I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 16 March 2021

4.00pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Carter

 

Deputy Chairperson

Dr Will Flavell

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Matt Grey

 

 

Brooke Loader

 

 

Vanessa Neeson, JP

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Brenda Railey

Democracy Advisor

 

9 March 2021

 

Contact Telephone: 021 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Henderson-Massey Local Board

16 March 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation: S Kaushal - Lake Panorama issues                                              6

8.2     Deputation: Rivercare Group - update                                                               7

8.3     Deputation: S Lepper - open drain and traffic issues at the Candia Road end of Pooks Road, Ranui                                                                                               7

8.4     Deputation: VisionWest - 5 Days of Christmas event update                         8

8.5     Deputation: H Moore - Te Atatu Road traffic safety concerns                        8

8.6     Deputation: G Tew - Circular Design course update                                       8

9          Public Forum                                                                                                                  9

10        Extraordinary Business                                                                                                9

11        Ward Councillors' Update                                                                                           11

12        Chair's Report - March 2021                                                                                       13

13        Disposal of Land at Te Atatu Peninsula                                                                    15

14        Changes to the Community Facilities Work Programme                                        21

15        Approval for a new private road name at 22 Hetherington Road, Ranui              27

16        2021 Local Government New Zealand Conference and Annual General Meeting 33

17        Local board input into preparation of the draft 2021 Regional Parks Management Plan                                                                                                                                49

18        Governance Forward Work Calendar                                                                        55

19        Confirmation of Workshop Records                                                                          59

20        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

-        Safer West Community Trust

Trustee

Chris Carter

(Chair)

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Grey

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitakere Licensing Trust

-         Te Atatu Peninsula Business Association

-         Neighbourhood Support

-         Te Atatu Glendene Community Patrol

Member

Associate Member

Member

Volunteer

Vanessa Neeson

-        Village Green Quilters

-        Ranui Advisory Group

Member

Chairperson

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Neighbourhood Support

-        Liberty Church

Board Member

Member

Street Contact

Member

 


 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Grey and Brenda Brady

 

 

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 February 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: S Kaushal - Lake Panorama issues

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from local Sunil Kaushal.

Whakarāpopototanga matua

Executive summary

2.       Sunil Kaushal, Henderson resident, will be in attendance to present his concerns about Lake Panorama.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on Lake Panorama issues and thank Sunil Kaushal for his attendance.

 

 

8.2       Deputation: Rivercare Group - update

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Rivercare Group Te Wai o Pareira.

Whakarāpopototanga matua

Executive summary

2.       Alan Clist and Chris Ballantyne on behalf of the Rivercare Group, will provide an update on the findings on investigations into the scale of pollution in the Te Wai o Pareira (Henderson Creek) and progress and actions undertaken to date.

3.       Rivercare Group request the support from the Henderson-Massey Local Board (local board) at a forthcoming meeting between a central government representative, WaterCare and Healthy Waters (date to be confirmed).  The Group are also looking for funding support from the local board.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on pollution on Te Wai o Pareira (Henderson Creek) and thank Alan Clist and Chris Ballantyne for their attendance.

Attachments

a          Rivercare Group briefing paper...................................................................... 69

 

 

8.3       Deputation: S Lepper - open drain and traffic issues at the Candia Road end of Pooks Road, Ranui

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Sharon Lepper.

Whakarāpopototanga matua

Executive summary

2.       Sharon Lepper, local resident, will be in attendance to discuss her concerns over the open drain and traffic issues at the Candia Road end of Pooks Road, Ranui.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on the open drain and traffic issues at the Candia Road end of Pooks Road, Ranui and thank Sharon Lepper for her attendance.

 

8.4       Deputation: VisionWest - 5 Days of Christmas event update

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Vision West.

Whakarāpopototanga matua

Executive summary

2.       Brook Turner, Head of Services Development and Partnerships at Visionwest, would very much appreciate the opportunity to come to speak to the Local Board Members about the impact of Meri Kirihimete/5 Days of Christmas for the West Auckland communities and the role the support from the Henderson-Massey Local Board played in its success.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on the Meri Kirihimete/5 Days of Christmas event update and thank Brook Turner for his attendance.

Attachments

a          VisionWest presentation................................................................................. 77

 

 

8.5       Deputation: H Moore - Te Atatu Road traffic safety concerns

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Helen Moore.

Whakarāpopototanga matua

Executive summary

2.       Helen Moore, owner of 571 and 575 Te Atatu Road and Leo Hills (Commute traffic engineer), were in attendance to speak on the safety of truck egress on to Te Atatu Road.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on the safety of truck egress on to Te Atatu Road and thank Helen Moore and Leo Hills for their attendance.

 

 

8.6       Deputation: G Tew - Circular Design course update

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Geraldine Tew, Founder / CEO from The ReCreators.

Whakarāpopototanga matua

Executive summary

2.         Ger Tew will be in attendance to provide an update on the Circular Design course.

3.       The ReCreators have received a regional grant to deliver a course called ‘Circular Design’. The aim of the course is to partner businesses with local students to co-design circular business processes, products and services with input from Waste Solutions focusing on cement, deconstructed timber, carpet and MDF.  Recreators aim to deliver the first pilot in Henderson High School in Term 2.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation on the Circular Design course and thank Ger Tew from The ReCreators for her attendance.

Attachments

a          The Recreators presentation.......................................................................... 85

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Henderson-Massey Local Board

16 March 2021

 

 

Ward Councillors' Update

File No.: CP2021/02051

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

Whakarāpopototanga matua

Executive summary

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      thank Councillors Linda Cooper and Shane Henderson for their update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

Chair's Report - March 2021

 

File No.: CP2021/02052

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Henderson-Massey Local Board:

a)      receive Chair Carter’s tabled report for March 2021.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

Disposal of Land at Te Atatu Peninsula

File No.: CP2021/01908

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider the sale to the adjoining owner of a small portion of council land at 595 Te Atatu Road being part of the carpark serving the Te Atatu Library and Community Centre.

