At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii) a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 10 December 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Business North Harbour update

Te take mō te pūrongo

Purpose of the report

1. To provide members with an update on the activities of Business North Harbour over the past 12 months.

Whakarāpopototanga matua

Executive summary

2. Kevin O’Leary, General Manager, and Peter Lamberton, Chairperson, of Business North Harbour, will be in attendance to discuss their work programme and outline how this aligns with the local board’s strategic outcomes.

3. A brief outline of Business North Harbour’s key projects and priorities will also be provided.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Kevin O’Leary and Peter Lamberton from Business North Harbour and thank them for their attendance and presentation.

Attachments

a Business North Harbour presentation.......................................................... 361

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Upper Harbour Local Board open unconfirmed minutes - 10 December 2020	11
b ⇩	Upper Harbour Local Board minutes attachments - 10 December 2020	19

Upper Harbour Local Board

18 February 2021

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00505

Te take mō te pūrongo

Purpose of the report

1. To provide public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3. The bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The proposal seeks to improve the bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on public feedback to the proposal and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) receive the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

b) provide feedback to assist the Bylaw Panel in its deliberations on all public feedback to the proposal.

c) appoint [insert one or more local board members] to present the views in b) to the Bylaw Panel on Friday 19 March 2021.

d) delegate authority to the local board chairperson to make replacement appointment(s) to the persons in c) if a member is unavailable.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8. Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (the bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9. The bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, local boards and the Auckland Domain Committee.

10. The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the bylaw for public feedback

11. On 24 September 2020, the Governing Body adopted a proposal to improve the bylaw for public consultation (Item 15, resolution number GB/2020/109).

12. The proposal arose from a statutory review of the bylaw (see figure below).

13. The proposal seeks to better reduce alcohol-related crime and disorder by making:

· new temporary alcohol bans for major events^{^[1]} at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

· the bylaw easier to read and understand.

14. The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Figure 1: Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17. The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

· indicate support for public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

18. A total of 39 people from the local board area provided feedback to the proposal via online and written feedback.^{^[2]} There was majority support for the proposal, similar to the total support from all people who provided feedback.

Table 1: Percentage support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1A: New temporary alcohol ban for all major events at Pukekawa / Auckland Domain	90 per cent	75 per cent
1B: New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain	71 per cent	75 per cent
1C: New temporary alcohol ban for all major events at Eden Park	74 per cent	72 per cent
1D: New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium	72 per cent	78 per cent
1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium	73 per cent	75 per cent
2: Replace unnecessary clauses with a ‘related information’ note	62 per cent	70 per cent
3: Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the bylaw wording	77 per cent	87 per cent

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· reduces alcohol-related crime and disorder and improves public safety

· creates clearer, more efficient and enforceable rules.

20. The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24. Auckland Unlimited advise that Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also applies to major events held on the outer fields.

25. Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Local board views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27. Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28. Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda Item 9).

29. This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31. Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32. The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

33. The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. On 19 March 2021, the Bylaw Panel will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the bylaw on 29 April 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of public feedback	45
b ⇩	Public feedback from people in the Upper Harbour Local Board area	73
c ⇩	'Have Your Say' event feedback	231
d ⇩	Operational and non-bylaw-related feedback	233
e ⇩	Draft Bylaw Panel deliberations report	235

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

18 February 2021

PDF Creator

Upper Harbour Local Board

18 February 2021

Approval of concept design for playground renewal at Wharepapa Reserve

File No.: CP2021/00687

Te take mō te pūrongo

Purpose of the report

1. To approve the concept design for the renewal of the playground at Wharepapa Reserve, R286 Schnapper Rock Road, Schnapper Rock, and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. The renewal of the Wharepapa Reserve playground was identified as an asset renewal project via a strategic assessment undertaken in December 2017 (Attachment A). The assessment identified opportunities to renew the playground and address the existing privacy issue between the playground elements and neighbouring properties.

3. The local board has allocated $165,000 of asset-based services renewals funding (ABS capex) towards the renewal of the playground. The project will deliver on the Upper Harbour Local Board Plan 2020 Outcome 3, ‘Healthy and active communities - People of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities’.

4. The project was approved by the local board at its business meeting on 20 June 2019 as part of the 2019/2020 Community Facilities work programme (resolution number UH/2019/70).

5. A draft concept design was presented to the local board at workshops on 27 June 2019 and 11 February 2021 for feedback which has been integrated into the proposed concept design (Attachment B).

6. Community consultation was undertaken in December 2020 and 23 local responses were received. A meeting with neighbouring property owners was held in December 2020 to gather feedback and input on the playground location. A concept design has been developed, incorporating the feedback from the community, iwi and adjacent property owners.

