Kaipātiki Local Board

OPEN MINUTES

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 17 March 2021 at 10.06am.

present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Ann Hartley, JP
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler	Until item 17, 11.08am

Kaipātiki Local Board 17 March 2021

1          Welcome

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number KT/2021/15

MOVED by Member A Hartley, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 February 2021, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Mani Sumru
	Resolution number KT/2021/16 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receive the public forum item from Mani Sumru. b) thank Mani for his attendance and presentation. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Kaipātiki Community Facilities Trust Quarterly Report
	Jill Nerheny, Community Co-ordination and Strategic Partnerships of KCFT and Michelle Whiu, Kaiawhina, Events and Resources of KCFT, were in attendance to address the board in support of this item.
	Resolution number KT/2021/17 MOVED by Member P Gillon, seconded by Member A Shaw: That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust quarter two report. CARRIED

Member A Tyler left meeting at 10.24am during item 11: Kaipātiki Community Facilities Trust Quarterly Report and returned at 10.30am.

12	Kaipātiki Transitional Rates Grants
	Mark Purdie, Manager - Local Board Financial Advisory (Acting), was in attendance via Skype for business to address the board on this item.
	Resolution number KT/2021/18 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note that transitional rates grants are ending 30 June 2021 b) note that the local board retains the budget (stated in the report as $34,583) for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services. c) agree in principle to amend its discretionary community grants programme criteria for the 2021/22 financial year to enable qualifying applicants to apply for rates grants in the financial year 2021/2022. d) request the above resolutions be forwarded to the community grants team for consideration prior to the development of the local board’s 2021/2022 community grants criteria. CARRIED

13	Local board input into preparation of the draft 2021 Regional Parks Management Plan
	A document titled ‘Formal feedback from the Kaipātiki Local Board on Auckland Council Regional Parks Management Plan Review’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2021/19 MOVED by Chairperson J Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) adopt the tabled document as formal feedback from the Kaipātiki Local Board on the draft 2021 Regional Parks Management Plan. b) note that Kaipātiki Local Board provided formal feedback on the discussion document at the Community Forum on Wednesday 28 October 2020, and had a workshop on the Regional Parks Management Plan Review on Wednesday 10 February 2021 where feedback was provided on the process to assess Chelsea Estate Heritage Park and neighbouring parks in becoming a new regional park. CARRIED
	Attachments a     17 March 2021 - Kaipātiki Local Board Business Meeting - Formal feedback from the Kaipātiki Local Board on Auckland Council Regional Parks Management Plan Review

14	Feedback on Council's draft submission on the Climate Change Commission's draft advice
	A document titled ‘Feedback from the Kaipātiki Local Board on Auckland Council’s draft submission to the Climate Change Commission’s draft advice for tackling climate change’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2021/20 MOVED by Member A Shaw, seconded by Member A Hartley: That the Kaipātiki Local Board: a) retrospectively endorse tabled feedback submitted on Monday 15 March 2021 on Council’s draft submission to the Climate Change Commission’s draft advice. CARRIED
	Attachments a     17 March 2021 - Kaipātiki Local Board Business Meeting - Feedback from the Kaipātiki Local Board on Auckland Council’s draft submission to the Climate Change Commission’s draft advice for tackling climate change

15

Australia and New Zealand Army Corps Service representatives 2020

Resolution number KT/2021/21 MOVED by Member A Tyler, seconded by Member A Hartley: That the Kaipātiki Local Board: a) allocate the following roles at the forthcoming Australia and New Zealand Army Corps Day (ANZAC) services: i) Birkenhead (time 10.00am) - Local board member Adrian Tyler as master of ceremonies, including delivering the welcome and - Local board member Ann Hartley for laying the wreath ii) Northcote (time 10.45am) - Local board member Paula Gillon as master of ceremonies, including delivering the welcome - Local board member Cindy Schmidt for laying the wreath iii) Glenfield (time 11.30am) - Local board member Andrew Shaw to deliver the welcome and read out the Australia New Zealand Army Corps Day dedication and - Local board member Melanie Kenrick for laying the wreath. c) delegate the Chairperson to appoint a replacement board member in the event that any member is unavailable to take their position at the Australia and New Zealand Army Corps Day (ANZAC) services as outlined in a) above. CARRIED

16	2021 Local Government New Zealand Conference and Annual General Meeting
	Eric Perry, Local Area Manager, was in attendance to address the board on this item.
	Resolution number KT/2021/22 MOVED by Member P Gillon, seconded by Member A Shaw: That the Kaipātiki Local Board: a) note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021. b) endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting. c) endorse the attendance of all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members), noting this includes Deputy Chairperson Danielle Grant as Auckland Council representative on Governance and Strategy Advisory Group and Member Cindy Schmidt as Auckland Council representative on Policy Advisory Group. d) note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021. e) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. f) note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand. g) note that any further member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost by approx. $900 and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements. h) note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates. i) note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor. CARRIED

Member A Tyler left meeting at 11.08am.

17	Kaipātiki Local Board Chairperson's Report
	Resolution number KT/2021/23 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note that the appointments of local board members to external community organisations will be reviewed at the 21 April 2021 business meeting. CARRIED

18	Members' Reports
	No Members’ reports were provided at this time.

19	Governing Body and Independent Maori Statutory Board Members' Update
	No updates were provided at this time.

20	Governance Forward Work Calendar
	Resolution number KT/2021/24 MOVED by Member M Kenrick, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the Kaipātiki Local Board April - June 2021 governance forward work calendar and March - May 2021 workshop forward work plan. CARRIED

21	Workshop Records - Kaipātiki Local Board - February 2021
	Resolution number KT/2021/25 MOVED by Member C Schmidt, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the record for the Kaipātiki Local Board workshop held on Wednesday 3 February, Wednesday 10 February and Wednesday 24 February 2021.   CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.10am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................