I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 18 March 2021

6.00pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Allan

 

Deputy Chairperson

Melissa Atama

 

Members

Anne Candy

 

 

Tabetha Gorrie

 

 

Rangi McLean

 

 

Glenn Murphy

 

 

Ken Penney

 

 

Dave Pizzini

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor

 

10 March 2021

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Manurewa Local Board

18 March 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                             5

2          Apologies                                                                                                           5

3          Declaration of Interest                                                                   5

4          Confirmation of Minutes                                                                                   5

5          Leave of Absence                                                                                             5

6          Acknowledgements                                                                       5

7          Petitions                                                                                          5

8          Deputations                                                                                     5

8.1    Deputation - The Abbeyfield Wiri Housing Project           5

9          Public Forum                                                                                                     5

10        Extraordinary Business                                                                 6

11        Manurewa Youth Council Quarter One Update                          7

12        Governing Body Members' Update                                            15

13        Members' Update                                                                         17

14        Chairperson's Update                                                                  19

15        Te Kete Rukuruku Programme - adoption of te reo Māori names, receipt of associated narratives and installation of bilingual signs at Keith Park                                                       21

16        Adoption of Clendon Community Centre Reserve Master Plan                                                                                                        33

17        Local board input into preparation of the draft 2021 Regional Parks Management Plan                                                              71

18        2021 Local Government New Zealand Conference and Annual General Meeting                                                                           77

19        For Information: Reports referred to the Manurewa Local Board                                                                                             93

20        Manurewa Local Board Governance Forward Work Calendar - March 2021                                                                                  103

21        Manurewa Local Board Workshop Records                           109

22        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 18 February 2021, as  true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

8.1       Deputation - The Abbeyfield Wiri Housing Project

Te take mō te pūrongo

Purpose of the report

1.   Terry Foster and Paul Bishop from The Abbeyfield Wiri Housing Project will speak to the board about their proposed new development in Wiri. 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Terry Foster and Paul Bishop for their presentation and attendance.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manurewa Local Board

18 March 2021

 

 

Manurewa Youth Council Quarter One Update

File No.: CP2021/02099

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.

Whakarāpopototanga matua

Executive summary

2.      The Manurewa Youth Council will provide a written update on their actions and achievements from the past three months.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the Manurewa Youth Council quarterly update.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

8 March 2021, Manurewa Youth Council - Quarter One Update

9

      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 



Manurewa Local Board

18 March 2021

 

 







Manurewa Local Board

18 March 2021

 

 

Governing Body Members' Update

File No.: CP2021/01514

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.      Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive verbal updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

Members' Update

File No.: CP2021/01515

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the update from members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

Chairperson's Update

File No.: CP2021/01516

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

Te Kete Rukuruku Programme - adoption of te reo Māori names, receipt of associated narratives and installation of bilingual signs at Keith Park

File No.: CP2021/01122

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To adopt 57 of the tranche one te reo Māori park names, two library names and their associated narratives.

2.      To approve Keith Park for installation of bilingual park signage.

Whakarāpopototanga matua

Executive summary

3.      In July 2018 the Manurewa Local Board resolved (MR/2018/85) to invite mana whenua to name 129 parks in the Manurewa area, as tranche one of Te Kete Rukuruku, the Māori naming of parks and community places programme.

4.      The Māori name will be added to the existing name resulting in a dual name for the site. Nothing will be taken away.

5.      Fifty-seven names from tranche one and two library names are now ready for formal adoption.

6.      This report seeks the Manurewa Local Board’s adoption of these 57 park names, two library names, receipt of narratives and approval to install bilingual signage in Keith Park.

7.      Communications to inform the stakeholders and communities around these parks will commence upon formal adoption of the names.

8.      Where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur once the names are adopted.

9.      Of the remaining 72 parks where names are sought, 63 further names are expected to be available for adoption prior to June 30 with the remaining nine being deferred to tranche two.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board :

a)      adopt 57 te reo Māori names for parks and two te reo Māori names for libraries as dual names as outlined in Attachment A

b)      receive the narratives which tell the story behind each of the names as outlined in Attachment A

c)      acknowledge that Auckland Council has agreed to enter into a mātauranga agreement that commits to upholding the correct use of the name and to use it only for purposes that have a community outreach or educational purpose (non-commercial use)

d)        authorise the gazettal of park names listed in Attachment A, for parks classified under the Reserves Act 1977, in accordance with section 16 (10) of the Reserves Act 

e)      approve Keith Park as the preferred location for the installation of bilingual signage.

 

Horopaki

Context

10.    Te Kete Rukuruku is a culture and identity programme that collects and tells the unique Māori stories of Tāmaki Makaurau / Auckland. It is a partnership between Auckland Council, 15 local boards, and all 19 mana whenua groups that have interests across the region, led by mana whenua.

11.    A key outcome of the programme is for te reo Māori to be seen, heard, learned and spoken. The programme contributes to reclaiming the Māori identity which is Tāmaki Makaurau’s unique point of difference in the world.

12.    Another important benefit of the programme involves the reintroduction of ancestral and contemporary Māori names to the city’s parks and places.

13.    The rationale and benefits of the programme, as well as the process for identifying and adopting names and narratives, was agreed by Manurewa Local Board at its business meeting on 19 July 2018.

14.    On 19 July 2018 the Manurewa Local Board invited mana whenua to provide Māori names and narratives for 130 parks (MR/2018/85). This was included in their FY19 work programme as Tranche One.

15.    Te Kete Rukuruku process, as agreed with mana whenua and local boards, is that te reo Māori names are being restored by mana whenua and consequently public feedback on specific names is not sought. In some cases the Māori names have been attached to the park or area for hundreds of years prior to the English name being adopted.

16.    Existing park names are not removed and will not be lost.

17.    When received, the names will be accepted and adopted by the local board. Communication and public notification will commence upon this formal adoption.

18.    At a Manurewa Local Board workshop held on 28 May 2020:

·    the board supported Te Kete Rukuruku programme team’s recommendation to develop bilingual signage for Keith Park. Visuals of the signs are currently being drafted

·    it was advised and agreed with the board that, given the high number of parks identified for tranche one and the capacity of iwi, not all parks would receive a name in this tranche, with some parks being deferred into tranche two

·    the process for naming libraries was discussed and the board were advised that libraries would be included in the Te Kete Rukuruku process.

19.    One park is identified within each tranche where signage will be reviewed and upgraded or replaced to include both Māori and English text. In the case of Manurewa Local Board, this will be Keith Park. Upon project completion, all signage within the selected park will be bilingual.