Whakarāpopototanga matua

Executive summary

2.       The owner of the property situated at 583 Te Atatu Road approached the council (Auckland Council) in late 2019 requesting that the council sell a lot adjoining their property and forming part of the council’s carpark. The land would enable them to reconfigure the truck ingress and egress to the Countdown supermarket site. 

3.       To do so, under the current proposal, they would need to acquire 321m2 of land known, as Lot 3 DP68647, from the council.

4.       Lot 3 DP68647 is currently used for nine carparks associated with the Te Atatu Library and Community Centre.

5.       The carparks are a requirement under the current resource consent, and to vary them, a variation to the resource consent would be required.

6.       The variation will require replacing the carparks to the northern end of the site.

7.       It would be a condition of any agreement to sell the land, that the purchaser pay all costs of the proposal, as well as market value for the land.

8.       While the proposal does not benefit the council or local board directly, it does have a benefit to the community that uses the Countdown supermarket or pass through the carpark, by enabling a more efficient and safer passage of delivery vehicles to the property.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      support the disposal at market value of 321m2 of land known as (part) 595 Te Atatu Road being Lot 3 DP68647 subject to:

i)     the purchaser, at its cost, designing in a manner acceptable to Auckland Council and constructing nine new carparks at the northern end of the existing carpark

ii)    the purchaser, at its cost and in conjunction with council staff, applying for a variation to the resource consent for the Te Atatu Library and Community Centre

iii)    termination of the council’s obligations under the Deed of Settlement dated 2013 between Auckland Council and GPL Limited, pertaining to the property at 591 Te Atatu Road, which is now under the purchaser’s ownership

iv)   the purchaser meeting Auckland Council’s legal, valuation and other costs associated with the preparation of the agreement and transfer of the land.

b)      note that the sale of the land will enable the purchaser, being the owner of the adjoining property, to expand the supermarket operation of its tenant and facilitate the more efficient and safer circulation of delivery vehicles in its own carpark, which is of benefit to members of the community that shop at and pass through the property.

 

Horopaki

Context

9.       The Te Atatu Library and Community Centre at 595 Te Atatu Road, adjoins the Countdown supermarket at 583 Te Atatu Road.  The owners of the Countdown property (Te Atatu Investments Ltd) have also acquired the adjoining property at 591 Te Atatu Road to facilitate the expansion of their tenant’s business.

10.     Te Atatu Investments Limited approached the council in late 2019 requesting the council sell a small lot forming part of the Community Centre property, Lot 3 DP68647, shown outlined in light blue on Figure 1.

Figure 1

11.     A resolution by the legacy Henderson Community Board on 2 March 1995 approved the revocation of the reserve status of the subject land (Lot 3 DP 68647), presumably with a view to divesting the land, possibly following an enquiry similar to the current request.

12.     The land, Lot 3 DP68647 (‘Lot 3’), containing approximately 321m2 of land, is currently held in fee simple by the Auckland Council under Gazette Notice C956783.1.

13.     In 2013, council undertook a redevelopment of the Library and Community Centre. This involved a Resource Consent Application and certain conditions were imposed in granting the consent. In particular, the provision of 74 carparks were required to service the facility.

14.     As part of the resource consent process, the then owner at 591 Te Atatu Road, situated between Countdown and the Community Centre, objected to certain aspects of the council’s development. A Deed of Settlement was entered into with the council which contained a number of concessions in favour of 591 Te Atatu Road to resolve their concerns.

15.     Te Atatu Investments Limited has recently purchased the property at 591 Te Atatu Road.

16.     The proposal for reconfiguring the curtilage and expanding the supermarket operation at 583 and 591 Te Atatu Road, has been refined after discussions with council staff over several months. Terms have been agreed in principle should the sale of Lot 3 be approved by the Finance and Performance Committee.

17.     Te Atatu Investments Limited has undertaken to pay all of the council’s costs associated with the transaction, and to relocate the carparks situated on Lot 3 to the northern end of the carpark, to ensure that no spaces are lost. The company will also apply for any variation required to the council’s resource consent for the Community Centre and Library.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     A workshop was held with the Henderson Massey Local Board on 11 February 2020 to discuss the proposal at concept stage.

19.     At that time, it was proposed to include the Licensing Trust property (if the Trust agreed) in a more comprehensive proposal that would have required Te Atatu Investments Limited to acquire an easement for itself and the council to create a public connection between Gunner Drive and Pringle Road. The Trust has now decided not to participate in the scheme.

20.     The local board’s concerns regarding the proposal were:

a)           safety of pedestrians with trucks exiting onto Te Atatu Road

b)      that the number of carparks servicing the Community Centre and Library would not be reduced.

21.     Staff have discussed these concerns and other details with Te Atatu Investments Limited over several months, and the terms and conditions have been agreed in principle between the parties.

22.     Te Atatu Investments Limited commissioned a traffic report from Commute Transportation Consultants to address the movements of trucks into and out of the site. The proposed truck movements are shown in orange on Figure 2 below. Measures will be taken to ensure the safety of pedestrians using the footpath on Te Atatu Road. This will include a stop sign so trucks stop prior to passing over the footpath.

23.     The proposed truck movements are considered safer by all parties to the discussions than the status quo. It will also enable smoother traffic movements for all drivers, by the drivers not having to wait for trucks turning in the carpark. Currently, trucks have to reverse from the eastern side of the Countdown building where they unload, into the carpark provided for shoppers on the southern side of the building to exit the site onto Gunner Road.

24.     As a condition of any agreement, if the sale of land is approved, Te Atatu Investments Limited must replace the carparks that will be lost with the sale of Lot 3. A scheme plan has been drafted showing additional carparks at the northern end of the site, with footpaths realigned slightly on Jack Pringle Village Green to accommodate the spaces. See Figure 2.

 

 

 

 

 

 


 

Figure 2

25.     The redesign of the carpark may require Te Atatu Investments Limited to obtain a variation to the council’s resource consent. It will also undertake the actual works at its cost.

