I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 18 March 2021

3.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Mr Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

(Quorum 4 members)

 

 

 

Kim Lawgun

Democracy Advisor

 

9 March 2021

 

Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōrākei Local Board

18 March 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Member David Wong - Trading and Events in Public Places Bylaw Review and Fee Compensation                                                                                   7

13        Public feedback on proposal to amend the Alcohol Control Bylaw 2014             13

14        Funding for Anzac Day services 2021                                                                       19

15        Ōrākei Business Awards 2021                                                                                   23

16        Local board input into preparation of the draft 2021 Regional Parks Management Plan                                                                                                                                37

17        Waiheke Rāhui by Ngāti Pāoa                                                                                    43

18        Local board feedback on the Climate Change Commission's draft advice to Government                                                                                                                  45

19        2021 Local Government New Zealand Conference and Annual General Meeting 47

20        Chairman and Board Member March 2021 report                                                    63

21        Governance Forward Work Calendar                                                                        77

22        Ōrākei Local Board Workshop Proceedings                                                            87

23        Resolutions Pending Action report                                                                           95

24        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the minutes of the Ōrākei Local Board held on Thursday, 18 February 2021, be confirmed as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Part 13 of the Board’s set of Standing Orders provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under clause 7.1 of the Board’s set of Standing Orders, a Notice of Motion has been received from Member David Wong for consideration under item 12.

 


Ōrākei Local Board

18 March 2021

 

 

Notice of Motion - Member David Wong - Trading and Events in Public Places Bylaw Review and Fee Compensation

File No.: CP2021/02157

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member David Wong has given notice of a motion that he wishes to propose.

2.       The notice, received from Member David Wong and Member Troy Churton as seconder, is appended as Attachment A.

Motion

That the Ōrākei Local Board:

a)      request a full review of the application process of the Trading and Events in Public Places Bylaw, in particular how it is administered by Council and Auckland Unlimited officers as it applies to the Orakei Local Board area.

b)      request Auckland Transport to advise local boards when event and commercial trading applications are made on Auckland Transport reserves, seeking feedback from local boards which have local governance and local knowledge of their respective areas.

c)      request that as part of the bylaw review the present fee structure for use of Council reserves, parks, and other public places for events and commercial trading be reassessed to provide for a processing fee and a (discretionary) rental or hireage fee on a user pays basis to local boards to assist with general upkeep of the reserves, parks and public places. 

d)      note that there is already an agreed separate fee structure in place with Screen Auckland for filming on Council-owned property, and that part of the fee is paid to the local board for the purpose of assisting with general maintenance.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Member D Wong - Trading and Events in Public Places Bylaw Review and Fee Compensation

9

      

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

 

 


PDF Creator

PDF Creator


Ōrākei Local Board

18 March 2021

 

 

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

File No.: CP2021/00511

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014, staff have prepared summary and deliberation reports.

3.       The Bylaw continues to enable alcohol bans in public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4.       The proposal seeks to improve the Bylaw by including new temporary alcohol bans for major events at Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain, and by making the Bylaw easier to read and understand.

5.       Staff recommend that the local board provide its views on public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Panel will consider all local board and Auckland Domain Committee views and public feedback, deliberate and make recommendations to the Governing Body on 19 March 2021. The Governing Body will make a final decision on 29 April 2021.

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a)      receive the public feedback from within the local board area on the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 as attached to the report.

b)      provide its views on the public feedback in recommendation a for the consideration of the Bylaw Panel in its deliberations on all public feedback.

c)      appoint one or more local board members to present the views in recommendation b to the Bylaw Panel on Friday 19 March 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in recommendation c should an appointed member be unable to present to the Bylaw Panel on Friday 19 March 2021.

 


 

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans

8.       Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Whakararata Waipiro / the Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to help reduce crime and disorder in certain public places caused or made worse by alcohol consumed there.

9.       The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities the Regulatory Committee, local boards and the Auckland Domain Committee.

10.     The New Zealand Police enforce alcohol bans.

Council proposed amendments to improve the Bylaw for public feedback

11.     On 24 September 2020 the Governing Body adopted a proposal to improve the Bylaw for public consultation (Item 15, GB/2020/109).

12.     The proposal arose from a statutory review of the Bylaw (see figure below).

13.     The proposal seeks to better reduce alcohol-related crime and disorder by making:

·   new temporary alcohol bans for major events[1] at four regional venues (Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park and Pukekawa / Auckland Domain)

·   the Bylaw easier to read and understand.  

14.     The proposal was publicly notified for feedback from 10 October until 13 November 2020. During that period, council received feedback from 881 people.

Decisions leading to the proposal

 

 

 

 

 

 

 

 

 

 

 

 

The local board has an opportunity to provide views on public feedback

15.     The local board now has an opportunity to provide its views on public feedback to the proposal by people from the local board area before a final decision is made.

16.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 March 2021.

17.     The nature of the views is at the discretion of the local board. Any views must however remain inside the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

18.     A total of 82 people from the local board area provided feedback to the proposal via online and written feedback.[2] There was majority support for the proposal, similar to the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1A:   New temporary alcohol ban for all major events at Pukekawa / Auckland Domain

65 per cent

75 per cent

1B:   New temporary alcohol ban for ‘Christmas in the Park’ at Pukekawa / Auckland Domain

72 per cent

75 per cent

1C:   New temporary alcohol ban for all major events at Eden Park

78 per cent

72 per cent

1D:   New temporary alcohol ban for all major events at Rarotonga / Mount Smart Stadium

74 per cent

78 per cent

1E:   New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium

79 per cent

75 per cent

2:     Replace unnecessary clauses with a ‘related information’ note

72 per cent

70 per cent

3:     Clarify exceptions to alcohol bans, council’s ability to make temporary alcohol bans, and the Bylaw wording

88 per cent

87 per cent

19.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·   reduces alcohol-related crime and disorder and improves public safety

·   creates clearer, more efficient and enforceable rules.

