Kōmiti Mahi Āta Torotoro Rawa / Strategic Procurement Committee
OPEN MINUTES
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Minutes of a meeting of the Strategic Procurement Committee held in Room 1, Level 26, 135 Albert Street, Auckland on 2 February 2021 at 2.00pm.
present
Chairperson |
Cr Greg Sayers |
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Deputy Chairperson |
Cr John Watson |
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Members |
Cr Dr Cathy Casey |
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Deputy Mayor Cr Bill Cashmore |
From 2.16pm, Item 5.1 Until 3.29pm, Item C1 |
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Cr Linda Cooper, JP |
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Cr Alf Filipaina |
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Cr Tracy Mulholland |
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IMSB Member Karen Wilson |
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ABSENT
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Mayor Phil Goff |
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ALSO PRESENT
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Cr Angela Dalton |
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Strategic Procurement Committee 02 February 2021 |
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Resolution number STR/2021/1 MOVED by Cr G Sayers, seconded by Cr L Cooper: That the Strategic Procurement Committee: a) accept the apology from Mayor P Goff for absence on council business, and Deputy Mayor Cr B Cashmore for lateness on council business. |
There were no declarations of interest.
Resolution number STR/2021/2 MOVED by Cr C Casey, seconded by Cr T Mulholland: That the Strategic Procurement Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 1 December 2020, including the confidential section, as a true and correct record. |
There were no petitions.
5.1 |
Public Input – Suzanne Kendrick and Dr Grant Hewison – Waitematā Low Carbon Network, and Kathy Voyles – Waiheke Carbon Neutral Trust |
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Deputy Mayor B Cashmore joined the meeting at 2.16pm. |
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Resolution number STR/2021/3 MOVED by Cr G Sayers, seconded by Cr T Mulholland: That the Strategic Procurement Committee: a) receive the presentation from Suzanne Kendrick and Dr Grant Hewison – Waitematā Low Carbon Network, and Kathy Voyles – Waiheke Carbon Neutral Trust, and thank them for attending. |
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a 2 February 2021 - Strategic Procurement Committee, Item 5.1 Public Input - Waitematā Low Carbon Network and Waiheke Carbon Neutral Trust - presentation |
There was no local board input.
There was no extraordinary business.
8 |
Summary of Strategic Procurement Committee information memoranda and briefings (including the forward work programme) - 2 February 2021 |
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Resolution number STR/2021/4 MOVED by Cr T Mulholland, seconded by IMSB Member K Wilson: That the Strategic Procurement Committee: a) note the progress on the forward work programme appended as Attachment A of the agenda report. b) receive the Summary of Strategic Procurement Committee information memoranda and briefings – 2 February 2021. |
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Resolution number STR/2021/5 MOVED by Cr L Cooper, seconded by Cr C Casey: That the Strategic Procurement Committee: a) note the information contained in this report on the procurement for legal services enables transparency on the topic due for discussion in the public excluded part of the meeting. b) note that the confidential report contains information that could prejudice the council’s position in negotiations with suppliers. |
10 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number STR/2021/6 MOVED by Cr G Sayers, seconded by Deputy Mayor BC Cashmore: That the Strategic Procurement Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Procurement plan for legal services
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
3.13pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
4.11pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number STR/2021/7 MOVED by Cr L Cooper, seconded by Cr T Mulholland: That the Strategic Procurement Committee: b) confirm that the resolutions, report and any attachments remain confidential until reasons for confidentiality no longer exist.
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4.11pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................