I hereby give notice that an ordinary
meeting of the Ethnic Peoples Advisory Panel will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Monday, 1
March 2021
5.00pm
FIckling
Convention Centre
546 Mount Albert Road
Hillsborough meeting room
Three Kings
|
|
Ngā Hui a te
Rōpū Kaitohutohu Take Āhua Iwi Kē / Ethnic Peoples Advisory Panel
OPEN AGENDA
|
MEMBERSHIP
|
Co-Chairs
|
Mohamud Mohamed
|
|
|
|
Kathy Yan
|
|
|
Members
|
Carol Guler
|
|
|
|
Eva Chen
|
|
|
|
Fatumata Bah
|
|
|
|
Farrukh Gul Qaisrani
|
|
|
|
Ireen Manuel
|
|
|
|
Najira Khanan
|
|
|
|
Sunil Kaushal
|
|
|
Liaison Councillor
|
Cr Paul Young
|
|
|
Chief Liaison Councillor
|
Cr Dr Cathy Casey
|
|
|
(Quorum 5 members)
|
|
Suad Allie
Kaitohutohu Mana Whakahaere/
Senior Governance Advisor
24 February 2021
Contact Telephone: 09 977 6953
Email: suad.allie@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of
Ethnic Peoples Advisory Panel co-chairs for the 2019 - 2022 term 7
6 Panel members'
and Liaison Councillors updates 13
7 Verbal Update
from Cross-Panel Working Groups 15
8 10-year Budget
2021-2031 - Process overview 17
9 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
There are no
minutes to be confirmed.
|
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
Election
of Ethnic Peoples Advisory Panel co-chairs for the 2019 - 2022 term
File No.: CP2021/01536
Te take mō te
pūrongo
Purpose of the report
1. To
outline the process for electing co-chairs for the Ethnic Peoples Advisory
Panel, for the 2019 – 2022 term.
Whakarāpopototanga matua
Executive summary
2. The
Ethnic Peoples Advisory Panel members are required to elect co-chairs for the
remainder of the term. Attachment A provides a description of the role of the co-chairs.
3. The
Mayor appointed interim co-chairs at the start of the term. Co-chairs were
selected to provide some diversity of thought and some previous experience of
working with the council to provide support and guidance to new panel members.
4. The terms of reference encourage each panel to confirm these
appointments or elect new co-chairs after the panel members have had a chance
to get to know each other. The interim co-chairs are eligible for
election if they wish to continue in the role.
5. The election will take place at this meeting. These co-chairs are
expected to be in place until the current term of Auckland Council ends.
6. The
panel must also choose a voting system. Staff recommend that the panel adopt
one of the two voting systems outlined in the Local Government Act 2002 (refer
to paragraphs 14 and 15 of this report). Once the panel has made these choices,
the Principal Advisor Panels will lead the process for the election of the
co-chairs.
7. Any
members who are unable to attend the meeting may be invited to vote by email
before the meeting. Candidates can vote for themselves.
Open or closed ballot
8. At
their workshop on 7 December 2020, the panel agreed to carry out the election
of their co-chairs by open ballot.
Voting process
9. Panel
members have been asked to put their names forward for the co-chair roles by
Monday 22 February so that staff can make any necessary preparations for the
election process. Candidates can be self-nominated or nominated by another
member.
10. If there are
more than four nominations for the co-chairs, there are two possible voting
systems that can be used by the panel. The panel needs to decide what voting
system it wants to use:
· System
A: The voting takes place in rounds where each round of voting excludes the
people with the lowest number of votes until the preferred people are
identified.
· System
B: There is one round of voting whereby the people with the highest number of
votes are elected – there are tiebreakers if nominees receive the same number
of votes.
11. Further
details are provided below.
12. System A
–
· requires
that a person is elected or appointed if they receive the votes of a majority
of the members of the local authority or committee present and voting, and
· has
the following characteristics:
o there
is a first round of voting for all candidates
o if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
o if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
o in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
13. System
B –
· requires
that a person is elected or appointed if they receive more votes than any other
candidate, and
· has
the following characteristics:
o there
is only one round of voting
o if
two or more candidates tie for the most votes, the tie is resolved by lot.
14. The meeting
will proceed as follows:
· One
of the interim co-chairs will call the meeting to order and deal with apologies
and the initial procedural items.
· The first
item of substantive business will be the election of the co-chairs, and the
interim co-chairs will hand over the chairing role to the lead officer for the
election process, assisted by the governance advisor.
· The
Principal Advisor Panels will present nominees for co-chairs who have expressed
their interest prior to the meeting.
· The
Principal Advisor Panels will then call for a decision on the voting system, if
necessary. Once a member moves one of the systems and is seconded, it will be
put to the vote. A decision will be by voice or show of hands.
· The election
of co-chairs will then take place by a show of hands.
