I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 17 March 2021

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

Or via Skype for Business

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nanai Nick Bakulich

 

 

Makalita Kolo

 

 

Christine O'Brien

 

 

Papaliitele Lafulafu Peo

 

 

Harry Fatu Toleafoa

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Democracy Advisor

 

9 March 2021

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - New Zealand Police                                                                       5

8.2     Deputation - Amana Trust - Westney Road Proposed Māngere Community Centre                                                                                                                    6

8.3     Deputation - Connected                                                                                       6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member Update                                                                                9

12        Local Board Leads and Appointments Report                                                         11

13        Chairpersons Report and Announcements                                                              15

14        Māngere-Ōtāhuhu Local Grants Round Two 2020/2021 urgent grant application 19

15        New community leases for Fountain of Knowledge Trust, Manukau Live Steamers Incorporated, Māngere East and The Girl Guides Association of New Zealand Incorporated, Māngere Bridge                                                                                   31

16        Mangere-Ōtāhuhu Local Board sport and recreation facilities grants - allocation of funding in 2020/2021                                                                                                   55

17        Local board input into preparation of the draft 2021 Regional Parks Management Plan                                                                                                                                67

18        2021 Local Government New Zealand Conference and Annual General Meeting 73

19        Governance Forward Work Calendar                                                                        89

20        Māngere-Ōtāhuhu Local Board Workshop Notes                                                    95

21        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 25 February 2021,  as a true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

·         Papatūānuku Kōkiri Marae Food Fire Festival Report.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - New Zealand Police

Te take mō te pūrongo

Purpose of the report

1.       Joseph Hunter, Area Prevention Manager, Counties Manukau Police would like to discuss with the board policing issues in the Māngere-Ōtāhuhu Local Board area.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      thank Joseph Hunter, Area Prevention Manager, Counties Manukau Police for his attendance and presentation.

 

 

 

8.2       Deputation - Amana Trust - Westney Road Proposed Māngere Community Centre

Te take mō te pūrongo / Purpose of the report

1.       Ben Fayed from the Amana Trust would like to discuss with the board the Amana Trust building a community centre in Māngere on Westney Road, which they are planning on starting in the middle of 2021.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Ben Fayed for his presentation and attendance.

 

 

8.3       Deputation - Connected

Te take mō te pūrongo / Purpose of the report

1.       Angela Calvert from Connected would like to discuss the Connected service that it can offer in the local board area.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a)      thank Angela Calvert for her presentation and attendance.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Governing Body Member Update

File No.: CP2021/00164

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 Minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Janette McKain - Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Local Board Leads and Appointments Report

File No.: CP2021/01832

 

  

Te take mō te pūrongo

Purpose of the report

1.       To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2.       To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3.       Members have an opportunity to update the board on their activities as topic area leads.

4.       The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area

Lead

Alternate

Infrastructure and Environmental Services

 

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Arts, Community and Events (including libraries)

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Parks, Sport and Recreation and Community Facilities

Tauanu’u Nanai Nick Bakulich

Christine O’Brien

Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board

Lemauga Lydia Sosene

1st Togiatolu Walter Togiamua

2nd Harry Fatu Toleafoa

Transport

Makalita Kolo

Lemauga Lydia Sosene

Economic development

Harry Fatu Toleafoa

1st Christine O’Brien

2nd Lemauga Lydia Sosene

Youth, Children, Seniors and Uniquely Abled    

Harry Fatu Toleafoa

1st Papaliitele Lafulafu Peo

2nd Christine O’Brien

Landowner Consents (excluding filming)

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (until 27/4/21)

Tauanu’u Nanai Nick Bakulich (from 28/4/21)

Landowner Consents Filming

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Events (receive staff notifications of areas that may involve reputational, financial, performance or political risk)

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Liquor Licences Hearings

Tauanu’u Nanai Nick Bakulich

Lemauga Lydia Sosene

Resource Consent (proceed as a non-notified, limited notified or fully notified application)

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (until 27/4/21)

Tauanu’u Nanai Nick Bakulich (from 28/4/21)

Resource Consents (notified hearings)

Lemauga Lydia Sosene

Togiatolu Walter Togiamua (until 27/4/21)

Tauanu’u Nanai Nick Bakulich (from 28/4/21)

Area Plan Working Group

MOLB

All board members

OPLB

Apulu Reece Autagavaia,

Dawn Trenberth

 

LGNZ (Local Government New Zealand

Chairperson

Deputy Chairperson

 

 

 

 

 


Organisation / Initiative

Lead

Alternate

Community Impact Forum for Kohuora Corrections Facility

Makalita Kolo

 

Mangere Bridge BID

Lemauga Lydia Sosene

 

Mangere Town Centre BID

Makalita Kolo

 

Mangere East Village BID

Tauanu’u Nanai Nick Bakulich

 

Otahuhu Business Association

Christine O’Brien

 

South Harbour Business Association BID

Harry Fatu Toleafoa

 

Auckland Airport Community Trust for

Aircraft Noise Community Consultative Group

Tauanu’u Nanai Nick Bakulich

 

Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee

Togiatolu Walter Togiamua

 

Ambury Park Centre

Papaliitele Lafulafu Peo

Christine O’Brien

Mangere Mountain Education Trust               

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

Tamaki Estuary Environmental Forum

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Maori input into local board decision-making political steering group

Togiatolu Walter Togiamua

Lemauga Lydia Sosene

Ōtāhuhu Portage Project Steering Group

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

The Southern Initiative (TSI) Steering Group

Lemauga Lydia Sosene

Togiatolu Walter Togiamua

Otahuhu Town Hall Community Centre Incorporated Society

Makalita Kolo

 

Harry Fatu Toleafoa

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written reports from local board members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Janette McKain - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Chairpersons Report and Announcements

File No.: CP2021/02030

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the Chairperson an opportunity to update the local board on any announcements and for the local board to receive the Chairperson’s written report.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairpersons report March

17

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Māngere-Ōtāhuhu Local Grants Round Two 2020/2021 urgent grant application

File No.: CP2021/02176

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Māngere-Ōtāhuhu with an urgent grant application from Māngere-Ōtāhuhu Local Grants Round Two 2020/2021, to enable a decision to fund, part fund or decline the application.

Whakarāpopototanga matua

Executive summary

2.       This report presents an urgent application received in Māngere-Ōtāhuhu Local Grants Round Two 2020/2021 as provided in Attachment B.

3.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Community Grants Programme 2020/2021 on 17 June 2020 as provided in Attachment A. The document sets application guidelines for contestable grants.

4.       The local board has set a total community grants budget of $373,000 for the 2020/2021 financial year. A total of $192,404.52 has been allocated to previous grant rounds and other projects, leaving $180,595.48 to be allocated in the remaining rounds.

5.       One application, from Māngere-Ōtāhuhu Local Grants Round Two 2020/2021 is being presented to the local board for an urgent decision as the event, Mangere College Jubilee Decades Parade and Festival Event, will take place on 10 April 2021.

6.       This information has been obtained and circulated to the local board. The local board is now requested to make a decision on the application.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      agree to fund, part-fund, or decline each application in Māngere-Ōtāhuhu Local Grants Round Two 2020/2021 listed in the following table:

Table One: Māngere-Ōtāhuhu Local Grants Round One 2020/2021 grant application

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

LG2109-209

Mangere College

Events

Towards the cost of traffic management of the Mangere College Jubilee Decades Parade

$10,000.00

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2020/2021 Mangere-Otahuhu Local Board Grants Programme

21

b

Application LG2109209 20202021 Māngere-Otāhuhu Local Grants Round Two

25

     

Ngā kaihaina

Signatories

Authors

Rikka Barbosa - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

 

2020/2021 Māngere-Otāhuhu Local Grants, Round Two 

LG2109-209

Mangere College

 

Legal status:

School

Activity focus:

Events

Conflicts of interest:

None identified

Project: Mangere College Jubilee Decades Parade and Festival Event

Location:

From Moyle Park down Bader Drive and ending at Mangere College 23 Bader Drive, Mangere, 2022

Summary:

Our project is a celebration of Mangere College's 50th Jubilee and recognition of those who have contributed to the school's proud history and reputation. This project will involve a procession of the school alumni, making up the 5 decades, from Moyle Park, down Bader Drive to the school where they will be welcomed by cultural performances and then end on the school field where we will have a festival of sports, entertainment, food and school tours.

Expertise:

There are individuals within our school who have the expertise to deliver similar projects. Our school organised a Hauora Picnic day last year, for our school community. For the past few years, we have run Performing Arts concerts in the Mangere Arts Centre, inviting our community. In the past, we have hosted Polyfest.

 

Focus specific:

Event producer/contractor/3rd party:

Environmental benefits:

Building/site accessible or visible to the public:

Dates:

10/04/2021 - 10/04/2021

Rain dates:

10/04/2021 - 10/04/2021

People reached:

500

% of participants from Local Board

90%

Promotion:

We will use social media, school newsletters, news media and radio to advertise and will publicly acknowledge the local board's contribution in our school magazine as well as social media etc.

 

Community benefits

Identified community outcomes:

 

Our project event will showcase to the community our school; our student achievements and the achievements of our alumni, which will bring pride to our community which our school whanau is part of. It will also bring our community together because of the family-friendly atmosphere and the opportunities to enjoy sports, culture and local entertainment. Finally, our festival event will provide revenue for those who run the food trucks and the tuckshop.