20.    Fifty-seven park names and two library names were presented to the local board by mana whenua at a hui on 9 February 2021 and are now ready for adoption.

21.    Iwi have advised that a further 63 names will be submitted this financial year and will be available for adoption prior to 30 June 2021.

22.    Te Rūnanga o Ngāti Whātua recently withdrew from naming in this local board area and the nine parks allocated to them will need to be deferred into tranche two for reallocation.

23.    Once names are adopted, signage will be replaced only when due for renewal, except for the one bilingual park selected (Keith Park). Should the local board wish to upgrade signage sooner to reflect the new names, this could come from the local board prioritising renewals or from the board’s Locally Driven Initiatives (LDI) budget.

Tātaritanga me ngā tohutohu

Analysis and advice

24.    At its July 2018 meeting the local board resolved that the names and narratives will be adopted for use as names to enrich the stories of parks and support the Māori language to be visible, heard, spoken and learned.

25.    Once received the Māori names are not open for consultation.

26.    It is recommended that the board adopt the names as dual names as no parks have been identified for sole naming at this time.

27.    The local board may subsequently choose to remove the English name from the park and have a sole Māori name rather than a dual name. Consultation with stakeholders and those with an interest in the park is at the local board’s discretion, but would be recommended should the board wish to pursue this as an option.

Bilingual signage in Keith Park

28.    In tranche one the board was offered the opportunity to select one park where all signage will be upgraded to be fully bilingual.

29.    At a workshop on 28 May 2020 the board indicated their support for Keith Park to be their first park to receive this fully bilingual signage.

30.    This bilingual signage is fully funded from Long Term Plan regional funding for Māori outcomes. No additional funding is required.

31.    The new signage will include:

·    dual language entrance signage stating te reo Māori and English names

·    bilingual wayfinding, information and bylaw signage

·    a bilingual interpretative sign to tell the story behind the reo Māori name.

32.    With a view to spending Aucklanders’ money wisely, existing signs will be reskinned, unless the signage is damaged or worn and needs to be replaced.

33.    Visuals of the park signage are being drafted and will be provided to the board prior to the signs being installed.

34.    Bilingual signage will visibly raise the profile of te reo Māori in the public domain. It will provide the opportunity to learn the story behind the name as well as making it easy for the public to familiarise themselves with and use te reo.

35.    If the local board do not approve the installation of bilingual signage at Keith Park all signage will remain as is. Signage will then only be replaced either via the renewals programme or, if funded separately by the local board, as a stand-alone project from the Locally Driven Initiatives (LDI) budget.

36.    For the reasons outlined above it is recommended that the local board approve the installation of bilingual signage in Keith Park.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.    There are no substantive climate change impacts relating to this matter.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.    Te Kete Rukuruku project is a cross-organisational programme that delivers on council’s Māori Language Policy and Kia Ora Te Reo, which is a priority within Kia Ora Tāmaki Makaurau, the organisation’s Māori Outcome Performance Management Framework. It also delivers on Kia Ora Te Ahurea (Māori culture and identity outcome) as the programme helps to reclaim our Māori identity and unique point of difference in the world.

39.    The programme aligns with the aspirations of the Independent Māori Statutory Board (IMSB) as articulated in the Schedule of Issues of Significance 2017, Māori Plan.

40.    This programme is a partnership programme with the naming and narratives being led by mana whenua. It seeks to bring rigour to the process of naming across the council group over time. 

41.    The programme has also triggered the development of new bilingual signage templates that may be used across the organisation in the future.

42.    Community Facilities are responsible for renewal of existing signage and will incorporate the new dual name when signage is renewed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43.    Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and local boards will be strengthened.

44.    The programme’s recommendation of dual naming adds an additional name and narrative to each park, as opposed to taking anything away from the community.

45.    Dual language naming signage and bilingual signage help to enrich park user experience.

46.    Māori naming and dual language or bilingual signage of parks is aligned to the Manurewa Local Board Plan 2020:

·    Outcome two: We are proud of our strong Māori identity and thriving Māori community

·    Key Initiative: Partner with mana whenua to deliver Te Kete Rukuruku which includes Māori naming of parks and reserves.

47.    When the 59 names have been adopted and their narratives received, the local board and Auckland Council are permitted to use them for community outreach and educational purposes (non-commercial).

Tauākī whakaaweawe Māori

Māori impact statement

48.    This project helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan.

49.    The project contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016) and describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken and learned.

50.    Adopting the Māori name and narrative for 57 parks and two libraries will increase the visibility of te reo Māori in the local board area, will safeguard the stories of mana whenua and help ensure their survival.

51.    Te Kete Rukuruku has sought to establish a best practice approach to Māori naming and the collection and sharing of stories.

52.    Mātauranga agreements are being developed to ensure that names and stories are protected by the council - we will uphold their correct use and use them only for purposes that have a community outreach or educational purpose (non-commercial use).

53.    As a partnership programme, all aspects of providing names and narratives has been led by the mana whenua of Tāmaki Makaurau. This is appropriate as mana whenua are those with the mana in this area to carry the responsibility for Māori naming.

54.    There are a large number of resident mataawaka (Māori who live in Auckland and are not in a mana whenua group) who will have a great interest in these new names and narratives. This provides an opportunity to engage with mataawaka Māori organisations and invite them to embrace and help champion the names and narratives once the names are adopted.

Ngā ritenga ā-pūtea

Financial implications

55.    Manurewa Local Board has set aside Locally Driven Initiative (LDI) funding for this programme and this has been carried forward into the current financial year.

56.    This funding provides a partial contribution to mana whenua for their time in supporting the process including research and ratification.

57.    The Manurewa Local Board allocated $31,000 for naming 129 parks as tranche one of this project. One hundred and twenty parks will receive dual names within this financial year and no additional funding is required.

58.    The local board may choose to hold a small community and civic event to unveil the bilingual signage in Keith Park and celebrate the adoption of the names. It is expected that signage will be fully installed by mid-May. Additional funding would be required from the Manurewa Local Board events budget. The board should advise Te Kete Rukuruku team if they wish to hold such an event and costings can be confirmed.

59.    Updated dual name signage for these parks will be delivered through Community Facilities’ existing renewals programmes.

60.    Bilingual signage for Keith Park is funded by Long-term Plan regional funding for Māori outcomes. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61.    A number of risks and issues were highlighted at the outset of this programme or added as the programme has progressed including:

·    multiple mana whenua having an interest in Manurewa, with differing views on naming

·    extended delays in the adoption of Māori names continuing the predominance of English only names and missing renewal opportunities

·    potential negative public reaction to the addition of Māori names

·    costs of replacement signage.