20.     The full proposal can be viewed in the link. Attachments A to E to this report contain a summary of all public feedback by local board area, all public feedback related to the local board area, ‘Have Your Say’ event feedback, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

21.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 March 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

24.     Auckland Unlimited advise Proposal 1E: New temporary alcohol ban for all major events at Waiōrea / Western Springs Stadium also apply to major events held on the outer fields.

25.     Community Action on Youth and Drugs (CAYAD) Tāmaki Makaurau, and the Safety Collective Tāmaki Makaurau provided advice including about event implementation that has been circulated to other relevant council units.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Local board and Auckland Domain Committee views were sought on a draft proposal in July and August 2020 as they have delegated authority to make local alcohol bans.

27.     Nineteen local boards and the Auckland Domain Committee provided views and all supported public consultation on the proposal.

28.     Four local boards suggested changes, some of which resulted in updates to the draft proposal (click link to view in 01 September 2020 Regulatory Committee agenda, Item 9).

29.     This report provides an opportunity for the local board to give views on public feedback to the proposal by people from the local board area, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

31.     Māori health advocacy organisations, Te Puni Kōkiri and the Tūpuna Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

32.     The Tūpuna Maunga Authority provided general feedback on the proposal noting that Tūpuna Maunga are subject to alcohol and smoke-free policy that supports the spiritual, cultural and community significance of the maunga.

33.     The majority of people identifying as Māori who provided feedback support the proposal. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36.     The Bylaw Panel on 19 March 2021 will consider all formal local board and Auckland Domain Committee views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw on 29 April 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback (Under Separate Cover)

 

b

Public feedback from people in the Ōrākei Local Board area (Under Separate Cover)

 

c

'Have Your Say' event feedback (Under Separate Cover)

 

d

Operational and non-bylaw-related feedback (Under Separate Cover)

 

e

Draft Bylaw Panel deliberations report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

Funding for Anzac Day services 2021

File No.: CP2021/02101

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the allocation of $2,500 towards the delivery of the local Anzac Day service and parade organised by College Rifles.

Whakarāpopototanga matua

Executive summary

2.       The Ōrākei Local Board Arts, Community and Events work programme 2020/2021 includes a budget of $20,000 allocated to line 846 Anzac Day services Ōrākei.

3.       The funds allocated to this line were intended to cover the delivery of the St Heliers service and parade and an Anzac Day event in Ellerslie, which was to be scoped and delivered by a local group.

4.       The budget estimated for the delivery of the Anzac Day service in St Heliers is $17,000 and $3,000 is allocated to another, unconfirmed, Anzac Day event in Ellerslie.

5.       The local board requested that staff contact the Ellerslie Business Association to confirm their capacity to organize an Anzac Day service. The Ellerslie Business Association have confirmed they do not have the capacity to organise this service in 2021.

6.       The $3,000 allocated to the unconfirmed Anzac Day service in Ellerslie is available to be allocated to another event.

7.       In February 2021, College Rifles contacted staff to request funding of $2,500 towards the delivery of their annual local Anzac Day service. The total budget for the delivery of the event is $7,750.

8.       The allocation of $2,500 to the delivery of the Anzac Day service organised by College Rifles from line 846 Anzac Day services Ōrākei will leave a remaining available budget of $500.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      approve the allocation of $2,500 from line 846 Anzac Day services Ōrākei of the Ōrākei Local Board Arts, Community and Events work programme 2020/2021 for the delivery of the Anzac Day service organised by College Rifles.

Horopaki

Context

9.       The 2020/2021 work programme includes a budget of $20,000 allocated to line 846 Anzac Day services Ōrākei.

10.     The funds allocated to this line will cover the delivery of the St Heliers service and parade with an estimated budget of $17,000 and an unconfirmed Anzac Day event in Ellerslie, which was anticipated to be delivered by a local group with an estimated budget of $3,000.

11.     The local board requested staff to approach the Ellerslie Business Association to confirm their capacity to organize the unconfirmed Ellerslie Anzac Day service. The Ellerslie Business Association advised that they do not have the capacity to organise this service in 2021.

12.     Staff are involved in the delivery of more than 80 Anzac Day services across the Auckland region and had advised the local board that there is no capacity to plan and deliver an extra Anzac Day service.

13.     College Rifles organises an Anzac Day service annually, which is attended by a local board member to lay a wreath on behalf of the board.

14.     Following the cancellation of the Anzac Day services nationwide in 2020 due to COVID-19 impacts, the last Anzac Day service organized by College Rifles was held in 2019. The 2019 service was impacted by the heightened security and safety levels required after the terrorist attack in Christchurch in March 2019. As a result, the parade and service were both held at the Club premises.

Tātaritanga me ngā tohutohu

Analysis and advice

1.       Staff are recommending that the local board approve the allocation of $2,500 from 2020/2021 work programme line 846 Anzac Day services Ōrākei to College Rifles for the delivery of the local Anzac Day service and parade in 2021.

2.       This will leave an available budget of $500 in the work programme line.

3.       The College Rifles organise their annual local Anzac Day parade and service to remember and honor fallen servicemen and women through a meaningful and respectful commemoration.

4.       The parade travels from Upland Road to Remuera Road to the Club, where the service is held. Approximately 1,000 people from the local community are anticipated to attend and participate in the event.

5.       College Rifles have started planning for the delivery of the 2021 Anzac Day service and parade. The event permit has been submitted and is currently being processed.

6.       College Rifles has previously requested and has been approved local board funding towards their Anzac Day service and parade annually between 2015 and 2018. However, this year they missed the deadline to submit the request for the funding due to their internal staff changes.

7.       Despite missing the official deadline, College Rifles have requested $2,500 towards the delivery of their annual Anzac Day service, which has a total budget for delivery of $7,750, as per previous years.

