Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of a meeting of the Hibiscus and Bays Local Board held in the 2 Glen Road, Browns Bay on Thursday 18 March 2021 at 2.00pm.

present

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

ABSENT

Member

Janet Fitzgerald, JP

Hibiscus and Bays Local Board 18 March 2021

1          Welcome

Chairman Gary Brown welcomed those in attendance and opened the meeting.

2          Apologies

Resolution number HB/2021/10

MOVED by Member A Poppelbaum, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) accept the apology from Member J Fitzgerald for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HB/2021/11

MOVED by Chairperson G Brown, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting held on Thursday 18 February 2021 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Public Forum - Christine Bettany and Lysette Reid: Friends of Okura Bush
	Christine Bettany and Lysette Reid were in attendance for this item. A document was received. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number HB/2021/12 MOVED by Member J Parfitt, seconded by Member A Poppelbaum: That the Hibiscus and Bays Local Board: a) thank Ms Bettany and Ms Reid for their presentation CARRIED
	Attachments a     18 March 2021 - Hibiscus and Bays Local Board, Item 9.1 - Deputation: Christine Bettany, Lysette Reid: Friends of Okura Bush

9.2	Public Forum - Sedimentation presentation: Geoff Reid
	Geoff Reid was in attendance for this item. A presentation was received. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment
	Resolution number HB/2021/13 MOVED by Member J Parfitt, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) thank Mr Reid for his presentation b) request a report from staff to look into options regarding sedimentation on Haigh Access Road CARRIED
	Attachments a     18 March 2021 - Hibiscus and Bays Local Board. Item 9.2 - Deputation: Geoff Reid: Sedimentation

10        Extraordinary Business

10.1	Extraordinary Business - Delegation to Local Board Transport Capital Fund on East Coast Bays Wayfinding Signage Project 2020/2021
	The local board is requested to appoint a local board member to the Local Board Transport Capital Fund on East Coast Bays Wayfinding Signage Project 2020/2021. The delegation needs to be effective immediately to allow for Auckland Transport to continue this work without undue delays as direction is needed prior to the next Hibiscus and Bays Local Board business meeting.
	Resolution number HB/2021/14 MOVED by Chairperson G Brown, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) consider an extraordinary item regarding the delegation of a local board member to the Local Board Transport Capital Fund on East Coast Bays Wayfinding Signage Project 2020/2021 at item 20.1 of this agenda: i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and ii) the reason for urgency is that direction is needed prior to the next Hibiscus and Bays Local Board business meeting. CARRIED

11

Additional funding for East Coast Bays Library, Browns Bay - Comprehensive Renewal

Resolution number HB/2021/15 MOVED by Member G Holmes, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a)      approve the additional funding allocation of $550,000 from Local Renewal budget for the comprehensive renewal of the East Coast Bays Library, Browns Bay. b)      note the allocation of the additional $550,000 will ensure that the library renewal can be delivered in March - July 2021, but this will decrease the available budget for allocation in the next financial year. CARRIED

12	Hibiscus and Bays signage improvements
	Resolution number HB/2021/16 MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a)      approve the proposed signage for the 19 reserves in scope, as per the proposed signage maps, Attachment A to the agenda report b)      approve the delivery of additional wayfinding signage at Aicken Reserve, Pinehill Lookout and Possum Walk.  CARRIED

13	Local board input into preparation of the draft 2021 Regional Parks Management Plan
	Resolution number HB/2021/17 MOVED by Member J Parfitt, seconded by Member A Poppelbaum: That the Hibiscus and Bays Local Board: a)       do not support a vehicle free policy at any park, including Long Bay Regional Park, due to the significant adverse effects on residential streets and lack of public transport access to most regional parks b) support the retention of access at Beach Road for East Coast Bays residents and the development of a mapping system for access points into the Long Bay Regional Park which includes vehicle and bus access points from Beach Road and Glenvar Ridge Road c) support the further identification, funding and development of local greenway paths for cycling and walking to connect the regional park with neighbouring residential areas, particularly the access point from the Ridgeview Reserve, Headland Drive, especially where this serves to mitigate damage from current informal access that endangers ecological areas or heritage protection sites such as at Long Bay Regional Park d) strongly support more installation of bi-lingual interpretive signage in all regional parks to help provide appreciation of the unique historic, ecological and cultural values of these areas e) support additional regional funded pest eradication and management in all regional parks, especially where this is carried out with the aid of community volunteer groups f) support more parking for self-contained campers at selected regional parks, such as Shakespear Regional Park g) support the continued role of Park Rangers being located within regional parks as an onsite, continual presence h) do not support access for dogs in regional parks due to the threat to wildlife i) note that the acquisition of two private sites, including farm buildings, near the park office at Long Bay Regional Park would improve the park footprint and flow and could allow for future use such as recreation or marine education j) note the significant public safety issues raised by the public resulting from antisocial behaviour at Pohutakawa Bay, a popular nudist beach, at the northern end of the Long Bay Regional Park and support a plan for all relevant stakeholders to manage this issue CARRIED
Note:	The Hibiscus and Bays Local Board appreciate the work to date on the Regional Parks Management Plan and the on-site efforts of volunteer groups who work to improve and protect our local regional parks.

14

2021 Local Government New Zealand Conference and Annual General Meeting

Resolution number HB/2021/18 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021 b)      endorse the selection of Member J Fitzgerald to the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2021 meeting. c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021  d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements. g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates. h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor. CARRIED

15

Urgent Decision report - Local board feedback on the Climate Change Commission's draft advice to Government

Resolution number HB/2021/19 MOVED by Chairperson G Brown, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a)      note the urgent decision to formally adopt the feedback of the Hibiscus and Bays Local Board on the Auckland Council submission of Auckland Council on the He Pou a Rangi – the Climate Change Commission’s 2021 draft advice to Government on climate action in Aotearoa. CARRIED

16	Governance forward work calendar
	Resolution number HB/2021/20 MOVED by Member A Poppelbaum, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a)      receive the governance forward work calendar for March 2021. CARRIED

17	Members' Reports
	Resolution number HB/2021/21 MOVED by Member J Parfitt, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a)      receive the reports from member A Poppelbaum and deputy chairperson V Short. CARRIED

18	Hibiscus and Bays Local Board workshop records
	Resolution number HB/2021/22 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a)      note the workshop record for 11 February 2021. CARRIED

19	Deputations update
	Resolution number HB/2021/23 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a)      note the deputation update for 4 February 2021. CARRIED

20        Consideration of Extraordinary Items

20.1	Delegation to Local Board Transport Capital Fund on East Coast Bays Wayfinding Signage Project 2020/2021
	A brief report was tabled for the local board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2021/24 MOVED by Member J Parfitt, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) appoint deputy chairperson V Short as the delegate to the Local Board Transport Capital Fund on East Coast Bays Wayfinding Signage Project 2020/2021 b) note that the East Coast Bays subdivision members be canvassed and the local board be updated on progress. CARRIED
	Attachments a     18 March 2021 - Hibiscus and Bays Local Board, Item 20.1: Consideration of Extraordinary Items - Brief report: Nominating a delegate for the LBTCF Wayfinding Project

3.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................