I hereby give notice that an ordinary meeting of the Parks, Arts, Community and Events Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 11 March 2021

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa

Parks, Arts, Community and Events Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr Dr Cathy Casey

 

Members

Cr Josephine Bartley

IMSB Member Tony Kake

 

Deputy Mayor Cr Bill Cashmore

Cr Tracy Mulholland

 

Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP

 

Cr Pippa Coom

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Desley Simpson, JP

 

Cr Angela Dalton

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Wayne Walker

 

Cr Christine Fletcher, QSO

Cr John Watson

 

Mayor Hon Phil Goff, CNZM, JP

Cr Paul Young

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

IMSB Member Mr Terrence Hohneck

 

(Quorum 11 members)

 

 

Maea Petherick

Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

 

8 March 2021

 

Contact Telephone: (09) 890 8136

Email: maea.petherick@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

Terms of Reference

 

Responsibilities

 

This committee deals with the development and monitoring of strategy, policy and action plans associated with community, social and cultural activities. The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:

 

·         The Southern Initiative and The Western Initiative

·         sports and recreation, including parks and reserves

·         community facilities and community services

·         acquisition of property relating to the committee’s responsibilities and in accordance with the LTP

·         grants for regional events, arts and cultural and heritage organisations, indoor sports and leisure and for the regional community development programme

·         economic development

·         arts and culture

·         community safety

·         community engagement

·         community development

·         homelessness

·         working with the six demographic advisory panels to give visibility to the issues important to their communities and help effect change

·         working with the Auckland Domain Committee to give visibility to the issues important to the Domain and to help effect change.

 

Powers

 

(i)         All powers necessary to perform the committee’s responsibilities, including:

(a)        approval of a submission to an external body

(b)        establishment of working parties or steering groups.

(ii)        The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii)       If a policy or project relates primarily to the responsibilities of the Parks, Arts, Community and Events Committee, but aspects require additional decisions by the Planning Committee and/or the Environment and Climate Change Committee, then the Parks, Arts, Community and Events Committee has the powers to make associated decisions on behalf of those other committee(s). For the avoidance of doubt, this means that matters do not need to be taken to more than one of these committees for decisions.

(iv)       The committee does not have:

(a)        the power to establish subcommittees

(b)        powers that the Governing Body cannot delegate or has retained to itself (section 2).

 

 

 


 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Parks, Arts, Community and Events Committee

11 March 2021

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        9

2          Declaration of Interest                                                                                                   9

3          Confirmation of Minutes                                                                                               9

4          Petitions                                                                                                                          9  

5          Public Input                                                                                                                    9

6          Local Board Input                                                                                                          9

7          Extraordinary Business                                                                                                9

8          Proposed land exchange - Bellgrove Reserves, Avondale                                    11

9          Proposed change of decision-making allocation for Colin Dale Park                  21

10        Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau                                                            45

11        Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 11 March 2021                                                                      55

12        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Parks, Arts, Community and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 10 December 2020, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

 

 

 

 

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Parks, Arts, Community and Events Committee

11 March 2021

 

Proposed land exchange - Bellgrove Reserves, Avondale

File No.: CP2021/01642

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to publicly notify a proposed land exchange of Bellgrove Reserve West and part of Bellgrove Reserve East for open space located on Bellgrove Place in Avondale.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Section 15 of the Reserves Act 1977, community and mana whenua views are sought to inform decision-making about a proposed exchange of 397m2 of land at Bellgrove Reserve East and West (in part) with 1372m² of Kāinga Ora land.

3.       The exchange would enable the creation of a new pocket park and accessway on Bellgrove Place. The development of the park would be funded by Kāinga Ora and subject to local board approval.

4.       The proposed exchange has been assessed against council open space policies and is deemed to be a high priority.

5.       The proposed land exchange could benefit the community by:

·    increasing amenity values and open space (net gain of 975m2 open space)

·    providing a more multifunctional and useable recreational space

·    delivering better sightlines and pedestrian access to open space.

6.       There is a low risk of challenge to decision-making for the land exchange in accordance with section 15(2) of the Reserves Act 1977. This is mitigated by ensuring appropriate public and mana whenua consultation.

7.       At their February 2021 business meeting, the Whau Local Board supported seeking public feedback on the proposed exchange.

8.       If the Committee approves public notification of the proposed land exchange, this process will commence in April 2021.

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a)      approve notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 397m2 of reserve land as follows:

i)        Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239

ii)       Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239

for a 1372m2 new pocket park and pedestrian accessway situated on:

iii)      part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572

iv)      part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572

v)      part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572

vi)      part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239

vii)     part of Bellgrove Road Reserve, 126m2.

b)      note that Kāinga Ora will provide capital investment to develop the park and accessway in general accordance with the indicative design in Attachment A with local board agreement.

Horopaki

Context

There are opportunities to enhance open space provision in Avondale

9.       Kāinga Ora is redeveloping the site centred around Bellgrove Place, Avondale. Its masterplan for the area includes replacing 90 existing dwellings with approximately 229 new dwellings.

10.     Key elements of the masterplan incorporate removing the existing cul-de-sac on Bellgrove Place and establishing new roads to connect with the surrounding network.

11.     This redevelopment presents opportunities for Auckland Council to improve the amenity and functionality of existing open space around Bellgrove Place.

12.     Auckland Council currently owns two small unclassified recreation reserves off Bellgrove Place. Figure 1 shows the location, size, and layout of these two lots.

Figure 1: Bellgrove Reserve East and Bellgrove Reserve West

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Kāinga Ora has proposed a land exchange

13.     To facilitate the implementation of the masterplan, Kāinga Ora requests to exchange Bellgrove Reserve West (245m2) and parts of Bellgrove Reserve East (152m2) for 1372m2 of Kāinga Ora land.

14.     This exchange would enable the development of a pocket park and a six-metre wide thoroughfare with footpath wider at the southern end to accommodate an existing tree.

15.     Bellgrove Reserve East currently contains a playground and a large Eucalyptus cinerea tree which provides a unique ecological feature. The proposed land exchange retains the tree and Kāinga Ora’s indicative designs provide for new nature play equipment.

16.     Kāinga Ora will provide the capital investment to develop the pocket park with agreement by the Whau Local Board.

17.     Figure 2 shows the proposed Kāinga Ora land (shaded blue) to be exchanged to Auckland Council as local purpose reserve (recreation). Shaded in red is Auckland Council reserve land to be exchanged to Kāinga Ora.

  Figure 2: Proposed land exchange areas

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Land to be exchanged to Auckland Council as local purpose reserve (recreation) (SHADED BLUE)

Shown

Legal Name

Area (Total = 1,372m2)

Current owner

S1 (Lot A)

LOT 6 DP 96572

242m2

Kāinga Ora

S2 (Lot B)

LOT 5 DP 96572

906m2

Kāinga Ora

S3 (Lot C)

LOT 4 DP 96572

44m2

Kāinga Ora

S4 (Road)

ROAD RESERVE (see note)

84m2

Auckland Transport

S5 (Lot D)

LOT 3 DP 100239

54m2

Kāinga Ora

S6 (Road)

ROAD RESERVE (see note)

42m2

Auckland Transport

Note: Kāinga Ora has proposed Bellgrove Place road reserve, including S4 and S6, is stopped and acquired by Kāinga Ora. S4 and S6 would then be exchanged to Auckland Council. This process is already underway with Auckland Transport.

 

Land to be exchanged to Kāinga Ora (SHADED RED)

Shown

Legal Name

Area (Total = 397m2)

Current owner

S7 (B.R.West)

LOT 5 DP 100239

245m2

Auckland Council

S8 (B.R.East)

LOT 2 DP 100239

81m2

Auckland Council

S9 (B.R.East)

LOT 2 DP 100239

71m2

Auckland Council

Note: S10, currently part of Bellgrove Reserve East, will remain Auckland Council open space.

The land exchange process is set out in the Reserves Act 1977

18.     Section 15 of the Reserves Act prescribes the process for a land exchange between reserves and other land. The process has four key steps:

·    the administering body (in this case Auckland Council) publicly notifies its intention to undertake the land exchange and calls for objections in writing, allowing a period of at least one month for objections to be received

·    after a period of at least one month following public notification the administering body considers all objections to the proposed land exchange

·    the administering body passes a resolution supporting the land exchange if it considers it appropriate to do so considering the objections received

·    a copy of the resolution supporting the land exchange is forwarded to the Minister of Conservation, or their delegate, along with the objections for authorisation.

19.     Relevant mana whenua must also be consulted.

There is shared decision-making for the acquisition of open space

20.     The decision-making allocations for the acquisition of land for parks and open space is set out in Volume Two of the Long-term Plan 2018-2028.

21.     The governing body is responsible for:

·    the number and general location of all new parks and the prioritisation of major upgrades to existing parks (including sports fields within parks)

·    acquisition and divestment of all park land, including the disposal or surplus parks, excluding any disposals and reinvestment made in accordance with the Service Property Optimisation Approach.

22.     Local boards are responsible for the specific location of new local parks (including the prioritisation for acquisition) within budget parameters agreed with the governing body.

Tātaritanga me ngā tohutohu

Analysis and advice

The proposed land exchange is assessed as high priority

23.     Land exchanges are assessed against criteria in the Parks and Open Space Acquisition Policy 2013 and Parks and Open Space Provision Policy 2016.

24.     The land exchange at Bellgrove Place is deemed high priority due to the potential benefits arising from the proposed exchange.

25.     Table 1 provides a summary of the assessment of the proposed disposal of Bellgrove Reserve West and parts of Bellgrove Reserve East in exchange for a new pocket park and pedestrian accessway. 

