Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 18 March 2021 at 3.00pm.

 

present

 

Chairman

Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

ABSENT

 

Member

David Wong, JP

 

 


Ōrākei Local Board

18 March 2021

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

2              Apologies

 

Resolution number OR/2021/11

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board accept the apology from Member David Wong for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2021/12

MOVED by Chairperson S Milne, seconded by Member T Elliott:   

That the minutes of the Ōrākei Local Board held on Thursday, 18 February 2021, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements - Mary Bernadette Virtue - Remuera Library

 

A moment of silence was observed to acknowledge the recent passing of Mary Bernadette Virtue.

Mary had been a vital member of the Remuera Library team and was remembered for the tremendous contribution that Mary made to the local community during her 27 years as a Librarian in the Ōrākei Local Board area.

The Board sent its condolences to Mary’s family, friends, colleagues and customers at the Remuera Library.

 

7          Petitions

 

7.1

Petitions - Residents in the vicinity of Barbarich Drive, Stonefields - Petition relating to the proposed placement and design of the Stonefields Community Centre

 

Mark Rainbow, John Burns and Russell Boyte presented the petition on behalf of 37 petitioners and tabled supporting information.  Copies have been placed on the official minutes and the supporting information is available on the Auckland Council website as a minutes attachment.

Petition Prayer:

We, the undersigned, disagree with the proposed placement of the Stonefields Community Centre on the grounds that it will interfere with the peaceful existence of all those living in the vicinity. Of particular concern is:

1.    Dense traffic in the access lane, Barbarich Drive.

2.    Complete lack of suitable parking.

3.    Noise nuisance and disruption for those living in close proximity.

4.    Negative aesthetic of the building, not keeping with the style and covenants of Stonefields.

 

Resolution number OR/2021/13

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         receive the petition in relation to the proposed site and design of the Stonefields Community Centre and thank Mark Rainbow,  John Burns and Russell Boyte for their attendance.

b)        note that the Stonefield’s Resident Association has indicated its intent to present at the Board’s April 2021 meeting.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 7.1: Petitions - Residents in the vicinity of Barbarich Drive, Stonefields – Petition relating to the proposed placement and design of the Stonefields Community Centre, petition and support documents

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Notice of consent application by Ryman Healthcare Limited

 

The Ōrākei Local Board received a notice of consent application by Ryman Healthcare Limited for the proposed construction of a retirement village in Kohimarama (Kohimarama Comprehensive Care Retirement Village), and the invitation to provide comment under the COVID-19 Recovery (Fast-Track Consenting) Act 2020.

 

Resolution number OR/2021/14

MOVED by Member T Churton, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         consider an extraordinary item ‘Notice of consent by Ryman Healthcare Limited’ at item 24.1 – Consideration of Extraordinary Items of this agenda, noting:

i)          the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and

ii)         the reason why the matter cannot be delayed until a subsequent meeting is that the Board’s feedback on the proposed construction of a retirement village in Kohimarama (Kohimarama Comprehensive Care Retirement Village) is required by midday on Tuesday, 23 March 2021.

CARRIED

 

11        Notices of Motion

 

Under clause 7.1 of the Board’s Standing Orders, a Notice of Motion has been

received from Member David Wong for consideration under item 12.

 

12

Notice of Motion - Member David Wong - Trading and Events in Public Places Bylaw Review and Fee Compensation

 

Member David Wong was an apology for the meeting and under clause 7.4 of the Board’s Standing Orders provided written authority for Member Colin Davis to move his notice of motion on his behalf.

A copy of Member David Wong’s email providing authorisation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/15

MOVED by Member C Davis, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      request a full review of the application process of the Trading and Events in Public Places Bylaw, in particular how it is administered by Council and Auckland Unlimited officers as it applies to the Ōrākei Local Board area.

b)      request Auckland Transport to advise local boards when event and commercial trading applications are made on Auckland Transport reserves and seek feedback from local boards which have local governance and local knowledge of their respective areas.

c)      request that as part of the bylaw review, the present fee structure for use of Council reserves, parks, and other public places for events and commercial trading be reassessed to provide for a processing fee and a (discretionary) rental or hireage fee on a user pays basis to local boards to assist with general upkeep of the reserves, parks and public places. 

d)      note that there is already an agreed separate fee structure in place with Screen Auckland for filming on Council-owned property, and that part of the fee is paid to the local board for the purpose of assisting with general maintenance.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 12: Notice of Motion - Member David Wong - Trading and Events in Public Places Bylaw Review and Fee Compensation, email correspondence

 

 

13

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

 

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to this item.

 

Resolution number OR/2021/16

MOVED by Member T Elliott, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         receive the public feedback from within the local board area to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 as attached to the report of the Policy Analyst in this agenda.

b)        provide its views on the public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 for the consideration of the Bylaw Panel in its deliberations on all public feedback as follows:

i)          support the public feedback of submitters in the Ōrākei Local Board area for new temporary alcohol bans for all major events at and around Rarotonga / Mount Smart Stadium, Waiōrea / Western Springs Stadium, Eden Park, and Pukekawa / Auckland Domain

ii)         note that within the Ōrākei Local Board area, each proposal recorded over 60 per cent agreement by submitters to the proposed Alcohol Control Bylaw changes, with a total of 82 submissions

iii)       note that across the 21 local boards, agreement for each of the proposed changes was above 70 per cent

iv)       note that whilst public support was high for the proposed changes, concerns were made by submitters regarding ‘pre-loading’, where temporary bans for events may encourage heavier private alcohol consumption and therefore warrant stronger enforcement or supervision at significant public events

v)         note general concerns by submitters regarding Proposal 2 as being ‘unnecessary, costly, too complex, and unenforceable’ and these submitters questions as to whether this proposal is fiscally responsible within an Emergency Budget environment.