8.       College Rifles have provided the estimated budget for the delivery of the service in 2021. The total budget is $7,750. Table 1 shows the budget breakdown.

Table 1: Budget breakdown for College Rifles 2021 Anzac Day service and parade:

Item

Estimated cost

Production and printing of ANZAC commemorative programme

$3,000

Anzac Wreaths, Flowers of St Johns

$500

Event operation costs includes PA Hire, Payments to minister, Bugler, Choir, Bagpipe band & Incidentals

$750

Catering Morning Tea post ANZAC Service

$3,500

Total expenditure

$7,750

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

9.       The Anzac Day parade will be held on public space therefore College Rifles will comply with the Auckland Council smoke free policy.

10.     The Anzac Day parade will comply with council’s zero waste policy through their waste management and minimisation plans required as part of the event facilitation process.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     Council’s Marketing and Communications team will support the Civic events team to promote the service as part of the Anzac Day 2021 programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     The Anzac Day service and parade support the local board to achieve the outcome in the 2017 Ōrākei Local Board Plan: Our residents are proud of their community facilities and public places.

13.     By funding this service and parade, the local board enhance the relationship with the local organisations that deliver one of the Anzac Day service and parade in the local area.

Tauākī whakaaweawe Māori

Māori impact statement

15.     Fallen servicemen and women including Māori will be honored and remembered at this meaningful commemoration.

Ngā ritenga ā-pūtea

Financial implications

16.     The total budget in line 846 Anzac Day services Ōrākei is $20,000. The delivery of St Heliers Anzac Day services is estimated at $17,000.

17.     The funds to be allocated to College Rifles for the delivery of the Anzac Day service will come from the $3,000 that remains available following the advice from Ellerslie Business Association and staff of not being able to organize a commemorative event on Anzac Day.

18.     This leaves a remaining available budget of $500.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There is a risk that if the funding is not approved, this event may be impacted due to insufficient funds.

20.     There is a potential reputational risk that the recurrent audience for the service and parade may be dissatisfied with the service and parade being decreased in scale in 2021 if the funding is not approved.

21.     Since the Anzac Day parades and services can only be held at COVID-19 Alert Level 1, there is a risk that the parades and services may be cancelled. Should the parades and services be cancelled, College Rifles will return the unspent amount of the funding after deducting any cancellation fee incurred for the event.

Ngā koringa ā-muri

Next steps

14.     Staff will notify College Rifles and stipulate the conditions of the funding agreement for the delivery of the Anzac Day service and parade.

Please change the author to: Karem Colmenares – Senior Event Organiser, Civic Events

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Karem Colmenares - Senior Event Organiser, Civic Events

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

Ōrākei Business Awards 2021

File No.: CP2021/02115

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the reallocation of funds towards the delivery of the Ōrākei Business Awards 2021.

Whakarāpopototanga matua

Executive summary

2.       The Ōrākei Local Board expressed their interest in hosting the Ōrākei Business Awards in 2021.

3.       An external contractor is engaged for the delivery of this event. The contractor has advised that the planning for this event takes approximately four months. The contractor is proposing the event to be delivered in September 2021, with the planning starting in May 2021.

4.       The total cost for delivering the event is $25,000. The contractor is requesting the payment to be made in two instalments. One payment of $12,500 to be made upon signing of the contract and as soon as the planning for the event starts so that the funds can be used to secure suppliers.

5.       The second and last payment of $12,500 will be made after the event is delivered using budget from the Ōrākei Local Board Arts, Community and Events work programme 2020/2021.

6.       There are no funds allocated to the Ōrākei Business awards in the 2020/2021 work programme.

7.       There is $18,485.36 unspent funds from line 2175 Environmental Forum, which was delivered in November 2020.  This underspend could be re-allocated to pay the first instalment of $12,500 towards the contractor so that the planning of the Ōrākei Business Awards can commence in May 2021.

8.       A line for the delivery of the Ōrākei Business Awards will be added to the Ōrākei Local Board work programme 2021/2022 with a budget of $12,500, to cover the payment of the second and last installment.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      approve the reallocation of $12,500 from line 2175 Environmental Forum of the Ōrākei Local Board Arts, Community and Events work programme 2020/2021 for the payment of the first installment for the delivery of the Ōrākei Business Awards.

Horopaki

Context

9.       In February 2021, the Ōrākei Local Board expressed their interest in hosting the Ōrākei Business Awards in August 2021.

10.     There are no funds allocated to the Ōrākei Business awards in the 2020/2021 work programme.

11.     The Ōrākei Business awards were held for the first time in November 2018 and the same external contractor who delivered the first event has been approached for the delivery of the event in 2021.

12.     The contractor has advised that the planning for this event takes approximately four months. Due to capacity constraints, the contractor is proposing the event to be delivered in September 2021, with that planning starts in May 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The total cost for delivering the Ōrākei Business awards event is $25,000. The contractor has requested the payment to be made in two instalments. One payment of $12,500 to be made upon signing of the contract and as soon as the planning for the event starts so the funds can be used to secure suppliers.

14.     The second and last payment of $12,500 will be made after the event is delivered using budget from the 2021/2022 work programme.

15.     There is $18,485.36 in available funds in 2020/2021 work programme line 2175 Environmental Forum, which was delivered in November 2020. Staff recommend that this available budget can be reallocated to pay the first instalment of $12,500 to the contractor so the planning of the Ōrākei Business Awards can start in May 2021.

16.     A line for the delivery of the Ōrākei Business Awards will be added to the Ōrākei Local Board work programme 2021/2022 with a budget of $12,500, which will cover the payment of the second and last installment.

17.     Following the impact of COVID-19 on local businesses, the Ōrākei Business Awards 2021 is an opportunity to rebuild the relationships and connection between the Ōrākei Local Board and local businesses. The event is also a platform for local businesses to foster a sense of pride, while communicating to the wider public the quality of commercial offerings in the local area.

