Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 16 March 2021 at 2.00pm.

 

present

 

Chairperson

Aidan Bennett, QSM

 

Deputy Chairperson

George Wood, CNZM

 

Members

Trish Deans

 

 

Ruth Jackson

 

 

Jan O'Connor, QSM

 

 

Toni van Tonder

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

16 March 2021

 

 

 

1          Welcome

 

The meeting was opened with a karakia.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2021/13

MOVED by Chairperson A Bennett, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 February 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

 

 

 

 

11

Land Owner Approval for lessor and lessee works at Takapuna Holiday Park

 

Raewyn Sendles – Senior Land Use Advisor, Lucy Oliver – Commercial Property Manager and John O’Brien – Asset & Facilities Manager, were in attendance to address the board in support of this item.

 

Resolution number DT/2021/14

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)       grants landowner approval for Auckland Council to undertake the site preparatory works (shown in attachment A), subject to compliance with the regulatory consenting process, to prepare the site for redevelopment and perform the contractual obligations of the lease including:

i.      demolition of all existing council buildings being amenities block, cabin, and Rose Cottage

ii.     removal of post and existing wire fence to eastern boundary adjacent to coastal walkway and installation of a retaining wall (approximately 350-400mm high) capped to provide seating and a hard fill to alleviate coastal inundation

iii.    installation of a 350-400mm high retaining wall along part of the southern boundary between the campground and adjacent reserve area to address stormwater flooding

iv.    installation of additional catchpits within the site connecting to existing site drainage outlets to alleviate stormwater flooding.

b)      grants landowner approval for Stephen Gregory Edwards & Anthony Robert Herring as trustees of the Stephen Edwards Trust (lessee) to undertake works to develop the leased site in accordance with the Takapuna Holiday Park Masterplan (shown in attachment B), subject to compliance with the regulatory consenting processes, in order to perform the contractual obligations of the lease. The works will include:

i.      earthworks to re-contour the site

ii.     removal of non-native trees (approximately 8)

iii.    installation of a retaining wall along a portion of Alison Ave and replacement of boundary fencing

iv.    building accommodation and amenity buildings

v.     installation of stormwater and wastewater infrastructure to service the new buildings

vi.    upgrading existing formed roads and creating additional paved areas within the leased area

c)      notes that if landowner approval is not granted for either the lessor or lessee works, neither party will be able to perform the obligations of the lease, the lease contract will be terminated, and the site will remain undeveloped.

CARRIED

 

 

 

 

 

 

 

12

Approval For New Private Road Names For Subdivision at 199 - 201 East Coast Road, Castor Bay

 

Resolution number DT/2021/15

MOVED by Member T van Tonder, seconded by Chairperson A Bennett:  

That the Devonport-Takapuna Local Board:

a)      approve the preferred road name Tapātai Place’ for the private road within the subdivision being undertaken by Bei Yue Limited, (the Applicant), in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

13

Renewal and variation of the community lease to Belmont Park Bowling Club Incorporated and agreement to lease and deed of additional premises to Belmont Park Racquets Club Incorporated at Belmont Park, 46 Roberts Avenue, Bayswater

 

Deepal Chand – Community Lease Specialist and Donna Cooper – Community Lease Specialist, were in attendance to address the board in support of this item.

 

Resolution number DT/2021/16

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      grant the final renewal of the community lease to Belmont Park Bowling Club Incorporated with a variation to affect the surrender of part of the lease area at 46 Roberts Avenue, Belmont Park, Bayswater described as Lot 104 Deposited Plan 37877 and contained in NA1119/22 on the following terms and conditions:

i)       term – 10 years commencing 1 May 2019, with no further right of renewal with final expiry 30 April 2029

ii)      rent - $1.00 plus GST per annum, if demanded

iii)     the lease area being part surrendered as shown on (Attachment A) to be recorded in the deed of renewal and variation

iv)     note all other terms and conditions be in accordance with the original lease agreement dated 1 May 2009.

b)      grant, subject to public notification and iwi engagement, an agreement to lease, to Belmont Park Racquets Club Incorporated for an area compromising approximately 1907m2 (more or less) at 46 Roberts Avenue, Belmont Park, Bayswater as identified on Attachment B, subject to the following terms and conditions:

i)       that the club has until 31 July 2023, to meet the terms and conditions of the agreement to lease including seeking sufficient funds to undertake the project, obtaining resource, building and other approvals, and undertaking the development works

ii)      provided the terms and conditions of the agreement to lease are satisfied, grant a deed of additional premises over the area described in Attachment B on the same terms and conditions as the lease held by the club dated 1 April 2016

iii)     note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

14

Devonport-Takapuna Local Board Transitional Rates Grants

 

Jestine Joseph – Lead Financial Advisor, was in attendance to address the board in support of this item.

 

Resolution number DT/2021/17

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      note that transitional rates grants are ending 30 June 2021

b)      note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c)      agree to continue the transitional rates grants for the 2021/2022 financial year during which period staff will report back to the local board with more information on the recipients and these grants will be reviewed prior to the adoption of the 2022/2023 Local Board Agreement.

d)      agree that rates grants paid out in future will be calculated by applying the average rates increase to the previous year’s grants.

e)      note that the Michael King Writers Centre will be rated at 50% of previous rates bill, which is approximately $1834 per annum in the 2021/2022 financial year of which they will be eligible to receive an 87% remission as was provided for under the legacy North Shore City Council scheme.

f)       request the above resolutions be forwarded to the community grants team for consideration prior to the development of the local board’s 2021/2022 community grants criteria.

CARRIED

 

Members J O’Connor and T Deans requested that their dissenting votes against resolution e) above be recorded.  

 

 

15

2021 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number DT/2021/18

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021.

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

CARRIED

 

 

16

Chairpersons' Report

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute’s attachment.

 

Resolution number DT/2021/19

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson A Bennett for his verbal report.

CARRIED

 

Attachments

a     16 March 2021 - Item 16 Chairpersons' Report - A Bennett March 2021 Report

 

 

17

Elected Members' Reports

 

A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute’s attachment.

 

Resolution number DT/2021/20

MOVED by Chairperson A Bennett, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)         receive and thank Deputy Chairperson George Wood for his tabled report.

b)         receive and thank members for their reports.

CARRIED

 

Attachments

a     16 March 2021 - Item 17 Elected Members Reports - G Wood March 2021 Report

 

 

 

 

 

18

Devonport-Takapuna Local Board - Record of Workshops February 2021

 

Resolution number DT/2021/21

MOVED by Chairperson A Bennett, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in February 2021.

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number DT/2021/22

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for March 2021 as set out in Attachment A of this agenda report.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.46pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................