CARRIED

 

 

15

Ōrākei Business Awards 2021

 

Resolution number OR/2021/17

MOVED by Deputy Chairman S Powrie, seconded by Member M Voyce:   

That the Ōrākei Local Board:

a)         approve the reallocation of $12,500 from line 2175 Environmental Forum of the Ōrākei Local Board Arts, Community and Events work programme 2020/2021 for the payment of the first installment for the delivery of the Ōrākei Business Awards.

b)        note that the draft Ōrākei Business Awards 2021 proposal (attachment A in the agenda report) will be workshopped with the Board for its input prior to the project delivery.

CARRIED

 

 

16

Local board input into preparation of the draft 2021 Regional Parks Management Plan

 

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to this item.

The Board’s feedback on Summary of Suggestions: Regional Parks Management Plan Review, January 2021 document was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/18

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board approve the tabled local board feedback on Summary of Suggestions: Regional Parks Management Plan Review, January 2021 document.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 16: Local Board input into preparation of the draft 2021 Regional Parks Management Plan, tabled feedback

 

 

17

Waiheke Rāhui by Ngāti Pāoa

 

Resolution number OR/2021/19

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         note that the current Waiheke rāhui put in place by Ngāti Pāoa prevents the take of tipa (scallops), kūtai (mussels), kōura (crayfish) and pāua for a minimum period of two years of the area one nautical mile offshore from mean high water.

b)        delegate authority to the Chairman to write on behalf of the Board in support of the Fisheries Act Section 168a Waiheke closure currently being consulted on by the Ministry of Primary Industries on the condition that it clearly stipulates that there are no exceptions, ensuring commercial (except mussel farms), recreational, customary and research takes are all included.

CARRIED

 

 

18

Local board feedback on the Climate Change Commission's draft advice to Government

 

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to this item.

The Board’s feedback on the He Pou a Rangi – the Climate Change Commission’s 2021 draft advice to Government on climate action in Aotearoa New Zealand was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/20

MOVED by Deputy Chairman S Powrie, seconded by Member M Voyce:  

That the Ōrākei Local Board formally endorse its tabled feedback on the He Pou a Rangi – the Climate Change Commission’s 2021 draft advice to Government on climate action in Aotearoa New Zealand provided to the Environment and Climate Change Committee for consideration for inclusion in the Auckland Council submission.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 18: Local Board feedback on the Climate Change Commission's draft advice to Government, tabled feedback

 

 

19

2021 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number OR/2021/21

MOVED by Member T Elliott, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021 

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

CARRIED

 

Note: Item 14 was taken at this point.

 

14

Funding for Anzac Day services 2021

 

Robyn Henry, Manager, Civic Events was in attendance by way of a conference call to speak to this report.

 

Resolution number OR/2021/22

MOVED by Member M Voyce, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         approve the allocation of $2,500 from ID 846 - Anzac Day services Ōrākei of the Ōrākei Local Board Arts, Community and Events work programme 2020/2021 for the delivery of the Anzac Day event in Ellerslie to the Anzac Day event organised by College Rifles.

b)        note that Civic Events staff attended the Board’s March 2021 business meeting by way of a conference call to advise that an additional request had been made by Remuera and St Heliers business associations for the installation of ANZAC Day services promotional cross street banners, which are not budgeted for in the Ōrākei Local Board Arts, Community and Events work programme 2020/2021.

c)         approve the allocation of $1,700 from ID 847 - Local civic event Ōrākei of the Ōrākei Local Board Arts, Community and Events work programme 2020/2021 budget lines towards the cost of installing ANZAC Day services promotional cross street banners in St Heliers and Remuera.  

CARRIED

 

 

20

Chairman and Board Member March 2021 report

 

Member Margaret Voyce’s environment report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/23

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

a)         That the Ōrākei Local Board Chairman and Board Member March 2021 report be received.

b)        That the report of Board Member Davis on the proposed St Heliers Village Safety Improvements be received.

c)         That the tabled environment report submitted by Member Margaret Voyce be received.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 20: Chairman and Board Member March 2021 report, environment report

 

 

21

Governance Forward Work Calendar

 

Resolution number OR/2021/24

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board note the draft governance forward work calendar as at March 2021.

CARRIED

 

 

22

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2021/25

MOVED by Member C Davis, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 February 2021 be noted.

CARRIED

 

 

23

Resolutions Pending Action report

 

Resolution number OR/2021/26

MOVED by Member T Churton, seconded by Member T Elliott:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

 

 

 

 

24        Consideration of Extraordinary Items

 

24.1

Consideration of Extraordinary Items - Notice of consent application by Ryman Healthcare Limited

 

The Board’s feedback on the proposed construction of a retirement village in Kohimarama (Kohimarama Comprehensive Care Retirement Village) was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

A copy of the consent application and supporting documents can be accessed from the Environmental Protection Authority’s website: https://www.epa.govt.nz/fast-track-consenting/referred-projects/kohimarama-comprehensive-care-retirement-village/the-application/

 

Resolution number OR/2021/27

MOVED by Member T Churton, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         receive the Board’s tabled feedback on the proposed construction of a retirement village in Kohimarama to be provided to the Environmental Protection Authority for consideration when making its decision on the consent application by Ryman Healthcare Limited.

b)        delegate authority to Member Troy Churton, Member Colin Davis and Member David Wong to make minor amendments on behalf of the Board to finalise the Board’s submission on the proposed construction of a retirement village in Kohimarama by Tuesday, 23 March 2021.

CARRIED

 

Attachments

a     18 March 2021 - Ōrākei Local Board - Item 24.1: Consideration of Extraordinary Items - Notice of concent application by Ryman Healthcare Limited

 

 

 

4.17 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:................................................................