Alignment with local board priorities:

 

·      increase opportunities for active living and community involvement and connectedness

 

We will be celebrating Mangere College's 50th Jubilee and all who have walked through her doors as staff and students. This will be a great opportunity for our school and community to come together and celebrate this milestone for our school but also for Mangere which I believe is celebrating theirs. 
 
Among other things, we are organising a decades parade that will proceed down Bader Drive and then through the school where our different cultural groups will be waiting to welcome the parade with song and dance onto the campus. On our school field, we will be holding a festival event with food trucks and the school tuckshop opened for business, a programme of entertainment by ex-students and current students, some sporting challenges between young and old and a tour of our school, showcasing our student work and achievement. We hope that some of our famous alumni will also be walking around, megaphones in hand, joking with our picnickers/festival attenders, youth.
 
Our hope is that our parade and festival event will be a memorable day of fun and activity that will bring our whole community together.

 

Collaborating organisation/individual

Role

Independent Traffic Control

Traffic Management Plan and Submission of documentation to AT

Maori Wardens

Crowd control/security

Food Trucks

Food and Drinks

Portable Toilets

Convenience

Entertainers

Entertainment

The Rock Factory

Stage and Sound equipment

 

 

 

Demographics

Māori outcomes:

·      Māori involvement in the design/concept, Māori focus - tikanga (practices), mātauranga (knowledge), reo (language), Māori participation - Māori priority group, target group, high representation or Māori staff delivering

We have Maori on our committee. We have a powhiri the evening before this event. The first group to welcome our parade onto the school grounds is our kapa haka group standing by our school pou. We will have a strong presence of our Maori Wardens.

Accessible to people with disabilities

Yes - We have walkways and wheelchair access available. We will hire golf carts or the like to transport around the school our elderly/disabled.

Target ethnic groups:

All/everyone

Healthy environment approach:

Promote smoke-free messages, Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes

We have smoke-free signs around our school. We will have bins and signage for the waste. Our school tuckshop complies with the MoE's healthy eating guidelines. There will be sports activities and opportunities for people to get active.

 

Percentage of males targeted

Percentage of females targeted

All - not targeted male/female

%

%

%

 

0-5 years

< 15 years

15-24 years

25-44 years

>65 years

All ages

%

%

%

%

%

100%

 

Financial information

Amount requested:

$10000.00

Requesting grant for:

Traffic Management Plan will cost $1900 +gst. The rest of the funding will go towards the running of the event eg portaloos, golf carts, entertainers and Maori Warden koha etc.

If part funded, how would you make up the difference:

We might have to cancel the parade to avoid the costs for the Traffic Management Plan.

Cost of participation:

No

 

Total expenditure

Total income

Other grants approved

Applicant contribution

$11,852.48

$500.00

$3,000.00

$5,000.00

 

Expenditure item

Amount

Amount requested from Local Board

Traffic Management Plan

$1,900.00

$10,000.00

Stage and sound system

$5,473.98

$10,000.00

Portaloos

$1,840.00

$10,000.00

Golf carts

$1,560.00

$10,000.00

Bins

$1,078.50

$10,000.00

           

 

 

 

Income description

Amount

Gold coin entry fee

$ 500.00

 

$

 

 

 

Other funding sources

Amount

Current Status

Peter Sykes Rotary Club Mangere

$3,000.00

 

 

$

 

           

 

 

 

Donated materials

Amount

Marquee

$3,500.00

Plants

$800.00

Fairy Lights/Decorations/Gazebos

$350.00

 

 

 

Total number of volunteers

Total number of volunteer hours

Amount

 

 

$0.00

 

 

 

 

Additional information to support the application:

 

 

 

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2109-209

Mangere College Jubilee Decades Parade and Festival Event

2020/2021 Māngere-Otāhuhu Local Grants, Round Two -  Submitted

Undecided

$0.00

LG2009-242

Camp Taiao Nature and Nurture

2019/2020 Māngere-Otāhuhu Local Grants, Round Two -  Project in progress

Approved

$7,515.00

LG1909-257

Nature and Nurture

2018/2019 Māngere-Otāhuhu Local Grants, Round Two -  Acquitted

Approved

$4,542.00

LG1909-109

Nature and Nurture

2018/2019 Māngere-Otāhuhu Local Grants, Round One -  Acquitted

Approved

$4,000.00

 

 

 

 

Applications prior to the 2017/2018 financial year have all been accounted for and omitted from this summary

           

 

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

New community leases for Fountain of Knowledge Trust, Manukau Live Steamers Incorporated, Māngere East and The Girl Guides Association of New Zealand Incorporated, Māngere Bridge

File No.: CP2021/01196

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease for Fountain of Knowledge Trust at Radonich Park, 40 Cleek Road, Māngere East.

2.       To grant a new community lease for Manukau Live Steamers Incorporated at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East.

3.       To grant a new community lease for The Girl Guides Association of New Zealand Incorporated at Waterlea Park, 28R House Avenue, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

Fountain of Knowledge Trust

4.         Fountain of Knowledge Trust holds an existing community lease for the group-owned building and adjoining play area located at Radonich Park, 40 Cleek Road, Māngere East.

5.         The lease commenced on 1 January 2010 and reached final expiry on 31 December 2019. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

6.       The purpose of the trust is to provide a facilty that promotes quality early childhood education programmes, particularly with a focus of delivering its services in Samoan and English languages. To date, the trust have developed strong relationships with local schools and community organisations and has been active in the local community for over 15 years.

7.       After assessing the trust’s new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

8.       Mana whenua engagement has been undertaken and public notification will follow, subject to Māngere-Ōtāhuhu Local Board’s approval of the recommendations below.

9.       This report recommends that a new community lease be granted to Fountain of Knowledge Trust, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012 and the Local Government Act 2002.

Manukau Live Steamers Incorporated

10.     Manukau Live Steamers Incorporated holds a current community lease for the group-owned assets and tracks located at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East.

11.     The lease commenced on 1 January 2009 and reached final expiry on 31 December 2019. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

12.     The Steamers’ aim is to foster and promote model engineering and run model trains for the enjoyment of its members and the community, and to encourage young individuals to participate in model engineering.

13.     The group is dedicated to the growth and preservation of model engineering and trains and has become a well-established community organisation, providing recreational activities to the local community for 40 years.

14.     After assessing the Steamers’ new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

15.     Mana whenua engagement has been undertaken and public notification will follow, subject to Māngere-Ōtāhuhu Local Board’s approval of the recommendations below.

16.     This report recommends that a new community lease be granted to Manukau Live Steamers Incorporated, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

The Girl Guides Association of New Zealand Incorporated

17.     The Girl Guides Association of New Zealand Incorporated holds an operative community lease for the group-owned premises located at Waterlea Park, 28R House Avenue, Māngere Bridge.

18.     The lease commenced on 1 August 2008 and reached final expiry on 31 July 2018. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

19.     The purpose of the girl guides is to enable girls and young women to develop their full potential and make a positive difference in society. The group is dedicated to ensuring its members discover their passions, contribute to their communities and form friendships in a safe and positive environment.

20.     After assessing the girl guides’ new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

21.     As the provision of girl guiding is contemplated in the Manukau Neighbourhood Parks Management Plan for Waterlea Park adopted in 2005, mana whenua engagement and public notification is not required for the proposed lease.

22.     This report recommends that a new community lease be granted to The Girl Guides Association of New Zealand Incorporated, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note public notification of Auckland Council’s intention to grant a new community lease to Fountain of Knowledge Trust at Radonich Park, 40 Cleek Road, Māngere East

b)      delegate to the Māngere-Ōtāhuhu Local Board Chairperson the authority to appoint a hearings panel to consider any objections received, following the public notification, and for the panel to reach a decision

c)      grant, subject to any objections being resolved, under Section 138(2) of the Local Government Act 2002, a new community lease to Fountain of Knowledge Trust for the group-owned building, and adjoining play area comprising 1194 square metres (more or less) located at Radonich Park, 40 Cleek Road, Māngere East (outlined in red on Attachment A) on the land described as Lot 1 Deposited Plan 195934 subject to the following terms:

i)        term - 10 years commencing 17 March 2021, with one (1) 10 year right of renewal commencing 17 March 2031, effecting final expiry on 16 March 2041

ii)       rent - $1.00 plus GST per annum if demanded

iii)      all other terms and conditions to be in accordance with the Local Government Act 2002 and Auckland Council’s Community Occupancy Guidelines 2012

d)      approve the Fountain of Knowledge Trust’s Community Outcomes Plan, as provided in Attachment B, for inclusion as the Third Schedule of the lease agreement

e)      note public notification of Auckland Council’s intention to grant a new community lease to Manukau Live Steamers Incorporated at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East

f)       delegate to the Māngere-Ōtāhuhu Local Board Chairperson the authority to appoint a hearings panel to consider any objections received, following the public notification, and for the panel to reach a decision

g)      grant, subject to any objections being resolved, under Section 54(1)(b) and Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Manukau Live Steamers Incorporated for the group-owned assets comprising 294 square metres (more or less) located at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East (as outlined in red on Attachment C) on the land described as Allotment 499 Survey Office Plan 52490 Parish of Manurewa and Part Lot 1 Deposited Plan 41206 subject to the following terms:

i)        term - 10 years commencing 17 March 2021, with one (1) 10 year right of renewal commencing 17 March 2031, effecting final expiry on 16 March 2041

ii)       rent - $1.00 plus GST per annum if demanded

iii)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977

h)      approve the Manukau Live Steamers Incorporated’s Community Outcomes Plan, as provided in Attachment D, for inclusion as the Third Schedule of the lease agreement.

i)        grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to The Girl Guides Association of New Zealand Incorporated for the group-owned premises comprising 133 square metres (more or less) located at Waterlea Park, 28R House Avenue, Māngere Bridge (as outlined in red on Attachment E) on the land described as Lot 21 Deposited Plan 42152 subject to the following terms:

i)        term - five years commencing 17 March 2021, with one (1) five-year right of renewal commencing 17 March 2026, effecting final expiry on 16 March 2031

ii)       rent - $1.00 plus GST per annum if demanded

iii)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977

j)        approve The Girl Guides Association of New Zealand Incorporated’s Community Outcomes Plan, as provided in Attachment F, for inclusion as the Third Schedule of the lease agreement.

