I hereby give notice that an ordinary meeting of the Appointments and Performance Review Committee will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 30 March 2021 10.00am Room 1, Level
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Kōmiti Mō Te Kopou Me Te
Arotake Whakatutukitanga /
OPEN ADDENDUM AGENDA
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MEMBERSHIP
Chairperson |
Hon Phil Goff, CNZM, JP |
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Deputy Chairperson |
Cr Christine Fletcher, QSO |
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Members |
Cr Josephine Bartley |
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Cr Pippa Coom |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Richard Hills |
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Cr Desley Simpson, JP |
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IMSB Chair David Taipari |
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Ex-Officio |
Deputy Mayor Cr Bill Cashmore |
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(Quorum 4 members)
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Suad Allie Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
25 March 2021
Contact Telephone: (09) 977 6953 Email: suad.allie@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Appointments and Performance Review Committee 30 March 2021 |
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10 Approval of brief for Auckland Transport board appointment 5
11 Appointments and Performance Review Committee Forward Work Programme 11
Appointments and Performance Review Committee 30 March 2021 |
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Approval of brief for Auckland Transport board appointment
File No.: CP2021/03001
Te take mō te pūrongo
Purpose of the report
1. To approve the brief for the appointment of an Auckland Transport board director, with a focus on audit and risk capability.
Whakarāpopototanga matua
Executive summary
2. Auckland Transport’s Audit and Risk subcommittee chair is stepping down from their position on the board after serving two terms and needs to be replaced in 2021. Their term of appointment will conclude on 31 October 2021.
3. Attached for approval is a brief for appointment of a new director (Attachment A). It has been prepared by Auckland Council staff and Kerridge Partners, in consultation with the Auckland Transport chair.
4. In addition to the common skills priorities expected across all Auckland council-controlled organisations (CCOs), the skills focus is on audit and risk capability, and previous experience as a chair of audit and risk committees. It is important that the brief remain tightly aligned to these skills, so that Auckland Transport has strong capability in its audit and risk function.
5. The committee’s approval is sought for the brief, along with any comments. Following the meeting, Kerridge & Partners (Kerridge) will finalise the brief and begin to develop a long-list. The appointment process will then proceed through its usual steps. This will include:
· calibration meetings
· short-listing (Appointments and Performance Review committee 15 June 2021)
· interviews
· appointment (Appointments and Performance Review committee 3 August 2021).
Recommendation/s
That the Appointments and Performance Review Committee:
a) approve the brief provided in Attachment A of the agenda report for the appointment of a director to the Auckland Transport Board, focussing on audit and risk capability.
Horopaki
Context
6. Auckland Transport’s Audit and Risk subcommittee chair is stepping down in 2021 after serving two terms and needs to be replaced. Their term of appointment will conclude on 31 October 2021.
Tātaritanga me ngā tohutohu
Analysis and advice
7. The brief for appointment will guide the recruitment process and is therefore an important document. It will provide direction for our recruitment partners Kerridge, as they develop a long-list of candidates for appointment, and provide the key guidance for interviewing and committee decisions as the process continues.
8. The appointment brief has been developed by council staff and Kerridge, in consultation with the Auckland Transport board chair.
9. The focus of the brief is on replacing the audit and risk skills of the director who is leaving. In particular, the brief seeks a person who has previously been a chair of an audit and risk committee and has significant public and private experience with large and complex organisations. These skills are in addition to the common priorities for all CCO appointments.
10. We therefore seek the committee’s approval of the brief, along with any comments and changes the committee wishes to make. However, given the importance of the audit and risk function to an organisation as large and complex as Auckland Transport, staff advice is that the brief needs to remain tightly focussed on these skills. This will ensure the Auckland Transport board of directors continues to have appropriate capability in this regard.
Tauākī whakaaweawe āhuarangi
Climate impact statement
11. A commitment to integrating council’s climate action plans into the strategies and operations of all CCOs is one of the common priorities for director appointments.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. The Auckland Transport board chair contributed to the development of this brief.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
13. Appointments to the Auckland Transport Board are the responsibility of Governing Body and local board views have not been sought in the development of this brief.
Tauākī whakaaweawe Māori
Māori impact statement
14. Upholding the principles of the Treaty of Waitangi and promoting Māori outcomes are one of the common priorities for appointment across the CCOs. In addition, this brief specifically is seeking candidates who can demonstrate understanding of Māori world views and strategic perspectives.
Ngā ritenga ā-pūtea
Financial implications
15. Auckland Transport pays for its own directors. This appointment process is budgeted for from the contract council has with Kerridge. There are therefore no financial implications arising from agreeing this brief.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
16. Staff consider there are no significant risks at this stage of the appointment process.
Ngā koringa ā-muri
Next steps
17. Once the brief is approved, Kerridge will begin the long-list process. The committee will be asked to approve a short-list on 15 June 2021 and an appointment on 3 August 2021.
