I hereby give notice that an ordinary
meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 23
February 2021
5.30pm
Council
Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co Chairperson
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Chris Balzat
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Co Chairperson
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Veisinia Maka
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Members
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Alexa Forrest-Pain
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Faenza–lee Hiroti
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Amy Irvine
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Murali Krishna Magesan
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Hannah Njo
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Arizona Ariki Nofoali’I Leger
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Taric Speir
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Liaison Councillor
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Cr Shane Henderson
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 9 members)
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Sophie White
Kaitohutohu Mana Whakahaere /
Governance Advisor
23 February 2021
Contact Telephone: 021 836 328
Email: sophie.r.white@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Youth Advisory
Panel
23 February
2021
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
Youth Advisory Panel co-chairs for the 2019 - 2022 term 7
6 Introduction to
Youth Advisory Panel members 9
7 Panel members'
and liaison councillor's updates 11
8 10-year Budget
2021-2031 - Process overview 13
9 Developing the
Youth Advisory Panel's strategic action plan 15
10 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 12 August 2019 as a true and correct
record.
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4 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Youth Advisory
Panel
23 February
2021
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Election
of Youth Advisory Panel co-chairs for the 2019 - 2022 term
File No.: CP2021/00934
Te take mō te
pūrongo
Purpose of the report
1. To
outline the process for electing co-chairs for the Youth Advisory Panel, for
the 2019 – 2022 term.
Whakarāpopototanga matua
Executive summary
2. The
Youth Advisory Panel members are required to elect co-chairs for the remainder
of the term. Attachment A provides a description of the role of the co-chairs.
3. The
Mayor appointed interim co-chairs at the start of the term. Co-chairs were
selected to provide some diversity of thought and some previous experience of
working with the council to provide support and guidance to new panel members.
4. The terms of reference encourage each panel to confirm these
appointments or elect new co-chairs after the panel members have had a chance
to get to know each other. The interim co-chairs are eligible for
election if they wish to continue in the role.
5. The election will take place online prior to this meeting and the
results will be announced at the start of the meeting. These co-chairs are
expected to be in place until the current term of Auckland Council ends.
6. Candidates
can vote for themselves.
Open or closed ballot
7. The
panel agreed to carry out the election of their co-chairs online prior to their
meeting by closed ballot.
Voting process
8. Panel
members have been asked to put their names forward for the co-chair roles by
Tuesday 16 February so that staff can make any necessary preparations for the
election process. Candidates can be self-nominated or nominated by another
member.
9. It is recommended that co-chairs do not also act as co-chair for
working groups.
10. The
meeting will proceed as follows:
· One
of the interim co-chairs will call the meeting to order and deal with apologies
and the initial procedural items.
· The
first item of substantive business will be the election of the co-chairs, and
the interim co-chairs will ask the lead officer to announce the results of the
election process, assisted by the governance advisor.
· Once
the co-chairs have been confirmed, the meeting will continue with the next item
of business.
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Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) note
that the co-chairs will be elected by online by closed ballot, as agreed at a
previous panel workshop.
b) confirm
the election results of the co-chairs.
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Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authoriser
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Morgan Borthwick – Deputy Lead Officer
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Youth Advisory
Panel
23 February
2021
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Introduction to Youth Advisory Panel
members
File No.: CP2021/01382
Te take mō te pūrongo / Purpose of the report
1. To
introduce Youth Advisory Panel members.
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Ngā tūtohunga / Recommendation/s
That the Youth Advisory Panel:
a) note
the introduction of Youth Advisory Panel members.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Sophie White - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Morgan Borthwick - Deputy Lead Officer
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Youth Advisory
Panel
23 February
2021
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Panel members' and liaison councillor's
updates
File No.: CP2021/00890
Te take mō te pūrongo / Purpose of the report
1. To
receive updates from Youth Advisory Panel members on recent activities –
this may include participation in cross-panel working group meetings, co-chair
forums or other activities of relevance to the Youth Advisory Panel.
2. To
receive an update from the panel’s liaison councillor.
Whakarāpopototanga matua / Executive summary
3. Youth
Advisory Panel members will provide updates on their recent work and
activities.