Horopaki

Context

23.     This report considers the new community leases for:

·        Fountain of Knowledge Trust for its building and adjoining play area located at Radonich Park, 40 Cleek Road, Māngere East.

·        Manukau Live Steamers Incorporated for its assets and tracks located at Māngere Centre Park, 101R and 141R Robertson Road, Māngere East.

·        The Girl Guides Association of New Zealand Incorporated for its premises located at Waterlea Park, 28R House Avenue, Māngere Bridge.

24.     The Māngere-Ōtāhuhu Local Board is the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

Land, Assets, Lease and Group Information

Fountain of Knowledge Trust

25.     The trust holds an existing community lease over its building and adjoining play area at Radonich Park, Māngere East. The underlying land is legally described as Lot 1 Deposited Plan 195934, held in fee simple by Auckland Council and subject to the Local Government Act 2002 (the Act). Under section 138 of the Act, all leases longer than six months require public notification and submitters will have one month to make a submission or objection.

26.     If any objections to the proposal are received, a hearings panel of the local board will be convened to consider the objections and reach a decision.

27.     In addition to the above, the former Manukau City Council resolved for the land to be a reserve in 2005. However, due to the lack of gazette notice publication of Section 14 of the Reserves Act 1977, the land comprised in NA121C/937 remains held under the Local Government Act 2002. The Māngere-Ōtāhuhu Local Board supports the land to continue being held under the Local Government Act 2002 and the lease to Fountain of Knowledge Trust will be issued in accordance with this Act.

28.     The building and adjoining play area is owned by the trust, which is also responsible for all maintenance of the leased area.

29.     The area proposed to be leased to the trust consists of approximately 1194 square metres (more or less) and is outlined in red on Attachment A.

30.     The trust was established in 2004 and registered as a charitable trust on 3 June 2008. The group is a community organisation specialising in the provision of early childhood education with a focus of preserving the Samoan language and culture.

31.     The group supports initiatives that benefit the local community. One such initiative is Pasifika Early Learning - Le Malelega a le To’elau Early Childhood Education Centre (the centre). The centre was established in 2010 and is a bilingual Samoan centre.

32.     The centre occupies the premises at 40 Cleek Road, Māngere East during weekdays; and provides full-day and part-time education and care for children up to five years of age. It is licensed for 50 children including a maximum of 15 children under two years old. Most of the children identify as Samoan.

33.     The centre employs six qualified teachers including a professional service manager who provides curriculum leadership and practice for the teachers.

34.     The centre’s philosophy acknowledges the importance of children learning through their Samoan culture and language in play. Supporting children's holistic development using Te Whāriki, the early childhood curriculum, and fa'a Samoa (Samoan culture and traditions).

35.     The children experience a programme that is embedded in the centre’s philosophy and supports their sense of belonging and wellbeing. They learn the values of fa'aaloalo (respect), alofa (love) and tautua (service) through gagana (language) and fa'a Samoa. The centre also acknowledges the principles of Te Tiriti o Waitangi and children use te reo Māori and learn aspects of tikanga Māori (Māori customs).

36.     Foundation of Knowledge Trust acts as the “umbrella group” for Pasifika Early Learning - Le Malelega a le To’elau Early Childhood Education Centre.

Manukau Live Steamers Incorporated

37.     The steamers’ holds a current community lease over the group-owned assets at Māngere Centre Park, 101R & 141R Robertson Road, Māngere East. The underlying land at 101R Robertson Road is legally described as Allotment 499 Survey Office Plan 52490 Parish of Manurewa, held by the Crown through Department of Conservation as a classified recreation reserve and vested in Auckland Council in trust for recreational purposes, subject to the Reserves Act 1977.

38.     Furthermore, the underlying land at 141R Robertson Road is legally described as Part Lot 1 Deposited Plan 41206, held in fee simple by Auckland Council as a classified local purpose (scout hall and community centre) reserve and subject to the Reserves Act 1977.

39.     The Steamers’ activity is contemplated in the non-operative Manukau Sports Parks Management Plan 2007 relating to the park.

40.     The assets and tracks are owned by the Steamers which is responsible for all maintenance of the leased areas.

41.     The areas proposed to be leased to the Steamers consists of approximately 294 square metres (more or less) and is outlined in red on Attachment C.

42.     The Steamers was established in 1981 and registered as an incorporated society on 20 August 1981. The group is affiliated with Model Engineering Association of New Zealand Incorporated and has approximately 80 members. The group build and operate live steam, diesel and electric locomotives for public and personal enjoyment.

43.     It was the vision of William Ferguson Massey’s descendants (former New Zealand Prime Minister 1912-1925) and others who initiated the establishment of the Steamers together with significant support from former Manukau City Council.

44.     The station, named Massey Junction, and clubrooms were opened in 1993 and are a great asset to the club. The group also have several steaming bays and two large turntables, watering facilities and a coaling and fuelling area next to the loading bays.

45.     The steamers have two tracks for the public to participate as passengers to enjoy the sights at a leisurely 4 to 10 kilometres per hour. These are described as:

·        The Hill track, 850 metres long and is based upon the Raurimu Spiral located in the central North Island of New Zealand. This track incorporates a balloon loop, horse shoe curves, a viaduct and a 20-metre-long curved tunnel. All trains operating on this track must have brakes. This track supports 3 1/2-inch, 5 inch and 7 1/4-inch gauge locomotives.

·        The Park track, 1.2 kilometres long and consists of a prairie loop curving around the trees of the reserve. A 60-metre-long bridge is a feature of this track where it crosses a very wet area of the park. This track can take 5 inch and 7 1/4-inch gauge locomotives.

46.     The group operates its services to the public on Sundays (weather permitting) and group bookings such as birthday parties and social functions. Further, it holds annual events on Waitangi Day, Queen’s Birthday weekend, Mothers and Fathers Days, and an open day event for the public. The Steamers have night train rides in the summer season for the public to experience from 6:00pm to 10:00pm.

47.     The Steamers will celebrate its 40th anniversary in 2021 and anticipates holding an event to celebrate this milestone. Moreover, the group aspires to hold the International Live Steamers Convention in 2024, last hosted by the group in 2008. The event is held by Model Engineering Association of New Zealand every two years and attracts clubs and participants across New Zealand, Australia, United Kingdom and United States of America with their railway locomotives and traction engines.

48.     The Steamers have submitted a comprehensive application in support of a new community lease.

The Girl Guides Association of New Zealand Incorporated

49.     The girl guides hold an operative community lease over the group-owned premises at Waterlea Park, Māngere Bridge. The underlying land is legally described as Lot 21 Deposited Plan 42152, held in fee simple by Auckland Council as a classified recreation reserve, subject to the Reserves Act 1977.

50.     The provision of girl guiding is contemplated in the Manukau Neighbourhood Parks Management Plan and adopted in 2005.

51.     The premises is owned by the girl guides which is responsible for all maintenance of the leased area.

52.     The area proposed to be leased to the girl guides consists of approximately 133 square metres (more or less) and is outlined in red on Attachment E.

53.     The girl guides were established in 1910 and registered as an incorporated society on 26 August 1971 and charitable trust on 24 March 2008. The organisation has approximately 8,000 members across New Zealand with most members aged between 5 and 13 years.

54.     The vision for the girl guides is for all girls and young women to be valued, inspired and empowered to take action to change their world. To achieve this, the group focuses on three key strategic outcomes to:

·        provide opportunities for girls and young women by offering activities and experiences focused on girls as go-getters, innovators, risk takers and leaders

·        be a voice for girls and young women on issues that affect them. To achieve this, the group focuses on a girl-led approach that highlights the importance of leadership and speaks out and acts on issues of importance to today’s girls and young women

·        be a strong and vibrant movement that offers a range of volunteering options which meet the needs of a diverse volunteering base. This involves developing a sustainable organisational model to fund its mission.

55.     The girl guides are involved in many activities over the course of a year which involve members from all four age groups: Pippins are aged between 5 to 6 years, Brownies 7 to 9 ½ years, Guides 9 to 12 ½ years, and Rangers 12 to 17 years of age. The programmes and activities undertaken encourages members to develop their own special personalities, make a contribution to their communities, and form friendships in a positive environment.

56.     In addition, the programmes appropriate to different age groups provide regular opportunities for participation and fun in recreation, learning for leisure, and life skills. Activities offer numerous areas of choice, challenge, achievement and new experiences, especially in the outdoors. Members are encouraged to involve themselves in community service and to participate in international opportunities.

57.     The programmes also provide a balance of physical, mental and social development with underlying spiritual values. A significant emphasis is placed on outdoor activities and teamwork. There is a focus on girl leadership and responsibility for self and others, enabling ordinary individuals to achieve extraordinary things.