62.    These risks are carefully managed throughout the process and mitigated in a variety of ways including: 

·    timeframes are extended when required to allow robust discussion around the names being submitted. The approach of the programme has been to focus on a quality outcome

·    splitting the tranche to allow for adoption of names as they are finalised rather than waiting for completion of the entire tranche. This is particularly relevant when such a high number of parks are being named

·    the existing park name will be retained with the Māori named being returned/added. No existing names will be removed. Communications with stakeholder and community groups will commence once the Māori names are adopted

·    signage will be replaced as it comes up for renewal, with an exception being the bilingual signage at Keith Park that will be reskinned if replacement is not warranted.

 

Ngā koringa ā-muri

Next steps

63.    Where land is vested in the council and held as a reserve under the Reserves Act the council may name or change the name of a reserve by notice in the Gazette. Where reserves are classified under the Reserves Act 1977, gazettal of the dual park names will occur once the names are adopted.

64.    The names will be entered into the council’s website, GIS and SAP systems.

65.    Upon Manurewa Local Board’s formal approval, the process for installation of bilingual signs at Keith Park will commence, with anticipated delivery in May 2021.

66.    Community Facilities will be advised of all names adopted so any signage being renewed will have the correct dual name.

67.    Te Kete Rukuruku programme team will defer the remaining 9 parks into tranche two to be discussed and workshopped with the local board in next financial year, should the board choose to proceed with the programme.

68.    Tranche two funding will be sought for inclusion in the 2021/2022 work programme.

69.    The board should confirm if a civic or community unveiling event is required.

Communications approach

70.    At local board level, the local communications team will work with the board and mana whenua, with support from the programme team, to develop communication outputs.

71.    Messaging will be focused on what the community is gaining and pride in what we are doing for all Aucklanders.

72.    Local board communication channels will be used to get messages out, including Facebook pages and e-newsletters. The local communication team will also work with local boards to develop media opportunities with board members to share the messages with their networks.

73.    The launch of the communications outputs will be triggered by the local board’s adoption of the names.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Tranche 1 Names for Adoption 18 March 2021

27

     

Ngā kaihaina

Signatories

Author

Anahera Higgins - Te Kete Rukuruku Programme Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

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Manurewa Local Board

18 March 2021

 

 

Adoption of Clendon Community Centre Reserve Master Plan

File No.: CP2021/02058

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek adoption of the Clendon Community Centre Reserve Master Plan and to progress the project to detailed design and physical works of stage 1.

Whakarāpopototanga matua

Executive summary

2.      A project to develop Clendon Community Centre Reserve Master Plan was approved by the Manurewa Local Board as part of 2019/2020 Community Facilities Work Programme.

3.      The master plan will be a guiding document and help to inform long-term and cohesive improvements for the reserve.

4.      Consultation and engagement to develop the masterplan was undertaken with iwi and stakeholders, including local community groups and residents. Feedback from the consultation has been incorporated in the development of the masterplan.

5.      The feedback from the community has indicated an overwhelming desire for splash pads, full size basketball court, new playground, informal sports field, new connecting paths, BBQ, improved park furniture and new toilet changing facilities.

6.      The proposed masterplan for Clendon Community Centre Reserve is responsive to the community needs and identifies opportunities for increased activation of the reserve.

7.      The Manurewa Local Board has provided feedback on several occasions, all feedback has been considered and included within the final proposed masterplan (refer to Attachment A).

8.      Following the adoption of the master plan, next steps will be to commence stage one to construct the new full-size basketball court in financial year 2021/2022. The stage will include design, site investigations and construction of the new basketball court with lighting and a roof however is dependent on the board adopting this plan.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      adopt the Clendon Community Centre Reserve Master Plan (Attachment A) and allow the progression to detailed design and physical works for stage one.

 

Horopaki

Context

9.      Clendon Community Centre Reserve is approximately one hectare of informal recreational land located within the heart of Clendon.

10.    The reserve serves as a connecting park between the residential housing area and Clendon Town Centre and provides various facilities for park users such as:

·    recreational sports centre

·    Te Matariki library

·    Kauri Kids Education Centre

·    skate park

·    formal carpark

·    basketball half court

·    pathways

·    seating

·    a play item

·    open green space.

11.    Clendon Community Centre Reserve has many visitors throughout the year primarily to utilise the library and recreational centre, leaving the large green space underutilised.

12.    In 2019, the existing skate park underwent an upgrade which has triggered activation programmes to increase visitation of the park and as a result the park has become a favourite among the youth.

13.    Improvements made to existing assets has contributed to the increase of activation however the space is still not fully utilised, and many other assets are nearing the end of their functional life.

14.    Clendon continues to be an area of growth which has prompted the Manurewa Local Board to review the services and identify provisional gaps.

15.    In financial year 2018/2019 the Manurewa Local Board funded the Parks, Sports and Recreation (PSR) department to undertake a strategic assessment to determine the community’s desires and aspirations for the Clendon Community Centre Reserve development.

Tātaritanga me ngā tohutohu

Analysis and advice

16.    Comprehensive stakeholder consultation was undertaken to help determine the community’s desires and aspirations through engagement with key stakeholders including mana whenua, local residents, community groups, local organisations and park users. 

17.    June 2019, Parks, Sports and Recreation engaged a local community group Clendon Pride to undertake consultation as part of the review of provisions for the park.

18.    Clendon Pride held a series of face-to-face workshops and an onsite community event called Korero Mai. The event attracted approximately 450 attendees, most of whom provided feedback on what they would like to see in the park’s transformation.

19.    A range of issues were identified via consultation, mainly associated with the lack of activation within the park contributed by minimal pathway networks, deteriorated end of life assets and pressures of continuous growth.

20.    In addition to that, the feedback from the community indicated the need for recreational facilities such as splash pads, children’s playground, informal sports field, full size basketball court, children learn to ride and outdoor gym for adults.

21.    The strategic assessment from PSR recommends the following areas that need improvements to help address the community concerns, this includes:

·    well-connected reserve that has connecting paths from road to road and attractive accessways

·    retention of open space, building meaningful vantage points and significant planting of native trees and shrubs

·    accessible and inclusive recreational services which would include playground, learn to ride, splash pads, full-size basketball court, outdoor fitness hub and informal sports field

·    new park amenities like public toilets with changing facilities, seating, rubbish bins, barbeques, water fountains, bespoke canopy and shade.

22.    The above recommendations were workshopped with the Manurewa Local Board in 2019 and was formalised in a memorandum (refer to Attachment B). 

