I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 23 February 2021

5.30pm

Council Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

 

Youth Advisory Panel

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Co Chairperson

Chris Balzat

 

Co Chairperson

Veisinia Maka

 

Members

Alexa Forrest-Pain

 

 

Faenza–lee Hiroti

 

 

Amy Irvine

 

 

Murali Krishna Magesan

 

 

Hannah Njo

 

 

Arizona Ariki Nofoali’I Leger

 

 

Taric Speir

 

 

 

 

Liaison Councillor

Cr Shane Henderson

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 9 members)

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

23 February 2021

 

Contact Telephone: 021 836 328

Email: sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Youth Advisory Panel

23 February 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Election of Youth Advisory Panel co-chairs for the 2019 - 2022 term                     7

6          Introduction to Youth Advisory Panel members                                                       9

7          Panel members' and liaison councillor's updates                                                   11

8          10-year Budget 2021-2031 - Process overview                                                        13

9          Developing the Youth Advisory Panel's strategic action plan                               15

10        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Youth Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 12 August 2019 as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Youth Advisory Panel

23 February 2021

 

 

Election of Youth Advisory Panel co-chairs for the 2019 - 2022 term

File No.: CP2021/00934

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To outline the process for electing co-chairs for the Youth Advisory Panel, for the 2019 – 2022 term.

Whakarāpopototanga matua

Executive summary

2.       The Youth Advisory Panel members are required to elect co-chairs for the remainder of the term. Attachment A provides a description of the role of the co-chairs.

3.       The Mayor appointed interim co-chairs at the start of the term. Co-chairs were selected to provide some diversity of thought and some previous experience of working with the council to provide support and guidance to new panel members.

4.       The terms of reference encourage each panel to confirm these appointments or elect new co-chairs after the panel members have had a chance to get to know each other. The interim co-chairs are eligible for election if they wish to continue in the role.

5.       The election will take place online prior to this meeting and the results will be announced at the start of the meeting. These co-chairs are expected to be in place until the current term of Auckland Council ends.

6.       Candidates can vote for themselves.

 

Open or closed ballot

7.       The panel agreed to carry out the election of their co-chairs online prior to their meeting by closed ballot.

 

Voting process

8.       Panel members have been asked to put their names forward for the co-chair roles by Tuesday 16 February so that staff can make any necessary preparations for the election process. Candidates can be self-nominated or nominated by another member.

9.       It is recommended that co-chairs do not also act as co-chair for working groups.

10.     The meeting will proceed as follows:

·   One of the interim co-chairs will call the meeting to order and deal with apologies and the initial procedural items.

·   The first item of substantive business will be the election of the co-chairs, and the interim co-chairs will ask the lead officer to announce the results of the election process, assisted by the governance advisor.

·   Once the co-chairs have been confirmed, the meeting will continue with the next item of business.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      note that the co-chairs will be elected by online by closed ballot, as agreed at a previous panel workshop.

b)      confirm the election results of the co-chairs.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

Morgan Borthwick – Deputy Lead Officer

 


Youth Advisory Panel

23 February 2021

 

 

Introduction to Youth Advisory Panel members

 

File No.: CP2021/01382

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To introduce Youth Advisory Panel members.

 

Ngā tūtohunga / Recommendation/s

That the Youth Advisory Panel:

a)      note the introduction of Youth Advisory Panel members.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Morgan Borthwick - Deputy Lead Officer

 


Youth Advisory Panel

23 February 2021

 

 

Panel members' and liaison councillor's updates

 

File No.: CP2021/00890

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive updates from Youth Advisory Panel members on recent activities – this may include participation in cross-panel working group meetings, co-chair forums or other activities of relevance to the Youth Advisory Panel.

2.       To receive an update from the panel’s liaison councillor.

Whakarāpopototanga matua / Executive summary

3.       Youth Advisory Panel members will provide updates on their recent work and activities.

4.       The liaison councillor to the panel, Cr Shane Henderson, will provide an update of recent council business of relevance to the Youth Advisory Panel.

 

 

Ngā tūtohunga / Recommendation/s

That the Youth Advisory Panel:

a)      note the panel members’ updates.

b)      note the liaison councillor’s update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Sara Harris – Lead Officer

 


Youth Advisory Panel

23 February 2021

 

 

10-year Budget 2021-2031 - Process overview

File No.: CP2021/01296

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a presentation on Auckland Council’s draft 10-year Budget 2021-2031 (long term plan).

Whakarāpopototanga matua

Executive summary

2.       All councils are required, under the Local Government Act 2002, to adopt a long-term plan and review it every three years.  The process to develop council’s fourth long term plan (which we refer to as the 10-year Budget) for the period 2021-2031 began in August 2020. 

3.       The 10-year Budget sets out Council’s activities and the community outcomes of the Auckland region, and provides integrated decision-making and co-ordination of the council’s resources as well as a long-term focus for the council’s decisions and activities.

4.       Staff will update budgets and prepare a consultation document and supporting information for consultation with Aucklanders. The primary focus of the consultation document will be to provide a fair representation of the matters the council proposes to include in the 10-year Budget, and to clearly set out the key issues of importance for Auckland, along with options for addressing each issue and the implications for rates, debt and levels of service.

5.       The Governing Body has agreed the Mayoral Proposal, which is the first step in developing the 10-year budget. When the mayor released the proposal on 1 December 2020, he outlined the issues he thinks are most important for Auckland. These include climate action, transport, infrastructure for growth, community services and facilities, social investment, Māori outcomes, environmental protection, a resilient water supply, and the level of spending and how we pay for it.

6.       The Governing Body will meet to adopt the consultation document and supporting material on 18 February 2021 prior to the public consultation process which is planned to run from 22 February to 22 March 2021. 

7.       All consultation information will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/ . The panel are encouraged to develop a collective response to the draft plan.

8.       All advisory panels have been provisionally allocated a 15-minute slot on the agenda of the 21 April 2021 Finance and Performance Committee to talk to any collective feedback they may have as a panel on the draft budget.

9.       Panel members may also wish to provide individual feedback and encourage others from the disability community to participate.

10.     Following feedback from the community, local boards and the Governing Body will reconsider the draft budgets and make final decisions in May 2021.  The Governing Body will then adopt the final 10-year Budget 2021-2031 in June 2021.

 

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      note the presentation on the 10-year Budget.

b)      confirm if they would like to present to the Finance and Performance Committee workshop on 21 April 2021 on their feedback.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Morgan Borthwick – Deputy Lead Officer

 


Youth Advisory Panel

23 February 2021

 

 

Developing the Youth Advisory Panel's strategic action plan

File No.: CP2021/01302

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To outline steps to develop and agree the content of the Youth Advisory Panel’s strategic action plan.

Whakarāpopototanga matua

Executive summary

2.       All advisory panels develop a strategic action plan for their term.  These plans outline at a high level, the key priority areas the panel wishes to focus on during this term, within the scope of the panel’s role. Once panels have agreed their plans, they are endorsed by Auckland Council’s Parks, Arts, Community and Events (PACE) Committee.

3.       Discussing this report at the Youth Advisory Panel’s February 2021 meeting provides an opportunity for the panel to record any decisions on key aspects of its strategic plan.

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      note the timeline, focus and possible priorities to develop and confirm its strategic action plan.

b)      note that the strategic action plan will be presented to the May 2021 meeting of Auckland Council’s Parks, Arts, Community and Events Committee for endorsement.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Morgan Borthwick – Deputy Lead Officer