58.     Members in age groups for guides and ranges are encouraged to attend the national Jamboree. The event is across seven days where approximately 1,500 members from all over New Zealand attend the biggest event on the organisations calender. International members also attend the event and invitations are forwarded to the girl guides sister countries who are affiliated to the World Association of Girl Guides and Girl Scouts.

59.     The girl guides have indicated it is open to supporting the community by making its premises at Waterlea Park available for hire, to help and support initiatives and activities pertaining to the local community, sport clubs and community organisations.

Tātaritanga me ngā tohutohu

Analysis and advice

60.     The groups’ lease applications were assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Māngere-Ōtāhuhu Local Board Plan 2020.

61.     Under the guidelines, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term, a right which each group is exercising.

62.     The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

Community lease to Fountain of Knowledge

63.     It is recommended that a new lease be granted to Fountain of Knowledge Trust for a term of 10 years, with one right of renewal for a further term of 10 years, 20-year total term in accordance with the guidelines.

64.     Staff have determined that the trust meets the requirements under the guidelines to qualify for a new community lease as shown below.

65.     The trust:

·        is not in breach of the lease

·        is registered as a charitable entity

·        caters to a well-defined group in the local community and its services are well utilised

·        sustains its services predominantly through government subsidies, contracts, fundraising and grants

·        premises meets the needs of the group and other users of the facility.

66.     The building and adjoining play area is owned by the trust, which is also responsible for all maintenance within the leased area. A site visit undertaken indicated that the premises is in excellent condition and meets the needs of the group’s users.

67.     The trust acknowledges and are in the process of drafting a scheduled maintenance plan to address general maintenance and renewal of its premises.

68.     A community outcomes plan has been negotiated with the trust that identifies the benefits the group will provide to the community. This is provided in Attachment B and will be attached as a schedule to the lease agreement.

Community lease to Manukau Live Steamers

69.     It is recommended that a new lease be granted to Manukau Live Steamers Incorporated for a term of 10 years, with one right of renewal for a further term of 10 years, 20-year total term in accordance with the guidelines.

70.     Staff have determined that the Steamers meets the requirements under the guidelines to qualify for a new community lease as evidenced beneath.

71.     The Steamers:

·        are registered as an incorporated society

·        have an open membership criteria

·        have a history of delivering quality services to the community

·        sustains its activities predominantly through concession fares for rides on its trains, catering services and membership subscriptions

·        is managed appropriately as evidenced by its longevity.

72.     The assets and tracks are owned by the Steamers, which is also responsible for all maintenance within the leased areas. A site visit undertaken indicated that the assets and tracks are in satisfactory condition and meets the needs of the group’s users.

73.     The Steamers has a maintenance plan to address general maintenance and renewal of its assets and tracks as the need arises and budget allows.

74.     A community outcomes plan has been negotiated with the Steamers that identifies the benefits the group will provide to the community. This is provided in Attachment D and will be attached as a schedule to the lease agreement.

75.     As the land at 101R Robertson Road, Māngere East is owned by the Crown, the treaty clause will apply in the lease agreement notifying the contracting parties in the event of a successful claim being made for the land to be used as redress purposes, pursuant to the Treaty of Waitangi Act 1975.

Community lease to The Girl Guides Association

76.     It is recommended that a new lease be granted to The Girl Guides Association of New Zealand Incorporated for a term of five years, with one right of renewal for a further term of five years, 10-year total term in accordance with the guidelines. The shorter-term community lease is to allow the group time to implement initiatives and strategies to increase delivery of services while maintaining a regular review.

77.     Staff have determined that the girl guides meet the requirements under the guidelines to qualify for a new community lease as evidenced below.

78.     The girl guides:

·        are registered as a legal entity with a non-profit status

·        have an open membership criteria

·        has a history of delivering quality services to the community and society

·        sustains its activities predominantly through membership subscriptions, biscuit, events, and rental revenue

·        is managed appropriately as evidenced by its longevity and extent of the programmes offered.

79.     The premises is owned by the girl guides, which is also responsible for all maintenance within the leased area. A site visit undertaken indicated that the building is in adequate condition and meets the needs of the group’s users.

80.     The girl guides have a maintenance plan to address general maintenance and renewal of its premises.

81.     A community outcomes plan has been negotiated with the girl guides that identifies the benefits the group will provide to the community. This is provided in Attachment F and will be attached as a schedule to the lease agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

82.     Manukau Live Steamers Incorporated are working towards being zero carbon and reviewing its carbon emission of its locomotives. The steamers aspire to become the first model engineering club in New Zealand to be carbon free.

83.     Climate change impacts will need to be considered in any future planning for the area occupied by The Girl Guides Association of New Zealand Incorporated. The girl guides leased premises sits directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

84.     Staff have obtained support from colleagues in Active Recreation and Parks Services (Parks, Sports & Recreation), Community Facilities’ Area Operations, Community Empowerment also Service and Asset Planning (Customer & Community Services). No concerns were raised regarding the new leases for Foundation of Knowledge Trust, Manukau Live Steamers Incorporated and The Girl Guides Association of New Zealand Incorporated.

85.     The proposed new leases have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

86.     The assessment of the applications was workshopped with the Māngere-Ōtāhuhu Local Board portfolio leads on 2 July 2020 and mentioned on the Community Facilities local board monthly report for November 2020 and forwarded to the local board for feedback in December 2020.

87.     The portfolio leads provided informal support and staff received no feedback from the local board regarding the proposed new community leases for Foundation of Knowledge Trust,  Manukau Live Steamers Incorporated, or the shorter-term new community lease for The Girl Guides Association of New Zealand Incorporated.

88.     The recommendations in this report fall within local board’s allocated authority to grant community leases in line with the Community Occupancy Guidelines 2012.

89.     The recommendations within this report support the Māngere-Ōtāhuhu Local Board Plan 2020 outcomes of:

·        We are building well connected, engaged and active communities (Outcome 2)

·        Celebrating our unique Tangata Whenua and Pasifika identities (Outcome 4)

·        Our children and young people grow and succeed (Outcome 5).

90.     The proposed leases will benefit the local community in enabling initiatives that promote the preservation and encourage the growth and spread of quality early childhood education, model engineering and trains, and the development of young people in achieving their full potential as individuals and responsible members of their communities.

Tauākī whakaaweawe Māori

Māori impact statement

91.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in council’s key strategic planning documents the Auckland Plan, the 10-year budget (Long-term plan), the Auckland Unitary Plan and local board plans.

92.     An aim of community leasing is to increase targeted support for Māori community development. The proposals seek to improve access to facilities for all Aucklanders, including Māori living in the Māngere-Ōtāhuhu Local Board area.

93.     The groups encourage participation of Māori through local programmes and this forms part of their community outcomes plan commitments.

94.     Foundation of Knowledge Trust, Manukau Live Steamers Incorporated and The Girl Guides Association of New Zealand Incorporated each acknowledge the place of mana whenua within Aotearoa and value initiatives that are inclusive and enhances partnership and participation of all people including Māori.

95.     Mana whenua engagement was undertaken on 18 January 2020 and involved a formal written correspondence detailing information regarding the proposed new leases for all three groups and forwarded to mana whenua representatives allowing 20 working days to respond. No objections to the proposals were received.

96.     Furthermore, the above meets the statutory requirements under section 138(1) of the Local Government Act 2002 and section 4 of the Conservation Act 1987 that council engage with mana whenua representatives. Mana whenua will also have an opportunity to provide feedback regarding the proposed leases to the Foundation of Knowledge Trust and Steamers during the public notification process.

Ngā ritenga ā-pūtea

Financial implications

97.     All costs relating to the advertising of the intention to lease and preparation of the lease agreements are borne by Community Facilities.

98.     Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the financial implications for the new leases to Foundation of Knowledge Trust, Manukau Live Steamers Incorporated and The Girl Guides Association of New Zealand Incorporated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

99.     Should the Māngere-Ōtāhuhu Local Board resolve not to grant new community leases to Foundation of Knowledge Trust, Manukau Live Steamers Incorporated and The Girl Guides Association of New Zealand Incorporated, it will inhibit each group’s ability to undertake their core activities which will have a negative impact on the local board outcomes.

100.   As there is no significant departure from the land use or change in activities; there are no identified risks in granting the leases.

101.   Additionally, there is risk in relation to the buildings and improvements where council may be liable for assets where budget is neither allocated nor identified in council’s key strategic planning documents.

102.   The new lease affords the groups security of tenure, enabling them to attend to the scheduled maintenance of its facilities. If the leases are not granted, the groups’ ability to maintain their premises will be severely impacted.

Ngā koringa ā-muri

Next steps

103.   Subject to the local board’s approval, public notification will be undertaken. On completion of the public notification, and subject to the resolution of any objections, staff will engage with Foundation of Knowledge Trust, Manukau Live Steamers Incorporated and The Girl Guides Association of New Zealand Incorporated to finalise the lease agreements.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for Fountain of Knowledge Trust

43

b

Community Outcomes Plan for Fountain of Knowledge Trust

45

c

Site plan for Manukau Live Steamers Incorporated

47

d

Community Outcomes Plan for Manukau Live Steamers Incorporated

49

e

Site plan for The Girl Guides Association of New Zealand Incorporated

51

f

Community Outcomes Plan for The Girl Guides Association of New Zealand Incorporated

53

     

Ngā kaihaina

Signatories

Authors

Tai Stirling - Community Lease Advisor

Authorisers

Kim O’Neill - Acting General Manager

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Mangere-Ōtāhuhu Local Board sport and recreation facilities grants - allocation of funding in 2020/2021

File No.: CP2021/02039

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allocate grants for facility development projects, to groups that provide sport and recreation facilities.