26.     The consent also requires Lot 3 to be retained with the balance of the council’s land to ensure the correct number of carparks is maintained. Amendment of this requirement will need to be included in the variation to the consent.

27.     Te Atatu Investments Limited has also received planning advice, and a report that indicates that the amendments to the consent should be relatively straight forward. All costs under the agreed terms shall be met by Te Atatu Investments Limited.

28.     From the perspective of the Te Atatu Library and Community Centre, the proposal is neutral, as the existing number of carparks will remain the same. However, there is likely to be temporary disruption to the parking area as the new layout is constructed. Some lawn area will be lost.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Climate impact considerations include energy expended via hydrocarbons to modify and construct the altered carpark.

30.     Climate change over the lifetime of the project includes rising sea levels and increased storm events. The subject land sits 20amsl and is not considered at threat from sea level rise.

31.     As trucks would spend less time manoeuvring under the proposed scheme, there will be a minor reduction in greenhouse gases if the scheme proceeds, with the smoother truck movement shown in the colour orange in Figure 2.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     The Head of Local Community Libraries has reviewed the proposal and considers that there will be no impact from the proposal, other than relatively minor disruption during the construction of the new carparks, for a limited period of time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     Staff believe that improvements to the truck movements will be beneficial to the public, by not having to wait for trucks turning in the supermarket carpark, and because of the safer environment the changes will afford.

34.     During construction of the new carparks, users of the Te Atatu Library and Community Centre will likely be inconvenienced temporarily.

35.     This report seeks the Henderson Massey Local Board’s views on the proposal and ramifications of selling Lot 3.

Tauākī whakaaweawe Māori

Māori impact statement

36.     The improvement of the Countdown service provision, as well as the safer truck movements in the immediate surrounds, will benefit the entire local community including Māori.

37.     As there is no envisaged detriment to the services provided by the Library and Community Centre, there is no identified negative impact on the local Māori community.

Ngā ritenga ā-pūtea

Financial implications

38.     As this proposal is primarily for the benefit to the adjoining owner, the outcome will be cost neutral or beneficial to the council. The proceeds from the sale of the land will be applied to the council’s general account.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     The following risk assessment has been prepared for the proposal.

Risk Type

Risk

Mitigation

Commercial

Non performance of the contracting party.

Ensure good documentation for performance standards for any work and obtain a performance bond if appropriate.

Regulatory

Additional unanticipated conditions may be imposed as a result of the Resource Consent process.

Obtain good planning advice prior to lodging any consent. Sale subject to Resource Consent conditions imposed being acceptable to the council.

Health and Safety

Harm to council customers during the construction process.

Ensure that Health and Safety protocols and audits occur during the build process.

Reduced functionality for the Library and Community Centre

Reducing the size of the council owned land may impact on any future change of use for the site.

The Library and Community Centre was redeveloped in 2014. It is expected to be fit for purpose and the highest and best use of the land for some time to come.

 

Ngā koringa ā-muri

Next steps

40.     If the decision to sell Lot 3, for the reasons outlined in this report, is supported by the local board, staff will report to the Finance and Performance Committee in February 2021, seeking approval to enter into an agreement for sale and purchase.

41.     The agreement will be conditional upon all consenting requirements being met for the changes to the council owned property.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Allan Walton - Principal Property Advisor

Authorisers

Rod Sheridan – General Manager Community Facilities

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

Changes to the Community Facilities Work Programme

File No.: CP2021/01281

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of changes to the Henderson-Massey Local Board Community Facilities work programme 2020-2023.

Whakarāpopototanga matua

Executive summary

2.       The Henderson-Massey Local Board approved the Community Facilities work programme 2020-2023 in August 2020 (resolution HM/2020/115).

3.       As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget.  As a result, variations are required to the work programme to accommodate final costs for some projects.

4.       The approved project Massey Leisure Centre – renew facility Stage 1 is now in construction.  Internal specialist staff have advised that it would be ideal to extend the scope of the work to include renewal of the roof over the construction area, ensuring water tightness of newly replaced internal timbers.

5.       Staff propose the following changes to the Community Facility work programme 2020-2023 to enable the required additional work:

i)          ID 20573 Massey Leisure Centre renew facility Stage 1 – at an increase of $200,000 in the financial year 2020/2021 and $400,000 in the financial year 2021/2022.

ii)         Approve the project for inclusion in the Risk Adjusted Programme.

6.       The proposed variations are within the local board financial year 2020/2021 budget envelope and will not substantially impact the approved projects or the overall work programme.

7.       Staff recommend that the Henderson-Massey Local Board approve the variations to the Community Facilities work programme 2020-2023.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      Approve the additional allocation of funding to ID 20573 Massey Leisure Centre – renew facility of $200,000 in the financial year 2020/2021 and $400,000 in the financial year 2021/2022 – revised project total of $1,447,437, an increase of $600,000, within the Community Facilities work programme 2020/2023

b)      Approve ID 20573 Massey Leisure Centre – renew facility for inclusion in the Risk Adjusted Programme, within the Community Facilities work programme 2020-2023.

Horopaki

Context

8.       The Henderson-Massey Local Board approved the Community Facilities work programme 2020-2023 in August 2020 (resolution HM/2020/115). The budget allocated for all projects in the work programme are best estimates and are subject to change.

9.       As projects progress the specific work required and the cost of delivery either exceeds the original estimated budget or the anticipated delivery cost is less than the approved budget. As a result, variations are required to the programme to accommodate final project costs.

10.     The delivery timeline of a project may change following the completion of the investigation and design phase of a project. This may also require a variation to the programme.