18.     The contractor has provided a proposal for the delivery of the event (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The event will comply with council’s smoke free policy, and zero waste policy through their waste management and minimisation plans required as a local board hosted event.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Council’s Marketing and Communications team will support the Civic events team to promote the event in the Auckland Council and local board social media.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The Ōrākei Business Awards supports the local board to achieve the outcome in the 2020 Local Board Plan: Our town centres and local businesses are increasingly vibrant and prosperous.

22.     By hosting the Ōrākei Business awards, the local board will support local businesses by providing networking opportunities and encouraging residents to work and shop locally.

Tauākī whakaaweawe Māori

Māori impact statement

23.     It will be proposed to include tikanga in the programme and to formally invite the local iwi to the Ōrākei Business Awards.

Ngā ritenga ā-pūtea

Financial implications

24.     There is $18,485.36 in available funds in 2020/2021 work programme line 2175. Staff recommend that $12,500 from this budget is reallocated to deliver the Ōrākei Business Awards in 2021. This will leave a remaining budget of $5,985.36 that could be reallocated to the Community Grants line in 2020/2021 work programme.

25.     The Ōrākei Business Awards will be included as an activity line in the 2021/2022 local board work programme with an allocated budget of $12,500 as the second and final installment to the contractor to deliver the event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There is a risk that if the inclusion of the second funding installment is not approved in the 2021/2022 work programme in June 2021, the event will be cancelled and the original funding from the 2020/2021 work programme will be returned after deducting any cancellation fee incurred for the event and pro rata payment for any work completed by the contractor.

27.     Since the Ōrākei Business Awards can only be held at COVID-19 Alert Level 1, there is a risk that the event may be cancelled. Should the event be cancelled, the contractor will return the unspent amount of the funding after deducting any cancellation fee incurred for the event.

Ngā koringa ā-muri

Next steps

28.     Staff will notify the contractor of the conditions in the service agreement for the delivery of the Ōrākei Business Awards.

29.     The Ōrākei Business Awards will be included as an activity line in the draft 2021/2022 work programme.

30.     Staff advise that the next delivery of the event will/should be included in the draft 2023/2024 work programme.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Business Awards proposal 2021

27

     

Ngā kaihaina

Signatories

Author

Karem Colmenares - Senior Event Organiser, Civic Events

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

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Ōrākei Local Board

18 March 2021

 

 

Local board input into preparation of the draft 2021 Regional Parks Management Plan

File No.: CP2021/01095

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable local boards to provide formal input into the preparation of the draft Regional Parks Management Plan 2021.

Whakarāpopototanga matua

Executive summary

2.       The Parks, Arts, Community and Events (PACE) Committee initiated the 10-year review of the Regional Parks Management Plan (RPMP) in 2020.  Written suggestions from 758 submitters were received on the intention to draft the plan, and in December 2020 a summary was sent to local board members.

3.       The main overarching theme in the suggestions is that people highly value the natural, undeveloped nature of the regional parks, particularly in the face of continuing growth of Auckland’s population and urban area. They want to be able to access and enjoy regional parks while at the same time protecting these natural spaces.

4.       Track closures to prevent the spread of kauri dieback continue to be a source of frustration and the council received numerous requests for it to do more to re-establish access while protecting kauri. Vehicles on Muriwai Beach, dog control, visitor impacts on wildlife, and the need for greater plant and animal pest control were other sources of concern.

5.       People highlighted that regional parks can play a positive role in responding to climate change as natural carbon sinks, with many people suggesting ‘that more trees be planted’. Other suggestions included ways for farming to be more sustainable, regenerative, and diverse and for visitor vehicle emissions to be reduced.

6.       Submitters also suggested regional parks play an important role in connecting and educating people about nature, Māori heritage, and farming. They suggested volunteering and partnerships could support this role.

7.       There was both opposition and qualified support for revenue generation from regional parks. Some suggested donations could be sought to support projects in parks.

8.       The next steps are to consider these suggestions in the preparation of the draft RPMP, together with local board input provided through this report, and engagement with mana whenua. Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      resolve formal feedback to inform the preparation of the draft Regional Park Management Plan 2021.

 

Horopaki

Context

9.       The regional parks management plan guides the management and use of regional parks. The regional park network has been managed via an omnibus management plan since 2002 and the 2010 version is still operative. Having a management plan is a statutory requirement under the Reserves Act 1977 and the Waitakere Ranges Heritage Area Act 2008.

10.     The PACE Committee initiated the 10-year review of the RPMP[3] in 2020. The review encompasses 28 regional parks comprising approximately 41,000 hectares of park land.

11.     The process for the review is as follows.

12.     On 20 August 2020, Auckland Council notified its intention to prepare a new plan and sought written suggestions from the community and organisations, as required under the Reserves Act 1977.

13.     During an eight-week consultation period from 1 September to 26 October 2020, comments and suggestions were received from 758 people and organisations along with a petition from 3681 petitioners.

14.     Elected members were provided with a summary of the suggestions in December 2020. The summary of suggestions was publicly released in January 2021 and is available on the RPMP review webpage.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of suggestions from organisations and the community

15.     The suggestions ranged from general comments about what people value about regional parks and the role the parks should play, to comments and suggestions about specific regional parks.

16.     Comments included brief suggestions from many different park users, through to multiple-page submissions quoting clauses of the current RPMP and in-depth suggestions from those who have had years of close association with the regional parks. Organisations representing specific recreation, community or conservation interests put forward their members’ views. 

Key themes

·   Almost universally, people told us they love the natural, undeveloped character of regional parks, and value the ability to freely access natural and open spaces as Tāmaki Makaurau continues to grow.

·   Many value native biodiversity for its own sake and want to protect and restore the natural environment.

Issues that the largest numbers of submitters felt strongly about were:

·   The impact of kauri dieback related track closures on wellbeing, with requests to improve access while protecting kauri.