Whakarāpopototanga matua

Executive summary

2.       Māngere-Ōtāhuhu Local Board has budgeted $150,000 in its 2020/2021 Locally Driven Initiatives operations budget for grants from the Facility Partnership Fund.  This is line item 77 in the work programme. 

3.       The purpose of the budget is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.  This can be achieved by providing grants to groups that have facilities / projects. 

4.       The following groups applied for grant funding through a contestable process in late 2020: 

i)     Māngere Ōtāhuhu Netball Centre: Complete a feasibility study to identify options to address safety and facility design issues

ii)     Manukau Rovers Rugby Football Club. Complete a feasibility study to identify options for facility upgrades, to meet the needs identified in the club’s needs assessment

iii)    Bridge Park Bowling Club. Renew a bowling green

iv)   Manukau Rovers Rugby Football Club. Replace existing tables and purchase additional chairs.

5.       Following an assessment of the projects above against the criteria in provided in Attachment A, staff recommend options 1 and 2 for grant funding.  They scored the highest in the assessment and are indicative priorities in the draft Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan. 

6.       Option 3 is not recommended for funding support in 2020/2021 as the existing bowling green will meet the needs of bowlers for the next three years. 

7.       Option 4 is not recommended as, although there is evidence that the club will hire the clubrooms out to other groups to use, tables and chairs do not align with the purpose of a sport and recreation facilities grant.

8.       It is recommended that remaining funds in line item 77 be allocated toward priority projects in the draft Māngere Ōtāhuhu Sport and Active Recreation Facilities Plan in June 2021.  The draft plan includes investment priorities within the local board area.


 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      grant $22,000 to Māngere Ōtāhuhu Netball Centre, from line item 77 of the 2020/2021 local board work programme, to complete a feasibility study that will identify options to address safety and facility design issues

b)      grant $20,900 to Manukau Rovers Rugby Football Club from line item 77 of the 2020/2021 local board work programme to complete a feasibility study to identify options for facility upgrades

c)      consider the allocation of remaining funds in line item 77 in June, toward priority projects in the draft Māngere Ōtāhuhu Sport and Active Recreation Facilities Plan.

 

Horopaki

Context

2020/2021 Māngere Ōtāhuhu Local Board work programme: Work programme item No. 77 – sport and recreation facilities grants.

9.       Māngere-Ōtāhuhu Local Board has $150,000 in its 2020/2021 work programme from the Locally Driven Initiatives (LDI) operations budget which can be allocated in the form of facility grants.  This is line item number 77 in the work programme.

10.     The purpose of the $150,000 is to support groups seeking to plan or develop sport and recreation facilities.  Investment must be in non-council owned assets. 

11.     The activity description for line number 77 in the Māngere-Ōtāhuhu Local Board Work Programme for 2020/2021 is:

“Provide grants to sport and recreation clubs / organisations to help with the costs of:

 

i)   structural improvements or renovations to club-owned sports and recreation facilities; or

ii) completing a needs assessment, feasibility study or business case for a club-owned facility”.

Māngere-Ōtāhuhu Local Board Plan (2020)

12.       Work programme item number 77 aligns with the following outcomes and objectives in the local board plan.

Outcome 5 – Our children and young people grow and succeed.

Objective: Our community recognises and supports aspirations and development of children and young people.

Key initiative: Develop and maintain quality sport, recreation and arts spaces, while building local group’s capacity to support our children and young people.

 

Outcome 6 – We thrive and belong in safe, healthy communities.

Objective: Successful communities are made up of thriving families and empowered people living in safe neighbourhoods.

Key initiative: Support activities that help people have healthier lifestyles and better wellbeing.

 

 

Objective: Celebrating our differences brings us together.

Key initiative: Champion ways to improve and enhance our people’s lifestyles, including increasing accessibility and participation

Draft Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan

13.     Māngere-Ōtāhuhu Local Board recognises that there will be limited funds to contribute to the development of sport and recreation facilities in future, and investment will need to reflect priorities. 

14.     The draft Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan is being prepared to provide a strategic prioritised view of projects and opportunities within the local board area.  It is intended that the plan will provide guidance for the local board and other funders on options for future investment.

15.     The draft plan will be completed in April 2021 and the project priorities will be reviewed with the local board at a workshop in May.  The full draft plan will be presented at a workshop in June.

Sport and recreation facilities grants 2020/2021

16.     At a workshop with Māngere-Ōtāhuhu Local Board in September 2020, the local board agreed to progress with a contestable grant round in 2020/2021.

17.     Sport and recreation groups were contacted in October 2020 and informed about the timeline to apply.  Council’s online channels were used to promote the funding round.  The application period was from Monday 2 November until Friday 27 November 2020. 

18.     Three clubs applied for funding.  There are four projects as one applicant, Manukau Rovers Rugby Football Club, submitted two projects in its application. 

19.     Four applications have been analysed against the assessment criteria, for consideration.

Assessment criteria

20.     The four projects were assessed against the criteria in Attachment A and these are summarised below:

·        the impact on participation and the number of people who will benefit in the future

·        current active participation / membership

·        alignment with strategic documents

·        whether a group is willing to partner/share facilities

·        capability of the group leading the project

·        the impact on a group’s sustainability

·        readiness for the project to proceed.

Projects for consideration in 2020/2021

21.     The four projects for consideration are:

Option 1: Māngere Ōtāhuhu Netball Centre: Complete a feasibility study to identify options to address safety and facility design issues.

Option 2: Manukau Rovers Rugby Football Club. Complete a feasibility study to identify options for facility upgrades, to meet the needs identified in the club’s needs assessment.

Option 3: Bridge Park Bowling Club. Renew a bowling green.

Option 4: Manukau Rovers Rugby Football Club. Replace existing tables and purchase additional chairs.

Tātaritanga me ngā tohutohu

Analysis and advice

Options considered

Option 1: Māngere-Ōtāhuhu Netball Centre.  Complete a feasibility study to identify options to address safety and facility design issues.

22.     Option 1 involves completing a feasibility study for the netball centre at David Lange Park, at a cost of $22,000.  The centre has 1,500 members. 

23.     The club owns the clubrooms building.  It would like to undertake a feasibility study to identify options to:

 i) improve player safety on the courts

ii) improve access to the female toilets

iii) provide more space for storage and first aid treatment and iv) provide seating / covered seating for players and spectators.

24.     The netball centre committee would like to address two key safety issues as follows:

i)     limited visibility over the 10 courts during games as there is no tower at this centre.  This means that sometimes player disputes escalate before they can be addressed

ii)     girls and women who use the toilets during training and games are not as safe as they could be due to the location of doors and access into the toilets. 

The feasibility study will assist the committee in identifying the preferred options to address these two issues.  In addition, it will also provide options for more storage, a dedicated space for first aid treatment and outdoor seating around the clubrooms. 

Table 1: Main advantages and disadvantages of Option 1

Option 1

Complete a feasibility study to identify options to address safety and facility design issues.

Advantages

Disadvantages

1500 active members; 1,100 members are under 18 years of age. 

 

Facility is shared with groups where possible including one basketball group (50 members) and a school holiday programme.  Fifteen netball clubs operate from this centre.

 

Club is capable of leading the project. 

 

Operation of the facility will continue to be sustainable.

 

The project is ready to proceed.

 

No expected increase in participation in active sport and recreation.

 

No strategic alignment with the Auckland Netball Facilities Plan.

 

 

Recommendation

25.     This option is recommended for funding support as the proposal achieves four of the criteria and addresses the safety issues that will improve delivery of netball at the netball centre. 

Option 2: Manukau Rovers Rugby Football Club.  Complete a feasibility study to identify options for facility upgrades, to meet the needs identified in the club’s needs assessment.

26.     Option 2 involves continuing the club’s facility development planning by completing a feasibility study, at a cost of $20,900.  The club has 450 rugby members.

27.     The club owns the building at Williams Park and wishes to meet the needs of members and its five user groups, as identified in the 2020 needs assessment.  Upgrades to improve clubroom functionality will be prioritised and costed.  This includes options to address safety matters outside the building within the club's leased area, including fire exit stairs and the alleyway in front of the building.

28.     The club is seeking guidance from the feasibility study to improve its facilities.  Its building requires improved access from ground level to the upstairs function area.  This is so that older members and potential visitors who can’t use stairs, can participate in activities / meetings on the upper level.  In addition, the club has concerns about safety outside the building.  The club has been advised by funders such as Foundation North that it will require a feasibility study before a funding application for facility development will be considered.

Table 2: Main advantages and disadvantages of Option 2

Option 2

Complete a feasibility study to identify options for facility upgrades.

 

Advantages

Disadvantages

450 active members; 250 members are under 18 years of age. 

 

The club is willing to partner / share facilities and has five other user groups including an athletics club (90 members) and a youth group (50 members).

 

Club is capable of delivering the project. 

 

Operation of the facility will continue to be sustainable.

 

The project is ready to proceed.

No expected increase in participation in active sport and recreation.

 

No strategic alignment as clubrooms are not covered in the Wider Auckland Rugby Facility Plan.

 

 

Recommendation

29.     This project is recommended for funding support.  It meets five of the criteria and is the next step in best practice facility planning.

Option 3: Bridge Park Bowling Club.  Renew a bowling green.

30.     Option 3 entails renewing an artificial bowling green at Bridge Park Bowling Club at a cost of $224,777.86 of which the club is seeking $120,000.  The club has 39 active members.