Financial year 2020/2021 Variations

11.     In December 2020, the local board approved a first tranche of changes to the Community Facilities work programme 2020-2023 (resolution HM/2020/193).  These changes included:

i)          One project which provided budget savings for reallocation: Henderson-Massey – renew park structures 2017/2018+

ii)         One project which required additional funding to complete delivery in the financial year 2020/2021: Waitākere Central Library – replace surface membrane barrier

iii)         Five new projects to be added to the work programme:

·    Corran Reserve – renew play module

·    Te Atatū Peninsula Community Centre – refurbish hall floor

·    Te Whau Pathway – Section 5 – develop boardwalks

·    Te Whau Pathway – Section 5 – develop concrete pathways

·    Te Whau Pathway – Section 5 – undertake environmental restoration and install artwork and signage.

12.     In February 2021, the local board approved a second tranche of changes to the Community Facilities work programme 2020-2023 (resolution HM/2020/205). These changes included:

i)        Two projects which provided budget savings for reallocation: 

·    Corbans Estate Art Centre – refurbish all buildings

·    West Wave Aquatic Centre – comprehensive renewal

ii)       Seven projects which required additional funding to complete delivery in financial year 2020/21:

·    Henderson-Massey – renew park and facility signage 2020/2021

·    Henderson Massey – renew park fixtures and furniture 2020/2021

·    Henderson-Massey – renew park structures 2017/2018+

·    Henderson-Massey – renew surfacing on cycleway bridges

·    Kelston Community Centre/Te Pae o Kura – comprehensive renewal

·    L1, 20 Alderman Drive – renew outdoor condensing units

·    Massey Community Hub – renew kitchen.

iii)      One new project to be added to the work programme for delivery in the financial year 2020/2021: Waitākere Central Library – replace ventilation system chillers – stage 1.

iv)      Three projects to be added to the Risk Adjusted Programme, for potential early delivery:

·    Henderson-Massey – install drinking fountains

·    McKinley Park – replace playground edging

·    Royal Reserve – install mural on amenity block.

13.     Staff have identified an additional required change to the work programme in financial year 2020/2021 to ensure delivery of approved projects and the utilisation of available Asset Based Service (ABS): capital expenditure (Capex) – Local Renewals funding. the changes are detailed under the Analysis and Advice section of this report – Table 1, paragraph 16.

14.     One project requires additional funding to complete delivery of work required in the financial year 2020/2021. The project also requires approval in principle of funding in the financial year 2021/2022 and inclusion of the project in the Risk Adjusted Programme to enable flexibility of delivery in the financial year 2020/2021, if this provides clear benefits.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Staff recommend a variation to the Community Facilities work programme 2020-2023 for the financial year 2020/2021 as outlined in Table 1 below.

16.     Project savings were identified in the 16 February 2021 business report and will offset the budget shortfalls and the required variation is within the local board renewals budget envelope for the financial year 2020/2021.

Table 1: Community Facilities work programme 2020-2023 – variations required for financial year 2020/2021

Project ID

Activity Name

Budget variations 2020/2021 and FY2021/2022

Description

20573

Massey Leisure Centre – renew facility

Financial year 2020/2021 renewal budget increase of $200,000

Approved 2020/2021 budget $659,930

Revised 2020/2021 budget $859,930

Financial year 2021/022 renewal budget increase of $400,000

Approved 2021/2022 budget $0

Revised 2021/2022 budget $400,000

Add project to the Risk Adjusted Programme

 

The project includes renewal of guttering and down pipes, and to redirect overland flow away from the building, replacement of damaged cladding and structural timbers. The project is in the early stages of construction. It has been found that the roof above the work area is in poor condition and is at the end of its asset life.  Specialist advice recommends replacement of the roof in this area of the facility during Stage 1 of work, rather than Stage 2, planned for the financial year 2022/2023 onwards. This will provide weather tightness and ensure the no damage occurs to newly replace internal timbers.

Approval for inclusion in the Risk Adjusted Programme will enable delivery or partial delivery of the project in the financial year 2020/2021.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.       The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·    to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    to prepare the region for the adverse impacts of climate change.

18.     The budget variations proposed have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no direct impact on other parts of the council group. The overall Community Facilities work programme 2020-2023 was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     Community facilities and open spaces provide important community services to the people of the local board area.  They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

21.     The activities in the work programme align with the Henderson-Massey Local Board Plan 2020 Outcome One: Henderson-Massey is a great place to live, work and play.

22.     The Henderson-Massey Local Board approved the Community Facilities work programme 2020-2023 in August 2020 (resolution HM/2020/115), with a first tranche of work programme changes approved in December 2020 (resolution HM/2020/193) and a second tranche in February 2021 (resolution HM/2020/205).

23.     The proposed project budget variation detailed in this report were provided for the local board’s consideration at a workshop on 23 February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

25.     The project discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

26.     Where aspects or the work programme are anticipated to have an impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

27.     Although there are significant financial implications for the proposed variation, the proposed budget variations for the financial year 2020/2021 can be achieved using savings from other projects in the work programme.

28.     The recommended changes outlined in this report have been agreed with the local board’s Lead Financial Advisor.

29.     Details of the proposed variations for funding are outlined in Table 2 below.

            Table 2: Community Facilities work programme 2020-2023 – variation required for financial year 2020/2021

Project

Approved budget

Saving

Increase

Revised budget

ID 20573 Massey Leisure Centre – renew facility Stage 1

$659,930

$0

$200,000

$859,930

Total variations

$659,930

$0

$200,000

$859,930

 

30.     The proposed variation is within the local board’s financial year 2020/2021 budget envelope and will not substantially impact the approved projects or the overall work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

32.     If the proposed variation to the work programme is not approved, there is a risk that building weather tightness cannot be achieved with approved funding.  Although Stage 2 of the planned work is due to begin in the financial year 2022/2023, physical work to replace the facility roof is likely to be undertaken in the financial year 2023/2024. The time delay of nearly three years could enable water ingress into newly replaced structural wall timbers.

33.     If additional renewal funding is approved for Stage 1 of the planned works, funding requirements for Stage 2, planned to begin in the financial year 2022/2023, will be reduced.

Ngā koringa ā-muri

Next steps

34.     Subject to local board approval, the budget variation will be made to the project identified under the Analysis and Advice section of this report – Table 1.