7. Staff now seek approval for the final concept design before progressing the project to detailed design, consenting and construction.

8. Following the approval of the proposed concept design, detailed design will be completed with construction forecasted for the 2020/2021 financial year.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the concept design for the renewal of the playground at Wharepapa Reserve, Schnapper Rock (as provided in Attachment B of the agenda report) and request staff to progress the project to detailed design and construction.

Horopaki

Context

9. Wharepapa Reserve is located at R286 Schnapper Rock Road, Schnapper Rock, as per Attachment C: Auckland Unitary Plan (AUP) designation and location plan of Wharepapa Reserve. The site has a designation for wastewater purposed on site that is part of the interconnected designation from Greenhithe to the Rosedale water treatment plant.

10. The extension of the playground is limited to the area outside the designation area. The entrance to the playground is proposed as a gravel path and therefore will have no negative impact on the designation area.

Background

11. As a part of the Upper Harbour Local Board 2019/2020 Community Facilities work programme, the local board approved a project to renew the playground at Wharepapa Reserve at its 20 June 2019 business meeting (resolution number UH/2019/70). The project has allocated ABS capex renewals funding of $165,000 over financial years 2019/2020, 2020/2021, 2021/2022, 2022/2023 and 2023/2024. The renewal of the playground will provide an improved asset and benefit all users.

12. The proposed concept plan takes into consideration the privacy issue to the neighbouring properties, as identified in the strategic assessment. It also proposes relocation of play equipment and additional boundary planting.

13. A draft concept design was presented to the local board at a workshop on 27 June 2019. The draft concept included a full playground renewal, wider reserve planting (including planting along the coastal edge), a formalised entrance and car parking. The local board was unable to support the full extent of the draft concept due to the lack of funding. However, a prioritised renewal of the playground, without the formalised entrance, car parking and extended reserve planting around the coastal edge, was supported by the local board.

14. Following this feedback from the local board, the concept design was reduced in scope and renewal of the playground was prioritised. The design focused on reusing existing play equipment, adding play value as part of the design, and achieving an overall improved asset at the same time as addressing the distance and visual impact to the neighbours as much as possible.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Two options for the updated draft concept were shared with the local board in December 2020:

Concept design option 01

o Playground renewal with added play elements of a log scramble

Concept design option 02

o Playground renewal with added carousel in lieu of log scramble

Consultation / engagement

16. The draft concept design was circulated to mana whenua in 2019 via email and included an invitation to a site hui. Feedback was received from Ngāti Manuhiri with potential design elements and planting palette detail. The updated concept options have been shared with Ngāti Manuhiri.

17. The local board supported both design options and requested that the options be shared with the local community and feedback sought.

18. Consultation with the local community took place in November and December 2020 via letter drop, reserve signage and email.

Themes from engagement

19. Of the 23 submissions received, 16 were in favour of option 01, while seven had a contrary view.

20. The feedback also included views on:

· consideration for more play equipment

· planting and deterrent from coastal edge

· improved access to the reserve

· upgrade of the fishing spot and providing formal access to the water

· half basketball court

· fitness equipment.

21. The proposed concept design option 01 does reflect the views on the playground elements, improved access and planting.

22. The image below shows further elements of preferred option 01 of the concept design.

23. Wharepapa Reserve is considered a neighbourhood park and mainly serves the local catchment. The restrictions and local designation of the reserve does not allow for the development of a basketball court.

24. An improved access to the waterways or formal fishing spot in terms of a jetty, and the additional provision of fitness equipment, can be considered as future funding becomes available. The strategic assessment undertaken in 2017 (Attachment A) also identified these opportunities.

25. It is recommended that the local board approve concept option 01 as attached to agenda report (Attachment B) to allow the project to continue to detailed design, procurement and construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

27. It is anticipated that there will be an increase in carbon emissions from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle) will also be prioritised to ensure minimum impact. The design plans to reuse the following play equipment:

· slide

· climbing ladders

· basket swing

· stepping logs.

28. The proposed concept design includes new planting of native tree specimens and has incorporated the use of existing trees and topography of the reserve. The design includes the provision of shade from trees instead of the installation of any shade sails.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Council staff from within the Customer and Community Services Directorate (Community Facilities Operational Management and Maintenance and Parks, Sports and Recreation), have been consulted. They are supportive of the renewal as it will improve the quality of the park, and their feedback was incorporated as part of the concept design development process.