23.    Part of the development of the masterplan included the need to review existing assets to ensure connectivity and flow within the park. Through the development of the masterplan, staff found three opportunities that would benefit from being rearranged. The following assets are proposed to be relocated as shown in Attachment A:

·    basketball court to be relocated closer to the skate park to provide a youth zone

·    playground to be relocated at the centre of the park leading off the new established pathways

·    staff carpark to be relocated closer to Palmers Road to open up the space for BBQ facilities and seating.

24.    The table below shows how feedback has been incorporated into outcomes of the master plan (refer to Attachment A).

Path network

 

·    create a well-connected network of lit 3m shared paths throughout the reserve

·    1.8m perimeter pathway around the reserve to promote walking and training

·    two promoting connecting paths towards the Clendon Town Centre

·    informal permeable paths connecting assets to the shared paths

·    renewal of the existing paths

·    the surface treatment of the paths will determine the accessibility, safety, comfort and experience. It is also the key factor determining the durability, life expectancy and maintenance requirements of the path.

Soft landscaping

 

·    significant planting of native species is desired by mana whenua and the community

·    the plant selection shall be based on a combination of their ecological niche and desired amenity and functions

·    community garden to promote ownership, learning and positive social interaction

·    proposed vegetation shall consider enhancing the existing biodiversity of the site to help deal with surface water and create new habitats for native wildlife (insects, reptiles and birds), maintain and enhance the existing parkland function, character and amenity of the park and reserve and to support the proposed community gardens.

Stormwater management

 

·    Clendon has a medium size overland flow path from Robert Ross Road to Palmers Road

·    this overland flow path is proposed to become a stormwater solution for the entire park to ensure the park can drain well and be useable

·    executing this plan will restore cultural and ecological values and provide further opportunities for biodiversity

Recreational zones - five recreational zones are proposed for Clendon Community Reserve.

Children’s Playgrounds

 

 

 

 

 

 

 

 

 

o     that caters for ages up to 13 years, includes multiple play features such as tower with slides, climbing and swings

o     located to the centre of the reserve surrounded by the mature trees

o     partial rubber surfacing to be allowed for to increase accessibility.

 

Nature play/Mara hupara

o     catering for ages up to 8-year-olds that will include rocks, logs, tree climbing and stumpery

o     cultural elements to be included.

 

Learn to ride

o     will cater for children up to 10 years old, the paved surfaces will cater for bikes, skates, and scooters

o     features will include speedhumps, slaloms, halfpipe curves, roundabouts, and road lines.

Splash Pads

o     will be a focal point in the reserve and is expected to see a vast rise in park activation

o     will cater to a range of ages and families

o     will provide multiple water play features on a colourful patterned surface (potential for Māori design). 

Youth Zone

o     new full size basketball court with bright colours, roof, lighting and fencing (Stage one, refer to Attachment B)

o     retain existing renewed skate park with improved access.

Outdoor fitness hub

o     targeted for youth, adults, and elder people

o     will provide a range of fitness such as strength training, agility, balance, and coordination

o     gym shall be built on a rubberised surface to allow accessibility and inclusive fitness for older people.

Informal mutli-sports field

o     dedicated area for informal sports such as tag, touch, rugby, football and kick ball space.

o     well drained space that is flat to promote sporting. 

Car parking

 

·    relocate staff car park to front of the reserve facing Palmers Road

·    reconfigure the current car park to simplify the design and provide optimal space for maneuvering

·    carpark to include trees and raingardens to treat water runoff

·    additional parking alongside Robert Ross Road will provide more parking for park users

·    detailed design of the car park will conclude the safety features required such as raised tables, crossings, signage and vehicle barriers.

Social gathering areas and park amenities

 

·    new accessible toilet change block

·    outdoor amphitheater seating facing the children’s playground

·    new canopy that will serve as shade for picnicking

·    new accessible picnic area with extra-long seating

·    2x accessible BBQ and water fountains

·    bike racks

·    wayfinding signage.

Cultural integration

 

·    create opportunities for public art integration

o     mana whenua artist-led

o     design-led

o     community co-creation.

·    consideration of renaming the park to a Māori name and inclusion of storytelling.

Safety

 

·    a well-configured park designed to meet Crime Prevention Through Environmental Design (CPTED) principles

·    toilet is facing towards the road and closer to the playground to encourage natural surveillance.

 

25.    The masterplan has also identified proposed location for a future community owned Fale Malae cultural facility to be located on the northern side of the park. This will allow ease of access from the roadside parking off Robert Ross Road (refer to Attachment A). 

26.    The master plan presents an overall ‘flexible plan’ for Clendon Community Centre Reserve and can be delivered in manageable stages as funding becomes available.

27.    When planning the reconfiguration of the car park and new build of the toilet, consideration will be required as these are dependent on each other. 

28.    Staff recommend that following the adoption of the masterplan to commence stage one of works (refer to Attachment C). Stage one includes developed designs, surveys, consent, and construction of the full-size basketball court with fencing, lighting and a roof.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.    In June 2019, Auckland Council declared a climate emergency and committed to the community to look at ways on how we can consider climate implications in everything that we do.

30.    The overall design has considered sustainability and climate change at a conceptual stage, the possibilities are likely to evolve through each stage of developed design as research progresses.

31.    The masterplan provides the following opportunities to be implemented:

·    reuse of materials to reduce landfill and sourcing sustainable materials

·    protecting the existing trees where possible and introducing further soft landscaping of native plants

·    water sensitive design that deals and treats surface run off before discharging into the waterways by introducing rain gardens

·    reticulation of water for splash pads and recycled water for irrigation

·    effective design elements – use of solar panels or natural light (like skylights) in the toilets to reduce need for powered lighting

·    include further shade opportunities for park users by having shelters, trees and shade sails to protect park users from the rising heat and strategically placing assets around shady cool spaces.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.    Council staff from Community Facilities and Parks, Sports and Recreation were engaged to form the recommendations in this report. Staff agree that utilisation of the park will provide a wide range of recreation opportunities for the wider community.

33.    Staff recommended for splash pads to be located next to a pool facility. This is to mitigate an increase in operational costs relating to new splash pads, however through internal discussions opportunities could be explored for the nearby aquatic staff to service the splash pads to reduce these costs.

34.    Onsite staff have raised concerns over the reconfiguration of the staff car parking as they believe it will pose safety issues however through safety in design principals it will be managed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35.    Clendon Community Centre Reserve Masterplan will contribute towards the delivery of the Manurewa Local Board Plan 2020 outcomes as it provides a multitude of facilities and opportunities.