31.     The artificial green, one of two artificial greens, was laid 13 years ago and is nearing the end of its life.  Comments received from the club during consultation for the sport and active recreation facility plan suggest the green will meet the needs of bowlers for the next three years.  The project involves lifting the existing artificial grass, removing approximately 100mm of sand and replacing it with aggregate.  The aggregate will be covered with underlay and new artificial grass will be installed over the underlay.

32.     Auckland Bowls is looking to bring smaller bowling clubs together into one location and/or amalgamate bowling clubs.  It is supporting a bowling project at Kolmar in Papatoetoe whereby an existing bowling green will be covered.  Four bowling clubs located near Kolmar will be invited to re-locate to Kolmar however they do not include Bridge Park Bowling Club.  Auckland Bowls advised it is unlikely Bridge Park Bowling Club members will travel to Kolmar as it is 12km away and that the club will continue to operate at its current location.

Table 3: Main advantages and disadvantages of Option 3

Option 3

Renew a bowling green.

Advantages

Disadvantages

The club is willing to partner / share facilities and has four non-bowling user groups including an art club (25 members) and a card club (15 members).

 

Participation in active sport and recreation could increase with a new bowling green.

 

The club is capable of delivering the project.

 

Operation of the facility will continue to be sustainable.

 

The project is ready to proceed.

37 active members.

 

No strategic alignment with the Auckland Region Bowls Facility Strategy.

 

 

 

 

Recommendation

33.     Option 3 is not recommended as investment at this time.  Although it meets four criteria, the existing bowling green will provide another three years of play for members. 

Option 4: Manukau Rovers.  Replace existing tables and purchase additional chairs.  

34.     Option 4 involves purchasing 13 new tables and 38 additional new chairs for the Manukau Rovers clubrooms, at a cost of $10, 220.  The club is contributing $6,600 and is seeking $3,620 toward the cost.  The club has 450 rugby members.

35.     The proposal is to replace old, heavy, well-worn tables so that the club can use the upstairs space more flexibly.  As the proposed new tables are foldable, members will be able to move them easily as they have wheels.  The proposed new chairs will enable the club to accept bookings for events and meetings for larger groups.

36.     The club has five user groups including an athletics club, a new touch group and a youth group.  In addition, school holiday programmes are offered at the clubrooms.  The club will be able to use the upstairs clubroom space more flexibly with foldable tables.  Additional chairs will mean the club can accept bookings which are currently declined as there are not enough chairs to accommodate larger groups.

Table 4: Main advantages and disadvantages of Option 4

Option 4

Replace existing tables and purchase additional chairs.

Advantages

Disadvantages

450 active members; 250 members are under 18 years of age.

 

The club is willing to partner / share facilities and has five other user groups including an athletics club (90 members) and a youth group (50 members).

 

The club is capable of delivering the project.

 

Operation of the facility will continue to be sustainable.

 

The project is ready to proceed.

No expected increase in participation in active sport and recreation.

 

No strategic alignment as clubrooms and chattels are not covered in the Wider Auckland Rugby Facility Plan.

 

 

Recommendation

37.     Option 4 is not recommended.  Although there is evidence that the club will hire the clubrooms out to other groups to use, tables and chairs fall outside the purpose for sport and recreation facilities grants.

Recommendations for investment in 2020/2021

38.     It is recommended that Māngere-Ōtāhuhu Local Board grant funding toward the following projects in 2020/2021:


 

Table 5 – Summary of recommendations for 2020/2021

Option

Name of

group

Description

Project

Cost

 

Recommended

grant

1

Māngere-Ōtāhuhu Netball Centre. 

Complete a feasibility study to identify options to address safety and facility design issues.

$22,000

 

$22,000

2

Manukau Rovers Rugby Football Club. 

Complete a feasibility study to identify options and priorities for facility upgrades, to meet the needs identified in the club’s

$20,900

 

$20,900

 

 

 

Total

 

$40,900

 

39.     It is recommended that the remaining balance be allocated to priority facility development projects in the draft Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan in June 2021.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

How the proposed decision could impact on direct greenhouse gas emissions and the approach to reduce emissions

40.     There will be no impact on direct greenhouse gas emissions from the recommended options. 

41.     Should the local board support the option to renew a bowling green, emissions will be generated by a vehicle transporting the new astro-turf to Bridge Park Bowling club.

Effect climate change could have over the lifetime of the proposed decision and how these effects are being addressed

42.     The timeframe for the lifetime of the decision is approximately 10 years.  An increase in temperatures will not affect any of the options. 

43.     In regard to Option 3, renewal of a bowling green, the proposed astro-turf is manufactured to withstand a high temperature.  It is used widely in areas of Australia such as Queensland, where temperatures are significantly warmer than Auckland.

44.     The proposed bowling green does not require water to maintain it.  This means less water will be used by Bridge Park Bowling Club as the existing green is sand based and requires regular watering to maintain it.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. The recommendations for investment are in club-owned assets.  There is no impact on other units within council.

Council Controlled Organisations

46.     The views of council-controlled organisations were not required for the preparation of advice for this report.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     Input and views of the local board were received at a workshop held on 17 February 2021.  

48.     At the workshop, the local board gave informal support to allocate grant funding to:

Option 1: Māngere-Ōtāhuhu Netball Centre feasibility study

Option 2: Manukau Rovers Rugby Football Club feasibility study.

49.     For Option 3, the renewal of a bowling green at Bridge Park Bowling Club, the local board acknowledged that the club welcomes community use of its facilities and actively promotes the facilities. 

50.     The local board acknowledged that Option 4, which involves purchasing tables and chairs by Manukau Rovers Rugby Football Club, does not align with the purpose of a sport and recreation facilities grant.  The board recalled that it has previously granted funds for tables and chairs at the Mangere Centre Park Sports Association clubrooms. 

Tauākī whakaaweawe Māori

Māori impact statement

51.     Within the Māngere-Ōtāhuhu Local Board area, 16% of the population is Maori. 

52.     The impact on Māori is likely to be slightly less than that of general participants for netball.   Maori are 2% less likely to play netball than other residents in Māngere-Ōtāhuhu Local Board area.

53.     The impact on Māori is likely to be greater than that of general participants for rugby.  Maori are 9% more likely to play rugby than other residents in Māngere-Ōtāhuhu Local Board area.

54.     Sport participation data from Sport New Zealand for this local board area indicates that there are no Māori who play outdoor bowls.  However, based on club membership data collected for the Māngere-Ōtāhuhu Sport and Active Recreation Facility Plan there may be approximately 13 Māori bowlers.  This is based on current active bowls membership at 0.15% of the population within this local board area.

Ngā ritenga ā-pūtea

Financial implications

55.     Māngere-Ōtāhuhu Local Board has budgeted $150,000 in line item 77 within its 2020/2021 work programme.   

56.     Recommendations for grant funding total $40,900.  Recommendations for allocation of the balance will be reported in June.

57.     The recommendations do not give rise to any major financial risks.

58.       The economic return on investment is as follows:


 

Table 6 – Economic return on investment.

Option

Description

Economic Return on Investment

1

Māngere Ōtāhuhu Netball Centre: Complete a feasibility study to identify options to address safety and facility design issues.

Volunteer netball administrators can focus their efforts in the next few years on the facility developments required to improve the operation of the centre.

2

Manukau Rovers Rugby Football Club. Complete a feasibility study to identify options for facility upgrades, to meet the needs identified in the club’s needs assessment

Volunteers will have guidance on the priorities to focus on.  This means that the investment will be used efficiently to ensure the building is fully accessible and safe.

3

Bridge Park Bowling Club. Renew a bowling green

The club will continue to generate income from bowlers using the green.  This will contribute to the club’s continued financial sustainability.

4

Manukau Rovers Rugby Football Club. Replace existing tables and purchase additional chairs.

The club is likely to hire out the premises more frequently.  This could generate more income which will improve the club’s financial sustainability.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59.     Potential risks from investment will be mitigated by having a signed funding agreement with each of the organisations recommended for grant funding.

60.     The sport and recreation team has prepared and managed many similar funding agreements.  The risk of not achieving the expected outcomes from the recommended grant funding is expected to be low.

Ngā koringa ā-muri

Next steps

61.     The successful organisation/s will be required to enter into a funding agreement which includes the terms and conditions of the grant funding.

62.     Staff from the Sport and Recreation Team will keep the local board informed on the project’s progress through local board reporting.

63.     In May, the priority projects from the Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan will be workshopped with the local board.  Allocation of funding to high or medium priority projects can be discussed at this workshop. 

64.     A report to allocate the balance of funding in line item # 77 to priority projects will be presented at the June business meeting.

65.     The final Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan will be presented for adoption in August 2021.

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Criteria to assess priorities

65

     

Ngā kaihaina

Signatories

Authors

Rose Ward - Sport and Recreation Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

PDF Creator


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Local board input into preparation of the draft 2021 Regional Parks Management Plan

File No.: CP2021/01112

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable local boards to provide formal input into the preparation of the draft Regional Parks Management Plan 2021.

Whakarāpopototanga matua

Executive summary

2.       The Parks, Arts, Community and Events (PACE) Committee initiated the 10-year review of the Regional Parks Management Plan (RPMP) in 2020.  Written suggestions from 758 submitters were received on the intention to draft the plan, and in December 2020 a summary was sent to local board members.