Attachments
No. |
Title |
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a⇩ |
Auckland Transport Director 2021 - Briefing paper - FINAL |
9 |
Ngā kaihaina
Signatories
Author |
Edward Siddle - Principal Advisor |
Authorisers |
Alastair Cameron - Manager - CCO Governance & External Partnerships Phil Wilson – Director, Governance & CCO Partnerships |
Appointments and Performance Review Committee 30 March 2021 |
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Appointments and Performance Review Committee Forward Work Programme
File No.: CP2020/16030
Te take mō te pūrongo
Purpose of the report
1. To approve the committee’s forward work programme.
Whakarāpopototanga matua
Executive summary
2. This committee deals with making appointments and approving policies to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited (POAL) and Auckland International Airport Limited (AIAL).
3. The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.
4. This forward work programme covers the period February 2021 to December 2021.
Recommendation/s That the Appointments and Performance Review Committee: a) approve the forward work programme for the Appointments and Performance Review Committee b) agree that the Appointments and Performance Review Committee forward work programme be reported monthly for information and reviewed on a six-monthly basis.
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Attachments
No. |
Title |
Page |
a⇩ |
Appointments and Performance Review Committee forward work programme. |
13 |
Ngā kaihaina
Signatories
Authors |
Suad Allie - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor |
Authoriser |
Phil Wilson - Director, Governance & CCO Partnerships |
Appointments and Performance Review Committee 30 March 2021 |
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Kōmiti
Mō Te Kopou Me Te Arotake Whakatutukitanga /
Appointments and Performance Review Committee This committee deals with making
appointments and approving policies to Council-Controlled Organisations
(CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception
of Ports of Auckland Limited and Auckland International Airport Limited. The
committee also reviews and make recommendations to the Governing Body in
relation to the chief executive’s employment. Additionally, the
committee is also responsible for receiving updates to the council
organisations, POAL and AIAL.
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Area of work and Lead Department |
Reason for work |
Committee role (decision and/or direction) |
Expected timeframes Highlight the month(s) this is expected to come to committee in 2021 |
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Apr |
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Jun |
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Aug |
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Oct |
Nov |
Dec |
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[Auckland Regional Amenities Funding Board vacancy] [CCO Governance and External Partnerships] |
The Auckland Regional Amenities Funding Act 2008 (the Act) established a model for funding ten specified regional amenities. The Act established two administrative bodies, the Funding Board and the Amenities Board. Council appoints 6 members of the ARAFA Board.
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To approve shortlist of candidates for interview May – Shortlist candidates June - Appointments Progress to date:
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Board Appointments 2021 to CCO’s [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.
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To approve re appointments To approve: · AT Director Brief – 30 March 2021 · Skills · Panel members · IMSB representative on panel Progress to date:
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Director Appointments to CCO’s – Panuku [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations. |
To approve brief – 2 December 2020 (completed) To approve short list – 4 May 2021 To approve appointment – 15 June 2021 |
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Director Appointments to CCO’s – Auckland Unlimited [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations. |
To approve brief – 2 December 2020 (completed) To approve short list – 4 May 2021 To approve appointment – 15 June 2021 |
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Director Appointments to CCO’s – Watercare [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations. |
To approve (1 Director): · vacancy/skill set/selection panel · longlist · shortlist · Appointment/re appointment |
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Annual programme review for CCO’s [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations. |
To approve: · Appointment · re appointment · vacancy/skill set/ · panel members
Progress to date: |
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Review of board remuneration appointment policy [CCO Governance and External Partnerships] |
In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations. |
To approve the board appointment and remuneration policy
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Board intern programme [CCO Governance and External Partnerships] |
In 2013, Auckland Council approved a director intern programme known as the board intern programme |
To approve the appointment of five board interns for CCO’s
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Tamaki Redevelopment Company [CCO Governance and External Partnerships] |
Auckland Council is a joint shareholder with the Crown. Council has one director it is responsible for appointment, and jointly appoints with the Crown the other directors. |
To approve appointments/reappointments To approve: · reappointment of council director · approve selection panel and criteria Progress to date: Link to decision |
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Legacy CCOs Manukau Beautification Charitable Trust [CCO Governance and External Partnerships] |
Director appointments |
To approve appointments/reappointments Progress to date: To approve appointment of two trustees – 30 March 2021
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AWMM /MOTAT [CCO Governance and External Partnerships] |
Auckland Council makes 5 appointments to the AWMM Board and 6 appointments to the MOTAT Board. The appointments are to replace or renew directors who’s terms are expiring. |
Reappointments/new appointments
Progress to date:
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CE Performance Objectives |
Setting CE Performance Objectives CE review process |
To approve the Chief Executives Performance Objectives Progress to date: Link to decision
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