·        The plan supports the delivery of outcome 1 ‘Our Communities are inclusive, vibrant, healthy and connected’ as the proposed walkways and recreational zones will be accessible and inclusive. 

·        Working directly with mana whenua will help develop the cultural identity that the community of Manurewa desire as aligned in outcome 2 ‘We are proud of our strong Māori identity and thriving Māori community’.

·        The plan aims to deliver high valued and quality assets for community to use this will contribute towards outcome 3 ‘Our people enjoy a choice of quality community spaces and use them often’.

·        The plan includes opportunities to enhance the natural environment and protect the existing features which will deliver the outcome 6 ‘Our natural environment is valued, protected and enhanced’.

36.    The local board have actively been involved throughout the development of this plan and have provided feedback and advice on the draft masterplan through various workshops and site visits during the current financial year.

·        Three workshops – 10 June 2020, 23 February 2021 and 25 February 2021

·        Onsite walkovers – 23 July 2020, 15 October 2020 and 21 October 2020

37.    The local board’s feedback on the importance of enhancing the connection to the Clendon Town Centre was incorporated in the masterplan. The plan was amended to widen the path and ensuring the paths are aligned to nearby accessways.

38.    October 2020, the final design framework was presented to the wider community stakeholder group to ensure any final amendments were included before finalising the masterplan.

39.    November 2020, the proposed final masterplan was sent to the board via email for further feedback. Minor adjustments to the plan were requested to relocate the Fale Malae building and splashpads.

40.    From the revisions of the masterplan two options were developed. Both options providing the same assets but represented in a different layout as mentioned below.

·        Option One: Fale Malae was located centrally on the eastern side, outdoor gym located on the northern end of the park and splashpads directly located off the shared path next to the learn to ride.

·        Option Two: Fale Malae is located on the northern side with additional carparking off Robert Ross Road, outdoor gym located next to the learn to ride and splash pad located centrally to the eastern side.

41.    Staff recommended option two as the fale malae building will be located off Robert Ross Road and provides additional needed carparking. 

42.    These two proposed options were workshopped with the board in February 2021. Feedback was positive with one concern on limited car parking once the assets are built. Option two allowed for additional parking and was the local board’s preferred option.

Tauākī whakaaweawe Māori

Māori impact statement

43.    Mana whenua were invited to be part of the project during the preparations of the framework plan. In July 2020, a site walkover was undertaken and included Ngāti Tamaoho, Ngāti Te Ata and Te Ākitai Waiohua.

44.    Feedback from mana whenua identified further aspirations and opportunities for the framework such as inclusion of native planting, retention of green space, promotion of the stream and ensuring that the design is flexible, sustainable and futuristic.

45.    Mana whenua are supportive of the masterplan as it will benefit the wider community through the provision of quality facilities and open spaces that promote good health, fostering of whanau and community relationships and connection to the natural environment.

46.    It is recommended that continuous engagement with mana whenua is undertaken for the future stages to further develop the cultural narratives and theming for Clendon Community Centre Reserve.

Ngā ritenga ā-pūtea

Financial implications

47.    The local board has indicated that $535,000 could potentially be allocated from the 2021/2022 Capital expenditure Local Renewal budget to advance the delivery of stage one.

48.    There is currently no other approved budget provision to deliver the masterplan. The local board may consider allocating Locally Driven Initiative (LDI) capex budget to physical works in future years to come.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.    It has been two years since the first round of community consultation in 2018. There is an expectation from the local community that the reserve will start development within the next financial year 2020/2021 to deliver the recreation outcomes identified in the concept plan.

50.    The site is prone to flooding due to the lack of drainage which limits the usability of the open space reserve. 

51.    To mitigate the drainage issue, a site wide stormwater investigation will need to be undertaken to ensure the site can be effectively drained. This also provides opportunities to enhance the ecology of the park. 

52.    Staff at the Clendon Recreational Centre have raised concerns over the removal of their staff car park as there are safety concerns from recent events that had led to the installation of fencing and gates.

53.    The current staff carpark is located in the rear of Te Matariki building creating an isolated and enclosed space. Through good design and application of CPTED principles and techniques some of the safety concerns can be addressed.

54.    Reconfiguration of the existing car park will be necessary to promote safety, by configuring the staff carpark closer to Palmers Road it will provide more natural surveillance. Supporting this by good lighting and pathways will further promote safety for park users.

Ngā koringa ā-muri

Next steps

55.    Subject to local board’s approval, staff will commence detailed design work of stage one in order achieve physical works in financial year 2021/2022.

56.    Following adoption of this plan staff will erect signage outside Clendon Community Centre Reserve advising the public of the finalised approved plan, eventually this sign will be replaced by the developed designs of stage one.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Clendon Community Centre Reserve Masterplan

41

b

PSR Memo of consultation

67

c

Clendon Community Centre Reserve Stage 1 works

69

     

Ngā kaihaina

Signatories

Author

Jennice Stringer - Project Manager (Ops)

Authorisers

Kim O’Neill - Acting General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

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Manurewa Local Board

18 March 2021

 

 

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Manurewa Local Board

18 March 2021

 

 


Manurewa Local Board

18 March 2021

 

 

Local board input into preparation of the draft 2021 Regional Parks Management Plan

File No.: CP2021/01207

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To enable local boards to provide formal input into the preparation of the draft Regional Parks Management Plan 2021.

Whakarāpopototanga matua

Executive summary

2.      The Parks, Arts, Community and Events (PACE) Committee initiated the 10-year review of the Regional Parks Management Plan (RPMP) in 2020.  Written suggestions from 758 submitters were received on the intention to draft the plan, and in December 2020 a summary was sent to local board members.

3.      The main overarching theme in the suggestions is that people highly value the natural, undeveloped nature of the regional parks, particularly in the face of continuing growth of Auckland’s population and urban area. They want to be able to access and enjoy regional parks while at the same time protecting these natural spaces.

4.      Track closures to prevent the spread of kauri dieback continue to be a source of frustration and the council received numerous requests for it to do more to re-establish access while protecting kauri. Vehicles on Muriwai Beach, dog control, visitor impacts on wildlife, and the need for greater plant and animal pest control were other sources of concern.

5.      People highlighted that regional parks can play a positive role in responding to climate change as natural carbon sinks, with many people suggesting ‘that more trees be planted’. Other suggestions included ways for farming to be more sustainable, regenerative and diverse and for visitor vehicle emissions to be reduced.

6.      Submitters also suggested regional parks play an important role in connecting and educating people about nature, Māori heritage, and farming. They suggested volunteering and partnerships could support this role.