 

 

 

 

 

 

 

 

 

 

 

 

 

Table 1: Initial assessment of the open space benefits that could result from the proposed land exchange

 

 

Acquisition criteria

 

Comment

Total Rating

Meeting community needs, now and in the future

·   Bellgrove Reserve West and Bellgrove Reserve East are currently too small to meet open space provision policy

·   1000m2 is the smallest suggest size for a pocket park and the current combined Bellgrove reserves are 630m2

·   The proposed new pocket park would be 1140m2 which meets provision policy

The land exchange

is a high priority

Connecting parks and open spaces

·   Bellgrove Reserve West and Bellgrove Reserve East currently provide no benefit to connecting parks and open spaces

·   The proposed pocket park and thoroughfare would provide a central pedestrian link across the proposed residential superlot and then further access for the community to Riversdale Road and Reserve 

Protecting and restoring Auckland’s unique features and meanings

·   Bellgrove Reserve West and Bellgrove Reserve East have no known historic heritage, landscape, geological or cultural values

·   Bellgrove Reserve East has a large Eucalyptus cinerea which provides a unique ecological feature

·   The proposed new pocket park and thoroughfare accommodate the retention of this tree on site which aligns with protecting unique features

Improving the parks and open spaces we already have

·   Bellgrove East Reserve provides no benefit as a park and is unlikely to in the future

·   Bellgrove West Reserve currently provides play equipment for the area but does not offer sizable open space. The benefits of the play equipment should be retained.

·   The proposed pocket park indicative plans include new play equipment, multi-functional outdoor space, seating areas and bike racks.

·   The proposed pocket park and walkway would provide a larger (+975m2) more useful, and better multifunctional space than the currently split Bellgrove East Reserve and Bellgrove West Reserve

 

26.     The land exchange could benefit the local community by:

·     increasing amenity values and open space (net gain 975m2)

·     providing more multifunctional and useable recreational space

·     delivering better sightlines and pedestrian access to open space.

27.     Staff recommend that the Parks, Arts, Community and Events Committee support public notification of the proposed land exchange.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     Vegetation on parks and open space can serve as temperature regulators through shade and evapotranspiration. Plants and woodlands can also process and store carbon, helping to offset the accumulation of greenhouse gases in the atmosphere.

29.     Parks and open space also act as collection points for surface and run-off water, reducing flood risks during storms.

30.     Climate change is expected to bring increasing temperatures, rising sea levels and changing rainfall patterns. Park development proposals will need to reflect these effects and take into consideration the environmentally sensitive ways parks and open space must be managed to achieve their benefits. This includes energy and waste reduction, and conserving water resources.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     The land exchange process involves road stopping Bellgrove Place. The road stopping process is currently underway between Kāinga Ora and Auckland Transport.

32.     Parks Sports and Recreation have expressed their views to retain equivalent or improved park services for the area. These services include green space, play equipment and safe visible access.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     Staff attended a workshop with the local board on 12 August 2020 to present the land exchange. The local board had questions on Kāinga Ora’s overall development plan and expressed community concerns of the loss of tree coverage.

34.     Staff and the Whau Local Board visited the proposed land exchange site on 21 October 2020 as part of their workshop schedule. The board members expressed their interests in maintaining the native, mature trees on site and in having the park reconfigured into a more rectangular-shaped parcel of land as opposed to the proposed ‘L-Shape’ park.

35.     The Whau Local Board, at their 24 February 2021 business meeting, supported seeking public feedback on the proposal. The local board was clear they would not provide support of the land exchange until reviewing public feedback. Council staff reporting back to the local board on public feedback is part of the normal land exchange process.  

36.     The Whau Open Space Network Plan 2017 identifies Bellgrove Reserve East and West as low priority for ecological restoration and upgrading play equipment in the next eight to ten years.

37.     Indicative designs for the future rectangle-shaped pocket park (roughly 1140m2) and accessway (roughly 230m2) includes planting, seating, and a small section of nature play equipment (Attachment A). The local board will approve any final designs presented by Kāinga Ora after the land exchange process concludes.

38.     Kāinga Ora will provide capital investment to develop the pocket park.

Tauākī whakaaweawe Māori

Māori impact statement

39.     The provision of quality parks and open spaces has broad benefits for Māori, including:

·     helping facilitate Māori participation in outdoor recreational activity

·     helping make Auckland a green, resilient, and healthy environment consistent with the Māori worldview of the natural world and their role as kaitiaki of the natural environment.

40.     The proposed land exchange does not contain any known sites or places of significance to mana whenua according to the Auckland Unitary Plan management layer.

41.     Subject to the proposed land exchange being approved for public notification, consultation with mana whenua will be undertaken under section 4 of the Conservation Act 1987.


 

 

Ngā ritenga ā-pūtea

Financial implications  

42.     There are no financial implications of public notification of a proposed land exchange. The costs of public and mana whenua engagement on the land exchange will be met within current budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     There is a low risk of challenge to council decision-making for the proposed land exchange in accordance with section 15 of the Reserves Act 1977. Key aspects of this process include public and mana whenua consultation. This is mitigated by ensuring appropriate public and mana whenua consultation.

44.     There is a low delivery risk as there is no guarantee that the proposed land exchange will be:

·     approved by the governing body for notification

·     supported by mana whenua through the consultation process

·     supported by the public through the consultation process

·     supported by the governing body following consultation

·     authorised by the Minister of Conservation or their delegate.

45.     Kāinga Ora will manage any risks associated with their redevelopment projects in Avondale.

Ngā koringa ā-muri

Next steps

46.     If the Parks, Arts, Community and Events Committee approves public notification of the proposed land exchange, this process will commence in April 2021. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Kāinga Ora masterplan and indicative designs for the new pocket park and walkway

19

      

Ngā kaihaina

Signatories

Author

Maclean Grindell - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Claudia Wyss - Director Customer and Community Services

 


Parks, Arts, Community and Events Committee

11 March 2021

 

PDF Creator


Parks, Arts, Community and Events Committee

11 March 2021

 

Proposed change of decision-making allocation for Colin Dale Park

File No.: CP2020/19325

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval that decision-making about the motorsport precinct of Colin Dale Park is allocated from the Ōtara-Papatoetoe Local Board to the governing body.

Whakarāpopototanga matua

Executive summary

2.       The Ōtara-Papatoetoe Local Board has requested that the Parks, Arts, Community and Events Committee consider its recommendation that the motorsport precinct within Colin Dale Park be governed as a regional asset.

3.       This park was purchased by Manukau City Council in 2003 to provide a motorsport venue for the Auckland region. It is currently governed by the Ōtara-Papatoetoe Local Board.

4.       To assist with decision-making on the appropriate governance over Colin Dale Park staff considered three options:

·     Option 1: Colin Dale Park remains a destination park managed by the local board (status quo)

·     Option 2: Colin Dale Park is a regional asset managed by the governing body

·     Option 3: Colin Dale Park is managed under an alternative governance model.

5.       Outcomes and management assessments were made of these options. Staff also made an assessment against the criteria set out in Section 17(2) of the Local Government Auckland Council Act 2009.

6.       These analyses show that Colin Dale Park has sub-regional and regional functions, and its sport and recreation amenities have a wide catchment with a number of communities of interest.

7.       Staff recommend that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) is allocated to the governing body.

8.       There is a low risk that the decision may be legally challenged. The assessment against criteria outlined in the Local Government Auckland Council Act 2009 mitigates this risk.

9.       If approved, the 44.3-hectare motorsport precinct at Colin Dale Park would be added to Schedule 1 of the Auckland Council Long-term Plan.

 

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a)      approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be allocated to the governing body according with section 17(2) of the Local Government Auckland Council Act and be added to Schedule 1 of the Auckland Council Long-term Plan.

b)      approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be added to Schedule 1 of the Auckland Council Long-term Plan.

 

Horopaki

Context

10.     The Ōtara-Papatoetoe Local Board has requested that the decision-making allocation for Colin Dale Park be changed to the governing body [Resolution number OP/2020/198 refers].

11.     This is the first-time that a local board requests advice on a potential change of decision-making allocation for a local park.

12.     The Local Government Auckland Council Act 2009 requires that decision-making responsibilities for the non-regulatory activities of council are exercised by either the governing body or the local board in accordance with section 17(2) of the Act.

13.     The general principle is that non-regulatory decisions will be made by local boards unless the activity is such that the decision-making on an Auckland-wide basis will better promote the well-being of the communities across Auckland.

14.     At least one of the three criterion identified in Section 17(2)(b) should be met in order for the decision-making allocation to rest with the governing body. These criteria are:

i)     the impact of the decision will extend beyond a single local board area; or

ii)    effective decision-making will require alignment or integration with other decisions that are the responsibility of the governing body; or

iii)    the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.

Decision-making responsibilities for parks are allocated to local boards

15.     Non-regulatory decision-making responsibilities for all parks and open space are allocated to local boards unless the park is listed in Schedule 1 of the Auckland Council Long-term Plan.

16.     To-date, only regional parks have been listed in this schedule.

Table 1: Decision-making responsibilities for parks and open spaces

Group of activities

Local Board non-regulatory responsibilities

Local boards are allocated decision-making responsibility for the following non-regulatory activities of Auckland Council

Governing body non-regulatory responsibilities

The governing body is allocated decision-making responsibility for the following non-regulatory activities of Auckland Council

Local council services

 

and

 

Regionally delivered council services

Parks including:

·    the specific location of new local parks (including the prioritisation for acquisition)

·    reserve management plans for local parks

·    local parks improvements and place shaping

·    the use of and activities within local parks, such as community events and community planting programmes

·    cemeteries that are no longer in regular active use and are functioning as local parks

·    naming of local parks.

Parks including:

·    any new parks acquired for an Auckland-wide purpose or function

·    regional open space strategy and policy, including open space network plan and volcanic cones strategy

·    reserve management plans for regional parks

·    the number and general location of all new parks and the prioritisation of major upgrades

·    the use of and activities within regional parks

·    acquisition and divestment of all park land

·    coordination of the use of all sports fields on a regional basis

·    open cemeteries.

Colin Dale Park is intended to become a major motorsport and bike facility

17.     Colin Dale Park was purchased by Manukau City Council in 2003 for motorsport activities, after legacy councils identified a lack of space for these activities.

18.     The Colin Dale Park was intended to become a motorsport facility serving at a minimum a sub-regional catchment. The park has been developed to meet this intent. Most users come from outside of the local board area.