35.     Details of the variations will be noted in the Community Facilities quarterly reports provided to the local board.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

Approval for a new private road name at 22 Hetherington Road, Ranui

File No.: CP2021/01883

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Henderson-Massey Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 22 Hetherington Road, Ranui.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       On behalf of the developer and applicant, Keith Hay Homes Limited, agent Phoebe McNaught of Cato Bolam Consultants has proposed the names presented below for consideration by the Board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new private road at 22 Hetherington Road are:

·    Green Hills Lane (applicant’s preference)

·    Green Pine Lane (alternative)

·    Tarākona Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve the name ‘Green Hills Lane’ for the new private road created by way of subdivision at 22 Hetherington Road, Ranui, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60352134 and SUB60352136).

Horopaki

Context

6.       Resource consent reference BUN60352134 (subdivision reference number SUB60352136) was issued in August 2020 for the construction of 28 new residential freehold units and one commonly owned access lots (COAL) and one lot to vest as public road (road widening).

7.       Site and location plans of the development can be found in Attachment A.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots, generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area or

·   a particular landscape, environmental or biodiversity theme or feature or

·   an existing (or introduced) thematic identify in the area.

11.     The applicant has proposed the names set out in the following table:

Proposed name

Meaning (as described by applicant)

Green Hills Lane

(applicant’s preference

The local area is surrounded by Green Hills and the Waitakere Ranges.

Green Pine Lane

(alternative)

The local area is surrounded by pine trees

Tarākona Lane

(alternative)

Maori translation; Dragon. In eastern cultures a dragon is a symbol of power, strength, and good luck.

12.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

13.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

14.     Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

15.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

20.     The road names proposed in this report have been provided to all mana whenua by the applicant for consideration. In this instance no feedback has been received.

Ngā ritenga ā-pūtea

Financial implications

21.     The road naming process does not raise any financial implications for the Council.

22.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

24.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

22 Hetherington Road Site Plan and Location Map

30

     

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

 


PDF Creator

 


Henderson-Massey Local Board

16 March 2021

 

 

PDF Creator


Henderson-Massey Local Board

16 March 2021

 

 

2021 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2021/02048

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the process for appointing elected members to attend the Local Government New Zealand (LGNZ) conference taking place from 15 to 17 July 2021, appoint delegates to the Annual General Meeting (AGM) and provide process information regarding remits and awards.

Whakarāpopototanga matua

Executive summary

2.       The 2021 LGNZ Conference will be held at the ASB Theatre Marlborough, Blenheim from 15 to 17 July 2021. The conference programme is appended as Attachment A.

3.       Due to reductions in the Emergency Budget (current financial year) and risks associated with uncertainty of alert levels during the COVID-19 pandemic, the number of members who will be able to attend the LGNZ conference this year is limited.

4.       After considering a number of options (detailed in attachment B), staff recommend an option that enables a representative Auckland Council delegation to be funded from the reduced budget as follows:

·   elected members with a formal role as Auckland Council representatives to LGNZ 

·   six additional local board members to be selected from the local board clusters.

5.       The estimated cost of attending the conference (registration, travel and accommodation) is $2,410 per person, bringing the total for the recommended option to $38,560.

6.       As in previous years, elected members may use their Individual Development Budget (IDB) allocation to attend the conference. The IDB allocation has also been reduced under the Emergency Budget to $1,500 per member per electoral term. It is therefore not sufficient to cover the total cost of a member’s attendance. Members who wish to take up this opportunity would need to cover the shortfall themselves, approximately $900.

7.       Auckland Council is entitled to four delegates at the AGM. These delegates are appointed by the Governing Body. Staff recommend that the four delegates include Mayor Phil Goff (as presiding delegate), Chief Executive Jim Stabback, and up to two other Auckland Council conference attendees.

8.       The adoption of remits at the AGM and the 2021 LGNZ Excellence Awards are elements of this event. This report outlines the Auckland Council process for deciding Auckland Council remits and council positions on the conference remit, as well as a consolidated process for Auckland Council entries to the awards. The LGNZ Auckland Zone meeting, which is attended by representatives of local boards and the governing body is the forum that will coordinate these discussions.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021 

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

Horopaki

Context

9.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

10.     LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

11.     Elected members who have been formally appointed to LGNZ roles including members who are involved in advisory groups are:

Name

LGNZ role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

 

Local Board Chair Richard Northey

National Council representative for Auckland (appointed by Governing Body) and co-chair of the Auckland Zone

National Council representative for Auckland (appointed by local boards) and co-chair of the Auckland Zone

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Alf Filipaina

Auckland Council representative on Te Maruata Roopu Whakahaere

Local Board Member Nerissa Henry

Auckland Council representative on Young Elected Members

Councillor Angela Dalton

Local Board Deputy Chair Danielle Grant

Auckland Council representatives on Governance and Strategy Advisory Group

Councillor Richard Hills

Local Board Member Cindy Schmidt

Auckland Council representatives on Policy Advisory Group

Auckland Zone

12.     LGNZ rules were amended in 2019 to allow Auckland Council, with its unique governance arrangements, to be set up as its own Zone, rather than be part of LGNZ Zone 1 with Northland councils.

13.     Auckland Zone meetings are scheduled on a quarterly basis. These meetings are co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Chair Richard Northey) and attended by appointed representatives of local boards and members of the Governing Body.

14.     The meetings of Auckland Zone are open to all elected members. The zone meetings receive regular updates from LGNZ Executive as well as verbal reports from Auckland Council elected members who have an ongoing involvement with LGNZ.

15.     The zone meetings provide an opportunity for council to have discussions across governing body and local boards on joint advocacy issues including remits and other shared priorities that fall within LGNZ’s mandate.

LGNZ Annual conference and AGM 2021

16.     The 2021 LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, from 15 to 17 July 2021.

17.     This year, the conference programme has the theme “Reimagining Aotearoa from community up”. The programme is available online on the LGNZ website and is appended as Attachment A.