30. Collaboration with staff will be ongoing to ensure the development of the playground is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. The updated concept design, incorporating changes requested by the local board at a workshop on 27 June 2019 and feedback received from stakeholders, was presented to the local board at a workshop on 11 February 2021. The local board indicated its in principle support for the updated concept design option 01 at that workshop.

32. The proposed option is also preferred by the community and both neighbouring property owners are also in favour of the renewal as proposed in the final concept (Attachment B).

33. The new playground will provide an improved play facility for the local residents and enhance the recreation opportunities in the Upper Harbour area.

Tauākī whakaaweawe Māori

Māori impact statement

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

35. The renewal of the play space will enable safer and easier access to active recreation and education through play for the whanau and tamariki within the Schnapper Rock Māori and wider community.

36. Engagement with mana whenua on this project has been undertaken as part of the consultation process. The concept design was discussed with local iwi Ngāti Manuhiri during a site hui. Feedback was received supporting the project in principle, with specific feedback on planting which has been incorporated into the design.

37. The original design included a formalised entrance and Ngāti Manuhiri provided possible design features for a formal entranceway. However, due to budget constraints and a reduction of project scope, the formalised entrance and additional design features are not incorporated in the current renewal project.

Ngā ritenga ā-pūtea

Financial implications

38. A total budget of $165,000 has been approved by the local board for this project in the following financial years:

Budget source	FY18/19	FY19/20	FY20/21	FY21/22	FY22/23	FY23/24
ABS capex - renewals	9,840.63	720	0	20,486	45,000	88,953.37
TOTAL BUDGET						$165,000

39. The estimated cost for the preferred option 01, as per the proposed concept design is $160,000 which is achievable within the currently allocated budget for the project.

40. The project is identified as part of the Upper Harbour Local Board’s risk adjusted programme to allow for early delivery.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Should the local board not support the concept plan, this will delay and subsequently extend the timeframes to deliver the project as the scope will need to be redefined and further consultation with the community and mana whenua would need to be undertaken.

42. The following risks and mitigations have been considered:

Risks identified	Mitigation
Timeframe
Resource / contractor availability	The procurement process will minimise the risk of time delays due to unavailability of contractors. Programme of work to be issued prior to commencement of construction, including contractor availability. Procurement of play equipment after concept design approval.
Health & Safety
Public are exposed to unsafe conditions during construction phase	Health and safety measures will be put in place to manage any risks during the construction period, and the work area will be closed off to the public.
Budget
Increase in construction costs	There is a risk that the construction costs may exceed the available budget. Through the detail design, procurement process and competitive pricing, the risk is minimised and it is anticipated to keep construction costs within budget allowance.
Construction
Poor weather during construction may hold up delivery	Construction methodology and programme are to allow for wet weather. The preferred delivery timeframe is outside of wet weather months.
Reputational	Public expectation has been raised regarding delivery, according to the feedback provided during consultation. If the concept design is not supported, it may lead to community disappointment as well as contribute to a drop in consultation and engagement of future projects.

Ngā koringa ā-muri

Next steps

43. Once the concept design has been approved by the local board, the project will be progressed through the detailed design and procurement phases, to enable construction to commence before the end of financial year 2020/2021.  

44. Neighbouring residents will be informed of the local board’s decision and the proposed timeframe for construction.  

45. The table below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of the equipment have the potential to delay completion of the project beyond the identified timeframe.   

Project phase	Planned completion timeframe
Resource consent/ tree consent	February / March 2021
Detailed design  Once the concept design option is approved by the local board, the development of the detailed design can be progressed.	February / March 2021
Procure physical works contractor/build partner  The tender will be submitted to a suitable contractor as per the procurement guidelines.	March/ April 2021
Physical works  Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	March 2021 to June 2021

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Strategic Assessment December 2017	263
b ⇩	Concept design for Wharepapa Reserve playground renewal	269
c ⇩	Auckland Unitary Plan (AUP) designation and location plan of Wharepapa Reserve	273

Ngā kaihaina

Signatories

Author

Sandra May – Programme Manager Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

18 February 2021

Approval of concept design for playground renewal at Bluebird Reserve

File No.: CP2021/00746

Te take mō te pūrongo

Purpose of the report

1. To approve the concept design for renewal of the playground at Bluebird Reserve, Unsworth Heights, and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s Community Facilities department is currently planning the renewal of the playground at Bluebird Reserve, Unsworth Heights, as part of the Upper Harbour Local Board financial year 2020/2021 and 2021/2022 capital expenditure (capex) renewal work programme.