19.     Colin Dale Park is currently classified as a destination park as described in the Open Space Provision Policy 2016. Destination parks are typically local parks of regional or sub-regional significance allocated to local boards for decision-making and management.

Table 2: Description of a destination park

Typology

Description

Indicative amenities

Provision target

Destination Park

Provides for large numbers of visitors who often visit for an extended period and may travel from across Auckland.

Many destination parks are tourist attractions. Typically, they will:

·  be more than 30 hectares

·  accommodate specialised facilities

·  have significant or unique attributes.

·  large events space

·  walking circuits and trails

·  destination and/or multiple playgrounds

·  specialised sport and recreation facilities

·  distinct natural, heritage or cultural features

·  multiple places for gatherings and socialising.

A variety of destination parks should be located to serve the northern, western, central and southern areas of urban Auckland.

Future provision will be determined through network planning.

Provides neighbourhood and suburb park functions for immediately neighbouring residential areas.

20.     The park is approximately 56 hectares and zoned as open space.

21.     It is a recreation reserve which includes a 44.3-hectare motorsport precinct (SEC 1 SO 422986), 10-hectares of local purpose reserve¹ (SEC 2 SO 422986) and a two-hectare esplanade reserve (SEC 3 SO 422986).[1]

22.     The motorsport portion of Colin Dale Park is made up of several tailormade landscapes.

23.     Six park users were identified following an expression of interest process and the Ōtara-Papatoetoe Local Board has granted four leases as well as one licence to occupy. The five community groups currently using the park are:

·     Papakura BMX

·     Family Jet Sprint (licence to occupy).

·     Counties Manukau Offroad Racing Club

·     Main Jet Events (Motorcross)

·     Auckland Radio Controlled Cars.

24.     The lease for the sixth group, Kartsport Mount Wellington, is under consideration.

25.     Users come from across Auckland because of the specialist nature of the various options in the park.

26.     It is also proposed that Speedway move to Colin Dale Park when the current lease at Western Springs expires in 2024.

27.     The proposed sites for Kartsport Mount Wellington and Speedway will remain vacant until these lease decisions have been made.

Figure 1: Colin Dale Park

Funding for the park development has been provided by the governing body

28.     The Ōtara-Papatoetoe Local Board has been advocating for Colin Dale Park to become a regional asset, as shown in their Local Board Plan (2017). Key reasons for this advocacy are the regional sport focus of the park and the funding required to fulfill the vision for the park.

29.     The local board’s One Local Initiative, as part of the Long-term Plan 2018-2028, involved removing the annual $280,000 Locally Driven Initiatives operational funding and debt relief.

30.     An additional $8.9 million was approved by the Finance and Performance Committee in November 2018, for the works required to complete the motorsport precinct. This funding was allocated as part of the Annual Plan 2019/2020.

31.     Approximately $30 million capital expenditure and $16.2 million consequential operating expenditure (over 10 years) is required to fulfill the original vision for the park. This funding has not been allocated.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessment indicate that Colin Dale Park has regional significance

32.    To assist with decision-making, staff have assessed Colin Dale Park against outcomes and park management matrices (see Attachment A).

33.    An outcomes matrix reviews Colin Dale Park’s significance in terms of its culture and heritage, natural features, sport and recreation at a local, sub-regional and regional level as well as importance to mana whenua.

34.    A summary of the assessment in Figure 2 shows that the motorsport precinct has regional significance because of its sport and recreation opportunities and wide communities of interest.

 

 

Figure 2: Summary of Colin Dale Park’s outcomes assessment matrix

35.     A management matrix reviews the scale of visitor infrastructure, the use and programming of the park, maintenance and management as well as mana whenua’s relationship with the park.

36.    Figure 3 shows that the motorsport precinct is managed as a facility of sub-regional and regional significance.

Figure 3: Summary of Colin Dale Park’s management assessment matrix

The motorsport precinct also meets the legislative threshold for regional decision-making

37.    The motorsport precinct at Colin Dale Park also meets the legislative thresholds in section 17(2)(b) of the Local Government Auckland Council Act 2009.

38.    At least one of the three criterion needs to be met in order for the decision-making allocation to rest with the governing body.

 

 

 

 

 

39.    Staff note that all three criteria could be met as outlined in Table 4 below.  

Table 4: Summary of assessment against the Act’s criteria

Legislative criteria

Option 2

Rationale

i)     the impact of the decision will extend beyond a single local board area

Yes

·    The facility has a region-wide catchment and any decisions related to the park affect people in other local boards

ii)  effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body

Yes

·    The governing body has made, and will likely continue to make, investment decisions over the development of the park

·    The park has been proposed as a potential venue for Speedway its current lease expires at Western Springs in 2024

iii)   the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area

Yes

·    All the sports offered at the park have a sub-regional or regional catchment

·    Management by the governing body would ensure strategic planning is consistent with Auckland-wide planning and investment.

Options analysis

40.     Staff considered three options in response to the Ōtara-Papatoetoe Local Board request for advice on whether the decision-making allocation for Colin Dale Park could be changed:

·     Option 1: Colin Dale Park remains a destination park managed by the local board (status quo)

·     Option 2: Colin Dale Park is managed by the governing body as a regional asset

·     Option 3: Colin Dale Park is managed under an alternative governance model.

Option 1: Colin Dale Park remains a destination park governed by the local board

41.    Under this option Colin Dale Park continues to be managed by the Ōtara-Papatoetoe Local Board.

42.    This option has several advantages:

·    the local board retains decision-making authority over a valuable open space asset, including the development and use of the park

·    there is an opportunity to develop Puhinui Reserve and Colin Dale Park as a precinct under one management structure with a close relationship with mana whenua who have interests in both open spaces.

43.    Under this model the financial challenges identified by the local board would remain and the facility would continue to serve a wide catchment well beyond the local board area.

Option 2: Colin Dale Park is managed by the governing body as a regional asset

44.    This option entails the governing body having the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park.

45.    The advantages of this option include:

·    future funding and development responsibility for the park will rest with the governing body

·    management by the governing body would ensure strategic planning is consistent with Auckland-wide planning

·    the 10-hectare local purpose reserve for the proposed marae would remain with the local board.

46.    However, the local board would lose its decision-making authority over the motorsport portion of this area of open space.

47.    This option would also constitute a departure from existing allocation. To-date, only regional parks are allocated to the governing body for decision-making.

48.    A regional park is described in the Regional Parks Management Plan 2010 as representing ‘many of the special natural and cultural qualities of the Auckland region.’

49.    Colin Dale Park does not meet the criteria for regional parks as outlined in Table 3 below.

Table 3: Regional park classification criteria

Option 3: Colin Dale Park is managed under an alternative governance model

50.    The motorsport precinct could potentially be managed under an alternative governance model. In this regard, staff assessed the governance models of three other destination parks: (1) the Auckland Domain; (2) Rarotonga / Mount Smart Stadium; and (3) Western Springs Stadium. These open spaces or facilities are not managed by the local boards in which they are situated.

51.    Auckland Domain is co-governed under the Auckland Domain Act 1987. It has a mix of local, regional, national and international sports facilities as well as significant historic facilities, including the museum and Wintergardens.

52.    Western Springs Stadium is managed by Auckland Unlimited because of its capacity for large events.

53.    Rarotonga/Mount Smart Stadium is owned by the Tūpuna Taonga o Tāmaki Makaurau Trust and is managed by Auckland Unlimited.

54.    When staff compare Colin Dale Park to these open spaces or facilities there is not a compelling reason to establish an alternative governance model. There are no legislative or ownership issues that might support co-governance.

55.    Further, there may be a limited number of events or other commercial opportunities that could support management by Auckland Unlimited.

56.    Option 3 has been discarded because of these differences in size, scale and significance.

57.     Staff recommend that the governing body assumes the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park (Option 2).

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     There is capacity for climate change reduction and carbon off-set in the delivery of the concept plan by:

·     selecting natural materials where possible

·     planting large specimen trees to increase the urban ngahere

·     providing walking and cycling corridors to increase alternative transport options.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59.     There are no identified impacts on the wider council whanau. Operational staff views have been sought.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

60.     Staff have had several workshops with the local board to discuss this issue.

61.     At a workshop on 10 November 2020, the Ōtara-Papatoetoe Local Board requested formal advice on a possible change in the decision-making allocation.

62.     Key reasons for this request were the regional function of the park as a motorsport facility with Auckland-wide communities of interest. The local board also raised concerns about the costs associated with the development and maintenance of these motorsport facilities.

63.     On 8 December 2020, the local board endorsed a recommendation that the Parks, Arts, Community and Events Committee consider the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park, including an option for it to be a regional asset with decision-making allocated to the governing body [Resolution number OP/2020/198 refers].

Tauākī whakaaweawe Māori

Māori impact statement

64.     The Puhinui area has significant cultural, spiritual and historical values to mana whenua.

65.     Ngāti Te Ata has an agreement to lease land which forms part of Colin Dale Park (but is not within the motorsport precinct).

66.     Ngāti Te Ata is interested in how future developments within the motorsport precinct could connect into future development on their site.

Ngā ritenga ā-pūtea

Financial implications

67.     There are no financial implications relating to the decision of this report which is a change in decision-making delegation.

68.     Future decisions with financial implications will continue to be made by the governing body.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69.     There is a low risk that the decision may be legally challenged. The assessment against criteria outlined in the Local Government Auckland Council Act 2009 mitigates this risk.