·   Vehicles on beaches, particularly at Muriwai, drew comment about conflicts with other users and concerns about safety and environmental damage.

·   In response to climate change, people saw regional parks as fulfilling the role of a carbon sink. By far the most common suggestion was to ‘plant more trees.’ Other common suggestions were for farming to be more sustainable, regenerative and diverse, and to build cycle trails and bus links between parks and communities so people don’t have to drive.

·   Some requested more spaces to take dogs, while others wanted to keep areas dog-free with a greater focus on enforcing dog bylaws.

·   Many raised concerns about plant and animal pest infestations and suggested priority go to conservation and pest control and suggested actions to reduce visitor impacts on wildlife.

Other key themes raised by the community and organisations included:

·   Requests from many outdoor recreation groups and users (trampers, horse riders, mountain bikers, vehicle-based campers, four-wheel drive recreation, dog walkers and others) for more opportunities to enjoy their activities in more parts of regional parks.

·   Regional parks were viewed as the natural place to educate and build connections to nature including through volunteering, and to learn about farming and provide experiences with animals. Suggestions to provide visitor information, nature education, support volunteers and provide a more visible ranger presence were received.

·   A petition from 3681 people sought an end to the killing of farmed animals for food production at Ambury and other regional parks, on the grounds that animals deserve to live out their full lives.

·   People said they want to understand and connect with the heritage and history of the whenua, particularly its Māori history.

·   Commercial use was both opposed and given conditional support, providing it fits into the natural character of the regional parks. Some suggested donations could help fund projects and volunteering could be increased.

·   The Waitākere Ranges drew the most comment by far of all the regional parks, including comments on kauri dieback and tracks, and the impact of visitor pressures in many areas.

·   The Hūnua Ranges were seen to have considerable untapped potential for active recreation, with many suggestions for horse riding, mountain biking, tramping, day walks and cycle links.

17.     Further detail is available in the Summary of Suggestions, published on the RPMP review webpage.

18.     Staff are seeking formal feedback from local boards by resolution in local board meetings held in February or March 2021 to help inform the draft RPMP preparation.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Climate change is one of the key topics of the review. We invited comment on the role that regional parks might play in responding to the climate change emergency and many suggestions were received on this topic, as summarised in the section above.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The preparation of the draft RPMP in 2021 involves subject matter experts from many parts of the council including Infrastructure and Environmental Services, Plans and Places, Regional Parks, Community Facilities; as well as council controlled organisations such as Auckland Unlimited, Auckland Transport, and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Following workshops in early 2021 with those local boards who requested it, this report seeks formal feedback from local boards to be considered in preparation of the draft RPMP.

22.     Local boards will have a further opportunity to comment on the draft 2021 RPMP following the public submission process.

Tauākī whakaaweawe Māori

Māori impact statement

23.     We are engaging with mana whenua during the drafting stage of the RPMP. In addition, we have requested region-wide input through the Tāmaki Makaurau Mana Whenua Forum. The forum’s response to this request is being considered in February 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The cost of the plan review will be met within existing Regional Parks and Regional Service Planning, Investment and Partnerships budgets and resources, confirmed in the Emergency Budget 2020/2021.

25.     Revising the RPMP does not commit the council to future expenditure. The feedback received during the review and direction in the RPMP will guide priorities within available funding for regional parks.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The table sets out risks and mitigations relating to the preparation of a draft RPMP in 2021.

Risk

Mitigation

If there is any move back into a higher level of Covid-19 Emergency during the plan drafting period, direct contact methods of engagement with mana whenua and key stakeholders may be disrupted.

·       Aim to move engagement to remote methods such as Skype, if necessary.

·       Consider moving the deadlines if sufficient engagement cannot be undertaken.

The review may raise expectations for a higher level of facilities or services on regional parks. 

·       Manage expectations regarding the review scope and the relationship between the draft RPMP and the Long-term Plan and annual plan in all communications.

If we do not follow the correct processes under the Reserves Act 1977 and other legislation, the review process could be open to challenge.

·       Confirm the legal status of regional park land holdings and check the statutory and other obligations over each land parcel to ensure compliance.

·       Ensure legal requirements regarding consultation processes are correctly followed.

 

Ngā koringa ā-muri

Next steps

27.     Analysis of the range of suggestions received from the community, feedback from local boards and mana whenua will help to inform the preparation of the draft RPMP in 2021, which will also draw on extensive staff expertise across the council group.

28.     Key decisions and issues will be workshopped with the PACE Committee before the draft RPMP is presented for the committee’s adoption and release for public consultation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Jo Mackay - Project Manager

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

Waiheke Rāhui by Ngāti Pāoa

File No.: CP2021/01860

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Ōrākei Local Board to formally provide its feedback to the Ministry of Primary Industries on the proposal to prohibit the harvesting of four shellfish species from around Waiheke Island for a minimum of two years.

Whakarāpopototanga matua

Executive summary

2.       On Sunday 31 January 2021, Ngāti Pāoa placed a rāhui around the motu of Waiheke for one nautical mile (1.825km) offshore from the mean high-water mark for an initial period of two years. The rāhui restricts the public and commercial fishers from accessing and harvesting four species, namely tipa (scallops), kūtai (mussels), kōura (crayfish) and pāua. Mussel farms are excluded from the rahui.

3.       The four species have been recognised as being in decline and numbers are so low that they risk becoming extinct in this area.

4.       The Ministry for Primary Industries (MPI) is currently consulting on the request from Ngāti Pāoa to impose a temporary closure around Waiheke under s186A of the Fisheries Act to prohibit, for a minimum period of two years, the taking of the four species to allow their populations to be restored.

5.       On 3 February 2021 the Waiheke Local Board passed a Notice of Motion (WHK/2021/8) supporting the rāhui and commending the application to MPI.

