Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa /

Parks, Arts, Community and Events Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland and via Skype for Business on Thursday, 11 March 2021 at 10.01am.

 

present

 

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr Dr Cathy Casey

 

Members

Cr Josephine Bartley

 

 

Deputy Mayor Cr Bill Cashmore

From 10.05am, Item 6

 

Cr Fa’anana Efeso Collins

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.07am, Item 7

 

Cr Christine Fletcher, QSO

 

 

Mayor Hon Phil Goff, CNZM, JP

From 10.22am, Item 9

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

IMSB Member Tony Kake

From 10.08am, Item 8

 

Cr Tracy Mulholland

From 10.05am, Item 6

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

Until 11.15am, Item 10

 

Cr Wayne Walker

From 10.04am, Item 3

 

Cr John Watson

 

 

Cr Paul Young

 

 

ABSENT

 

 

IMSB Member Mr Terrence Hohneck

 

 

 

Cr Sharon Stewart, QSM

 

 

 

 

 

Parks, Arts, Community and Events Committee

11 March 2021

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Cr A Filipaina

ü

Cr R Hills

ü

Cr J Bartley

ü

IMSB Member Mr Terrence Hohneck

 

Cr C Casey

ü

IMSB Member Tony Kake

 

Deputy Mayor BC Cashmore

 

Cr T Mulholland

 

Cr E Collins

ü

Cr D Newman

ü

Cr P Coom

ü

Cr G Sayers

ü

Cr L Cooper

ü

Cr D Simpson

ü

Cr A Dalton

ü

Cr S Stewart

 

Cr C Darby

 

Cr W Walker

 

Cr C Fletcher

ü

Cr J Watson

ü

Mayor Phil Goff

 

Cr P Young

ü

Cr S Henderson

ü

 

 

 

 

 

 

1          Apologies

 

Resolution number PAC/2021/1

MOVED by Cr A Filipaina, seconded by Cr A Dalton:  

That the Parks, Arts, Community and Events Committee:

a)          accept the apology from Mayor P Goff, Deputy Mayor B Cashmore for lateness on council business and Cr D Simpson for early departure.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number PAC/2021/2

MOVED by Cr L Cooper, seconded by Cr D Simpson:  

That the Parks, Arts, Community and Events Committee:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 10 December 2020, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

Cr T Mulholland joined the meeting at 10.05am.

Deputy Mayor B Cashmore joined the meeting at 10.05am.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

Cr C Darby entered the meeting at 10.07am.

 

 

8

Proposed land exchange - Bellgrove Reserves, Avondale

 

IMSB Member T Kake joined the meeting at 10.09am.

 

 

Resolution number PAC/2021/3

MOVED by Cr T Mulholland, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      approve notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 397m2 of reserve land as follows:

i)       Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239

ii)      Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239

for a 1372m2 new pocket park and pedestrian accessway situated on:

iii)     part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572

iv)     part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572

v)      part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572

vi)     part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239

vii)    part of Bellgrove Road Reserve, 126m2.

b)      note that Kāinga Ora will provide capital investment to develop the park and accessway in general accordance with the indicative design in Attachment A of the agenda report with local board agreement.

CARRIED

 

 

 

9

Proposed change of decision-making allocation for Colin Dale Park

 

Mayor P Goff entered the meeting at 10.22am.

 

 

Note:   changes were made to the original motion, adding new clause c), with the agreement of the meeting.

 

Resolution number PAC/2021/4

MOVED by Cr A Filipaina, seconded by Cr E Collins:  

That the Parks, Arts, Community and Events Committee:

a)      approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be allocated to the governing body according with section 17(2) of the Local Government Auckland Council Act and be added to Schedule 1 of the Auckland Council Long-term Plan.

b)      approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be added to Schedule 1 of the Auckland Council Long-term Plan.

c)      thank the Otara Papatoetoe Local Board for their financial assistance through their Locally Driven Initiative (LDI) for Colin Dale Park and their support of this process.

CARRIED

 

 

 

10

Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau

 

A Powerpoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes were made to the original recommendation, by renumbering, and amending clause c), with the agreement of the meeting.

 

Cr D Simpson left the meeting at 11.15am.

