The panel needs to decide what voting system it wants to use:

· System A: The voting takes place in rounds where each round of voting excludes the people with the lowest number of votes until the preferred people are identified.

· System B: There is one round of voting whereby the people with the highest number of votes are elected – there are tiebreakers if nominees receive the same number of votes.

10. Further details are provided below.

11. Panel members who would like to put their names forward for the co-chair roles are encouraged to identify themselves before the meeting so that staff can make any necessary preparations for the election process. It is recommended that co-chairs do not also act as co-chair for working groups.

12. System A –

· requires that a person is elected or appointed if they receive the votes of a majority of the members of the local authority or committee present and voting, and

· has the following characteristics:

- there is a first round of voting for all candidates

- if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

- if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

- in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

13. System B –

· requires that a person is elected or appointed if they receive more votes than any other candidate, and

· has the following characteristics:

- there is only one round of voting

- if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

14. The meeting will proceed as follows:

· One of the interim co-chairs will call the meeting to order and deal with apologies and the initial procedural items.

· The first item of substantive business will be the election of the co-chairs, and the interim co-chairs will hand over the chairing role to the lead officer for the election process, assisted by the governance advisor.

· The lead officer will present nominees for co-chairs who have expressed their interest prior to the meeting. The lead officer may ask for any additional nominees at the meeting. Each candidate must be self-nominated or nominated by another panel member who is present at the meeting.

· The lead officer will then call for a decision on the voting system, if necessary. Once a member moves one of the systems and is seconded, it will be put to the vote. A decision will be by voice or show of hands.

· The election of co-chairs will then take place.

· Once the co-chairs have been confirmed, the meeting will continue with the next item of business.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) note that the co-chairs will be elected by closed ballot, as agreed at a previous panel workshop.

b) agree whether the co-chairs will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

c) elect the co-chairs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Role of advisory panel co-chairs	11

Ngā kaihaina

Signatories

Author	Michelle Judge - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	John Nash – Lead Officer

Seniors Advisory Panel

15 February 2021

Auckland Council's 10-year Budget 2021-2031 (long-term plan)

File No.: CP2021/00359

Te take mō te pūrongo

Purpose of the report

1. To receive a presentation and provide feedback on Auckland Council’s draft 10-year Budget 2021-2031 (long-term plan).

Whakarāpopototanga matua

Executive summary

2. All councils are required, under the Local Government Act 2002, to adopt a long-term plan and review it every three years. The process to develop council’s fourth long-term plan (which we refer to as the 10-year Budget) for the period 2021-2031 began in August 2020.

3. Staff will update budgets and prepare a consultation document and supporting information for consultation with Aucklanders. The primary focus of the consultation document will be to provide a fair representation of the matters the council proposes to include in the 10-year Budget, and to clearly set out the key issues of importance for Auckland, along with options for addressing each issue and the implications for rates, debt and levels of service.

4. The Governing Body has agreed the Mayoral Proposal, which is the first step in developing the 10-year budget. When the mayor released the proposal on 1 December 2020, he outlined the issues he thinks are most important for Auckland. These include climate action, transport, infrastructure for growth, community services and facilities, social investment, Māori outcomes, environmental protection, a resilient water supply, and the level of spending and how we pay for it.

5. The Governing Body will meet to adopt the consultation document and supporting material on 18 February 2021. Consultation for the 10-year Budget 2021-2031 is planned to take place between 22 February and 22 March 2021.

6. All consultation information will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/ . Panel members are encouraged to provide individual feedback and to encourage others from the community to participate.

7. The Seniors Advisory Panel will have the opportunity to provide feedback on the 10-year Budget at this meeting, and are encouraged to prepare formal feedback as a panel. This can occur at the panel’s March workshop if time allows, or staff can collate feedback outside a meeting. Each advisory panel has been allocated a 15-minute slot on the agenda of the 22 April Finance and Performance Committee meeting, for the co-chairs to talk to their panel’s feedback on the draft budget.

8. Following feedback from the community, local boards and the Governing Body will reconsider the draft budgets and make final decisions in May 2021. The Governing Body will then adopt the final 10-year Budget 2021-2031 in June 2021.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) note the presentation on the long-term plan 2021-2031.

b) agree the process to provide the panel’s feedback to reflect issues of importance to seniors.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Michelle Judge - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	John Nash – Lead Officer

Seniors Advisory Panel

15 February 2021

Developing the Senior Advisory Panel's strategic action plan

File No.: CP2021/00314

Te take mō te pūrongo

Purpose of the report

1. To outline steps to develop and agree the content of the Seniors Advisory Panel’s strategic action plan.

Whakarāpopototanga matua

Executive summary

2. All advisory panels develop a strategic action plan for their term. These plans outline at a high level, the key priority areas the panel wishes to focus on during this term, within the scope of the panel’s role. Once panels have agreed their plans, they are endorsed by Auckland Council’s Parks, Arts, Community and Events (PACE) Committee.

3. The Seniors Advisory Panel’s role is to advise Council on issues that are important to older Aucklanders, and to assist Council to engage effectively with this community. The Seniors Advisory Panel held two workshops in late 2020 to consider the direction, focus and priorities for its strategic action plan.

4. Members have indicated a preference for a plan which supports the completion and implementation of the Age-friendly Auckland Plan. Council is progressing the Age-friendly Auckland Plan, based on the advocacy of previous Seniors Advisory Panels, and it is considered important that this momentum is maintained through to delivery in 2021.

5. The panel has expressed an interest in applying a COVID-19 lens to Age-friendly Auckland and all other aspects of the action plan, given the significant impact COVID-19 has had on seniors.

6. The panel will discuss the draft strategic plan content at a workshop in March and will have a final opportunity to agree the plan at its April workshop. Subject to agreement, this will be sent for endorsement to the PACE Committee’s May 2021 meeting. The panel can include the strategic action plan at its June business meeting if it wishes to record any further decisions on it.

7. Discussing this report at the Seniors Advisory Panel’s February 2021 meeting provides an opportunity for the panel to record any decisions on key aspects of its strategic plan.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) note the timeline, focus and possible priorities to develop and confirm its strategic action plan.

b) note that the strategic action plan will be presented to the May 2021 meeting of Auckland Council’s Parks, Arts, Community and Events Committee for endorsement.

c) agree that its strategic action plan will focus on actions which support the completion and delivery of the Age-friendly Auckland Plan and have a COVID-19 lens.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Michelle Judge - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	John Nash – Lead Officer

Seniors Advisory Panel

15 February 2021

Panel members' and liaison councillor's updates

File No.: CP2021/00062

Te take mō te pūrongo / Purpose of the report

1. To receive updates from Seniors Advisory Panel members on recent activities.

2. To receive an update from the panel’s liaison councillor.

Whakarāpopototanga matua / Executive summary

3. Seniors Advisory Panel members will provide updates on their recent work and activities.

4. The liaison councillor to the panel, Cr Tracy Mulholland, will provide an update of recent council business, and her local ward matters.

Ngā tūtohunga / Recommendation/s

That the Seniors Advisory Panel:

a) note the panel members’ updates.

b) note the liaison councillor’s update.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Michelle Judge - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	John Nash – Lead Officer