18.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

19.     Due to the restriction following the COVID-19 crisis, the 2020 conference was postponed and Auckland Council only sent two delegates to the AGM. The two delegates who attended the AGM via remote/electronic attendance were Mayor Phil Goff and Councillor Pippa Coom.

20.     In addition to the official delegates at the AGM, LGNZ allows conference participants to attend the AGM as observers but requires prior notice. Nominated attendees to the conference will be invited to register as observers to the AGM.

Remits (for consideration at the AGM 2021)

21.     LGNZ invites member authorities to submit remits for consideration at the AGM on 17 July 2021 and entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

22.     Proposed remits should address only major strategic ‘issues of the moment’. They should have a national focus, articulating a major interest or concern at the national political level.  They should relate to significant policy issues that, as a council, we have not been able to progress with central government through other means.

23.     On 2 March 2021, elected members were sent detailed information inviting proposals for remits to be discussed at the Auckland Zone meeting on 12 March 2021. Remits that are agreed on at the zone meeting will be submitted by the due date.

24.     The June 2021 meeting of the Auckland Zone will review all the remits that will be discussed at the AGM with a view to recommending a council position that the Auckland Council delegates will advocate at the AGM.

LGNZ Excellence Awards 2021

25.     LGNZ also invites member authorities to submit entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

26.     The LGNZ Excellence Awards recognise and celebrate excellent performance by councils in promoting and growing the well-being of their communities. The awards are judged on a combination of general and specific criteria, incorporating best practice and components from the CouncilMARK™ excellence programme’s four priority areas. The awards categories for 2021 are:

·   Creative New Zealand EXCELLENCE Award for Cultural Well-being

·   Martin Jenkins EXCELLENCE Award for Economic Well-being

·   Air New Zealand EXCELLENCE Award for Environmental Well-being

·   Kāinga Ora Homes and Communities EXCELLENCE Award for Social Well-being

·   In addition, one or more individuals will be awarded the Te Tari Taiwhenua Internal Affairs EXCELLENCE Award for Outstanding Contribution to Local Government, and Fulton Hogan will also select the Local EXCELLENCE Award from among the finalists.

27.     The email to elected members on 2 March 2021 also outlined detailed information inviting potential awards entries to be discussed at the Auckland Zone meeting on 12 March 2021 so that entries from Auckland Council can be coordinated.

Tātaritanga me ngā tohutohu

Analysis and advice

Overall costs per attendee

28.     The estimated total cost of attendance to the conference is $2,410 per person, distributed as follows (all costs are GST inclusive):

Registration (early bird)

$1,400

Accommodation* @ $190 per night x 3 nights

$570

Flights**

$280

Miscellaneous***

$160

Total

$2,410

* based on average cost of Blenheim hotels.

** flights may range from $49 one way (take on bag only) to $199 for a 5pm flight (with a checked bag). $280 is as per 2020 budgeting.

*** for travel to and from airport and reasonable daily expenses under the EM Expenses policy

Options

29.     Staff considered several options (Attachment B) that ensure a fair balance of representatives across the governing body and local boards while keeping within budget. The key considerations that were applied to selecting the staff preferred option are:

a.   the available budget for the LGNZ conference attendance is only $40,000

b.   the cost of attendance per person (registration, travel, accommodation) is estimated at $2,410

c.   with the uncertainty to public events and gatherings posed by the ongoing COVID-19 pandemic, there is a possibility the COVID-19 alert levels may not be favourable in July 2021. If this is the case, cancellations will not recoup all monies spent. Staff estimate that although this risk may be lower in July, it will continue to exist

d.   ensure fair representation from local boards given the inability to accommodate 21 representatives

e.   empowering elected members who have a formal involvement with LGNZ to be prioritised for attendance to maximise their ongoing contributions on behalf of Auckland Council

30.     Staff recommend Option B which will cost $38,560 and fund attendance of 16 elected members including:

·   all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members)

·   a representative from each of the 6 local board clusters – North, South, West, Central, Islands and Rural (6 members).

31.     This is not the cheapest option but is the one that enables a wider representation from local boards. The more expensive options which allow for one representative per local board cannot be accommodated as it will exceed the available budget.

32.     Local boards have an existing method for choosing a limited number of representatives. This approach utilises informal cluster groups based on geographic locations and unique characteristics (North, South, West, Central, Island, Rural) and involves local board chairs liaising with and agreeing with others in their cluster on their representative.

33.     There is an opportunity to select local board representatives using this methodology at the Local Board Chairs’ Forum on 12 April 2021.

Use of IDB to fund additional attendees

34.     Elected members who wish to attend the LGNZ conference and are not nominated or appointed can still attend using their IDB. As IDB entitlements are $1500 per elected member per term and the cost of attendance is approximately $2410, these elected members will need to meet the cost difference.

35.     It is recommended that elected members who wish to attend and can pay the difference are included in the group booking for accommodation and travel. Any elected member who wishes to take up this opportunity is encouraged to liaise further with the Kura Kāwana team.

36.     LGNZ are working on introducing some form of virtual attendance to the conference but the details are still to be confirmed.

37.     As per previous years, LGNZ will make some session recordings available online after the conference.

Delegates for the Annual General Meeting

38.     In line with previous years, staff recommend that AGM delegates are appointed from within the attending members as follows:

·   Mayor Phil Goff as presiding delegate

·   Chief Executive Jim Stabback

·   up to two additional delegates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     This report is procedural in nature, however the key impact on climate is through supporting attendance at a conference by means of air travel. A conservative approach to conference attendance would help reduce this impact.

40.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     LGNZ is an incorporated body comprising members who are New Zealand councils.  Council-controlled organisations are not eligible for separate membership. However, remits can cover activities of council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities. As such, there is interest from local boards in contributing to the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

43.     Each local board has a nominated lead who represents them at Auckland Zone meetings and is involved in discussions about LGNZ matters.