6.       Amongst others, the Notice of Motion also sought “further support and endorsement for Ngati Paoa’s application for a Rāhui from the Hauraki Gulf Forum, the Governing Body of Auckland Council and the Mayor, Hon Phil Goff.”

12

Waiheke Rāhui by Ngāti Paoa

 

Resolution number GB/2021/1

MOVED by Cr P Coom, seconded by Mayor P Goff: 

That the Governing Body:

a)      tautoko (support) Ngāti Paoa’s rāhui around the motu of Waiheke.

b)      delegate authority to His Worship the Mayor and the Waitematā ward councillor to write in support of the Fisheries Act Section 186a Waiheke closure currently being consulted on by the Ministry of Primary Industries.

CARRIED UNIAMOUSLY

7.       On 25 February 2021 the Governing Body resolved:


8.       The Ōrākei Local Board can choose whether to provide feedback on the proposed temporary closure and join with the Governing Body in advocating its support to Fisheries New Zealand (Ministry for Primary Industries) on behalf of its communities.

9.       Written submissions on the temporary one nautical mile closure around Waiheke Island will need to be received by the Ministry of Primary Industries (MPI) by 5pm on 22 March 2021.  Further information on the consultation, including a copy of the request from Ngāti Pāoa and a map showing the proposed closure area, can be obtained from the Ministry for Primary Industries website.

 

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a)      support the proposed temporary closure around Waiheke of the area one nautical mile offshore from mean high water under s186A of the Fisheries Act to all fishers, preventing the taking of tipa (scallops), kūtai (mussels), kōura (crayfish) and pāua for a minimum period of two years, as requested by Ngāti Pāoa.

b)      delegate authority to the chair to write in support of the Fisheries Act Section 168a Waiheke closure currently being consulted on by the Ministry of Primary Industries.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Suzanne Weld - Senior Local Board Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

Local board feedback on the Climate Change Commission's draft advice to Government

File No.: CP2021/02077

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Ōrākei Local Board to formally provide its feedback on the He Pou a Rangi – the Climate Change Commission’s 2021 draft advice to Government on climate action in Aotearoa.

Whakarāpopototanga matua

Executive summary

2.       On 31 January 2021, the He Pou a Rangi – the Climate Change Commission (Commission) released a draft of its first package of advice to Government on the actions it must take to reach net-zero by 2050, and ensure a transition to a low-emissions, climate resilient and thriving Aotearoa.

3.       Following public consultation, the Commission will prepare its final advice and provide this to Government by the May 31 2021. The Commission will recommend emissions budgets for the period to 2035 to support Aotearoa’s emissions reduction target of net zero greenhouse gas emissions by 2050.

4.       Following advice from the Commission, the Minister must prepare and make publicly available an emissions reduction plan setting out the policies and strategies for meeting the next emissions budget. The first emissions reduction plan must be published by 31 December 2021. This is a requirement of the Climate Change Response (Zero Carbon) Amendment Act 2019.

5.       The Commission’s draft advice consists of a draft advice report that includes 24 consultation questions, and an evidence report made up of 17 chapters. The full draft advice and supporting evidence documents are available on the He Pou a Rangi Climate Change website here: https://www.climatecommission.govt.nz/get-involved/our-advice-and-evidence/.

6.       Auckland Council is preparing a response to He Pou a Rangi - the Climate Change Commission’s 31 January draft advice to Government and is seeking input from local boards.

7.       The submission will focus on the alignment between the Commission’s draft advice and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which has been adopted by council. It will be informed by Auckland Council’s climate change commitments and previous relevant consultation submissions such as council’s submission on the Climate Change Response (Zero Carbon) Amendment Bill 2019.

8.       The draft council submission was circulated to elected members on 5 March 2021 for feedback.

9.       The Climate Change Commission has extended the deadline for submissions from 14 March 2021 to 28 March 2021.  To meet this timeframe, elected members delegated authority by the Environment and Climate Change Committee will approve council’s final submission by 23 March 2021.

10.     The Board is required to submit its feedback no later than 15 March 2021 for inclusion in the Auckland Council submission.  Local board feedback received by 22 March 2021 will be appended to the final submission.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      formally endorse its feedback on the He Pou a Rangi – the Climate Change Commission’s 2021 draft advice to Government on climate action in Aotearoa provided to the Environment and Climate Change Committee for consideration for inclusion in the Auckland Council submission.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

2021 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2021/02012

 

  

Te take mō te pūrongo

Purpose of the report

1.       To endorse the process for appointing elected members to attend the Local Government New Zealand (LGNZ) conference taking place from 15 to 17 July 2021, appoint delegates to the Annual General Meeting (AGM) and provide process information regarding remits and awards.

Whakarāpopototanga matua

Executive summary

2.       The 2021 LGNZ Conference will be held at the ASB Theatre Marlborough, Blenheim from 15 to 17 July 2021. The conference programme is appended as Attachment A.

3.       Due to reductions in the Emergency Budget (current financial year) and risks associated with uncertainty of alert levels during the COVID-19 pandemic, the number of members who will be able to attend the LGNZ conference this year is limited.

4.       After considering a number of options (detailed in attachment B), staff recommend an option that enables a representative Auckland Council delegation to be funded from the reduced budget as follows:

·   elected members with a formal role as Auckland Council representatives to LGNZ 

·   six additional local board members to be selected from the local board clusters.

5.       The estimated cost of attending the conference (registration, travel and accommodation) is $2,410 per person, bringing the total for the recommended option to $38,560.

6.       As in previous years, elected members may use their Individual Development Budget (IDB) allocation to attend the conference. The IDB allocation has also been reduced under the Emergency Budget to $1,500 per member per electoral term. It is therefore not sufficient to cover the total cost of a member’s attendance. Members who wish to take up this opportunity would need to cover the shortfall themselves, approximately $900.