3.       The main overarching theme in the suggestions is that people highly value the natural, undeveloped nature of the regional parks, particularly in the face of continuing growth of Auckland’s population and urban area. They want to be able to access and enjoy regional parks while at the same time protecting these natural spaces.

4.       Track closures to prevent the spread of kauri dieback continue to be a source of frustration and the council received numerous requests for it to do more to re-establish access while protecting kauri. Vehicles on Muriwai Beach, dog control, visitor impacts on wildlife, and the need for greater plant and animal pest control were other sources of concern.

5.       People highlighted that regional parks can play a positive role in responding to climate change as natural carbon sinks, with many people suggesting ‘that more trees be planted’. Other suggestions included ways for farming to be more sustainable, regenerative and diverse and for visitor vehicle emissions to be reduced.

6.       Submitters also suggested regional parks play an important role in connecting and educating people about nature, Māori heritage, and farming. They suggested volunteering and partnerships could support this role.

7.       There was both opposition and qualified support for revenue generation from regional parks. Some suggested donations could be sought to support projects in parks.

8.       The next steps are to consider these suggestions in the preparation of the draft RPMP, together with local board input provided through this report, and engagement with mana whenua. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      provide formal feedback to inform the preparation of the draft Regional Park Management Plan 2021.

 

Horopaki

Context

9.       The regional parks management plan guides the management and use of regional parks. The regional park network has been managed via an omnibus management plan since 2002 and the 2010 version is still operative. Having a management plan is a statutory requirement under the Reserves Act 1977 and the Waitakere Ranges Heritage Area Act 2008.

10.     The PACE Committee initiated the 10-year review of the RPMP[1] in 2020. The review encompasses 28 regional parks comprising approximately 41,000 hectares of park land.

11.     The process for the review is as follows.

12.     On 20 August 2020, Auckland Council notified its intention to prepare a new plan and sought written suggestions from the community and organisations, as required under the Reserves Act 1977.

13.     During an eight-week consultation period from 1 September to 26 October 2020, comments and suggestions were received from 758 people and organisations along with a petition from 3681 petitioners.

14.     Elected members were provided with a summary of the suggestions in December 2020. The summary of suggestions was publicly released in January 2021 and is available on the RPMP review webpage.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of suggestions from organisations and the community

15.     The suggestions ranged from general comments about what people value about regional parks and the role the parks should play, to comments and suggestions about specific regional parks.

16.     Comments included brief suggestions from many different park users, through to multiple-page submissions quoting clauses of the current RPMP and in-depth suggestions from those who have had years of close association with the regional parks. Organisations representing specific recreation, community or conservation interests put forward their members’ views. 

Key themes

·   Almost universally, people told us they love the natural, undeveloped character of regional parks, and value the ability to freely access natural and open spaces as Tāmaki Makaurau continues to grow

·   Many value native biodiversity for its own sake and want to protect and restore the natural environment.

Issues that the largest numbers of submitters felt strongly about were:

·   The impact of kauri dieback related track closures on wellbeing, with requests to improve access while protecting kauri

·   Vehicles on beaches, particularly at Muriwai, drew comment about conflicts with other users and concerns about safety and environmental damage

·   In response to climate change, people saw regional parks as fulfilling the role of a carbon sink. By far the most common suggestion was to ‘plant more trees.’ Other common suggestions were for farming to be more sustainable, regenerative and diverse, and to build cycle trails and bus links between parks and communities so people don’t have to drive

·   Some requested more spaces to take dogs, while others wanted to keep areas dog-free with a greater focus on enforcing dog bylaws

·   Many raised concerns about plant and animal pest infestations and suggested priority go to conservation and pest control and suggested actions to reduce visitor impacts on wildlife.

Other key themes raised by the community and organisations included:

·   Requests from many outdoor recreation groups and users (trampers, horse riders, mountain bikers, vehicle-based campers, four-wheel drive recreation, dog walkers and others) for more opportunities to enjoy their activities in more parts of regional parks

·   Regional parks were viewed as the natural place to educate and build connections to nature including through volunteering, and to learn about farming and provide experiences with animals. Suggestions to provide visitor information, nature education, support volunteers and provide a more visible ranger presence were received

·   A petition from 3681 people sought an end to the killing of farmed animals for food production at Ambury and other regional parks, on the grounds that animals deserve to live out their full lives

·   People said they want to understand and connect with the heritage and history of the whenua, particularly its Māori history

·   Commercial use was both opposed and given conditional support, providing it fits into the natural character of the regional parks. Some suggested donations could help fund projects and volunteering could be increased

·   The Waitākere Ranges drew the most comment by far of all the regional parks, including comments on kauri dieback and tracks, and the impact of visitor pressures in many areas

·   The Hūnua Ranges were seen to have considerable untapped potential for active recreation, with many suggestions for horse riding, mountain biking, tramping, day walks and cycle links

17.     Further detail is available in the Summary of Suggestions, published on the RPMP review webpage.

18.     Staff are seeking formal feedback from local boards by resolution in local board meetings held in February or March 2021 to help inform the draft RPMP preparation.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Climate change is one of the key topics of the review. We invited comment on the role that regional parks might play in responding to the climate change emergency and many suggestions were received on this topic, as summarised in the section above.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The preparation of the draft RPMP in 2021 involves subject matter experts from many parts of the council including Infrastructure and Environmental Services, Plans and Places, Regional Parks, Community Facilities; as well as council controlled organisations such as Auckland Unlimited, Auckland Transport, and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Following workshops in early 2021 with those local boards who requested it, this report seeks formal feedback from local boards to be considered in preparation of the draft RPMP.

22.     Local boards will have a further opportunity to comment on the draft 2021 RPMP following the public submission process.

Tauākī whakaaweawe Māori

Māori impact statement

23.     We are engaging with mana whenua during the drafting stage of the RPMP. In addition, we have requested region-wide input through the Tāmaki Makaurau Mana Whenua Forum. The forum’s response to this request is being considered in February 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The cost of the plan review will be met within existing Regional Parks and Regional Service Planning, Investment and Partnerships budgets and resources, confirmed in the Emergency Budget 2020/2021.

25.     Revising the RPMP does not commit the council to future expenditure. The feedback received during the review and direction in the RPMP will guide priorities within available funding for regional parks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The table sets out risks and mitigations relating to the preparation of a draft RPMP in 2021.

Risk

Mitigation

If there is any move back into a higher level of Covid-19 Emergency during the plan drafting period, direct contact methods of engagement with mana whenua and key stakeholders may be disrupted.

·  Aim to move engagement to remote methods such as Skype, if necessary.

·  Consider moving the deadlines if sufficient engagement cannot be undertaken.

The review may raise expectations for a higher level of facilities or services on regional parks. 

·  Manage expectations regarding the review scope and the relationship between the draft RPMP and the Long-term Plan and annual plan in all communications.

If we do not follow the correct processes under the Reserves Act 1977 and other legislation, the review process could be open to challenge.

·  Confirm the legal status of regional park land holdings and check the statutory and other obligations over each land parcel to ensure compliance.

·  Ensure legal requirements regarding consultation processes are correctly followed.

 

Ngā koringa ā-muri

Next steps

27.     Analysis of the range of suggestions received from the community, feedback from local boards and mana whenua will help to inform the preparation of the draft RPMP in 2021, which will also draw on extensive staff expertise across the council group.

28.     Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jo Mackay - Project Manager

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Louise Mason - GM Local Board Services

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

2021 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2021/02022

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the process for appointing elected members to attend the Local Government New Zealand (LGNZ) conference taking place from 15 to 17 July 2021, appoint delegates to the Annual General Meeting (AGM) and provide process information regarding remits and awards.

Whakarāpopototanga matua

Executive summary

2.       The 2021 LGNZ Conference will be held at the ASB Theatre Marlborough, Blenheim from 15 to 17 July 2021. The conference programme is appended as Attachment A.

3.       Due to reductions in the Emergency Budget (current financial year) and risks associated with uncertainty of alert levels during the COVID-19 pandemic, the number of members who will be able to attend the LGNZ conference this year is limited.

4.       After considering a number of options (detailed in attachment B), staff recommend an option that enables a representative Auckland Council delegation to be funded from the reduced budget as follows:

·   elected members with a formal role as Auckland Council representatives to LGNZ 

·   six additional local board members to be selected from the local board clusters.

5.       The estimated cost of attending the conference (registration, travel and accommodation) is $2,410 per person, bringing the total for the recommended option to $38,560.

6.       As in previous years, elected members may use their Individual Development Budget (IDB) allocation to attend the conference. The IDB allocation has also been reduced under the Emergency Budget to $1,500 per member per electoral term. It is therefore not sufficient to cover the total cost of a member’s attendance. Members who wish to take up this opportunity would need to cover the shortfall themselves, approximately $900.

7.       Auckland Council is entitled to four delegates at the AGM. These delegates are appointed by the Governing Body. Staff recommend that the four delegates include Mayor Phil Goff (as presiding delegate), Chief Executive Jim Stabback, and up to two other Auckland Council conference attendees.

8.       The adoption of remits at the AGM and the 2021 LGNZ Excellence Awards are elements of this event. This report outlines the Auckland Council process for deciding Auckland Council remits and council positions on the conference remit, as well as a consolidated process for Auckland Council entries to the awards. The LGNZ Auckland Zone meeting, which is attended by representatives of local boards and the governing body is the forum that will coordinate these discussions.