7.      There was both opposition and qualified support for revenue generation from regional parks. Some suggested donations could be sought to support projects in parks.

8.      The next steps are to consider these suggestions in the preparation of the draft RPMP, together with local board input provided through this report, and engagement with mana whenua. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      resolve formal feedback to inform the preparation of the draft Regional Park Management Plan 2021.

 

Horopaki

Context

9.      The regional parks management plan guides the management and use of regional parks. The regional park network has been managed via an omnibus management plan since 2002 and the 2010 version is still operative. Having a management plan is a statutory requirement under the Reserves Act 1977 and the Waitakere Ranges Heritage Area Act 2008.

10.    The PACE Committee initiated the 10-year review of the RPMP[1] in 2020. The review encompasses 28 regional parks comprising approximately 41,000 hectares of park land.

11.    The process for the review is as follows.

12.    On 20 August 2020, Auckland Council notified its intention to prepare a new plan and sought written suggestions from the community and organisations, as required under the Reserves Act 1977.

13.    During an eight-week consultation period from 1 September to 26 October 2020, comments and suggestions were received from 758 people and organisations along with a petition from 3681 petitioners.

14.    Elected members were provided with a summary of the suggestions in December 2020. The summary of suggestions was publicly released in January 2021 and is available on the RPMP review webpage.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of suggestions from organisations and the community

15.    The suggestions ranged from general comments about what people value about regional parks and the role the parks should play, to comments and suggestions about specific regional parks.

16.    Comments included brief suggestions from many different park users, through to multiple-page submissions quoting clauses of the current RPMP and in-depth suggestions from those who have had years of close association with the regional parks. Organisations representing specific recreation, community or conservation interests put forward their members’ views. 

Key themes

·   Almost universally, people told us they love the natural, undeveloped character of regional parks, and value the ability to freely access natural and open spaces as Tāmaki Makaurau continues to grow.

·   Many value native biodiversity for its own sake and want to protect and restore the natural environment.

Issues that the largest numbers of submitters felt strongly about were:

·   The impact of kauri dieback related track closures on wellbeing, with requests to improve access while protecting kauri.

·   Vehicles on beaches, particularly at Muriwai, drew comment about conflicts with other users and concerns about safety and environmental damage.

·   In response to climate change, people saw regional parks as fulfilling the role of a carbon sink. By far the most common suggestion was to ‘plant more trees.’ Other common suggestions were for farming to be more sustainable, regenerative and diverse, and to build cycle trails and bus links between parks and communities so people don’t have to drive.

·   Some requested more spaces to take dogs, while others wanted to keep areas dog-free with a greater focus on enforcing dog bylaws.

·   Many raised concerns about plant and animal pest infestations and suggested priority go to conservation and pest control and suggested actions to reduce visitor impacts on wildlife.

Other key themes raised by the community and organisations included:

·   Requests from many outdoor recreation groups and users (trampers, horse riders, mountain bikers, vehicle-based campers, four-wheel drive recreation, dog walkers and others) for more opportunities to enjoy their activities in more parts of regional parks.

·   Regional parks were viewed as the natural place to educate and build connections to nature including through volunteering, and to learn about farming and provide experiences with animals. Suggestions to provide visitor information, nature education, support volunteers and provide a more visible ranger presence were received.

·   A petition from 3681 people sought an end to the killing of farmed animals for food production at Ambury and other regional parks, on the grounds that animals deserve to live out their full lives.

·   People said they want to understand and connect with the heritage and history of the whenua, particularly its Māori history.

·   Commercial use was both opposed and given conditional support, providing it fits into the natural character of the regional parks. Some suggested donations could help fund projects and volunteering could be increased.

·   The Waitākere Ranges drew the most comment by far of all the regional parks, including comments on kauri dieback and tracks, and the impact of visitor pressures in many areas.

·   The Hūnua Ranges were seen to have considerable untapped potential for active recreation, with many suggestions for horse riding, mountain biking, tramping, day walks and cycle links.

17.    Further detail is available in the Summary of Suggestions, published on the RPMP review webpage.

18.    Staff are seeking formal feedback from local boards by resolution in local board meetings held in February or March 2021 to help inform the draft RPMP preparation.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.    Climate change is one of the key topics of the review. We invited comment on the role that regional parks might play in responding to the climate change emergency and many suggestions were received on this topic, as summarised in the section above.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.    The preparation of the draft RPMP in 2021 involves subject matter experts from many parts of the council including Infrastructure and Environmental Services, Plans and Places, Regional Parks, Community Facilities; as well as council controlled organisations such as Auckland Unlimited, Auckland Transport, and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.    Following workshops in early 2021 with those local boards who requested it, this report seeks formal feedback from local boards to be considered in preparation of the draft RPMP.

22.    Local boards will have a further opportunity to comment on the draft 2021 RPMP following the public submission process.

Tauākī whakaaweawe Māori

Māori impact statement

23.    We are engaging with mana whenua during the drafting stage of the RPMP. In addition, we have requested region-wide input through the Tāmaki Makaurau Mana Whenua Forum. The forum’s response to this request is being considered in February 2021.

Ngā ritenga ā-pūtea

Financial implications

24.    The cost of the plan review will be met within existing Regional Parks and Regional Service Planning, Investment and Partnerships budgets and resources, confirmed in the Emergency Budget 2020/2021.

25.    Revising the RPMP does not commit the council to future expenditure. The feedback received during the review and direction in the RPMP will guide priorities within available funding for regional parks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.    The table sets out risks and mitigations relating to the preparation of a draft RPMP in 2021.

Risk

Mitigation

If there is any move back into a higher level of Covid-19 Emergency during the plan drafting period, direct contact methods of engagement with mana whenua and key stakeholders may be disrupted.

·  Aim to move engagement to remote methods such as Skype, if necessary.

·  Consider moving the deadlines if sufficient engagement cannot be undertaken.

The review may raise expectations for a higher level of facilities or services on regional parks. 

·  Manage expectations regarding the review scope and the relationship between the draft RPMP and the Long-term Plan and annual plan in all communications.

If we do not follow the correct processes under the Reserves Act 1977 and other legislation, the review process could be open to challenge.

·  Confirm the legal status of regional park land holdings and check the statutory and other obligations over each land parcel to ensure compliance.

·  Ensure legal requirements regarding consultation processes are correctly followed.

 

Ngā koringa ā-muri

Next steps

27.    Analysis of the range of suggestions received from the community, feedback from local boards and mana whenua will help to inform the preparation of the draft RPMP in 2021, which will also draw on extensive staff expertise across the council group.