4. The
liaison councillor to the panel, Cr Shane Henderson, will provide an update of
recent council business of relevance to the Youth Advisory
Panel.
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Ngā tūtohunga / Recommendation/s
That the Youth Advisory Panel:
a) note
the panel members’ updates.
b) note
the liaison councillor’s update.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Sophie White - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Sara Harris – Lead Officer
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Youth Advisory
Panel
23 February
2021
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10-year Budget 2021-2031 - Process
overview
File No.: CP2021/01296
Te take mō te
pūrongo
Purpose of the report
1. To receive a presentation on Auckland Council’s draft 10-year
Budget 2021-2031 (long term plan).
Whakarāpopototanga matua
Executive summary
2. All councils are required,
under the Local Government Act 2002, to adopt a long-term plan and review it
every three years. The process to develop council’s fourth long
term plan (which we refer to as the 10-year Budget) for the period 2021-2031
began in August 2020.
3. The
10-year Budget sets out Council’s activities and the community outcomes
of the Auckland region, and provides integrated decision-making and
co-ordination of the council’s resources as well as a long-term focus for
the council’s decisions and activities.
4. Staff will update budgets and prepare a consultation document and
supporting information for consultation with Aucklanders. The primary focus of
the consultation document will be to provide a fair representation of the
matters the council proposes to include in the 10-year Budget, and to clearly
set out the key issues of importance for Auckland, along with options for
addressing each issue and the implications for rates, debt and levels of
service.
5. The Governing Body has agreed the Mayoral Proposal, which is the
first step in developing the 10-year budget. When the mayor released the
proposal on 1 December 2020, he outlined the issues he thinks are most
important for Auckland. These include climate action, transport, infrastructure
for growth, community services and facilities, social investment, Māori outcomes, environmental
protection, a resilient water supply, and the level of spending and how we pay
for it.
6. The
Governing Body will meet to adopt the consultation document and supporting
material on 18 February 2021 prior to the public consultation process which is
planned to run from 22 February to 22 March 2021.
7. All consultation information
will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/ . The panel are encouraged to develop a collective response to the
draft plan.
8. All
advisory panels have been provisionally allocated a 15-minute slot on the
agenda of the 21 April 2021 Finance and Performance Committee to talk to any
collective feedback they may have as a panel on the draft budget.
9. Panel
members may also wish to provide individual feedback and encourage others from
the disability community to participate.
10. Following
feedback from the community, local boards and the Governing Body will
reconsider the draft budgets and make final decisions in May 2021. The
Governing Body will then adopt the final 10-year Budget 2021-2031 in June 2021.
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Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) note
the presentation on the 10-year Budget.
b) confirm
if they would like to present to the Finance and Performance Committee
workshop on 21 April 2021 on their feedback.
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Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Sophie White - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Morgan Borthwick – Deputy Lead Officer
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Youth Advisory
Panel
23 February
2021
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Developing the Youth Advisory Panel's
strategic action plan
File No.: CP2021/01302
Te take mō te
pūrongo
Purpose of the report
1. To
outline steps to develop and agree the content of the Youth Advisory
Panel’s strategic action plan.
Whakarāpopototanga matua
Executive summary
2. All
advisory panels develop a strategic action plan for their term. These plans outline at a high level, the key priority areas the panel
wishes to focus on during this term, within the scope of the panel’s
role. Once panels have agreed their plans, they are endorsed by Auckland
Council’s Parks, Arts, Community and Events (PACE) Committee.
3. Discussing
this report at the Youth Advisory Panel’s February 2021 meeting provides
an opportunity for the panel to record any decisions on key aspects of its
strategic plan.
Ngā tūtohunga
Recommendation/s
That the Youth Advisory Panel:
a) note
the timeline, focus and possible priorities to develop and confirm its
strategic action plan.
b) note
that the strategic action plan will be presented to the May 2021 meeting of
Auckland Council’s Parks, Arts, Community and Events Committee for
endorsement.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Sophie White - Kaitohutohu Mana Whakahaere /
Governance Advisor
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Authoriser
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Morgan Borthwick – Deputy Lead Officer
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