Addendum Agenda of Appointments and Performance Review Committee

I hereby give notice that an ordinary meeting of the Appointments and Performance Review Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 30 March 2021

10.00am

Room 1, Level 26
135 Albert St
Auckland

Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga /
Appointments and Performance Review Committee

OPEN ADDENDUM AGENDA

MEMBERSHIP

Chairperson	Hon Phil Goff, CNZM, JP
Deputy Chairperson	Cr Christine Fletcher, QSO
Members	Cr Josephine Bartley
	Cr Pippa Coom
	Cr Chris Darby
	Cr Alf Filipaina
	Cr Richard Hills
	Cr Desley Simpson, JP
	IMSB Chair David Taipari
Ex-Officio	Deputy Mayor Cr Bill Cashmore

(Quorum 4 members)

Suad Allie

Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

25 March 2021

Contact Telephone: (09) 977 6953

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Appointments and Performance Review Committee

30 March 2021

Approval of brief for Auckland Transport board appointment

File No.: CP2021/03001

Te take mō te pūrongo

Purpose of the report

1. To approve the brief for the appointment of an Auckland Transport board director, with a focus on audit and risk capability.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport’s Audit and Risk subcommittee chair is stepping down from their position on the board after serving two terms and needs to be replaced in 2021. Their term of appointment will conclude on 31 October 2021.

3. Attached for approval is a brief for appointment of a new director (Attachment A). It has been prepared by Auckland Council staff and Kerridge Partners, in consultation with the Auckland Transport chair.

4. In addition to the common skills priorities expected across all Auckland council-controlled organisations (CCOs), the skills focus is on audit and risk capability, and previous experience as a chair of audit and risk committees. It is important that the brief remain tightly aligned to these skills, so that Auckland Transport has strong capability in its audit and risk function.

5. The committee’s approval is sought for the brief, along with any comments. Following the meeting, Kerridge & Partners (Kerridge) will finalise the brief and begin to develop a long-list. The appointment process will then proceed through its usual steps. This will include:

· calibration meetings

· short-listing (Appointments and Performance Review committee 15 June 2021)

· interviews

· appointment (Appointments and Performance Review committee 3 August 2021).

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a) approve the brief provided in Attachment A of the agenda report for the appointment of a director to the Auckland Transport Board, focussing on audit and risk capability.

Horopaki

Context

6. Auckland Transport’s Audit and Risk subcommittee chair is stepping down in 2021 after serving two terms and needs to be replaced. Their term of appointment will conclude on 31 October 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The brief for appointment will guide the recruitment process and is therefore an important document. It will provide direction for our recruitment partners Kerridge, as they develop a long-list of candidates for appointment, and provide the key guidance for interviewing and committee decisions as the process continues.

8. The appointment brief has been developed by council staff and Kerridge, in consultation with the Auckland Transport board chair.

9. The focus of the brief is on replacing the audit and risk skills of the director who is leaving. In particular, the brief seeks a person who has previously been a chair of an audit and risk committee and has significant public and private experience with large and complex organisations. These skills are in addition to the common priorities for all CCO appointments.

10. We therefore seek the committee’s approval of the brief, along with any comments and changes the committee wishes to make. However, given the importance of the audit and risk function to an organisation as large and complex as Auckland Transport, staff advice is that the brief needs to remain tightly focussed on these skills. This will ensure the Auckland Transport board of directors continues to have appropriate capability in this regard.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. A commitment to integrating council’s climate action plans into the strategies and operations of all CCOs is one of the common priorities for director appointments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The Auckland Transport board chair contributed to the development of this brief.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. Appointments to the Auckland Transport Board are the responsibility of Governing Body and local board views have not been sought in the development of this brief.

Tauākī whakaaweawe Māori

Māori impact statement

14. Upholding the principles of the Treaty of Waitangi and promoting Māori outcomes are one of the common priorities for appointment across the CCOs. In addition, this brief specifically is seeking candidates who can demonstrate understanding of Māori world views and strategic perspectives.

Ngā ritenga ā-pūtea

Financial implications

15. Auckland Transport pays for its own directors. This appointment process is budgeted for from the contract council has with Kerridge. There are therefore no financial implications arising from agreeing this brief.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. Staff consider there are no significant risks at this stage of the appointment process.

Ngā koringa ā-muri

Next steps

17. Once the brief is approved, Kerridge will begin the long-list process. The committee will be asked to approve a short-list on 15 June 2021 and an appointment on 3 August 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport Director 2021 - Briefing paper - FINAL	9

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson – Director, Governance & CCO Partnerships

No.	Title	Page
a ⇩	Appointments and Performance Review Committee forward work programme.	13

Appointments and Performance Review Committee

30 March 2021

Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee
Forward Work Programme 2021

This committee deals with making appointments and approving policies to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited and Auckland International Airport Limited. The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.
The full terms of reference can be found here: [Terms of Reference agreed 12 November 2019].

Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2021
Area of work and Lead Department	Reason for work	Committee role (decision and/or direction)	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
[Auckland Regional Amenities Funding Board vacancy] [CCO Governance and External Partnerships]	The Auckland Regional Amenities Funding Act 2008 (the Act) established a model for funding ten specified regional amenities. The Act established two administrative bodies, the Funding Board and the Amenities Board. Council appoints 6 members of the ARAFA Board.	To approve shortlist of candidates for interview May – Shortlist candidates June - Appointments Progress to date:
Board Appointments 2021 to CCO’s [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve re appointments To approve: · AT Director Brief – 30 March 2021 · Skills · Panel members · IMSB representative on panel Progress to date:
Director Appointments to CCO’s – Panuku [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve brief – 2 December 2020 (completed) To approve short list – 4 May 2021 To approve appointment – 15 June 2021
Director Appointments to CCO’s – Auckland Unlimited [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve brief – 2 December 2020 (completed) To approve short list – 4 May 2021 To approve appointment – 15 June 2021
Director Appointments to CCO’s – Watercare [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve (1 Director): · vacancy/skill set/selection panel · longlist · shortlist · Appointment/re appointment
Annual programme review for CCO’s [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve: · Appointment · re appointment · vacancy/skill set/ · panel members Progress to date:
Review of board remuneration appointment policy [CCO Governance and External Partnerships]	In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.	To approve the board appointment and remuneration policy
Board intern programme [CCO Governance and External Partnerships]	In 2013, Auckland Council approved a director intern programme known as the board intern programme	To approve the appointment of five board interns for CCO’s
Tamaki Redevelopment Company [CCO Governance and External Partnerships]	Auckland Council is a joint shareholder with the Crown. Council has one director it is responsible for appointment, and jointly appoints with the Crown the other directors.	To approve appointments/reappointments To approve: · reappointment of council director · approve selection panel and criteria Progress to date: Link to decision
Legacy CCOs Manukau Beautification Charitable Trust [CCO Governance and External Partnerships]	Director appointments	To approve appointments/reappointments Progress to date: To approve appointment of two trustees – 30 March 2021
AWMM /MOTAT [CCO Governance and External Partnerships]	Auckland Council makes 5 appointments to the AWMM Board and 6 appointments to the MOTAT Board. The appointments are to replace or renew directors who’s terms are expiring.	Reappointments/new appointments Progress to date:
CE Performance Objectives	Setting CE Performance Objectives CE review process	To approve the Chief Executives Performance Objectives Progress to date: Link to decision

Authors	Suad Allie - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Phil Wilson - Director, Governance & CCO Partnerships