Tauākī whakaaweawe Māori

Māori impact statement

44.     LGNZ advocates on a variety of issues that are important to Māori, including Māori housing, various environmental issues and Council-Māori participation and relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

45.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

46.     Staff considered options to reduce the financial impact of the attendance to the conference, in line with the budget restrictions imposed as a consequence of the COVID-19 pandemic.

47.     The costs associated with conference attendance, travel and accommodation within the recommended option can be met within the allocated Kura Kāwana (Elected Member development) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated members can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference, flights and accommodation, all done via bulk-booking.

49.     A resurgence of COVID-19 in the community and a change of alert level might prevent elected members from travelling to attend the conference. LGNZ is keeping an active review on the COVID-19 situation and will update directly to registered participants should a change affect the delivery of the conference. LGNZ is still working through a number of scenarios and how these would affect their decision to proceed as planned, postpone, cancel or switch delegates to virtual attendance, with the final decision resting with the National Council on the basis of the information available at the time.

50.     In the current COVID circumstances, the reputational risk associated with any financial expenditure is heightened and there is high scrutiny from the public on the council’s expenses. The recommendation to limit the number of members attending the conference mitigates this risk to a certain degree.

Ngā koringa ā-muri

Next steps

51.     Once representatives are confirmed to attend, the Manager Governance Services will coordinate all conference registrations, as well as requests to attend the AGM.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

LGNZ Conference 2021 programme

41

b

Options for attendance

47

     

Ngā kaihaina

Signatories

Authors

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Rose Leonard – Manager Governance Services

Louise Mason – GM Local Board Services

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

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Henderson-Massey Local Board

16 March 2021

 

 

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Henderson-Massey Local Board

16 March 2021

 

 

Local board input into preparation of the draft 2021 Regional Parks Management Plan

File No.: CP2021/01098

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable local boards to provide formal input into the preparation of the draft Regional Parks Management Plan 2021.

Whakarāpopototanga matua

Executive summary

2.       The Parks, Arts, Community and Events (PACE) Committee initiated the 10-year review of the Regional Parks Management Plan (RPMP) in 2020.  Written suggestions from 758 submitters were received on the intention to draft the plan, and in December 2020 a summary was sent to local board members.

3.       The main overarching theme in the suggestions is that people highly value the natural, undeveloped nature of the regional parks, particularly in the face of continuing growth of Auckland’s population and urban area. They want to be able to access and enjoy regional parks while at the same time protecting these natural spaces.

4.       Track closures to prevent the spread of kauri dieback continue to be a source of frustration and the council received numerous requests for it to do more to re-establish access while protecting kauri. Vehicles on Muriwai Beach, dog control, visitor impacts on wildlife, and the need for greater plant and animal pest control were other sources of concern.

5.       People highlighted that regional parks can play a positive role in responding to climate change as natural carbon sinks, with many people suggesting ‘that more trees be planted’. Other suggestions included ways for farming to be more sustainable, regenerative and diverse and for visitor vehicle emissions to be reduced.

6.       Submitters also suggested regional parks play an important role in connecting and educating people about nature, Māori heritage, and farming. They suggested volunteering and partnerships could support this role.

7.       There was both opposition and qualified support for revenue generation from regional parks. Some suggested donations could be sought to support projects in parks.

8.       The next steps are to consider these suggestions in the preparation of the draft RPMP, together with local board input provided through this report, and engagement with mana whenua. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      resolve formal feedback to inform the preparation of the draft Regional Park Management Plan 2021.

 

Horopaki

Context

9.       The regional parks management plan guides the management and use of regional parks. The regional park network has been managed via an omnibus management plan since 2002 and the 2010 version is still operative. Having a management plan is a statutory requirement under the Reserves Act 1977 and the Waitakere Ranges Heritage Area Act 2008.

10.     The PACE Committee initiated the 10-year review of the RPMP[1] in 2020. The review encompasses 28 regional parks comprising approximately 41,000 hectares of park land.

11.     The process for the review is as follows.

12.     On 20 August 2020, Auckland Council notified its intention to prepare a new plan and sought written suggestions from the community and organisations, as required under the Reserves Act 1977.

13.     During an eight-week consultation period from 1 September to 26 October 2020, comments and suggestions were received from 758 people and organisations along with a petition from 3681 petitioners.

14.     Elected members were provided with a summary of the suggestions in December 2020. The summary of suggestions was publicly released in January 2021 and is available on the RPMP review webpage.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of suggestions from organisations and the community

15.     The suggestions ranged from general comments about what people value about regional parks and the role the parks should play, to comments and suggestions about specific regional parks.

16.     Comments included brief suggestions from many different park users, through to multiple-page submissions quoting clauses of the current RPMP and in-depth suggestions from those who have had years of close association with the regional parks. Organisations representing specific recreation, community or conservation interests put forward their members’ views. 

Key themes

·   Almost universally, people told us they love the natural, undeveloped character of regional parks, and value the ability to freely access natural and open spaces as Tāmaki Makaurau continues to grow.

·   Many value native biodiversity for its own sake and want to protect and restore the natural environment.

Issues that the largest numbers of submitters felt strongly about were:

·   The impact of kauri dieback related track closures on wellbeing, with requests to improve access while protecting kauri.

·   Vehicles on beaches, particularly at Muriwai, drew comment about conflicts with other users and concerns about safety and environmental damage.

·   In response to climate change, people saw regional parks as fulfilling the role of a carbon sink. By far the most common suggestion was to ‘plant more trees.’ Other common suggestions were for farming to be more sustainable, regenerative and diverse, and to build cycle trails and bus links between parks and communities so people don’t have to drive.

·   Some requested more spaces to take dogs, while others wanted to keep areas dog-free with a greater focus on enforcing dog bylaws.

·   Many raised concerns about plant and animal pest infestations and suggested priority go to conservation and pest control and suggested actions to reduce visitor impacts on wildlife.

Other key themes raised by the community and organisations included:

·   Requests from many outdoor recreation groups and users (trampers, horse riders, mountain bikers, vehicle-based campers, four-wheel drive recreation, dog walkers and others) for more opportunities to enjoy their activities in more parts of regional parks.