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021  

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

Horopaki

Context

9.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

10.     LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

11.     Elected members who have been formally appointed to LGNZ roles including members who are involved in advisory groups are:

Name

LGNZ role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

 

Local Board Chair Richard Northey

National Council representative for Auckland (appointed by Governing Body) and co-chair of the Auckland Zone

National Council representative for Auckland (appointed by local boards) and co-chair of the Auckland Zone

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Alf Filipaina

Auckland Council representative on Te Maruata Roopu Whakahaere

Local Board Member Nerissa Henry

Auckland Council representative on Young Elected Members

Councillor Angela Dalton

Local Board Deputy Chair Danielle Grant

Auckland Council representatives on Governance and Strategy Advisory Group

Councillor Richard Hills

Local Board Member Cindy Schmidt

Auckland Council representatives on Policy Advisory Group

Auckland Zone

12.     LGNZ rules were amended in 2019 to allow Auckland Council, with its unique governance arrangements, to be set up as its own Zone, rather than be part of LGNZ Zone 1 with Northland councils.

13.     Auckland Zone meetings are scheduled on a quarterly basis. These meetings are co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Chair Richard Northey) and attended by appointed representatives of local boards and members of the Governing Body.

14.     The meetings of Auckland Zone are open to all elected members. The zone meetings receive regular updates from LGNZ Executive as well as verbal reports from Auckland Council elected members who have an ongoing involvement with LGNZ.

15.     The zone meetings provide an opportunity for council to have discussions across governing body and local boards on joint advocacy issues including remits and other shared priorities that fall within LGNZ’s mandate.

LGNZ Annual conference and AGM 2021

16.     The 2021 LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, from 15 to 17 July 2021.

17.     This year, the conference programme has the theme “Reimagining Aotearoa from community up”. The programme is available online on the LGNZ website and is appended as Attachment A.

18.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

19.     Due to the restriction following the COVID-19 crisis, the 2020 conference was postponed and Auckland Council only sent two delegates to the AGM. The two delegates who attended the AGM via remote/electronic attendance were Mayor Phil Goff and Councillor Pippa Coom.

20.     In addition to the official delegates at the AGM, LGNZ allows conference participants to attend the AGM as observers but requires prior notice. Nominated attendees to the conference will be invited to register as observers to the AGM.

Remits (for consideration at the AGM 2021)

21.     LGNZ invites member authorities to submit remits for consideration at the AGM on 17 July 2021 and entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

22.     Proposed remits should address only major strategic ‘issues of the moment’. They should have a national focus, articulating a major interest or concern at the national political level.  They should relate to significant policy issues that, as a council, we have not been able to progress with central government through other means.

23.     On 2 March 2021, elected members were sent detailed information inviting proposals for remits to be discussed at the Auckland Zone meeting on 12 March 2021. Remits that are agreed on at the zone meeting will be submitted by the due date.

24.     The June 2021 meeting of the Auckland Zone will review all the remits that will be discussed at the AGM with a view to recommending a council position that the Auckland Council delegates will advocate at the AGM.

LGNZ Excellence Awards 2021

25.     LGNZ also invites member authorities to submit entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

26.     The LGNZ Excellence Awards recognise and celebrate excellent performance by councils in promoting and growing the well-being of their communities. The awards are judged on a combination of general and specific criteria, incorporating best practice and components from the CouncilMARK™ excellence programme’s four priority areas. The awards categories for 2021 are:

·   Creative New Zealand EXCELLENCE Award for Cultural Well-being

·   Martin Jenkins EXCELLENCE Award for Economic Well-being

·   Air New Zealand EXCELLENCE Award for Environmental Well-being

·   Kāinga Ora Homes and Communities EXCELLENCE Award for Social Well-being

·   In addition, one or more individuals will be awarded the Te Tari Taiwhenua Internal Affairs EXCELLENCE Award for Outstanding Contribution to Local Government, and Fulton Hogan will also select the Local EXCELLENCE Award from among the finalists.

27.     The email to elected members on 2 March 2021 also outlined detailed information inviting potential awards entries to be discussed at the Auckland Zone meeting on 12 March 2021 so that entries from Auckland Council can be coordinated.

Tātaritanga me ngā tohutohu

Analysis and advice

Overall costs per attendee

28.     The estimated total cost of attendance to the conference is $2,410 per person, distributed as follows (all costs are GST inclusive):

Registration (early bird)

$1,400

Accommodation* @ $190 per night x 3 nights

$570

Flights**

$280

Miscellaneous***

$160

Total

$2,410

* based on average cost of Blenheim hotels.

** flights may range from $49 one way (take on bag only) to $199 for a 5pm flight (with a checked bag). $280 is as per 2020 budgeting.

*** for travel to and from airport and reasonable daily expenses under the EM Expenses policy

Options

29.     Staff considered several options (Attachment B) that ensure a fair balance of representatives across the governing body and local boards while keeping within budget. The key considerations that were applied to selecting the staff preferred option are:

a.   the available budget for the LGNZ conference attendance is only $40,000

b.   the cost of attendance per person (registration, travel, accommodation) is estimated at $2,410

c.   with the uncertainty to public events and gatherings posed by the ongoing COVID-19 pandemic, there is a possibility the COVID-19 alert levels may not be favourable in July 2021. If this is the case, cancellations will not recoup all monies spent. Staff estimate that although this risk may be lower in July, it will continue to exist

d.   ensure fair representation from local boards given the inability to accommodate 21 representatives

e.   empowering elected members who have a formal involvement with LGNZ to be prioritised for attendance to maximise their ongoing contributions on behalf of Auckland Council

30.     Staff recommend Option B which will cost $38,560 and fund attendance of 16 elected members including:

·   all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members)

·   a representative from each of the 6 local board clusters – North, South, West, Central, Islands and Rural (6 members).

31.     This is not the cheapest option but is the one that enables a wider representation from local boards. The more expensive options which allow for one representative per local board cannot be accommodated as it will exceed the available budget.

32.     Local boards have an existing method for choosing a limited number of representatives. This approach utilises informal cluster groups based on geographic locations and unique characteristics (North, South, West, Central, Island, Rural) and involves local board chairs liaising with and agreeing with others in their cluster on their representative.

33.     There is an opportunity to select local board representatives using this methodology at the Local Board Chairs’ Forum on 12 April 2021.

Use of IDB to fund additional attendees

34.     Elected members who wish to attend the LGNZ conference and are not nominated or appointed can still attend using their IDB. As IDB entitlements are $1500 per elected member per term and the cost of attendance is approximately $2410, these elected members will need to meet the cost difference.

35.     It is recommended that elected members who wish to attend and can pay the difference are included in the group booking for accommodation and travel. Any elected member who wishes to take up this opportunity is encouraged to liaise further with the Kura Kāwana team.

36.     LGNZ are working on introducing some form of virtual attendance to the conference but the details are still to be confirmed.

37.     As per previous years, LGNZ will make some session recordings available online after the conference.

Delegates for the Annual General Meeting

38.     In line with previous years, staff recommend that AGM delegates are appointed from within the attending members as follows:

·   Mayor Phil Goff as presiding delegate

·   Chief Executive Jim Stabback

·   up to two additional delegates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     This report is procedural in nature, however the key impact on climate is through supporting attendance at a conference by means of air travel. A conservative approach to conference attendance would help reduce this impact.

40.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     LGNZ is an incorporated body comprising members who are New Zealand councils.  Council-controlled organisations are not eligible for separate membership. However, remits can cover activities of council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities. As such, there is interest from local boards in contributing to the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

43.     Each local board has a nominated lead who represents them at Auckland Zone meetings and is involved in discussions about LGNZ matters.

Tauākī whakaaweawe Māori

Māori impact statement

44.     LGNZ advocates on a variety of issues that are important to Māori, including Māori housing, various environmental issues and Council-Māori participation and relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

45.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

46.     Staff considered options to reduce the financial impact of the attendance to the conference, in line with the budget restrictions imposed as a consequence of the COVID-19 pandemic.

47.     The costs associated with conference attendance, travel and accommodation within the recommended option can be met within the allocated Kura Kāwana (Elected Member development) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated members can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference, flights and accommodation, all done via bulk-booking.

49.     A resurgence of COVID-19 in the community and a change of alert level might prevent elected members from travelling to attend the conference. LGNZ is keeping an active review on the COVID-19 situation and will update directly to registered participants should a change affect the delivery of the conference. LGNZ is still working through a number of scenarios and how these would affect their decision to proceed as planned, postpone, cancel or switch delegates to virtual attendance, with the final decision resting with the National Council on the basis of the information available at the time.

50.     In the current COVID circumstances, the reputational risk associated with any financial expenditure is heightened and there is high scrutiny from the public on the council’s expenses. The recommendation to limit the number of members attending the conference mitigates this risk to a certain degree.

Ngā koringa ā-muri

Next steps

51.     Once representatives are confirmed to attend, the Manager Governance Services will coordinate all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

LGNZ Conference programme

81

b

Options for attendance

87

     

Ngā kaihaina

Signatories

Authors

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/01932

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Calendar March

91

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

Māngere-Ōtāhuhu Local Board Workshop Notes

File No.: CP2021/00209

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Māngere-Ōtāhuhu Local Board workshops held on 3rd, 10th and 17 th February 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 3rd, 10th and 17 th February 2021.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

3 February workshop notes

97

b

10 February workshop notes

99

c

17 February workshop notes

101

     

Ngā kaihaina

Signatories

Authors

Janette McKain - Democracy Advisor

Authorisers

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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Māngere-Ōtāhuhu Local Board

17 March 2021

 

 

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[1]        The 2010 Regional Parks Management Plan is available online via this link.