28.    Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jo Mackay - Project Manager

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

2021 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2021/02042

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To endorse the process for appointing elected members to attend the Local Government New Zealand (LGNZ) conference taking place from 15 to 17 July 2021, appoint delegates to the Annual General Meeting (AGM) and provide process information regarding remits and awards.

Whakarāpopototanga matua

Executive summary

2.      The 2021 LGNZ Conference will be held at the ASB Theatre Marlborough, Blenheim from 15 to 17 July 2021. The conference programme is appended as Attachment A.

3.      Due to reductions in the Emergency Budget (current financial year) and risks associated with uncertainty of alert levels during the COVID-19 pandemic, the number of members who will be able to attend the LGNZ conference this year is limited.

4.      After considering a number of options (detailed in attachment B), staff recommend an option that enables a representative Auckland Council delegation to be funded from the reduced budget as follows:

·   elected members with a formal role as Auckland Council representatives to LGNZ 

·   six additional local board members to be selected from the local board clusters.

5.      The estimated cost of attending the conference (registration, travel and accommodation) is $2,410 per person, bringing the total for the recommended option to $38,560.

6.      As in previous years, elected members may use their Individual Development Budget (IDB) allocation to attend the conference. The IDB allocation has also been reduced under the Emergency Budget to $1,500 per member per electoral term. It is therefore not sufficient to cover the total cost of a member’s attendance. Members who wish to take up this opportunity would need to cover the shortfall themselves, approximately $900.

7.      Auckland Council is entitled to four delegates at the AGM. These delegates are appointed by the Governing Body. Staff recommend that the four delegates include Mayor Phil Goff (as presiding delegate), Chief Executive Jim Stabback, and up to two other Auckland Council conference attendees.

8.      The adoption of remits at the AGM and the 2021 LGNZ Excellence Awards are elements of this event. This report outlines the Auckland Council process for deciding Auckland Council remits and council positions on the conference remit, as well as a consolidated process for Auckland Council entries to the awards. The LGNZ Auckland Zone meeting, which is attended by representatives of local boards and the governing body is the forum that will coordinate these discussions.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021 

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

Horopaki

Context

9.      LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

10.    LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

11.    Elected members who have been formally appointed to LGNZ roles including members who are involved in advisory groups are:

Name

LGNZ role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

 

Local Board Chair Richard Northey

National Council representative for Auckland (appointed by Governing Body) and co-chair of the Auckland Zone

National Council representative for Auckland (appointed by local boards) and co-chair of the Auckland Zone

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Alf Filipaina

Auckland Council representative on Te Maruata Roopu Whakahaere

Local Board Member Nerissa Henry

Auckland Council representative on Young Elected Members

Councillor Angela Dalton

Local Board Deputy Chair Danielle Grant

Auckland Council representatives on Governance and Strategy Advisory Group

Councillor Richard Hills

Local Board Member Cindy Schmidt

Auckland Council representatives on Policy Advisory Group

Auckland Zone

12.    LGNZ rules were amended in 2019 to allow Auckland Council, with its unique governance arrangements, to be set up as its own Zone, rather than be part of LGNZ Zone 1 with Northland councils.

13.    Auckland Zone meetings are scheduled on a quarterly basis. These meetings are co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Chair Richard Northey) and attended by appointed representatives of local boards and members of the Governing Body.

14.    The meetings of Auckland Zone are open to all elected members. The zone meetings receive regular updates from LGNZ Executive as well as verbal reports from Auckland Council elected members who have an ongoing involvement with LGNZ.

15.    The zone meetings provide an opportunity for council to have discussions across governing body and local boards on joint advocacy issues including remits and other shared priorities that fall within LGNZ’s mandate.

LGNZ Annual conference and AGM 2021

16.    The 2021 LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, from 15 to 17 July 2021.

17.    This year, the conference programme has the theme “Reimagining Aotearoa from community up”. The programme is available online on the LGNZ website and is appended as Attachment A.

18.    The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

19.    Due to the restriction following the COVID-19 crisis, the 2020 conference was postponed and Auckland Council only sent two delegates to the AGM. The two delegates who attended the AGM via remote/electronic attendance were Mayor Phil Goff and Councillor Pippa Coom.

20.    In addition to the official delegates at the AGM, LGNZ allows conference participants to attend the AGM as observers but requires prior notice. Nominated attendees to the conference will be invited to register as observers to the AGM.

Remits (for consideration at the AGM 2021)

21.    LGNZ invites member authorities to submit remits for consideration at the AGM on 17 July 2021 and entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

22.    Proposed remits should address only major strategic ‘issues of the moment’. They should have a national focus, articulating a major interest or concern at the national political level.  They should relate to significant policy issues that, as a council, we have not been able to progress with central government through other means.

23.    On 2 March 2021, elected members were sent detailed information inviting proposals for remits to be discussed at the Auckland Zone meeting on 12 March 2021. Remits that are agreed on at the zone meeting will be submitted by the due date.

24.    The June 2021 meeting of the Auckland Zone will review all the remits that will be discussed at the AGM with a view to recommending a council position that the Auckland Council delegates will advocate at the AGM.

LGNZ Excellence Awards 2021

25.    LGNZ also invites member authorities to submit entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

26.    The LGNZ Excellence Awards recognise and celebrate excellent performance by councils in promoting and growing the well-being of their communities. The awards are judged on a combination of general and specific criteria, incorporating best practice and components from the CouncilMARK™ excellence programme’s four priority areas. The awards categories for 2021 are:

·   Creative New Zealand EXCELLENCE Award for Cultural Well-being

·   Martin Jenkins EXCELLENCE Award for Economic Well-being

·   Air New Zealand EXCELLENCE Award for Environmental Well-being

·   Kāinga Ora Homes and Communities EXCELLENCE Award for Social Well-being

·   In addition, one or more individuals will be awarded the Te Tari Taiwhenua Internal Affairs EXCELLENCE Award for Outstanding Contribution to Local Government, and Fulton Hogan will also select the Local EXCELLENCE Award from among the finalists.

27.    The email to elected members on 2 March 2021 also outlined detailed information inviting potential awards entries to be discussed at the Auckland Zone meeting on 12 March 2021 so that entries from Auckland Council can be coordinated.

Tātaritanga me ngā tohutohu

Analysis and advice

Overall costs per attendee

28.    The estimated total cost of attendance to the conference is $2,410 per person, distributed as follows (all costs are GST inclusive):

Registration (early bird)

$1,400

Accommodation* @ $190 per night x 3 nights

$570

Flights**

$280

Miscellaneous***

$160

Total

$2,410

* based on average cost of Blenheim hotels.