Ngā koringa ā-muri

Next steps

70.     If the recommendations are approved, the 44.3-hectare motorsport precinct at Colin Dale Park, SEC 1 SO 422986, would be added to Schedule 1 of the Auckland Council Long-term Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Asessment matrices

31

     

Ngā kaihaina

Signatories

Author

Carole Canler - Principal Policy Advisor

Authorisers

Kataraina Maki - GM - Community & Social Policy

Claudia Wyss - Director Customer and Community Services

 


Parks, Arts, Community and Events Committee

11 March 2021

 

ParkColin Dale Park

Name and position:

Ann-Marie Quinn, Policy Advisor

Team/Department:

Community Investment / Community and Social Policy

Site Information

 

 

Site information (from GIS and AUP maps):

Address:

87R Prices Road Manukau Auckland 2025

CT number:

Gazette Notice 8556816.1

Legal description:

SEC 1 SO 422986, SEC 2 SO 422986, SEC 3 SO 422986

Land area:

56.5755 hectares

Park name:

Colin Dale Park

Park type:

Destination park

Asset type:

Sports facility

Owner:

Auckland Council

Unitary Plan zone:

Open space Sport and Active Recreation Zone 44.3052 ha

Community Zone 10.1355 ha

Overlays and controls (e.g. heritage, designations):

High-use Stream Management Area across the eastern corner of the site

High Use Aquifer Management Area

Outstanding Natural Features over the eastern corner of the site (tuff crater)

Aircraft Noise overlay

Coastal Inundation 1 per cent AEP Plus 1m Control

Emergency Management Area Control across northern corner of site

Macroinvertebrate Community Index

Designations of requiring authorities as set out by s175(2) of the Resource Management Act 1991 (Number 9529)

Background:

Current purpose:

Motor/wheel sport park

 

LGA/Reserves Act:

44.3052 hectares held under Reserves Act 1977

10.1355 hectares held under Local Government Act 2002

 

Masterplan/ Management Plan:

Master Plan for Colin Dale Park 2013

Colin Dale Park Management Plan September 2016

Colin Dale Park Development Plan September 2017

Proposal:

Initiated by: 

Ōtara-Papatoetoe Local Board

Position:

N/A

What:

Assessment to establish its local / regional decision-making.

Why:

The local board requests that the allocation for decision-making on the park is transferred to the governing body. List reasons why:

·      Financial burden of managing a facility that serves a regional audience is too great for the local board.

·      Minimal use of the park by local community because of the specialist nature of the sports that are permitted and/or planned to be offered at the site.

How:

Assessing the park’s use via the Strategic Assessment Matrix.

Recommendation accepted by local board.

Referred to the governing body for consideration and adoption.

Listing the park in Schedule 1 of the Long-term Plan or Annual Plan.

General description:

Primary function:

The main body of the park is dedicated to wheel and motorsport.

10 hectares zoned community are earmarked for a marae development for Ngati Te Ata

Unique features:

The motor sport aspect of the park is unique to the area.  The space is intended to provide a major facility for the whole Auckland region

Main catchment area:

Auckland wide

Strengths:

Bespoke park with four (potentially six) different types of wheel/motor sports servicing the region

Located away from residential area so minimal noise issues

Weaknesses:

Lease  and funding issues to be resolved, particularly around Speedway and Kart Sport

Park still incomplete and only accessible through key access

Juxtaposition with Puhinui Reserve means it can and should be considered as a wider precinct

 


 

Checklist

Action

Completed

Date

Recommendation

Outcomes Assessment – what does the park deliver to Aucklanders?

 

 

Regional

Inputs Assessment – how is the park viewed/managed by Auckland Council?

 

 

Regional

Local Government (Auckland Council) Act 2009 Review

 

Regional

Open Space use and

provision Assessment

 

Does not impact on the open space network in the area

PSR/Specialist Advice

 

PSR consultation

Local Board Workshop

10 November 2020

Present recommendations at the 8 December 2020 business meeting

 

Open Space Provision

Auckland Council is committed to ensuring the open space network reflects the way Auckland is projected to grow over the coming decades.

While it is not expected that by transferring the decision-making allocation of a park will change its use, funding and/or function, it is important to understand where and how the park sits within a local board open space network. 

Strategic documents such as the local board plan, the open space network plan and/or the play network gap analysis can provide useful insight.

 

 


 

Maps

Figure 1:  Aerial view of the site with designated and proposed sports areas

 

Figure 2:  Context of open space provision requirements.  Surrounded by light and heavy industrial zones with no specific requirement for open space provision

Screen Shot 2020-04-30 at 3.13.01 pm.png

1.      Outcomes assessment:  what benefits are delivered to Aucklanders by this park?

This assessment provides a broad brushed review of the extent to which parks are delivering local (single local board), sub-regional (two or more adjoining local board areas) or Auckland-wide benefits.

The assessment is based on four primary criteria, namely:

·    Natural features or values

·    Cultural, historic or heritage features or values

·    Sport or recreational opportunities

·    Access to coastline

Each of these is assessed in terms of the extent to which they are or have:

·    Unique or exemplary features

·    Part of a wider network of importance, for example:

is this park part of a network of parks or does it cater specifically for one sport (and is unique across the network)

does this park form part of a network of parks with high natural or historic of cultural heritage values

·    Supporting a particular community of interest beyond the immediate local board area

·    A particular significance to mana whenua

Questions to consider:

·      Does the site have any ecological, historic heritage, cultural, geological or landscape features?

·      If yes, what is the significance of these features: nationally, regionally, or locally?

·      What is mana whenua’s relationship with the park?

·      Are there ecological or heritage considerations?

·      Is it already protected in some way?

·      What is the function of the existing open space?

·      How does it contribute to the local board open space network?

·      What does the community need in this area?

·      How does it respond to regional needs?

·      Does it offer unique sport and recreational experiences?

 

Definitions:

Natural features

·      Open space containing or protecting rare or threatened indigenous ecological values

·      Open space which is of geological or landscape value

 

Cultural features

·      Open space containing historic heritage or cultural value including taonga of significance to mana whenua

 

Sports and recreational features

·      Open space that meets a significant current and future need for example, as identified in a council-endorsed needs assessment or parks and open space network plan

 

Public access

·      Open space that ensures ongoing public access to the coastline

Table 1 – Outcomes Assessment

Complete the matrix below to assess the local and regional values of the natural, cultural, sport and recreational features of the park.

 

Park:  Colin Dale Park

 

 

(tick the appropriate box and make overall assessment)

Natural features or values

Cultural features or values

Sport & rec opportunities

Recommendation

Regional/Local

Unique or exemplary

Similar features, values or opportunities are found:

 

 

 

 

·    In all or most local board areas

x

 

 

 

·    In a small number of local board areas

 

x

 

 

·    Regionally rare or under-represented

 

 

x

 

Wider networks - is the park central to the functioning of a network of parks with a specialist offering, for example, playground, skateboarding, bmx/pump track or radio car

The features, values and opportunities are part of a particular network that:

 

 

 

 

·    Is of importance only within the local board area

 

 

 

 

·    Is of importance within a multiple local board area

 

x

 

 

·    Is of importance Auckland wide

 

 

x

 

Community of interest

The features or opportunities of this park are valued or used by people from:

 

 

 

 

·    Within the local board area

x

x

?

 

·    From multiple local board areas

 

x

x

 

·    Across Auckland

 

 

x

 

Mana whenua relationship with the park

The features, values or opportunities of this park are valued or used by mana whenua from:

 

 

 

 

·    Within the local board area

x

x

 

 

·    From multiple local board area

x

x

 

 

·    Across Auckland

 

 

x

 

Overall recommendation – Regional / Local:

The primary function of the park is a sports facility which caters for an Auckland-wide audience. 

Cultural and natural features of the park have relevance to mana whenua locally and more broadly across the area, however this will not be affected whether the park is managed locally or by the governing body.

The tuff crater which overlaps into Puhinui Reserve has local significance and is managed by staff across the precinct.  This will continue regardless of where governance responsibilities lie.

 

 

2.      Park management:  what are the resource and management requirements of this park?

This assessment focuses on park management decisions and/or resources as well as how/whether they are directed towards the delivery of Auckland-wide benefits over and above local benefits. This approach relates more directly to Auckland Council inputs and decision-making issues.

The assessment is based on three primary criteria, namely:

·    Visitor infrastructure:
This criteria reflects the resource requirements for the development and asset management of infrastructure to support use. Visitor infrastructure includes such things as car parks, paths and trails, toilets/changing rooms, picnic tables, playgrounds etc.

·    Management and maintenance focus:
This reflects the way in which a park is managed and maintained in order to deliver benefits. Management and maintenance focus would include the range of uses provided for (e.g. gardens, lawn areas, sports fields, ecological areas, camping areas etc) and the scope and scale of that provision.

·    Use and activities:
This criteria reflects how parks are used, particularly in relation to organised programming and events, and the extent of patronage of those activities

Questions to consider:

·      Are local, sub-regional and/or Auckland-wide factors considered when thinking of funding and management of the park?

·      Is the site in an area of high growth?

·      What degree of urban change is planned in the area?

·      Is a link or trail identified at this location in an endorsed council plan (greenway plan, open space network plan, walking / cycling strategy)?

·      Is the land providing / could provide park access or a transport route?

·      What is mana whenua’s relationship with the park?

·      Is local management meeting the outcomes and expectations?

 

Table 2 – Park management assessment

Park:  Colin Dale Park

How does the council currently service and support the site?

(tick the appropriate box below)

Assessment

Visitor infrastructure

The visitor infrastructure on the park of a nature and scale is designed to cater for visitors from:

 

·      Within the local board area

 

·      A small number of local board areas

 

·      Across Auckland

x

Management/maintenance focus

Management decisions and operations are primarily focused on meeting the needs of users and other communities of interest from:

 

·      Within the local board area

 

·      A small number of local board areas

 

·      Across Auckland

x

Use/event programming

Activities within the park (both routine and special events) draw patronage from:

 

·      Within the local board area

 

·      A small number of local board areas

 

·      Across Auckland

x

Mana whenua relationship

Activities/involvement within the park (both routine and special events) have mana whenua involvement:

 

·      From within the local board area

 

·      Across a small number of local board areas

x

·      Auckland-wide

 

Overall assessment – Regional / Local:

 

The park is managed as a facility with regional significance servicing a catchment area much wider than the local board.

 

 


 

3.      Local Government (Auckland Council) Act 2009

The Local Government (Auckland Council) Act 2009 provides the legislative basis for the allocation of decision-making in relation to parks and open spaces.

