Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga /

Appointments and Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Tuesday, 30 March 2021 at 10.05am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

From 10.18am, item C2

Members

Cr Pippa Coom

From 10.20am, item C2

 

Cr Alf Filipaina

 

 

Cr Desley Simpson, JP

 

Ex-officio

Deputy Mayor Cr Bill Cashmore

 

 

 

ABSENT

 

 

Cr Richard Hills

 

 

 

Cr Josephine Bartley

 

 

 

Cr Chris Darby

 

 

 

IMSB Chair David Taipari

 

 

 

 

IN ATTENDANCE

 

 

Claire Denison

Kerridge and Partners

 

Tim Scanlan

Kerridge and Partners

 

 

 

 


Appointments and Performance Review Committee

30 March 2021

 

 

 

1          Apologies

 

Resolution number APR/2021/20

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)         accept the apologies from Cr C Darby, Cr C Fletcher and IMSB Chair, D Taipairi for lateness and Cr R Hills and Cr J Bartley for absence.

CARRIED

Note:   An apology was subsequently received from Cr P Coom for lateness.

Apologies has been received from Cr C Darby and IMSB Chair D Taipari for lateness. However the meeting had concluded before Cr Dary and IMSB Chair Taipari could attend.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/21

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 2 March 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

8

Appointments to the board of Manukau Beautification Charitable Trust

 

Resolution number APR/2021/22

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)      note that there is a confidential report on this meeting agenda with recommendations regarding the appointment of trustees to the board of Manukau Beautification Charitable Trust.

b)      note this report is confidential due to the personal information contained in it and the final appointment decisions will be made publicly available at the conclusion of the appointment process.

CARRIED

 

 

9

Board Appointments: Panuku Development Auckland

 

Resolution number APR/2021/23

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      note there is a confidential report on this meeting agenda requesting the committee make decisions regarding the shortlisting of two candidates for interview for vacancies on the board of Panuku Development Auckland Limited.

b)      note that the confidential report remains confidential due to the personal information contained in it, and that the final appointment decisions will be made publicly available at the conclusion of the appointment process.

CARRIED

 

 

10

Approval of brief for Auckland Transport board appointment

 

Resolution number APR/2021/24

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      approve the brief provided in Attachment A of the agenda report for the appointment of a director to the Auckland Transport Board, focussing on audit and risk capability.  

CARRIED

 

 

11

Appointments and Performance Review Committee Forward Work Programme

 

Resolution number APR/2021/25

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Appointments and Performance Review Committee:

a)      approve the forward work programme for the Appointments and Performance Review Committee

b)      agree that the Appointments and Performance Review Committee forward work programme be reported monthly for information and reviewed on a six-monthly basis.

CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

13        Procedural motion to exclude the public

Resolution number APR/2021/26

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Claire Denison and Tim Scanlan, Kerridge and Partners be permitted to remain for Confidential Item Confidential: Board appointments to a council-controlled organization, Item C2, after the public has been excluded, because of their knowledge of matters, which will help the Appointments and Performance Review Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Appointments to the board of Manukau Beautification Charitable Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidates for the position of trustee on the Manukau Beautification Charitable Trust Board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Board appointments to a council-controlled organisation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates who have applied for director vacancies on the board of Panuku Development Auckland.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

10.10 am        The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

10.32 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointments to the board of Manukau Beautification Charitable Trust

 

Resolution number APR/2021/26

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

b)      agree that the report and attachments will remain confidential due to the private information relating to individuals contained in the report.

c)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

 

C2

CONFIDENTIAL: Board appointments to a council-controlled organisation

 

Resolution number APR/2021/27

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

c)      agree that the report and memo will always remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 


 

 

 

10.32 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................