Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 24 February 2021 at 5.15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Bob Upchurch

 

Members

Kylee Matthews

 

 

Robin Tucker

 

 

APOLOGIES

 

Member

Paul Walden

 

Councillor

Pippa Coom

 

 


Waiheke Local Board

24 February 2021

 

 

 

1          Welcome

 

Board Members led the meeting in karakia.

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

 

 

2          Apologies

 

Resolution number WHK/2021/13

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      accept apologies from Member Paul Walden.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2021/14

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 3 February 2021, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum - Kathy Voyles - our community who are living in cars/vans

 

Resolution number WHK/2021/15

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         thank Kathy Voyles for her attendance to speak on our community who are living in cars/vans.

CARRIED

 

 

9.2

Matt von Sturmer - Rescue fish proposal

 

Resolution number WHK/2021/16

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         thank Matt von Sturmer for his attendance to speak on a rescue fish proposal.

 

CARRIED

 

 

9.3

Public Forum - Joseph Blessing and Deju Finn - sealing of Taraire Street

 

Resolution number WHK/2021/17

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)         thank Joseph Blessing and Deja Finn for their attendance to speak on  sealing of Taraire Street.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's Update

 

Resolution number WHK/2021/18

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)         receive Waitemata and Gulf Ward Councillor, Pippa Coom’s written update.

CARRIED

 

 

12

Waiheke Resources Trust - Love our Wetlands programme amendment

 

Resolution number WHK/2021/19

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)  approve the retention of the $10,000 within the Love our Wetlands programme and revoke the decision [Resolution number WHK/2020/221] of 16 December 2020.

CARRIED

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Against

Deputy Chairperson B Upchurch

Abstained

 

The motion was declared carried by 3 votes to 1.

 

 

Resolution number WHK/2021/20

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

b)        seek confirmation from the Healthy Waters team regarding funding support for the beach ambassadors programme during development of the FY22 work programme.

CARRIED

 

 

13

Waiheke Island Destination Management Plan - Auckland Unlimited

 

Resolution number WHK/2021/21

MOVED by Member K Matthews, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)         endorse the project scope for the Waiheke Island Destination Management Plan as per Attachment A, subject to the draft Waiheke Island Destination Management Plan being made available for public feedback.

CARRIED

 

 

14

Waiheke Governance Pilot evaluation report

 

Resolution number WHK/2021/22

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      receive the February 2021 report prepared by council’s Research and Evaluation Unit, which evaluates the just completed three-year Waiheke Governance Pilot.

b)      support the recommendation that the pilot be extended to 30 June 2022 to enable key agreed projects, initiatives, and issues that either weren’t completed under the pilot or weren’t able to be progressed, to be further investigated and pursued.

c)      request that these matters include:

i)       completion of the Mātiatia Plan

ii)      investigation of specific delegations or other appropriate decision-making mechanisms to enable the board to have the level of authority envisioned by the pilot but not yet achieved, including options around the proposed plan change to integrate the Hauraki Gulf Islands district plan into the Auckland Unitary Plan

iii)     options for Waiheke specific policy and bylaws to be developed to address known issues relating to Waiheke such as the significant unfunded impacts of the 1+m visitors who come to Waiheke annually.

d)       note that the above investigations will proceed subject to the board and staff agreeing on the content and parameters of these matters and adequate resourcing being available to undertake this work.

e)      specifically note its support for the following other recommendations of the evaluation, for the reasons shown:

i)       staff will bring options to address the report’s findings to a future Waiheke Local Board business meeting as this will create transparency for process and decision-making

ii)      that AT allocate specific budget to the AT Waiheke Operations Manager as this was originally envisaged when the position was created and is needed to “oil the wheels” where existing transport budgets and/or work programmes aren’t able to adequately address issues prioritised by the Waiheke Local Board, noting that this budget will be limited and used conservatively

iii)     request that the recommendation to establish a cohort of new local board-focused area managers with responsibility for developing and embedding successful aspects of pilot elsewhere, be first established amongst Waiheke facing roles and include AT’s Waiheke Operations Manager, as a logical extension of the pilot.

f)       note the key findings of the evaluation which include that:

i)       an increase in local board influence has been achieved

ii)      there has been a significant improvement of working relationships between board members and staff

iii)     the pilot manager’s role has provided a dedicated resource to enable issues to be investigated and support for Waiheke matters to be achieved across the organisation

iv).   the appointment of an AT Operations Manager dedicated to Waiheke is making a real difference to addressing the island’s transport issues and needs

v)     the limited number of delegations of decision-making to the board have enabled progress to be made in a number of areas

vi)   changes made across the organisation at the same time which increase local board influence have had a positive effect on issues the pilot has sought to address

vii)  despite these improvements, a number of unresolved issues and uncompleted projects remain that need to be addressed if the true intent of the pilot is to be realised.

g)      note that the RIMU evaluation will be considered by council’s Joint Governance Working Party at its 23 March 2021 meeting with a particular focus on the application of pilot learnings to other local board areas.

h)      acknowledge Dr Jesse Allpress Principal Social Scientist for his professionalism and support across the three years of this research project.