Section 17(2) of the Act provides as follows:

(a)     decision making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its local boards unless paragraph (b) applies:

(b)     decision making responsibility for non-regulatory activity of the Auckland Council should be exercised by its governing body if the nature of the activity is such that decision making on an Auckland-wide basis will better promote the well-being of the communities across Auckland because –

i)       the impact of the decision will extend beyond a single local board area; or

ii)      effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or

iii)      the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.” (Section 17(2)(b))

Complete the following assessment to identify whether at least one of the criteria are met and provide supporting evidence where possible:

Section 17(2)(b) i):

Will the impact of decisions about the park extend beyond a single local board area?

Yes

x

No

 

If so, which local boards will it affect?

·    Most local boards

If no, explain why.

·    N/A

Section 17(2)(b) ii):

Will it be easier/more effective to achieve alignment and/or integrated decision-making with other Auckland Council decisions if the allocation moves to the governing body?

Yes

x

No

 

What are the wider inputs that need to be considered and how will they affect decision-making?

For example: has the park or type of park been referenced in the Auckland Plan, Long-term Plan, budget considerations, area plans, open space provision/acquisition policies

·    The park is referenced in the Ōtara-Papatoetoe Local Board Plan with the intent of transferring governance to the governing body.

·    The park is listed in the Ōtara-Papatoetoe Open Space Network Plan as an event venue for the area.

·    The park has been proposed as a potential venue for Speedway when Speedway’s current lease expires at Western Springs in 2024.

·    Auckland Sport and Recreation Strategic Action Plan (2017 Refresh)
Key Action 8.2 Infrastructure – Fit-for-purpose network of facilities.

·    Auckland Plan 2050
Outcome:  Belonging and Participation
Te whai pānga me te whai wāhi atu
Direction 1, Focus area 7:  recognise the value of arts, culture, sports and recreation to quality of life.

·    Increasing Aucklanders’ Participation in Sport 2019-2039
Shifting from bespoke, individualised facilities and programmes to partnership models, building an affordable, fit-for-purpose network of sport facilities, programmes and services for all Aucklanders to enjoy.

Section 17(2)(b) iii):

Will the benefits of a regional approach outweigh the benefits of reflecting the needs of the local community

Yes

x

No

Describe the benefits of governing body vs local board management.

For example, is the park contiguous to an existing regional park or maunga or provide a specific sub-regional or regional function?

Governing body

·    All of the sports offered at the park have a sub-regional or regional catchment.

·    Management by the governing body would ensure strategic planning is consistent with Auckland-wide planning.

·    Neighbouring Puhinui Reserve is dissimilar in nature and function.

Local Board

·    Leasing decisions made locally.

·    More control over the development and use of the park including future changes to activities in the park.

·    Opportunity to develop Puhinui Reserve and Colin Dale Park as a precinct under one management structure.

·    Decisions on use of the park as an event venue.

·    Holding a relationship with mana whenua who have interests in both Colin Dale Park and Puhinui Reserve.

Recommendation:

This park meets at least one of the criteria specified in Section 17(2) of the Local Government (Auckland Council) Act 2009.

Yes

x

 

No

This park meets the following criteria specified in Section 17(2) of the Local Government (Auckland Council) Act 2009:

·    the impact of the decision will extend beyond a single local board area

·    effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or

·    the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.” (Section 17(2)(b))

Rationale: 

The nature and scale of Colin Dale Park is such that it is a facility of regional significance, drawing from a much wider catchment than the local board.  As such decision-making will benefit from being aligned to governing body objectives.

The local board has stated that use of the park is much wider than their local community which means that the benefits should be considered on a region-wide basis rather than simply local board.

 


Parks, Arts, Community and Events Committee

11 March 2021

 

Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau

File No.: CP2021/01313

 

  

 

Te take te pūrongo

Purpose of the report

1.       To approve an agreement to lease and subsequent lease for The Colin Dale Kartsport Development Charitable Trust, for part of the land at Colin Dale Park, 87R Prices Road, Manukau.

Whakarāpopototanga matua

Executive summary

2.       The Colin Dale Kartsport Development Charitable Trust is a not-for-profit entity established to promote and support wheeled pastimes in a safe and controlled environment.  The trust has taken over the lead in the development of a kartsport facility at Colin Dale Park from KartSport Manukau Incorporated.

3.       The trust is now able to commence the establishment of their facility at Colin Dale Park.  The facility is proposed for land originally set aside for future development and partially on the site currently held under an agreement to lease by Auckland Radio Car Control Club Incorporated (now Auckland Radio Control Car Club Incorporated).  The new facility will include provision for the Auckland Radio Controlled Car Club.  The two clubs have worked together on the development plan and are working on formalising a heads of agreement that will outline how the two clubs will operate on the one site.

4.       In order for the trust to commence with fundraising to progress with its development plans, it requires an agreement to lease with Auckland Council.

5.       The agreement to lease will enable the trust to commence with its build and once all of the conditions in the agreement to lease have been fulfilled, a subsequent community lease between the trust and council will be entered into.

6.       Staff recommend that the agreement to lease be granted, on condition that the Auckland Radio Control Car Club agreement, dated 9 September 2016, is surrendered by the club.  The terms and conditions of the Agreement to Lease and subsequent Lease will be in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012.

 

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a)      subject to:

i.    the surrender of the agreement to lease dated 9 September 2016 by Auckland Radio Car Control Club Incorporated and

ii.    the public notification, under Section 119 of the Reserves Act 1977, of council’s intention to grant, an agreement to lease and lease to The Colin Dale Kartsport Development Charitable Trust and

iii.   the resolution of any objections received as a result of public notification of the intention to grant the lease.

b)      grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, an agreement to lease to The Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park described as Section 1 SO 422986 and outlined in red on Attachment A; on the following terms:

i.    on or before 31 May 2025 obtain:

a.    all resource and building consents

b.    confirmation of funding for the development works

c.    landlord approval of the final design plans

c)      grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, a community lease to Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park, described as Section 1 SO 422986 contained in NA803/1 (Cancelled) Section 1, and outlined in red on Attachment A, on the following terms:

i.    term - 10 years, plus one 10 year right of renewal

ii.    commencement date - at the start of physical works

iii.   rent - $1.00 plus GST per annum

iv.  Specific terms and conditions:

a.    the rental condition of the lease will be reviewed on a triennial basis with the first review to be three years after the commencement date of the lease

b.    notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the lessee is operating for a profit or allowing the premises to be used for further pecuniary gain

c.    the lessee will own and maintain all buildings or improvements within the leased area

d.    the lessee will provide one active representative per club to the Colin Dale Park Co-operative Management Committee

e.    note all other terms and conditions in accordance with the conditions of the resource consent, the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012.

d)      delegate to the committee chairperson, following public notification, the authority to appoint a hearings panel of three members to consider any objections, and to decide.

Horopaki

Context

Land

7.       The land at Colin Dale Park is located at 87R Prices Road, Manukau and described as Sections 1, 2 and 3 SO 422986 contained in NA803/1 (Cancelled) Section 1.

8.       All three sections are held in fee simple by Auckland Council and subject to the provisions of the Reserves Act 1977.  Section 1 is a classified recreation reserve; Section 2 is a classified local purpose (marae/community buildings) reserve and Section 3 is a local purpose (esplanade) reserve (see Image A over):

Image A Classification of the three parcels of land forming Colin Dale Park

9.       The trust’s development will be situated on Section 1 SO 422986 which is classified as a recreation reserve under the Act.  The classification supports the trust’s activities.  Colin Dale Park is being developed as a motor and wheeled sports park and resource consent was publicly notified and approved following a hearing in 2014.

10.     The operative part of the Auckland Council Unitary Plan designated the boundaries of the motor sport precinct within Colin Dale Park.  The site this agreement to lease relates to is within this precinct:

Image B Auckland Council Operative (in part) Plan

History

11.     Manukau City Council purchased 57.6 hectares of land at Prices Road, Manukau in 2003 to promote wheeled and motor sports as a legitimate recreational activity, and to establish quality facilities for those activities.  The site was seen as being away from residential areas and already subject to noise created by aircraft activity associated with the nearby Auckland Airport.  Initially the park was the site for the annual Rally of New Zealand.

12.     In 2006 the rally moved to Hamilton and plans to develop the park into a regional motorsport venue to be named Colin Dale Park began.  The park was developed into a venue for motorised and non-motorised wheel-based recreational activities, including BMX, motocross, karting, off-road racing, jet boating and radio-controlled cars.  A proposal to change the Manukau Operative District Plan to allow for the change of use was approved, and the plan change became operative in November 2007.

13.     A series of concept plans for a wide range of wheeled-sports and leisure activities were developed between 2006 and 2013.  In 2009 expressions of interest were invited, with six user groups given site allocation in 2010.  The Otara-Papatoetoe Local Board endorsed the final concept plan in April 2014.

14.     Resource consent to enable motorsport activity on the reserve was granted in March 2013 and further applications relating to infrastructure requirements for the whole site was approved in December 2014.

15.     Public notification of the intention to grant licenses/leases to the six groups was undertaken in May 2014.  A total of 89 submissions were received, with 85 in support (some subject to conditions) and four submissions in opposition (one in part).  A consent hearing was held in August/September 2014 with the commissioners recommending the granting of four community leases to: Counties Manukau Off Road Racing Club, Papakura City BMX Club (now Manukau Taniwha BMX Club), Auckland Radio Car Control Club and Kartsport Manukau.  One lease to Main Jet Events (motocross) and a licence to occupy for Coggan and Williams Ltd (family jet sprint) were also granted.

16.     The commissioners also made recommendations on the formation of a Colin Dale Park Co‑operative Park Management Committee, and on other issues relating to the development and operation of the motorsport park.

17.     The Ōtara-Papatoetoe Local Board meeting of 17 November 2014 received the hearings panel report and recommendations of the commissioners.  Approval in principle for agreements to lease was granted for the proposed lease and licence holders.