· Once
the co-chairs have been confirmed, the meeting will continue with the next item
of business.
|
Ngā tūtohunga
Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note
that the co-chairs will be elected by open ballot, as agreed at a previous
panel workshop.
b) agree
whether the co-chairs will be elected using voting system A or voting system
B (as described in Schedule 7, Clause 25 of the Local Government Act 2002)
c) elect
the co-chairs.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Role of advisory panel co-chairs
|
11
|
Ngā kaihaina
Signatories
|
Author
|
Suad Allie - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
|
Authoriser
|
Carol Hayward - Principal Advisor Panels
|
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
Panel members' and Liaison Councillors
updates
File No.: CP2021/01548
Te take mō te pūrongo / Purpose of the report
1. To
receive updates from Liaison Councillors and Ethnic Peoples Advisory Panel
members on recent activities.
Whakarāpopototanga matua / Executive summary
2. Liaison
Councillors and Ethnic Peoples Advisory Panel members will provide updates on
their recent work and activities relevant to the panel’s work.
|
Ngā tūtohunga / Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note
the liaison councillor and panel members’ updates.
|
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
|
Author
|
Suad Allie - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
|
Authoriser
|
Carol Hayward - Principal Advisor Panels
|
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
Verbal Update from Cross-Panel Working Groups
File No.: CP2021/01547
Te take mō te
pūrongo
Purpose of the report
1. To
provide verbal updates to the Ethnic Peoples Advisory Panel from the cross
panel working groups.
Whakarāpopototanga matua
Executive summary
2. The
Climate Change working group meet quarterly. The most recent meeting on 11
February 2021 covered the 10-year budget and how climate actions were being
considered within the draft plan.
3. The
Thriving Communities working group met on 11 November 2020 and are due to meet again
in May 2021. All panel members have been invited to a webinar on 9 March to
hear an update about this work.
4. The
Elections working group met on 17 November 2020 and is provisionally due to
meet again on 30 March 2021.
5. This
report provides opportunity for members from these working groups to provide
verbal updates to the Ethnic Peoples Advisory Panel.
Ngā tūtohunga
Recommendation/s
That the Ethnic Peoples Advisory
Panel:
a) receive
the verbal update from the cross panel working groups.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Suad Allie - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
|
Authoriser
|
Carol Hayward - Principal Advisor Panels
|
|
Ethnic Peoples
Advisory Panel
01 March 2021
|
|
10-year Budget 2021-2031 - Process
overview
File No.: CP2021/01544
Te take mō te
pūrongo
Purpose of the report
1. To receive a presentation on Auckland Council’s draft 10-year
Budget 2021-2031 (long term plan).
Whakarāpopototanga matua
Executive summary
2. All
councils are required, under the Local Government Act 2002, to adopt a
long-term plan and review it every three years. The process to develop
council’s fourth long term plan (which we refer to as the 10-year Budget)
for the period 2021-2031 began in August 2020.
3. The
10-year Budget sets out Council’s activities and the community outcomes
of the Auckland region, and provides integrated decision-making and
co-ordination of the council’s resources as well as a long-term focus for
the council’s decisions and activities.
4. Staff will update budgets and prepare a consultation document and
supporting information for consultation with Aucklanders. The primary focus of
the consultation document will be to provide a fair representation of the
matters the council proposes to include in the 10-year Budget, and to clearly
set out the key issues of importance for Auckland, along with options for
addressing each issue and the implications for rates, debt and levels of
service.
5. The Governing Body has agreed the Mayoral Proposal, which is the
first step in developing the 10-year budget. When the mayor released the
proposal on 1 December 2020, he outlined the issues he thinks are most
important for Auckland. These include climate action, transport, infrastructure
for growth, community services and facilities, social investment, Māori outcomes, environmental
protection, a resilient water supply, and the level of spending and how we pay
for it.
6. The
Governing Body met to adopt the consultation document and supporting material
on 18 February 2021 prior to the public consultation process which runs from 22
February to 22 March 2021.
7. All
consultation information is published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/ . The panel should consider how to develop a collective response to
the draft plan, for example through the establishment of a working group.
8. All
advisory panels have been provisionally allocated a 15-minute slot on the agenda
of the 21 April 2021 Finance and Performance Committee to talk to any
collective feedback they may have as a panel on the draft budget.
9. Panel
members may also wish to provide individual feedback and encourage others from
the ethnic community to participate.
10. Following
feedback from the community, local boards and the Governing Body will
reconsider the draft budgets and make final decisions in May 2021. The
Governing Body will then adopt the final 10-year Budget 2021-2031 in June 2021.
|
Ngā tūtohunga
Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note
the presentation on the 10-year Budget.
b) confirm if they would like to present to the Finance and
Performance Committee workshop on 21 April 2021 on their feedback.
c) if so, consider whether to form a working group or identify an
alternative way of developing a collective panel response to the consultation.
|
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
|
Author
|
Suad Allie - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
|
Authoriser
|
Carol Hayward - Principal Advisor Panels
|