3. Assessment of the playground at Bluebird Reserve indicated that the junior play module is in poor condition (rated condition 5) and due to structural concerns, has been closed since September 2019.

4. A concept design (Attachment A) has been developed, incorporating consultation feedback from local residents, to provide a neighbourhood playground catering for junior (0-5 years) and intermediate (5-8 years) levels.

5. A draft concept design was presented to the local board at a workshop held on 12 November 2020. Feedback received has been incorporated into the design.

6. Community Facilities staff now seek local board approval of the concept design before progressing to detailed design with construction forecasted for the 2020/2021 financial year.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the concept design for the renewal of the playground at Bluebird Reserve, Unsworth Heights (as per attachment A of the agenda report) and request staff to progress the project to detailed design and construction.

Horopaki

Context

7. The play elements at Bluebird Reserve playground have been assessed according to compliance with the New Zealand Standards (NZS5828:2015) for playground equipment safety requirements.

8. The inspections that were carried out in 2019 resulted in the closure of the play module. The playground equipment has reached end of life and now requires replacement.

9. Assessment indicated that the double swing, edge detail and cushion fall were in average condition (rated condition 3) in 2019, but these elements have deteriorated significantly during 2019 to 2021 and are now in poor condition (rated condition 5) and require replacement.

10. The 2018 Strategic Play Provision Assessment (Attachment B) carried out by council’s Community Parks and Places specialists identified the playground at Bluebird Reserve as an ageing asset that could potentially be renewed to provide improved play provision in the local neighbourhood.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Upper Harbour Local Board has approved renewal of the playground at Bluebird Reserve as part of the financial year 2020/2021 and 2021/2022 capex renewal work programme (resolution numbers UH/2020/86 and UH/2020/22).

12. Community consultation has been undertaken in the local area via a letter drop with a feedback form, and park signage. A total of 436 letters were sent to residents in the local area. The consultation closed on 9 October 2020.

13. A total of 31 individual feedback forms have been received from the community. The community ranked the following activities as most important and popular for their families:

i) swings

ii) slides

iii) climbing

iv) creative play

v) nature play

vi) spinners

vii) rocking.

14. Other items suggested in the feedback from the community included provision of shade, a drinking fountain and seating. The design provides for additional shade trees as well as bench seating. The current budget allocation does not allow for a shade sail provision or a drinking fountain to be included.

15. Community feedback also suggested the provision of a toilet and basketball court. Bluebird Reserve is considered a neighbourhood park and mainly serves residents of the immediate surrounding location. Therefore, the demand and use of the space does not call for a toilet or a basketball court.

16. The concept design for the playground at Bluebird Reserve is shown in the image below:

Image A: Concept Design

17. The existing playground at Bluebird Reserve caters for ages 0-5 (junior). The renewal of the playground will increase value of the playground and extend the user groups to junior (0‑5 years) and intermediate (5-8 years).

18. The play elements of the proposed play module include sliding, climbing, hiding, social, imagination, swinging and hanging activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Council is committed to the regional sustainability targets and goals set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

20. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions.

21. Delivery of the project will seek to minimise carbon and contractor emissions and strive for maximum re-use and recycling of existing material aligned with the waste management hierarchy (prevention, reduction, recycling) to ensure minimum impact.

22. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options and use of products with environmental declarations for embodied carbon reductions.

23. Recycled timber logs and locally manufactured play equipment will be installed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Council staff from Customer and Community Services (Parks and Places and Community Facilities, Operational Management and Maintenance) have been consulted and are supportive of the proposed concept design.

25. Renewal of this playground aligns with the Upper Harbour Local Board Plan (2020) outcome 3, Healthy and active communities - People of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities.

26. Collaboration with staff will be ongoing to ensure that the development of the playground is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The renewal of the playground at Bluebird Reserve will improve the play experience provided in Unsworth Heights and cater for the residents in the local neighbourhood.

28. Draft concept design options were presented to the local board at a workshop held on 12 November 2020. The local board were supportive of the design and feedback received has been incorporated into the design.

29. The new playground will provide a play facility for the local residents in Unsworth Heights and improve the recreation opportunities in the Upper Harbour area.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

31. These commitments are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

32. The new playground will enable Māori community, whanau and tamariki, and families of all cultures within Unsworth Heights, to have safer and easier access to passive recreation and education through play.

33. The playground design incorporates spaces where caregivers can sit and watch/supervise young children alongside young adult spaces to enable generations to recreate together.

34. The design includes a mix of seating, shade and activity areas for young and old, and helps all ages to use and enjoy parks.