18.     The board, at their 16 November 2015 meeting, resolved to grant community leases to Counties Manukau Off Road Racing Club, Papakura City BMX Club (now Manukau Taniwha BMX Club), Auckland Radio Car Control Club (now Auckland Radio Control Car Club) and Kartsport Manukau(See Image C below):

Image C Colin Dale Park site allocations November 2015

19.     The three motor sport groups that have signed an agreement to lease, each have a term of 10 years to complete their development; with no renewal term included.  The groups are expected to fund, build, own and maintain the improvements and buildings within their respective leased areas.  Once practical completion of each development is reached a ground-lease will be entered into between council and each group.  Each lease will have a term of 10 years with a single 10-year renewal term which accords with the Community Occupancy Guidelines 2012.

20.     Lease documentation, including specific conditions relating to the resource consent and commissioners’ hearing on the intention to grant the leases, was prepared and sent to each group in mid-2016.  By the end of the year three of the four groups had signed and returned the agreements to lease (which also contain a draft community lease agreement).

21.     KartSport Manukau Incorporated is the only group that did not sign an agreement to lease as they were reviewing their governance structure and the appropriateness of the entity to undertake the necessary development works at the park.  Discussions with the club were also held over various clauses in the agreements.  In March 2017 KartSport Manukau Incorporated was dissolved and removed from the New Zealand Companies Office register.

Mt Wellington KartSport track

22.     KartSport Mt Wellington was previously operating from a council-owned site at Tainui Road, Mt Wellington.

23.     The land at 39B Tainui Road, Mt Wellington was acquired by the former Auckland City Council in 1998 for the Auckland Manukau Eastern Transport Initiative (AMETI EB4) project.  KartSport Mt Wellington had a commercial lease with Panuku Development Auckland, at a discounted community rate for the land.

24.     The land is designated for transport purposes (railway track widening).  Given that Panuku manage the land on behalf of Auckland Transport, it wanted to obtain a commercial value for the lease which the club could not afford.  Kartsport Mt Wellington subsequently vacated the site at the end of 2018 and is currently sharing with KartSport Auckland at Rosebank Road, Avondale.  This site is dated and restricted in its configuration.

25.     KartSport Mt Wellington is one of the settlors of The Colin Dale KartSport Development Charitable Trust being the new entity intending on progressing with the track development.

26.     At the same time as the ongoing discussions with the trust over the terms of the proposed agreements, consideration has been given to alternative uses of the original site including a possible future speedway track.

Image D Colin Dale Park proposed site allocations March 2021

27.     The current agreement holders at Colin Dale Park (the Colin Dale Park Co‑operative Park Management Committee) have agreed to the alteration of the site allocation to allow for future development of the park.  The revised plan (Image D above) shows all the existing site allocations, the proposed kartsport and radio-controlled car facilities and the revised new sites for future development. The trust and the radio control car club have worked together in developing the layout of the tracks for each sport and through a heads of agreement will formalise the management and operations of the site.

Tātaritanga me ngā tohutohu

Analysis and advice

The Colin Dale Kartsport Development Charitable Trust

28.     The Colin Dale Kartsport Development Charitable Trust registered under the Charitable Trusts Act 1957 in November 2017.  The group’s purpose is to raise funds to promote wheeled pastimes in a safe and sustainable manner.

29.     The trust has presented revised plans to develop a multi-use motorsport facility at the park to Auckland Council.  The expected users of the proposed facility are diverse and may include, but not limited to:

i.    Auckland Motorcycle Club Incorporated and its bucket racing section;

ii.    University of Auckland Formula SAE Team Incorporated;

iii.   EVolocity (secondary students build and race drag-efficient electric bikes, or trikes)

iv.  Mt Wellington Speed Skaters Club

30.     In addition to the above, the trust has also received expressions of interest from five driver training instructors who intend hiring the proposed circuit for driver safety training.

31.     The trust structure enables the group to apply all its income and capital to creating and promoting an off-road recreation and leisure-time public facility for amateur ‘wheeled’ sports in a safe and controlled environment.  Funding to the trust is by way of donations, grants, sponsorships and, in future, through hireage of the facilities.  These facilities include the hire of the track; meeting and conference rooms; kitchen facilities and café; practice track, building, workshop and office space.

Auckland Radio Car Control Club Incorporated

32.     Auckland Radio Car Control Club (now Auckland Radio Control Car Club Incorporated) is one of the original groups with a current agreement to lease for land at Colin Dale Park.  Due to the possible future relocation of speedway to the park, their original site would be taken over by the redesigned kartsport track.

33.     Radio control cars and kartsport have worked together on a redesign of the area originally set aside for future development of the wheeled and motor sports park and the original radio control car track site to enable both groups to operate on the park.  Auckland Radio Control Car Club will have its occupancy formalised through a sub-lease with the trust.

34.     The recommendation is that the granting of the agreement to lease and subsequent lease to the trust will be conditional on the surrender of the Auckland Radio Control Car Club agreement for land at the park.

35.     Public notification and iwi engagement of the Agreement to Lease and Lease will be undertaken in accordance with Section 119 of the Reserves Act 1977.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.    The impact on greenhouse gas emissions is expected to be no more than minor as the activities are already underway across the region and were envisaged when the development of a motorsport park was granted resource consent.

37.     Climate change has the potential to impact the lease as the site sits within a flood plain area surrounding, and within, Colin Dale Park.  These areas are predicted to be minimally covered by flood water (river or surface flooding) as a result of a 1‑in-100-year rainstorm event (as shown below):

Image E The Colin Dale KartSport Development Charitable Trust, Colin Dale Park, 87R Prices Road, Manukau

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.     In compiling the recommendations staff obtained input from Parks, Sports and Recreation unit and Legal Services.  The legal concerns raised have been incorporated into the report and recommendations.  The new agreements and the new site are supported.

39.     The proposed new lease has no identified impacts on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40.     The Otara-Papatoetoe Local Board meeting of 8 December 2020 resolved to request this committee to consider the decision-making allocation of Colin Dale Park as a regional asset, rather than a local park asset (refer resolution OP/2020/198).

41.     The recommendation is supported by the Ōtara-Papatoetoe Local Board Plan 2020 outcome of parks and facilities that meet people’s needs, and the local board’s support of the park was illustrated by its contribution of $4.4million dollars towards council’s formation of access, parking, and earthworks on the park.

42.     In addition, the recommendation supports the Auckland Plan Outcome of “Belonging and Participation”.  It reinforces the recognition of the value of sports and recreation to quality of life as outlined in Focus area 7.  The proposed development also contributes to the participation, infrastructure and sector development aims outlined in the Auckland Sport and Recreation Strategic Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

43.     Formal iwi engagement will be undertaken in conjunction with public notification of the proposal.

Ngā ritenga ā-pūtea

Financial implications

44.     All costs relating to the public notification and any subsequent hearing will be borne by council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45.     If council resolves not to grant a new agreement to lease to The Colin Dale KartSport Development Charitable Trust for an alternative site on Colin Dale Park, the option to locate other motorsport users at the park will be severely compromised, which in turn will have a negative impact on the desired outcomes for the park.

46.     The operation of motor and other associated sports and services at Colin Dale Park meets the intended use of the park.

47.     As there is no significant departure from the approved land use or change in activities, there are no identified risks in granting the agreement.

Ngā koringa ā-muri

Next steps

48.     Subject to the Parks, Arts, Community and Events Committee granting the agreement, staff will undertake public notification and formal iwi consultation on the proposed agreement to lease.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan - The Colin Dale Park Development Charitable Trust

53

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Claudia Wyss - Director Customer and Community Services

 


Parks, Arts, Community and Events Committee

11 March 2021

 

PDF Creator



Parks, Arts, Community and Events Committee

11 March 2021

 

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 11 March 2021

File No.: CP2020/19327

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended as Attachment A.

2.       To provide a public record of memos, workshops or briefing papers that have been distributed for the Parks, Arts, Community and Events Committee’s (PACE) information since 10 December 2020.

Whakarāpopototanga matua

Executive summary

3.       This is regular information-only report which aims to provide public visibility of information circulated to committee members via memo or other means, where no decisions are required.

4.       The following papers/memos were circulated to members:

Date

Subject

15/12/2020

Tree Risk Management Update

15/12/2020

Muriwai Beach Management Actions 2020

18/12/2020

Regional Parks Management Plan Review

05/03/2021

Tree Risk Management Update

 

5.       The following workshops/briefings have taken place:

Date

Workshop/briefing

24/02/2021

Proposal to Remove Library Overdue Fines

24/02/2021

Vehicles on Muriwai Beach – Update on Summer Closure

03/03/2021

Regional Capex Work Programmes – Community Facilities

 

6.       These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz

·   at the top of the left page, select meeting “Park, Arts, Community and Events Committee” from the drop-down tab and click ‘view’;

·   under ‘attachments’, select either the HTML or PDF version of the document entitled ‘extra attachments’. 

7.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.

 

 

Ngā tūtohunga

Recommendation/s

That the Parks, Arts, Community and Events Committee:

a)      receive the summary of the Parks, Arts, Community and Events Committee report – 11 March 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

PACE forward work programme

57

b

Memo: Tree Risk Management Update (Under Separate Cover)

 

c

Memo: Muriwai Beach Management Actions  2020 (Under Separate Cover)

 

d

Memo: Regional Parks Management Plan Review (Under Separate Cover)

 

e

Memo: Tree Risk Management Update (Under Separate Cover)

 

f

Workshop: Proposal to Remove Library Overdue Fines (Under Separate Cover)

 

g

Workshop: Vehicles on Muriwai Beach - Update on Summer Closure (Under Separate Cover)

 

h

Workshop: Regional Capex Work Programmes - Community Facilities (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Maea Petherick - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor

Authoriser

Claudia Wyss - Director Customer and Community Services

 


Parks, Arts, Community and Events Committee

11 March 2021

 

 

Kōmiti Whakarite Parae, Mahi Toi, Hapori, Kaupapa / Parks, Arts, Community and Events Committee
Forward Work Programme 2021

This committee deals with the development and monitoring of strategic policies and action plans associated with regional parks, libraries, arts, communities and events.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

This committee meets bi-monthly commencing in March 2021

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2021

 

no meeting

Mar

No meeting

May

No meeting

Jul

No meeting

Sept

No meeting

Nov

No meeting

2022

 

The Demographic Advisory Panels

 

Democracy and Engagement

The six demographic panels will engage and report to the committee on a regular basis. The Panels play a key role in influencing council policies, plans and initiatives

Decision:       Endorsement of panel strategic work programmes. Expecting this to be split across two meetings. Co-chairs to present where possible

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Sport and Recreation Facilities Operational Grant

Allocate $1,023,000 per annum (allowed for in the LTP) following community Access Scheme being repurposed to a contestable grant

Decision: funding allocation approval for 2021/2022

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Access Scheme

 

Parks, Sports and Recreation

Review of the Community Access Scheme.