·   Regional parks were viewed as the natural place to educate and build connections to nature including through volunteering, and to learn about farming and provide experiences with animals. Suggestions to provide visitor information, nature education, support volunteers and provide a more visible ranger presence were received.

·   A petition from 3681 people sought an end to the killing of farmed animals for food production at Ambury and other regional parks, on the grounds that animals deserve to live out their full lives.

·   People said they want to understand and connect with the heritage and history of the whenua, particularly its Māori history.

·   Commercial use was both opposed and given conditional support, providing it fits into the natural character of the regional parks. Some suggested donations could help fund projects and volunteering could be increased.

·   The Waitākere Ranges drew the most comment by far of all the regional parks, including comments on kauri dieback and tracks, and the impact of visitor pressures in many areas.

·   The Hūnua Ranges were seen to have considerable untapped potential for active recreation, with many suggestions for horse riding, mountain biking, tramping, day walks and cycle links.

17.     Further detail is available in the Summary of Suggestions, published on the RPMP review webpage.

18.     Staff are seeking formal feedback from local boards by resolution in local board meetings held in February or March 2021 to help inform the draft RPMP preparation.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Climate change is one of the key topics of the review. We invited comment on the role that regional parks might play in responding to the climate change emergency and many suggestions were received on this topic, as summarised in the section above.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The preparation of the draft RPMP in 2021 involves subject matter experts from many parts of the council including Infrastructure and Environmental Services, Plans and Places, Regional Parks, Community Facilities; as well as council controlled organisations such as Auckland Unlimited, Auckland Transport, and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Following workshops in early 2021 with those local boards who requested it, this report seeks formal feedback from local boards to be considered in preparation of the draft RPMP.

22.     Local boards will have a further opportunity to comment on the draft 2021 RPMP following the public submission process.

Tauākī whakaaweawe Māori

Māori impact statement

23.     We are engaging with mana whenua during the drafting stage of the RPMP. In addition, we have requested region-wide input through the Tāmaki Makaurau Mana Whenua Forum. The forum’s response to this request is being considered in February 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The cost of the plan review will be met within existing Regional Parks and Regional Service Planning, Investment and Partnerships budgets and resources, confirmed in the Emergency Budget 2020/2021.

25.     Revising the RPMP does not commit the council to future expenditure. The feedback received during the review and direction in the RPMP will guide priorities within available funding for regional parks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The table sets out risks and mitigations relating to the preparation of a draft RPMP in 2021.

Risk

Mitigation

If there is any move back into a higher level of Covid-19 Emergency during the plan drafting period, direct contact methods of engagement with mana whenua and key stakeholders may be disrupted.

·  Aim to move engagement to remote methods such as Skype, if necessary.

·  Consider moving the deadlines if sufficient engagement cannot be undertaken.

The review may raise expectations for a higher level of facilities or services on regional parks. 

·  Manage expectations regarding the review scope and the relationship between the draft RPMP and the Long-term Plan and annual plan in all communications.

If we do not follow the correct processes under the Reserves Act 1977 and other legislation, the review process could be open to challenge.

·  Confirm the legal status of regional park land holdings and check the statutory and other obligations over each land parcel to ensure compliance.

·  Ensure legal requirements regarding consultation processes are correctly followed.

 

Ngā koringa ā-muri

Next steps

27.     Analysis of the range of suggestions received from the community, feedback from local boards and mana whenua will help to inform the preparation of the draft RPMP in 2021, which will also draw on extensive staff expertise across the council group.

28.     Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jo Mackay - Project Manager

Authorisers

Justine Haves – General Manager Services Strategy and Integration

Louise Mason, General Manager Local Board Services

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

Governance Forward Work Calendar

 

File No.: CP2020/19321

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present the Henderson-Massey Local Board with a governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar (the calendar) for the Henderson-Massey Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the governance forward work calendar for March 2021.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance forward work calendar - March 2021

57

     

Ngā kaihaina / Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

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Henderson-Massey Local Board

16 March 2021

 

 

Confirmation of Workshop Records

 

File No.: CP2021/02050

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Henderson-Massey Local Board.

Whakarāpopototanga matua / Executive summary

2.       Briefings/presentations provided at the workshop held are as follows:

            2 February 2021

1.   6-month progress report of Community Empowerment Work Programme

2.   Inclusive Playspace – Site Analysis Outcome

3.   Kopupaka Develop Playspace Project

4.   HMLB’s forward work programme update

5.   Disposal of land @ 583 Te Atatu Rd

9 February 2021

1.   Memorial plaque and tree request for the Kedgley family at Te Hauauru Park

2.   Community Facilities update

3.   HMLB's forward work programme update

4.   Te Atatu Waka Ama storage and launching options

5.   Community Safety Fund Workshop – Universal Dr/ Rathgar Rd Signalisation and Raising

Member update and informal discussion session

            23 February 2021

1.   HMLB's forward work programme update

2.   Annual BID presentations

3.   Community Facilities monthly update

4.   Henderson Massey Local Climate Action Plan

5.   LTP 2021-2031 Financial overview of proposed local board budgets

Member update and informal discussion session

            Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      note the workshop records for 2, 9 and 23 February 2021.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Workshop records for 2, 9 and 23 February 2021

61

Ngā kaihaina / Signatories

Authors

Brenda Railey - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Henderson-Massey Local Board

16 March 2021

 

 

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Henderson-Massey Local Board

16 March 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.2      Attachment a    Rivercare Group briefing paper                       Page 69

Item 8.4      Attachment a    VisionWest presentation                                  Page 77

Item 8.6      Attachment a    The Recreators presentation                           Page 85


Henderson-Massey Local Board

16 March 2021

 

 

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Henderson-Massey Local Board

16 March 2021

 

 








Henderson-Massey Local Board

16 March 2021

 

 














[1]        The 2010 Regional Parks Management Plan is available online via this link.