7.       Auckland Council is entitled to four delegates at the AGM. These delegates are appointed by the Governing Body. Staff recommend that the four delegates include Mayor Phil Goff (as presiding delegate), Chief Executive Jim Stabback, and up to two other Auckland Council conference attendees.

8.       The adoption of remits at the AGM and the 2021 LGNZ Excellence Awards are elements of this event. This report outlines the Auckland Council process for deciding Auckland Council remits and council positions on the conference remit, as well as a consolidated process for Auckland Council entries to the awards. The LGNZ Auckland Zone meeting, which is attended by representatives of local boards and the Governing Body is the forum that will coordinate these discussions.

Ngā tūtohunga

Recommendations

That the Ōrākei Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021 

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

Horopaki

Context

9.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

10.     LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

11.     Elected members who have been formally appointed to LGNZ roles including members who are involved in advisory groups are:

Name

LGNZ role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

Local Board Chair Richard Northey

National Council representative for Auckland (appointed by Governing Body) and co-chair of the Auckland Zone

National Council representative for Auckland (appointed by local boards) and co-chair of the Auckland Zone

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Alf Filipaina

Auckland Council representative on Te Maruata Roopu Whakahaere

Local Board Member Nerissa Henry

Auckland Council representative on Young Elected Members

Councillor Angela Dalton

Local Board Deputy Chair Danielle Grant

Auckland Council representatives on Governance and Strategy Advisory Group

Councillor Richard Hills

Local Board Member Cindy Schmidt

Auckland Council representatives on Policy Advisory Group

Auckland Zone

12.     LGNZ rules were amended in 2019 to allow Auckland Council, with its unique governance arrangements, to be set up as its own Zone, rather than be part of LGNZ Zone 1 with Northland councils.

13.     Auckland Zone meetings are scheduled on a quarterly basis. These meetings are co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Chair Richard Northey) and attended by appointed representatives of local boards and members of the Governing Body.

14.     The meetings of Auckland Zone are open to all elected members. The zone meetings receive regular updates from LGNZ Executive as well as verbal reports from Auckland Council elected members who have an ongoing involvement with LGNZ.

15.     The zone meetings provide an opportunity for council to have discussions across governing body and local boards on joint advocacy issues including remits and other shared priorities that fall within LGNZ’s mandate.

LGNZ Annual conference and AGM 2021

16.     The 2021 LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, from 15 to 17 July 2021.

17.     This year, the conference programme has the theme “Reimagining Aotearoa from community up”. The programme is available online on the LGNZ website and is appended as Attachment A.

18.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

19.     Due to the restriction following the COVID-19 crisis, the 2020 conference was postponed and Auckland Council only sent two delegates to the AGM. The two delegates who attended the AGM via remote/electronic attendance were Mayor Phil Goff and Councillor Pippa Coom.

20.     In addition to the official delegates at the AGM, LGNZ allows conference participants to attend the AGM as observers but requires prior notice. Nominated attendees to the conference will be invited to register as observers to the AGM.

Remits (for consideration at the AGM 2021)

21.     LGNZ invites member authorities to submit remits for consideration at the AGM on 17 July 2021 and entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

22.     Proposed remits should address only major strategic ‘issues of the moment’. They should have a national focus, articulating a major interest or concern at the national political level.  They should relate to significant policy issues that, as a council, we have not been able to progress with central government through other means.

23.     On 2 March 2021, elected members were sent detailed information inviting proposals for remits to be discussed at the Auckland Zone meeting on 12 March 2021. Remits that are agreed on at the zone meeting will be submitted by the due date.

24.     The June 2021 meeting of the Auckland Zone will review all the remits that will be discussed at the AGM with a view to recommending a council position that the Auckland Council delegates will advocate at the AGM.

LGNZ Excellence Awards 2021

25.     LGNZ also invites member authorities to submit entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

26.     The LGNZ Excellence Awards recognise and celebrate excellent performance by councils in promoting and growing the well-being of their communities. The awards are judged on a combination of general and specific criteria, incorporating best practice and components from the CouncilMARK™ excellence programme’s four priority areas. The awards categories for 2021 are:

·   Creative New Zealand EXCELLENCE Award for Cultural Well-being

·   Martin Jenkins EXCELLENCE Award for Economic Well-being

·   Air New Zealand EXCELLENCE Award for Environmental Well-being

·   Kāinga Ora Homes and Communities EXCELLENCE Award for Social Well-being

·   In addition, one or more individuals will be awarded the Te Tari Taiwhenua Internal Affairs EXCELLENCE Award for Outstanding Contribution to Local Government, and Fulton Hogan will also select the Local EXCELLENCE Award from among the finalists.

27.     The email to elected members on 2 March 2021 also outlined detailed information inviting potential awards entries to be discussed at the Auckland Zone meeting on 12 March 2021 so that entries from Auckland Council can be coordinated.

Tātaritanga me ngā tohutohu

Analysis and advice

Overall costs per attendee

28.     The estimated total cost of attendance to the conference is $2,410 per person, distributed as follows (all costs are GST inclusive):

Registration (early bird)

$1,400

Accommodation* @ $190 per night x 3 nights

$570

Flights**

$280

Miscellaneous***

$160

Total

$2,410

* based on average cost of Blenheim hotels.

** flights may range from $49 one way (take on bag only) to $199 for a 5pm flight (with a checked bag). $280 is as per 2020 budgeting.

*** for travel to and from airport and reasonable daily expenses under the EM Expenses policy

Options

29.     Staff considered several options (Attachment B) that ensure a fair balance of representatives across the governing body and local boards while keeping within budget. The key considerations that were applied to selecting the staff preferred option are:

a.   the available budget for the LGNZ conference attendance is only $40,000

b.   the cost of attendance per person (registration, travel, accommodation) is estimated at $2,410

c.   with the uncertainty to public events and gatherings posed by the ongoing COVID-19 pandemic, there is a possibility the COVID-19 alert levels may not be favourable in July 2021. If this is the case, cancellations will not recoup all monies spent. Staff estimate that although this risk may be lower in July, it will continue to exist

d.   ensure fair representation from local boards given the inability to accommodate 21 representatives

e.   empowering elected members who have a formal involvement with LGNZ to be prioritised for attendance to maximise their ongoing contributions on behalf of Auckland Council

30.     Staff recommend Option B which will cost $38,560 and fund attendance of 16 elected members including:

·   all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members)

·   a representative from each of the 6 local board clusters – North, South, West, Central, Islands and Rural (6 members).