The review will also seek evidence to determine whether the current funding agreements are being used in the most strategic and effective way to address the greatest access needs in the system.

Reports:

·    Community Access Scheme Review - extension to current funding agreements

·      Community Access Scheme Review

Decision: to approve the extension of the current Community Access Scheme funding agreements for one year, from 1 July to 30 June 2021, while a review of the scheme continues.

 

Progress

to approve the extension of the current Community Access Scheme funding agreements for one year.

20 August 2020 link to decision

Approve repurposing the existing Community Access Scheme to a contestable operational grant

10 December 2020 link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Sport and Recreation Strategic Action Plan

 

Parks, Sports and Recreation

Status report on implementation plan

Update: implementation and progress update, joint report with the Parks and Open Spaces Strategic Action Plan update

 

 

 

 

 

 

 

 

 

 

 

 

 

Sport and Rec Strategic Partnership Grant to Aktive Auck Sports Recreation

 

Parks, Sports and Recreation

Approval of $552,000 strategic partnership grant to Aktive Auckland & Sport to deliver on agreed priority initiatives.

Update: will be provided to the committee via memo

 

 

 

 

 

 

 

 

 

 

 

 

 

Aktive and the Auckland Regional Sports Trusts

 

Parks, Sports and Recreation

Approval of $552,000 strategic partnership grant to Aktive Auckland & Sport to deliver on agreed priority initiatives.

Decision: allocation of strategic partnership grant funding

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Sport and Recreation grants programme

Parks, Sports and Recreation

Review of previous grants allocation and recommendation for next round

 

Decision: funding allocation approval for 2021/2022

 

 

 

 

 

 

 

 

 

 

 

 

 

The Sport & Recreation Facility Investment Fund

 

Parks, Sports and Recreation

Purpose of the fund is the allocate $120 million over ten years to support the development of regional and sub-regional sport and recreation facilities across Auckland.

Decision: funding allocation approval for 2021/2022

 

 

 

 

 

 

 

 

 

 

 

 

 

Golf Investment Plan

 

Community and Social Policy

Council’s strategic approach to outcomes, priorities and investment in golf.

Decision: approval to consult publicly on a draft investment pland

 

 

 

 

 

 

 

 

 

 

 

 

 

Options to expand revenue streams for sport facilities investment

 

Community and Social Policy

Provide strategic direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan

Decision or Update Direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan  

 

 

 

 

 

 

 

 

 

 

 

 

 

Active Recreation Investment and Visitor Experience

 

Community and Social Policy

Councils strategic approach to outcome, priorities and investment for active walking, cycling, waterways and visitor experience on open space, parks, and regional parks

Decision: on scope and phasing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Takaro – Investing in play discussion document

 

 

Community and Social Policy

Development of a play investment plan

Decision: consider and approve for public release

timing to be confirmed

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Parks Management Plan Review

Regional Service Planning, Investment and Partnerships

Reserve Act Classification update for Regional Parks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Parks Management Plan Review

Service Strategy and Integration

Statutory review of the omnibus regional parks’ management plan

Reports:

·      Regional Parks Management Plan - approval to notify intent to prepare new plan

Decision: consider and approve scope, phasing and engagement approach

Progress to date:

public notification of discussion paper for consultation.

20 August 2020 link to decision

Memo – Regional Parks Management Plan – 16 September 2020

15 October 2020 link to memo

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Paths

Parks, Sports and Recreataion

Report on implementation plan

Inform: note progress (workshop or memo)

Timing to be confirmed

 

 

 

 

 

 

 

 

 

 

 

 

 

Governance of Colin Dale Park

 

Community and Social Policy

 

To decide on the governance arrangements for Colin Dale Park. The loical board has asked that the committee consider regional governance for the park.

Decision: Agree whether or not Colin Dale Park should be regionally governed.

 

 

 

 

 

 

 

 

 

 

 

 

 

One Local Initiatives (OLIs)

One Local Initiatives

 

Community and Social Policy, as well as Community Facilities

 

Status update on non-transport “One Local Initiatives”. 

Inform:update on progress and implementation

 

 

 

 

 

 

 

 

 

 

 

 

 

Economic Development

The Southern Initiative (TSI)

 

Chief Planning Office

 

Provide an update on both the The Southern Initiative and The Western Initiative approach, priorities and achievements.

Inform: Strategic direction regarding both the Southern Initiative and the Western Initiative approach to social and community innovation in South Auckland and West Auckland.

 

 

 

 

 

 

 

 

 

 

 

 

 

Social, Community, Cultural Services and Infrastructure

Marae Programme

 

Māori Outcomes

Council partners with marae in a number of ways.  A large part of the marae programme across council is in two parts - the Marae Infrastructure Programme, which seeks to deliver safe, healthy and warm marae, and the Cultural Initiatives Fund, which is a contestable grant open to marae and papakāinga.  The interim guidelines for both programmes have been adopted by PACE.  Both are due for review.  .

Reports:

·    Marae Infrastructure Programme- Funding Allocation Guideline

·    Cultural Initiative Fund

·    Te Atatū Marae – land tenure

 

Decision:        adopt revised/updated guidelines for Marae Infrastructure Programme and Cultural Initiatives Fund

 

Progress to date:

Marae Infrastructure Programme – Interim Funding Guideline.

13 February 2020 link to decision

To revise out of date resolutions in relation to the development of a marae on Te Atatū Peninsula

15 October 2020 – link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cultural Initiatives Fund

 

Māori Outcomes

The Cultural Initiatives Fund is open annually for applications for marae and papapkainga housing.  This report will provide an overview of the process, applications and recommend decisions on grants for committee endorsement

Reports:

 

·    Cultural Initiative Fund

 

Decision:        confirm the grants to be made to marae and papakāinga housing from the CIF contestable grant round for 2021/22

Committee for their consideration by mid-2020.

Progress to date:

June deferred to August

Cultural Initiatives Fund grants for marae pakāinga/Māori housing 2020/2021

20 August 2020 - link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Māori Outcomes Framework

Nga Matarae

Development of the Māori Outcomes Framework to guide Council’s evolved approach to achieving outcomes for Māori

Decision: July report on the final measures for ‘Kia Ora Tāmaki Makaurau – a Māori performance measurement framework

November – quarter 1 report on measures

 

Progress to date:

Māori outcomes framework - Kia ora Tāmaki Makaurau 

20 August 2020 - link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Facilities Network Plan and Action Plan

Service Strategy and Integration

Update on progress of delivery.

 

Priority actions will be reflected in 2019/2020 work programmes and draft 2020/2021 work programmes subject to available resources

Consider: Annual update on progress of the Community Facilities Network Plan Delivery.

Progress to date:

To report progress on implementation of the Community Facilities Network Plan Action Plan (2019)

15 October 2020 link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Facility Partnerships Policy Implementation

Regional Service Planning, Investment & Partnerships

Update and approval of facility partnership opportunities progressed through the application of the Facility Partnerships Policy

Consider:

 

 

 

 

 

 

 

 

 

 

 

 

 

Citizens Advice Bureaux Services

Regional Service Planning, Investment & Partnerships

(Arts, Community & Events)

Review of the Citizens Advice Bureaux Services

Staff to negotiate new funding and strategic relationship agreements with Auckland Citizens Advice Bureaux Services (ACABx) for the 2019-2021 period. This will also include working with ACABx to develop a regional network service provision framework to be completed by 30 September 2020.

 

Reports:

·      Formation of a political advisory group for the Citizens Advice Bureaux Service Framework

Decision:on review

 

Progress to date:

formation Citizens Advice Bureaux Service Framework Political advisory group 

13 February 2020 - link to decision

update about the development of the Citizens Advice Bureaux (CAB) regional service provision framework and present the CAB insights report.

15 October 2020 - link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Graffiti Prevention Action Plan

Regional Service Planning, Investment & Partnerships

(Arts Community & Events)

A regional, integrated approach to preventing graffiti vandalism was confirmed through the 2012 Auckland Graffiti Vandalism Prevention Plan.

This approach has been reviewed and updated in 2019, in the context of a refreshed approach to prevention and enforcement and an acknowledgment of the significant success of the rapid removal methodology.

Decision: on the strategic direction

 

 

 

 

 

 

 

 

 

 

 

 

 

Homelessness

 

Arts, Community & Events & Community & Social Policy

 

Implementing position and role on homelessness

Reports:

·    Implementing a cross-sectoral approach to homelessness

 

Decision:on council commitment and implementation action

 

Progress to date:

June 2020 – deferred to August

endorsement of the Kia Whai Kāinga Tātou Katoa (Auckland’s regional cross-sectoral homelessness plan) Strategic Framework. 

20 August 2020 - link to decision

Memo – Update on COVID19 and post-COVID19 support for people who are homeless

20 August 2020 – link to memo

Memo – A Night Shelter in Auckland – 22 Sept 2020

15 October 2020 –  – link to memo

 

 

 

 

 

 

 

 

 

 

 

 

 

Safe Communities

 

Regional Service Planning, Investment & Partnerships

(Arts Community & Events) 

In February 2019 the Community Development and Safety Committee endorsed the draft application (COM/2019/2), and Auckland became and accredited Safe Community in May 2019. This is now in operation through the Safety Collective Tamaki Makaurau I Auckland of which Auckland Council is a member.

Decision: On strategic direction. The committee will be asked to consider and endorse the work of the Safety Collective since Safe Communities Accreditation was achieved in mid-2019.

Consider: Committee-police regular engagement via this committee.