 

MOVED by Cr E Collins, seconded by Cr A Filipaina:  

That the Parks, Arts, Community and Events Committee:

a)      subject to:

i)    the surrender of the agreement to lease dated 9 September 2016 by Auckland Radio Car Control Club Incorporated and

ii)   the public notification, under Section 119 of the Reserves Act 1977, of council’s intention to grant, an agreement to lease and lease to The Colin Dale Kartsport Development Charitable Trust and

iii)  the resolution of any objections received as a result of public notification of the intention to grant the lease.

 

grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, an agreement to lease to The Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park described as Section 1 SO 422986 and outlined in red on Attachment A of the agenda report; on the following terms:

iv)  on or before 31 May 2025 obtain:

A)   all resource and building consents

B)   confirmation of funding for the development works

C)   landlord approval of the final design plans

b)      grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, a community lease to Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park, described as Section 1 SO 422986 contained in NA803/1 (Cancelled) Section 1, and outlined in red on Attachment A of the agenda report, on the following terms:

i)    term - 10 years, plus one 10 year right of renewal

ii)   commencement date - at the start of physical works

iii)  rent - $1.00 plus GST per annum

iv)  Specific terms and conditions:

A)   the rental condition of the lease will be reviewed on a triennial basis with the first review to be three years after the commencement date of the lease

B)   notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the lessee is operating for a profit or allowing the premises to be used for further pecuniary gain

C)   the lessee will own and maintain all buildings or improvements within the leased area

D)   the lessee will provide one active representative per club to the Colin Dale Park Co-operative Management Committee

E)   note all other terms and conditions in accordance with the conditions of the resource consent, the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012.

c)       delegate to the committee chairperson, deputy chairperson and an Independent Maori Statutory Board member, following public notification, the authority to appoint a hearings panel of three members to consider any objections, and to decide.

 

 

 

 

MOVED by Cr J Watson, seconded by Cr W Walker, an amendment by way of addition:  

That the Parks, Arts, Community and Events Committee:

d)      ask the trust to report back on the discussions it is having with the expected user groups.

LOST ON VOICES

 

 

 

 

 

 

 

 

The substantive motion was put.

 

Resolution number PAC/2021/5

MOVED by Cr E Collins, seconded by Cr A Filipaina:  

That the Parks, Arts, Community and Events Committee:

a)      subject to:

i)    the surrender of the agreement to lease dated 9 September 2016 by Auckland Radio Car Control Club Incorporated and

ii)   the public notification, under Section 119 of the Reserves Act 1977, of council’s intention to grant, an agreement to lease and lease to The Colin Dale Kartsport Development Charitable Trust and

iii)  the resolution of any objections received as a result of public notification of the intention to grant the lease.

grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, an agreement to lease to The Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park described as Section 1 SO 422986 and outlined in red on Attachment A of the agenda report; on the following terms:

iv)  on or before 31 May 2025 obtain:

A)   all resource and building consents

B)   confirmation of funding for the development works

C)   landlord approval of the final design plans

b)      grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, a community lease to Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park, described as Section 1 SO 422986 contained in NA803/1 (Cancelled) Section 1, and outlined in red on Attachment A of the agenda report, on the following terms:

i)    term - 10 years, plus one 10 year right of renewal

ii)   commencement date - at the start of physical works

iii)  rent - $1.00 plus GST per annum

iv)  Specific terms and conditions:

A)   the rental condition of the lease will be reviewed on a triennial basis with the first review to be three years after the commencement date of the lease

B)   notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the lessee is operating for a profit or allowing the premises to be used for further pecuniary gain

C)   the lessee will own and maintain all buildings or improvements within the leased area

D)   the lessee will provide one active representative per club to the Colin Dale Park Co-operative Management Committee

E)   note all other terms and conditions in accordance with the conditions of the resource consent, the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012.

c)      delegate to the committee chairperson, deputy chairperson and an Independent Maori Statutory Board member, following public notification, the authority to appoint a hearings panel of three members to consider any objections, and to decide.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested their dissenting votes be recorded:

·       Cr C Fletcher

·       Cr T Mulholland

·       Cr G Sayers

·       Cr J Watson

·       Cr W Walker

 

 

 

Attachments

a     11 March 2021, Parks Arts Community and Events Committee: Item 10 Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau

 

 

11

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 11 March 2021

 

Resolution number PAC/2021/6

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      receive the summary of the Parks, Arts, Community and Events Committee report – 11 March 2021.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.54 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................