31.     This is not the cheapest option but is the one that enables a wider representation from local boards. The more expensive options which allow for one representative per local board cannot be accommodated as it will exceed the available budget.

32.     Local boards have an existing method for choosing a limited number of representatives. This approach utilises informal cluster groups based on geographic locations and unique characteristics (North, South, West, Central, Island, Rural) and involves local board chairs liaising with and agreeing with others in their cluster on their representative.

33.     There is an opportunity to select local board representatives using this methodology at the Local Board Chairs’ Forum on 12 April 2021.

Use of IDB to fund additional attendees

34.     Elected members who wish to attend the LGNZ conference and are not nominated or appointed can still attend using their IDB. As IDB entitlements are $1500 per elected member per term and the cost of attendance is approximately $2410, these elected members will need to meet the cost difference.

35.     It is recommended that elected members who wish to attend and can pay the difference are included in the group booking for accommodation and travel. Any elected member who wishes to take up this opportunity is encouraged to liaise further with the Kura Kāwana team.

36.     LGNZ are working on introducing some form of virtual attendance to the conference but the details are still to be confirmed.

37.     As per previous years, LGNZ will make some session recordings available online after the conference.

Delegates for the Annual General Meeting

38.     In line with previous years, staff recommend that AGM delegates are appointed from within the attending members as follows:

·   Mayor Phil Goff as presiding delegate

·   Chief Executive Jim Stabback

·   up to two additional delegates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     This report is procedural in nature, however the key impact on climate is through supporting attendance at a conference by means of air travel. A conservative approach to conference attendance would help reduce this impact.

40.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     LGNZ is an incorporated body comprising members who are New Zealand councils.  Council-controlled organisations are not eligible for separate membership. However, remits can cover activities of council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities. As such, there is interest from local boards in contributing to the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

43.     Each local board has a nominated lead who represents them at Auckland Zone meetings and is involved in discussions about LGNZ matters.

Tauākī whakaaweawe Māori

Māori impact statement

44.     LGNZ advocates on a variety of issues that are important to Māori, including Māori housing, various environmental issues and Council-Māori participation and relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

45.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

46.     Staff considered options to reduce the financial impact of the attendance to the conference, in line with the budget restrictions imposed as a consequence of the COVID-19 pandemic.

47.     The costs associated with conference attendance, travel and accommodation within the recommended option can be met within the allocated Kura Kāwana (Elected Member development) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated members can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference, flights and accommodation, all done via bulk-booking.

49.     A resurgence of COVID-19 in the community and a change of alert level might prevent elected members from travelling to attend the conference. LGNZ is keeping an active review on the COVID-19 situation and will update directly to registered participants should a change affect the delivery of the conference. LGNZ is still working through a number of scenarios and how these would affect their decision to proceed as planned, postpone, cancel or switch delegates to virtual attendance, with the final decision resting with the National Council on the basis of the information available at the time.

50.     In the current COVID circumstances, the reputational risk associated with any financial expenditure is heightened and there is high scrutiny from the public on the council’s expenses. The recommendation to limit the number of members attending the conference mitigates this risk to a certain degree.

Ngā koringa ā-muri

Next steps

51.     Once representatives are confirmed to attend, the Manager Governance Services will coordinate all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

LGNZ Conference 2021 programme

55

b

Options for attendance

61

     

Ngā kaihaina

Signatories

Author

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

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18 March 2021

 

 

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18 March 2021

 

 

Chairman and Board Member March 2021 report

File No.: CP2021/00181

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board Chairman and Members with the opportunity to provide an update on projects, activities and issues in the local board area.

 

Ngā tūtohunga

Recommendations

a)      That the Ōrākei Local Board Chairman and Board Member March 2021 report be received.

b)      That the attached report of Board Member Davis on the proposed St Heliers Village Safety Improvements be received.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board Chairman and Board Member report - March 2021

65

b

St Heliers Village Safety Improvements report

71

     

Ngā kaihaina

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

 

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18 March 2021

 

 

 

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Ōrākei Local Board

18 March 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/00184

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Ōrākei Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Ōrākei Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at March 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - March 2021

79

     

Ngā kaihaina

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

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18 March 2021

 

 

Ōrākei Local Board Workshop Proceedings

File No.: CP2021/01877

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Ōrākei Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Local Board workshops are an informal forum held primarily for information or discussion purposes, as the case may be, and at which no resolutions or decisions are made.

3.       Attached are copies of the records for the Ōrākei Local Board workshops held on 4, 11 and 25 February 2021.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 February 2021 be noted.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board workshop record - 4 February 2021

89

b

Ōrākei Local Board workshop record - 11 February 2021

91

c

Ōrākei Local Board workshop record - 25 February 2021

93

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

18 March 2021

 

 

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Ōrākei Local Board

18 March 2021

 

 

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18 March 2021

 

 

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Ōrākei Local Board

18 March 2021

 

 

Resolutions Pending Action report

File No.: CP2021/02179

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from staff.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board resolutions pending action report be noted.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolutions Pending Action report - March 2021

97

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 



Ōrākei Local Board

18 March 2021

 

 

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[1] In Council’s Events Policy, major events have a regional, national and international profile.

[2]    Local board information on people who gave feedback at ‘Have Your Say’ events is unknown.

[3]        The 2010 Regional Parks Management Plan is available online via this link.