Progress to date:

20 August 2020 – deferred to October 2020

Memo – the Safety Collective – 14 August 2020

20 August 2020 link to memo

15 October 2020 - Public Input

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Event Fund Grants Allocation

 

Regional Service Planning, Investment & Partnerships

(Arts, Community & Events)

Regional Events grants

2019/20 Round 2 - 2020/21 Round 1

Two rounds per year

The two annual funding rounds held in recent years have been combined into one round for the 2020/2021 year

 

Reports:

·    Regional Event Fund Grants Allocation 2019/2020 - Round Two, Strategic Priorities

·      Regional Event Fund Grants Allocation 2020/2021

Decision: Funding allocations for the regional event fund 2019/2020 round two and 2020/2021 round one for approval.

Progress to date:

grant allocations for 2019/2020 Regional Event Fund round two.https://infocouncil.aucklandcouncil.govt.nz/Open/2020/02/PAC_20200213_MIN_9595_WEB.htm

13 February 2020  link to decision

Report requested for June 2020 – deferred to August

grant allocations for the 2020/2021 Regional Event Grant Programme. 

20 August 2020  link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Arts & Culture Grants

 

 

Regional Service Planning, Investment & Partnerships (Arts, Community & Events)

Regional Arts & Culture grants

2019/20 Round 2

2020/21 Round 1

Two round per year

Reports:

·    Regional Arts and Culture grant allocation: Round two 2019/2020

·      Regional Arts and Culture grant allocation 2020/2021

Decision: Funding allocations for the regional arts and culture fund 2019/2020 round two and 2020/2021 round one for approval.

Progress to date:

Workshop to review grant priorities scheduled for May 2020.

June 2020 – deferred to August

2019/2020 Regional Arts and Culture grants programme.

20 August 2020  link to decision

2020/2021 Regional Arts and Culture grants programme

10 December 2020  link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Community Development Grants

 

Regional Service Planning, Investment & Partnerships

(Arts, Community & Events)

Regional Community Development grants

2019/2020 – one round per year

Reports:

·    Regional Community Development grants 2019/2020

·    ACE regional contestable grants priorities FY 20/21

·    Regional Community Development grants 2020/2021

 

Decision: Funding allocations for the regional community development fund 2019/2020 for approval.

Progress to date:

allocations for the Regional Community Development grants 2019/2020.

13 February 2020 link to decision

Report requested for June 2020 - deferred

Regional Arts and Culture, Events, and Community Development grants programmes FY2020/2021 – 2021/2022.

20 August 2020 link to decision

approve the allocations for the Regional Community Development grants 2020/2021.

10 December 2020  - link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Arts & Culture Work Programme FY22

 

Regional Service Planning, Investment & Partnerships

To present the Arts & Culture work programme for approval for FY22.

This will include public art outside the city centre.

Note:public art within the city centre will be considered by the Planning Committee.

Decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Regional Events Work Programme FY22

Regional Service Planning, Investment & Partnerships

To present the regional events work programme for FY22

July 2021

Regional Events Work Programme FY22

Regional Service Planning, Investment & Partnerships

 

 

 

 

 

 

 

 

 

 

 

 

 

Implementation of improvements resulting from the review of the Community Occupancy Guidelines 2012

 

Community & Social Policy

The committee resolved that staff report back on the implementation of approved improvementsresulting from the  review of the Community Occupancy Guideline 2012.

Decision: current state review and agree next steps

 

 

 

 

 

 

 

 

 

 

 

 

 

Intercultural Cities Network

 

Community & Social Policy

Consideration of a proposal to join the Intercultural Cities Network to support implementation and monitoring of progress on ‘Inclusive Auckland’ actions.

Decision: Consider and decide whether Auckland should be a member of the network

 

 

 

 

 

 

 

 

 

 

 

 

 

Investing in Aucklanders (Age Friendly City)

 

Community & Social Policy

Identify issues and opportunities for an inclusive friendly city

The pilots will be designed and implemented over the next 18 months. Regular progress updates will be provided to this Committee.

Direction: on the approach to a friendly, inclusive, diverse city.

 

A draft Auckland Age-friendly Action Plan will be presented to PACE for approved consultation in early 2021. A final Action Plan is expected to come to PACE for endorsement in late 2021

 

 

 

 

 

 

 

 

 

 

 

 

 

WHO Age Friendly City

 

Community & Social Policy

To develop an Age-friendly plan for Auckland and join the WHO Age-Friendly Cities and Communities Network

Decision: on the Age-friendly plan to join the WHO Age-Friendly Cities and Communities Network

Memo – Update on the Age-friendly Auckland Project, Tāmaki tuawhi kaumatua - 22 September 2020

15 October 2020 - link to memo

 

 

 

 

 

 

 

 

 

 

 

 

 

Thriving Communities Plan Refresh

 

Community & Social Policy

To implement the improvements identified in the 2018 Thriving Communities Status report including a refresh of the Thriving Communities Plan

Direction approve draft plan for public consultation

 

 

 

 

 

 

 

 

 

 

 

 

 

I am Auckland Implementation and Evaluation Plan monitoring

 

Community & Social Policy

Annual implementation and evaluation report

Direction: approve three year status review

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Policy Monitoring

 

Community & Social Policy

Audit of the application of the Grants Policy

Decision:  on audit results

 

 

 

 

 

 

 

 

 

 

 

 

 

Toi Whitiki / Arts and Culture Strategic Action Plan Strategy?

 

Community and Social Policy

 

Review of progress made on Toi Whitiki strategy. What has been achieved, what isworking well and what needs to change to improve investment and outcomes.

Decision: approve current state review and agree next steps

 

 

 

 

 

 

 

 

 

 

 

 

 

Mt Albert Pool Indicative Business Case

 

Community and Social Policy

Indicitive Business Case approved for preparation.

Decision: approve preferred option

 

 

 

 

 

 

 

 

 

 

 

 

 

Alcohol Strategy three yearly review

 

Community and Social Policy

Three year review is due

Decision: approve refreshed alcohol strategy

 

 

 

 

 

 

 

 

 

 

 

 

 

Smokefree Update Report

 

Community and Social Policy

Smokefree report back is due

Decision: approve priorities for 2021/2022

 

 

 

 

 

 

 

 

 

 

 

 

 

Public Art Policy

 

Community and Social Policy

Review of the Public Arts Policy: what’s working what’s not.

Decisions relating to major public arts

Staff will report back to the committee on implementation progress within 18 months.

Decision:

 

 

 

 

 

 

 

 

 

 

 

 

 

Investigation in North-west Community Provision

 

Community and Social Policy

Investigation to identify andy current gaps in services or facilities or in the future

Reports:

Indicative Business Case: Aquatic Provision in Northwest Auckland

Decision: on investigation findings

Progress to date:

Business case for a destination aquatic facility with leisure components

10 December link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Libraries and Information Services

Community Facilities Network Plan Sub Action: Central library strategic review

 

Libraries and Information and Community Social Policy

A strategic review of the Central Library has been commissioned to understand how the current building can meet future need and demand for services, assess the Central Library’s current and potential future role in the region, and guide decision making about future investment and development opportunities

Reports:

·      Investigtion of the central library

Decision: consider the strategic review and decide on the direction of the plan, as well as receive the strategic review

Progress to date:

seek approval to develop a indicative business case for the central library / Tāmaki Pātaka Kōreo

10 December 2020 – link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fines and Charges

Libraries and Information

Case developed for removing overdue fines from Auckland Libraries

Decision: to move case forward for consideration

 

 

 

 

 

 

 

 

 

 

 

 

 

Libraries

 

Libraries and Information

Work around the integration with customer services

 

Decision: on matters relating to regional aspects of the proposed integration (local boards will decide on local outcomes)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Investment and 10-Year Budget work programme

Community Facilities Network Plan priorities for Long-term Plan consideration

Service Strategy and Integration

 

Indicative business cases for CFNP priority actions to consider as part of the 2021-2031 Auckland Council Long-term Plan

Decision: on indicative business cases relating to CFNP priorities.

LTP – have a separate process

 

 

 

 

 

 

 

 

 

 

 

 

 

Strategic acquisition issues and opportunities

Community and Social Policy

Understanding current acquisition issues and options.

Inform:

 

 

 

 

 

 

 

 

 

 

 

 

 

Growth programme

 

Community and Social Policy

Update on proposed growth funding allocation for 2021-2022

Decision: on growth funding allocation

 

 

 

 

 

 

 

 

 

 

 

 

 

OTHER

Convention on the Elimination of All Forms of Discrimination against Women.

In early 2019, council affirmed its commitment to advancing the goals of the Convention on the Elimination of all forms of Discrimination against Women (CEDAW).

Inform:

 

 

 

 

 

 

 

 

 

 

 

 

 

Food Policy Alliance

 

 

Community and Social Policy

To consider food policy alliance

Decision: on food policy alliance

 

 

 

 

 

 

 

 

 

 

 

 

 

Community Engagement

Democracy Services & Communication and Engagement

Community engagement, advance participatory democracy

Inform: progress and issues associated with enhancing community engagement and participation (workshop):

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

Completed

Lead Department

Area of work

Committee role

(decision and/or direction)

Decision

 

 

 

 

Regional Sport and Recreation grants programme 2018/2020

Parks, Sports and Recreation

Review of previous grants allocation and recommendation for next round

Regional Sport and Recreation Grants Programme 2020/2021

·      opens for applications on 24 January 2020 closes on 6 March 2020

·      allocating $508,00 from July 2020, in accordance with the Community Grants Policy 2014.

allocating $508,000 from July 2020, in accordance with the Community Grants Policy 2014.

Decision: on sport and recreation grants programme objectives and approach

 

 

allocation of funding 2020/2021.

approve funding budget of $508,000.

20 August 2020 link to decision

 

Youth Centres Review

 

Community & Social Policy

Review councils assistance to youth centres

 

Decision on review findings

 

 

council’s support to youth centres and non-council youth services

11 June 2020 - link to decison

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 



[1] The local purpose reserve is currently undeveloped and has an agreement to lease signed between Manukau City Council and Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua Incorporated in October 2010.