Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee
OPEN MINUTES
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Minutes of a meeting of the Appointments and Performance Review Committee held remotely on Tuesday, 2 March 2021at 10.02 am. A recording will be uploaded to the Auckland Council website at: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx
present
Chairperson |
Hon Phil Goff, CNZM, JP |
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Deputy Chairperson |
Cr Christine Fletcher, QSO |
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Members |
Cr Josephine Bartley |
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Deputy Mayor Cr Bill Cashmore |
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Cr Pippa Coom |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Richard Hills |
From 10.07am, item 8 |
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Cr Desley Simpson, JP |
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Member David Taipari |
Until 11.08am |
ALSO PRESENT
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Cr Angela Dalton |
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IN ATTENDANCE
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Claire Denison |
Kerridge & Partners |
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Tim Scanlan |
Kerridge & Partners |
Appointments and Performance Review Committee 02 March 2021 |
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Note: a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:
Deputy Mayor BC Cashmore |
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Cr C Fletcher |
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Cr J Bartley |
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Cr R Hills |
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Cr P Coom |
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Cr D Simpson |
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Cr A Filipaina |
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IMSB Chair D Taipari |
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Cr C Darby |
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Resolution number APR/2021/7 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Appointments and Performance Review Committee: a) accept the apology from Cr D Simpson for early departure on council business. |
Note: subsequently, Cr D Simpson did not depart early. |
There were no declarations of interest.
Resolution number APR/2021/8 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 February 2021, including the confidential section, as a true and correct record. |
There were no petitions.
There was no public input.
There was no local board input.
There was no extraordinary business.
8 |
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Cr R Hills entered the meeting at 10.07 am.
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Resolution number APR/2021/9 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) note that there is a confidential report included on today’s committee agenda that provides information to: i) make decisions for reappointing directors and filling a director vacancy to Tāmaki Redevelopment Company Limited’s board b) note that the report is confidential due to the personal information contained within, and that the final appointment decisions will be made publicly available at the conclusion of the appointment process. |
9 |
Auckland Regional Amenities Funding Board board appointments for 2020-2021 |
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Resolution number APR/2021/10 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) note the process for appointing a director to the Auckland Regional Amenities Funding Board is consistent with council’s director appointment policy b) note that a confidential report is included in the agenda and provides information regarding the board appointment programme for 2021 and an update on the vacancy from 2020 c) note that the report is confidential due to the personal information contained in them and the final appointment decisions will be made publicly available at the conclusion of the Auckland Regional Amenities Funding Board appointment process. |
10 |
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Resolution number APR/2021/11 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) note there is a confidential report on this meeting agenda requesting the committee make decisions regarding the appointment of candidates for vacancies on the boards of Auckland’s council-controlled organisations. b) note that this report is confidential due to the personal information contained within, and that the final appointment decisions will be made publicly available at the conclusion of the appointment process. |
11 |
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Resolution number APR/2021/12 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) note that there is a confidential report included in the agenda that provides information regarding the performance objectives for Auckland Council’s Chief Executive for the 2021 Financial Year (year ending 30 June 2021). |
12 |
Chief Executive Performance Objectives - Workforce and FTE Update |
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Resolution number APR/2021/13 MOVED by Mayor P Goff, seconded by Cr C Fletcher: That the Appointments and Performance Review Committee: a) note that there is a confidential report included in the agenda that provides information regarding the workforce and adjustment of the Full Time Equivalent performance objectives for Auckland Council’s chief executive for the 2021 Financial Year (year ending 30 June 2021). |
13 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number APR/2021/14 MOVED by Cr C Fletcher, seconded by Cr P Coom: That the Appointments and Performance Review Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Claire Denison and Tim Scanlan, Kerridge and Partners, be permitted to remain for Confidential Item CONFIDENTIAL: Board Appointment to Panuku Development Auckland Limited, Item C 3 after the public has been excluded, because of their knowledge of matters which will help the Appointments and Performance Review Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Board Appointments to Tāmaki Redevelopment Company Limited
C2 CONFIDENTIAL: Board Appointments to Auckland Regional Amenities Funding Board
C3 CONFIDENTIAL: Board Appointment to Panuku Development Auckland Limited
C4 CONFIDENTIAL: Update on Chief Executive Performance Objectives
C5 CONFIDENTIAL: Chief Executive Performance Objectives – update on workforce and Full Time Equivalent
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
10.24 am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.24 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
CONFIDENTIAL: Board Appointments to Tāmaki Redevelopment Company Limited |
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Resolution number APR/2021/15 MOVED by Cr J Bartley, seconded by Cr C Fletcher: e) agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the decisions will be made publicly available. f) note that the report must remain confidential due to the private information relating to individuals contained in the report.
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C2 |
CONFIDENTIAL: Board Appointments to Auckland Regional Amenities Funding Board |
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Resolution number APR/2021/16 MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore: f) agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the decisions will be made publicly available. g) note that the report must remain confidential due to the private information relating to individuals contained in the report.
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C3 |
CONFIDENTIAL: Board Appointment to Panuku Development Auckland Limited |
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Resolution number APR/2021/17 MOVED by Cr C Fletcher, seconded by Member D Taipari: c) agree that the report, attachments and memo containing the Kerridge Shortlist Recommendation report will always remain confidential due to the private information relating to individuals contained in the report. d) note that at the conclusion of the appointment process the decisions will be made publicly available. |
C4 |
CONFIDENTIAL: Update on Chief Executive Performance Objectives |
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Resolution number APR/2021/18 MOVED by Mayor P Goff, seconded by Cr C Fletcher: b) agree that there be no restatement of the resolutions, report, and attachments.
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C5 |
CONFIDENTIAL: Chief Executive Performance Objectives – update on workforce and Full Time Equivalent |
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Resolution number APR/2021/19 MOVED by Mayor P Goff, seconded by Cr C Fletcher: e) agree that there be no restatement of the resolutions, report, and attachments.
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12.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................