CARRIED

 

 

15

Auckland Transport Report - February 2021

 

Resolution number WHK/2021/23

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      receive the Auckland Transport February 2021 update report.

b)      request an update and clarification from Auckland Transport with regards to the design and construction of the planned causeway cycleway under the community safety fund, particularly with respect to timeframes.

CARRIED

 

 

16

New community lease to Artworks Theatre Incorporated at 2 Korora Road, Waiheke

 

Resolution number WHK/2021/24

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the public notification of the proposed lease to Artworks Theatre Incorporated

b)      grant, subject to any objections being resolved, a new community lease to Artworks Theatre Incorporated comprising 520m2 (more or less) at 2 Korora Road, Waiheke, described Lot 182 DP 24643 and Lot 192 DP 22848 (outlined in red and marked “A” on Attachment A) subject to the following terms and conditions:

i.    term:  five years, commencing on 1 February 2021, with one five-year right of renewal

ii.   Contemporaneous surrender of the existing lease, dated 14 May 2013

iii.  rent:  $1.00 plus GST per annum if requested

iv.  maintenance fee: $500.00 plus GST per annum

v.   all other terms and conditions to be in accordance with the Local Government Act 2002 and Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

 

 

 

 

 

 

 

 

17

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

 

Resolution number WHK/2021/25

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 by people from the local board area in this agenda report.

CARRIED

 

 

18

Local board input into preparation of the draft 2021 Regional Parks Management Plan

 

Resolution number WHK/2021/26

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      provides the following feedback to inform the preparation of the draft Regional Park Management Plan 2021:

Whakanewha Regional Park

 

·         Investigate development of seedling nurseries to support local planting programmes and the Million Metres and One Billion Trees projects.

 

·         Clearly articulate the important role of volunteers and the need for management to communicate with them and be aware of their needs.

 

·         Strengthen focus on protection of fauna and pest control at Whakanewha Regional Park.

 

·         Liaise with Native Bird Rescue Waiheke Island to collaborate on possible future synergies.

 

·         Promote Whakanewha Regional Park and the Poukaraka Flats campground as a destination.

 

·         Review policy settings to contemplate establishment of kiwi within Whakanewha Regional Park.

 

·         Investigate enhancement of walking, cycling and horse riding opportunities to Whakanewha Regional Park particularly on the main carriageway.

 

Motukorea (Browns Island)

 

·         Focus on conservation and significant reforestation.

 

Generically for all Regional Parks

 

·         Recommend to the Governing Body that all Hauraki Gulf-facing regional parks are included within the Hauraki Gulf Marine Park as outlined within the submission from the Hauraki Gulf Forum.

 

·         Recognise the connections between biodiversity values on land and in the ocean. Management actions could be identified that support coastal and marine ecosystems.

 

·         Identify the desire to work with central government agencies to put in place marine protection measures to protect and enhance coastal and marine biodiversity values in waters adjacent to coastal regional parks.

 

·         Review policy settings to ensure Auckland Transport’s work programme and road designs align with the Regional Parks Management Plan. 

 

·         Develop clear communication channels with local boards and involve and inform them of what is happening in their local regional parks.

 

·         Investigate incorporating bird rescue support within our regional parks.

 

·         Support the tikanga by integrating Rongoā native plantings within our regional parks.

 

·         Consider anticipated impacts of climate change (such as sea level rise and changes in rainfall patterns) on parks and identify mitigation options to address them.

CARRIED

 

 

19

Chairperson's report

 

Resolution number WHK/2021/27

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      receive the Chairperson, Cath Handley’s update.

CARRIED

 

 

20

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2021/28

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the record of proceedings for the local board workshops held 3 and 10 February 2021.

CARRIED

 

 

21

Community Forum record of proceedings

 

Resolution number WHK/2021/29

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the Community Forum record of proceedings dated 10 February 2021.

CARRIED

 

 

 

 

22

List of resource consent applications - 17 January to 5 February 2021

 

Resolution number WHK/2021/30

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the list of resource consents lodged related to Waiheke Island from 17 January to 5 February 2021.

CARRIED

 

 

23

Local board governance forward work calendar - February update

 

Resolution number WHK/2021/31

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      receive its Governance Forward Work Calendar dated February 2021.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Member Matthews closed the meeting with a karakia.

 

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

 

 

6.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................