** flights may range from $49 one way (take on bag only) to $199 for a 5pm flight (with a checked bag). $280 is as per 2020 budgeting.

*** for travel to and from airport and reasonable daily expenses under the EM Expenses policy

Options

29.    Staff considered several options (Attachment B) that ensure a fair balance of representatives across the governing body and local boards while keeping within budget. The key considerations that were applied to selecting the staff preferred option are:

a.   the available budget for the LGNZ conference attendance is only $40,000

b.   the cost of attendance per person (registration, travel, accommodation) is estimated at $2,410

c.   with the uncertainty to public events and gatherings posed by the ongoing COVID-19 pandemic, there is a possibility the COVID-19 alert levels may not be favourable in July 2021. If this is the case, cancellations will not recoup all monies spent. Staff estimate that although this risk may be lower in July, it will continue to exist

d.   ensure fair representation from local boards given the inability to accommodate 21 representatives

e.   empowering elected members who have a formal involvement with LGNZ to be prioritised for attendance to maximise their ongoing contributions on behalf of Auckland Council.

30.    Staff recommend Option B which will cost $38,560 and fund attendance of 16 elected members including:

·   all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members)

·   a representative from each of the 6 local board clusters – North, South, West, Central, Islands and Rural (6 members).

31.    This is not the cheapest option but is the one that enables a wider representation from local boards. The more expensive options which allow for one representative per local board cannot be accommodated as it will exceed the available budget.

32.    Local boards have an existing method for choosing a limited number of representatives. This approach utilises informal cluster groups based on geographic locations and unique characteristics (North, South, West, Central, Island, Rural) and involves local board chairs liaising with and agreeing with others in their cluster on their representative.

33.    There is an opportunity to select local board representatives using this methodology at the Local Board Chairs’ Forum on 12 April 2021.

Use of IDB to fund additional attendees

34.    Elected members who wish to attend the LGNZ conference and are not nominated or appointed can still attend using their IDB. As IDB entitlements are $1500 per elected member per term and the cost of attendance is approximately $2410, these elected members will need to meet the cost difference.

35.    It is recommended that elected members who wish to attend and can pay the difference are included in the group booking for accommodation and travel. Any elected member who wishes to take up this opportunity is encouraged to liaise further with the Kura Kāwana team.

36.    LGNZ are working on introducing some form of virtual attendance to the conference but the details are still to be confirmed.

37.    As per previous years, LGNZ will make some session recordings available online after the conference.

Delegates for the Annual General Meeting

38.    In line with previous years, staff recommend that AGM delegates are appointed from within the attending members as follows:

·   Mayor Phil Goff as presiding delegate

·   Chief Executive Jim Stabback

·   up to two additional delegates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.    This report is procedural in nature, however the key impact on climate is through supporting attendance at a conference by means of air travel. A conservative approach to conference attendance would help reduce this impact.

40.    Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.    LGNZ is an incorporated body comprising members who are New Zealand councils.  Council-controlled organisations are not eligible for separate membership. However, remits can cover activities of council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.    LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities. As such, there is interest from local boards in contributing to the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

43.    Each local board has a nominated lead who represents them at Auckland Zone meetings and is involved in discussions about LGNZ matters.

Tauākī whakaaweawe Māori

Māori impact statement

44.    LGNZ advocates on a variety of issues that are important to Māori, including Māori housing, various environmental issues and Council-Māori participation and relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

45.    The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

46.    Staff considered options to reduce the financial impact of the attendance to the conference, in line with the budget restrictions imposed as a consequence of the COVID-19 pandemic.

47.    The costs associated with conference attendance, travel and accommodation within the recommended option can be met within the allocated Kura Kāwana (Elected Member development) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.    The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated members can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference, flights and accommodation, all done via bulk-booking.

49.    A resurgence of COVID-19 in the community and a change of alert level might prevent elected members from travelling to attend the conference. LGNZ is keeping an active review on the COVID-19 situation and will update directly to registered participants should a change affect the delivery of the conference. LGNZ is still working through a number of scenarios and how these would affect their decision to proceed as planned, postpone, cancel or switch delegates to virtual attendance, with the final decision resting with the National Council on the basis of the information available at the time.

50.    In the current COVID circumstances, the reputational risk associated with any financial expenditure is heightened and there is high scrutiny from the public on the council’s expenses. The recommendation to limit the number of members attending the conference mitigates this risk to a certain degree.

Ngā koringa ā-muri

Next steps

51.    Once representatives are confirmed to attend, the Manager Governance Services will coordinate all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

LGNZ Conference 2021 programme

85

b

Options for attendance

91

     

Ngā kaihaina

Signatories

Author

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

For Information: Reports referred to the Manurewa Local Board

File No.: CP2021/01517

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.      The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Cath Handley - Waiheke Rāhui

12

3 February 2021

Waiheke Local Board resolutions circulated to local boards for their information

2

Notice of Motion - Kylee Matthews - Hauraki Gulf Protection

13

3 February 2021

Waiheke Local Board resolutions circulated to local boards for their information

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Cath Handley - Waiheke Rāhui

12

3 February 2021

Waiheke Local Board resolutions circulated to local boards for their information

2

Notice of Motion - Kylee Matthews - Hauraki Gulf Protection

13

3 February 2021

Waiheke Local Board resolutions circulated to local boards for their information

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waiheke Local Board - Notice of Motions Resolutions

95

b

Waiheke Local Board - Notice of Motion - Cath Handley - Waiheke Rāhui

97

c

Waiheke Local Board - Notice of Motion - Kylee Matthews - Hauraki Gulf Protection

99

d

2020 Hauraki Gulf Forum Vision Mission Issues Goals

101

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

Manurewa Local Board Governance Forward Work Calendar - March 2021

File No.: CP2021/01518

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.      The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.      The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.      The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Governance Forward Work Calendar March 2021

105

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 



Manurewa Local Board

18 March 2021

 

 

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18 March 2021

 

 

Manurewa Local Board Workshop Records

File No.: CP2021/01519

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board’s records for the workshops held on 4 February, 11 February and 25 February 2021.

Whakarāpopototanga matua

Executive summary

2.      Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.      Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.      This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop records held on:

i)        4 February 2021

ii)       11 February 2021

iii)      25 February 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

4 February 2021 - Manurewa Local Board Workshop Record

111

b

11 February 2021 - Manurewa Local Board Workshop Record

115

c

25 February 2021 - Manurewa Local Board Workshop Record

117

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

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[1]        The 2010 Regional Parks Management Plan is available online via this link.