Ngā ritenga ā-pūtea

Financial implications

35. A total budget of $100,000 has been approved by the local board for this project in the following financial years:

Budget source	FY2020/21	FY21/22	Total ($)
Renewals	$20,000	$80,000
Total allocated budget			$100,000

36. The 2020/2021 and 2021/2022 Community Facilities work programme includes a renewal capital budget of $100,000 for the design and development of the playground at Bluebird Reserve.

37. The cost estimate for the physical works and play equipment based on the concept design is $94,245.

38. The project is identified as part of the Upper Harbour Local Board’s risk adjusted programme to allow for early delivery.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Should the local board not support the concept plan, this will subsequently delay and extend the timeframes to deliver the project as the scope will need to be redefined and further consultation with the community and mana whenua to be undertaken.

40. There is a risk that the construction costs could exceed the available budget. The risk will be minimised through the detailed design and procurement process to ensure competitive pricing to keep construction costs within the budget allocated.

41. Public expectation has been raised for a new playground at Bluebird Reserve.

Ngā koringa ā-muri

Next steps

42. Once the concept design has been approved by the local board, the project will be progressed through the detailed design and procurement phases to enable construction to commence before the end of financial year 2020/2021.

43. Neighbouring residents will be informed of the local board’s decision and the proposed timeframe for construction.

44. The following table summarises the anticipated next steps and estimated delivery times for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of equipment have the potential to delay completion of the project beyond the identified timeframe.

Project phase	Planned completion timeframe
Detailed design Once the concept design option is approved by the local board, the development of the detailed design can be progressed.	February 2021
Procure physical works contractor/build partner The tender will be submitted to a suitable contractor as per the procurement guidelines.	March 2021
Physical works Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	March 2021 to July 2021

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Concept design for Bluebird Reserve playground renewal	283
b ⇩	2018 Strategic Play Provision Assessment	287

Ngā kaihaina

Signatories

Author

Sandra May – Programme Manager Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

18 February 2021

Amendments to the Upper Harbour Local Board 2019-2022 community forum meeting schedule

File No.: CP2021/00188

Te take mō te pūrongo

Purpose of the report

1. To approve changes to the Upper Harbour Local Board community forum meeting schedule for the 2019-2022 electoral term:

Whakarāpopototanga matua

Executive summary

2. The local board is being asked to approve one additional community forum meeting for 6 May 2021.

3. Due to the Easter public holiday falling earlier in April in 2021, the local board is also being asked to re-schedule an approved community forum meeting on 1 April 2021 to the following week, 8 April 2021, as the proximity of the existing meeting to the public holiday may preclude public attendance.

4. Both meetings are to be held at the local board office at 30 Kell Drive, Albany village.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) approve the following changes to the 2019-2022 Upper Harbour Local Board community forum meeting schedule:

i) change the April 2021 community forum meeting date, currently scheduled on Thursday 1 April 2021 to 8 April 2021, to be held at 6.30pm at the local board office, 30 Kell Drive, Albany village

ii) one additional community forum meeting on Thursday 6 May 2021 at 6.30pm, to be held at the local board office, 30 Kell Drive, Albany village.

b) note that, if there is any change to alert levels due to the COVID-19 pandemic and these meetings do not proceed, notices of cancellation or change of venue will be made via the following sources:

i) the local board’s official Auckland Council web page

ii) the local board’s Facebook page

iii) a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The Upper Harbour Local Board adopted the April 2021 community forum meeting at its 10 December 2020 business meeting (resolution number UH/2020/148). The 2021 public holiday schedule was not considered at the time of writing the report for the December business meeting.

8. The next tranche of community forum meetings for the 2019/2022 triennium will be brought to the local board for consideration at the April 2021 business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

9. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11. This report requests the local board’s decision to approve an additional community forum meeting and to re-schedule the April 2021 community forum meeting.

Tauākī whakaaweawe Māori

Māori impact statement

12. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

13. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

14. There are no specific risks and mitigations arising from this report.

Ngā koringa ā-muri

Next steps

15. The Democracy Advisor will implement the processes associated with preparing for community forum meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Cindy Lynch - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager

No.	Title	Page
a ⇩	Governance forward work calendar - February to December 2021	349

No.	Title	Page
a ⇩	Upper Harbour Local Board record of workshop - 3 December 2020	353
b ⇩	Upper Harbour Local Board record of workshop - 4 February 2021	355

[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2] Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.

Chairperson	Margaret Miles, QSM, JP
Deputy Chairperson	Lisa Whyte
Members	Anna Atkinson
	Uzra Casuri Balouch, JP
	Nicholas Mayne
	Brian Neeson, JP